Support and Exhibition Prospectus
Evolving landscapes in mental health
interface & interaction
RANZCP 2014 CONGRESS PERTH CONVENTION AND EXHIBITION CENTRE 11–15 MAY 2014 www.ranzcp2014.com
Invitation to attend
On behalf of the Congress Organising Committee, I would like to invite you to the RANZCP 2014 Congress; Evolving Landscapes in Mental Health: Interface and Interaction. We live in exciting times in mental health care. Change is taking place more rapidly in this field than ever before, and once familiar landscapes are shifting constantly. Challenging new research is leading us to new understandings about the influence of environment and biology on mental health, resilience and recovery. With its vast size and diversity of peoples and places, Western Australia is the ideal place to host the Congress that examines these issues. Our population is constantly changing, with increasing numbers of interstate and overseas migrants, fly-in fly-out (FIFO) workers, refugees, and complex issues of Aboriginal social and emotional wellbeing. We are the first state to have a Mental Health Commission planning our mental health services. This is a stimulating context in which to consider the interactions between culture, family, social and working environments, physical environment, life events, and biology in shaping mental health. We are planning an exciting program that will appeal to all those involved in mental health care, teaching and research. It will feature an impressive array of international keynote speakers, sessional speakers, symposia and workshops covering all of the psychiatric sub-specialties.
There will be many opportunities for delegates to network, and we invite you to join us in 2014 for a Congress to remember!
Dr Sophie Davison, FRANZCP Congress Convenor
Congress venue
Located in the heart of the city, Perth Convention and Exhibition Centre is a state-of-the-art facility and Western Australia’s only purpose-built convention, exhibition and meeting venue, housing some of the most advanced technical facilities and communications infrastructure. Through the innovative fusion of space, catering, technology and design, Perth Convention and Exhibition Centre provides an unequalled range of meeting possibilities optimally suited to promoting positive interactions between business, industry and community.
Perth Convention and Exhibition Centre 21 Mounts Bay Road Perth WA 6000 www.pcec.com.au
Who will attend? Psychiatrists Non-psychiatrist medical practitioners Community representatives Allied health professionals NGO representatives
Support Opportunities
Three major support packages are available: Gold, Silver and Bronze; all are tailored to provide supporters with significant entitlements and engagement pre-Congress and for the duration. The Valued Community Supporter package continues to be welcomed and is once again available. Our Valued Community Supporter package provides an opportunity for non-pharmaceutical organisations and government departments to demonstrate their interest and commitment in relation to the gamut of mental health issues affecting the broader community. Entitlements for all packages can be viewed within this document. A vast selection of additional support opportunities/packages are also on offer for 2014 and can be purchased as a supplement to a major package or separately.
Support packages and commitment levels vary, and can be tailored to suit your organisation.
Benefits of Support Enhanced brand and image profile Targeted marketing opportunities
Benefits of exhibiting Meet your delegates, your buyers, your clients, and develop and update your database Develop a personal and direct relationship with your clients Show your full product range in real life – live events provide the best possible interactive marketing platform Let buyers use all five senses to gain a full appreciation of your product range Raise your profile in the industry and add value to your brands
Brand loyalty reinforcement Increased awareness and business potential Exposure via appropriate acknowledgement in the Congress registration brochure and handbook Logo and website link promotion via the Congress website Exposure via onsite signage in the designated area, at the Congress Complimentary registration and social function ticket entitlements
Launch a new product and generate immediate interest
Why Exhibit? Exhibitions attract targeted buyers Exhibitions attract decision makers Exhibitions serve a variety of purposes for delegates Exhibitions provide return on investment
Support Opportunities
Entitlement inclusions for Gold Partner, Silver Partner, Bronze Partner and Valued Community Supporter packages:
Exhibition Premium exhibition booths
Registration Full Congress registrations including one ticket to the Congress Dinner per registration (two registrations per booth) Additional supporter / exhibitor registration available at a discounted rate of $350 (Congress Dinner not included)
Company branding and promotion Appropriate acknowledgement during the Opening Ceremony and at appropriate times throughout Congress by the Congress Convenor Company logo and acknowledgement on Congress website with a link to your website Company logo acknowledgement on all Congress materials including in the designated area of the Congress handbook (excludes book of abstracts) Company logo and acknowledgement on supporter acknowledgement board in the exhibition area Company logo and appropriate acknowledgement on PowerPoint reel featured in the plenary room and all session rooms to be shown before and after sessions A4 page satchel insert(s) or equivalent for inclusion in the delegate satchels (to be provided by supporter and subject to committee approval and delivery deadlines)
Gold Partner
Silver Partner
Bronze Partner
Valued Community Supporter
$55,000
$35,000
$20,000
$10,000
Exclusive opportunity
Four opportunities available
Unlimited opportunities available
Unlimited opportunities available
4
2
1
1
8
4
2
2
3
3
3
3
3
3
Opening Ceremony only
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3
3
3
3
3
3
3
3
3
3
3
2
2
1
1
3
Support Opportunities
Gold Partner $55,000
Exclusive opportunity
Exclusive opportunity Exhibition inclusions Four (4) premium exhibition booths (each 3m x 3m) and first choice of location. Registration inclusions Eight (8) full Congress registrations including one ticket to the Congress Dinner per registration (two registrations per booth) Additional supporter / exhibitor registration available at a discounted rate of $350 (Congress Dinner not included). Company branding and promotion Appropriate acknowledgement during the Opening Ceremony and at appropriate times throughout Congress by the Congress Convenor Company logo and acknowledgement on Congress website supporters’ page with a link to your website Company logo acknowledgement on all Congress materials including in the designated area of the Congress handbook (excludes book of abstracts) Company logo and acknowledgement on supporter acknowledgement board in the exhibition area Company logo and appropriate acknowledgement on PowerPoint reel featured in the plenary room and all session rooms to be shown before and after sessions Two (2) A4 page satchel inserts or equivalent for inclusion in the delegate satchels (to be provided by supporter and subject to committee approval and delivery deadlines).
click here to apply online
Silver Partner $35,000 Four (4) opportunities available Exhibition inclusions Two (2) premium exhibition booths (each 3m x 3m) in a premium location. Registration inclusions Four (4) full Congress registrations including one ticket to the Congress Dinner per registration (two registrations per booth) Additional supporter / exhibitor registration available at a discounted rate of $350 (Congress Dinner not included). Company branding and promotion Appropriate acknowledgement during the Opening Ceremony and at appropriate times throughout Congress by the Congress Convenor Company logo and acknowledgement on Congress website supporters’ page with a link to your website Company logo and acknowledgement in the designated area of the Congress handbook (subject to printing deadlines)
Only Four opportunities available
click here to apply online
Company logo and acknowledgement on supporter acknowledgement board in the exhibition area Company logo and appropriate acknowledgement on PowerPoint reel featured in the plenary room and all session rooms to be shown before and after sessions Two (2) A4 page satchel inserts or equivalent for inclusion into delegate satchels (to be provided by supporter and subject to committee approval and delivery deadlines).
www.ranzcp2014.com
Support Opportunities
Bronze partner $20,000
Unlimited opportunities available
Unlimited opportunities available Exhibition inclusions One (1) premium exhibition booth (3m x 3m). Registration inclusions Two (2) full Congress registrations including one ticket to the Congress Dinner per registration (two registrations per booth) Additional supporter / exhibitor registration available at a discounted rate of $350 (Congress Dinner not included). Company branding and promotion Appropriate acknowledgement during the Opening Ceremony and at appropriate times throughout Congress by the Congress Convenor Company logo and acknowledgement on Congress website supporters’ page with a link to your website Company logo and acknowledgement in the designated area of the Congress handbook (subject to printing deadlines) Company logo and acknowledgement on supporter acknowledgement board in the exhibition area Company logo and appropriate acknowledgement on PowerPoint reel featured in the plenary room and all session rooms to be shown before and after sessions One (1) A4 page satchel insert or equivalent for inclusion into delegate satchels (to be provided by supporter and subject to committee approval and delivery deadlines).
click here to apply online
Valued Community Supporter $10,000 Unlimited opportunities available Community Support Opportunities The RANZCP 2014 Congress Organising Committee would like to encourage support from a broad community base to reflect the wider community’s involvement and linkage with mental health and psychiatry. Our community package provides an opportunity for non-pharmaceutical organisations and government departments to demonstrate their interest and commitment in relation to mental health issues affecting the broader community. Exhibition inclusions One (1) premium exhibition booth (3m x 3m). Registration inclusions Two (2) full Congress registrations including one ticket to the Welcome Reception and the Congress Dinner per registration (two registrations per booth). Company branding and promotion
Unlimited opportunities available
click here to apply online
Appropriate acknowledgement during the Opening Ceremony by the Congress Convenor Company logo and acknowledgement on Congress website supporters’ page with a link to your website Company logo and acknowledgement in the designated area of the Congress handbook (subject to printing deadlines) Company logo and acknowledgement on supporter acknowledgement board in the exhibition area Company logo and appropriate acknowledgement on PowerPoint reel featured in the plenary room and all session rooms to be shown before and after sessions One (1) A4 page satchel insert or equivalent for inclusion into delegate satchels (to be provided by supporter and subject to committee approval and delivery deadlines).
www.ranzcp2014.com
Support Opportunities Congress Material
Writing Pads $3,000 + supply of stock x 1,200 units One (1) opportunity
Pens Secure both writing pads and pens for $5,000!
Have your branded writing pads available for all delegates’ use during Congress.
Special Deal!
$3,000 + supply of stock x 1,200 units One (1) opportunity
Have your branded pens available for delegates’ use during Congress.
Company branding and promotion
Company branding and promotion
Company branded writing pads will be inserted into all delegate satchels and be available for use at the registration desk
Company branded pens will be inserted into all delegate satchels and be available for use at the registration desk
Company logo and acknowledgement on Congress website supporters’ page with a link to your website Company logo and acknowledgement on supporter acknowledgement board in the exhibition area Company logo and appropriate acknowledgement on PowerPoint reel featured in the plenary room and all session rooms to be shown before and after sessions One (1) A4 page satchel insert or equivalent for inclusion in the delegate satchels (to be provided by supporter and subject to committee approval and delivery deadlines).
Company logo and acknowledgement on Congress website supporters’ page with a link to your website Company logo and acknowledgement on supporter acknowledgement board in the exhibition area Company logo and appropriate acknowledgement on PowerPoint reel featured in the plenary room and all session rooms to be shown before and after sessions One (1) A4 page satchel insert or equivalent for inclusion in the delegate satchels (to be provided by supporter and subject to committee approval and delivery deadlines).
Satchel Insert
$1,500 per insert for existing supporters and exhibitors
$2,500 per insert for non supporters and exhibitors
$750 per insert for not for profit organisations The satchel insert is subject to approval by the Congress Organising Committee, must be provided by the supporter and is subject to delivery deadlines. Inclusions One (1) piece of promotional literature for inclusion in each delegate satchel (excludes writing pads and pens).
www.ranzcp2014.com
Support Opportunities Congress E Communications
Congress Application (App)
Internet Hub
$10,000
$15,000
One (1) opportunity
One (1) opportunity
Company branding and promotion Company branding across the top of app home page Company logo and acknowledgement on Congress website supporters’ page with a link to your website Company logo and acknowledgement on supporter acknowledgement board in the exhibition area Company logo and appropriate acknowledgement on PowerPoint reel featured in the plenary room and all session rooms to be shown before and after sessions.
Your exclusive opportunity to the branding and naming rights of the internet hub meeting place for all delegates, speakers and exhibitors attending Congress. Internet Hub inclusions Supporter company homepage, logo and screen saver on each terminal Opportunity to place three (3) pull up banners within the internet hub (placement is subject to committee approval) Opportunity to have additional company branding at the internet hub (subject to committee approval and at supporter’s additional cost).
Find out about how the congress app works
click here to request a demo
Company branding and promotion Company logo and acknowledgement on Congress website supporters’ page with a link to your website Company logo and acknowledgement on supporter acknowledgement board in the exhibition area Company logo and appropriate acknowledgement on PowerPoint reel featured in the plenary room and all session rooms to be shown before and after sessions One (1) A4 page satchel insert or equivalent for inclusion in the delegate satchels (to be provided by supporter and subject to committee approval and delivery deadlines).
Congress Industry Supported Symposium Sessions
Breakfast and lunch sessions provide the supporter with the opportunity to independently hold sessions for participating delegates. They will be promoted in the designated areas of the Congress website, pre-Congress and in the Congress handbook. Delegates will be able to book online for each breakfast / lunch session prior to Congress with all remaining seats to be filled onsite.
Standard Audio Visual (laptop/ computer screen, data projector, lectern and microphone) is provided with all additional Audio Visual, speaker’s and catering costs to be borne by the supporter.
Industry supported sessions
Session set up is as per concurrent stream room set up. Session times and lengths are subject to room turn around /change over allowance.
Allocated on a first in first served basis
Industry Supported Session inclusions
Breakfast Sessions $10,000 per session Three (3) opportunities One breakfast session available per day on Monday, Tuesday or Wednesday (subject to schedule of final program).
Online booking facility as part of Congress registration process Opportunity to create your own session with targeted messaging to attending delegates Opportunity to brand the session room (for the duration of the breakfast / lunch) with four (4) free standing pull up banners Opportunity to provide registered meet and greet staff with full sales team integrated into the room Opportunities for networking, database collection, distribution of company literature, targeted messaging to delegates attending your session, incentive program roll out and engagement – at supporter’s discretion One (1) day registration to Congress for your nominated speaker.
Lunch Sessions $17,500 per session Two (2) opportunities One lunch session per day, available on Monday or Tuesday (subject to schedule of final program).
Company branding and promotion Company logo and acknowledgement on Congress website supporters’ page with a link to your website Company logo and acknowledgement in the designated area of the Congress handbook (subject to printing deadlines) Company logo and acknowledgement on supporter acknowledgement board in the exhibition area Company logo and appropriate acknowledgement on PowerPoint reel featured in the plenary room and all session rooms to be shown before and after sessions One (1) A4 page satchel insert or equivalent for inclusion in the delegate satchels (to be provided by supporter and subject to committee approval and delivery deadlines).
www.ranzcp2014.com
Support Opportunities Congress Hospitality
Espresso Bar
Thirst Quencher
$10,000
$6,000
Two (2) opportunities available
One (1) opportunity available
This option includes the situation of an espresso bar near your stand on the exhibition floor. The package includes supply of an espresso bar, barista and all consumables for the duration of Congress. Establish or reinforce your brand and become synonymous with coffee!
Satisfy the thirst of all delegates with six (6) water cooler stations positioned throughout the exhibition area.
Espresso Bar inclusions Opportunity to place one (1) pull up banner at the rear of your espresso bar (placement is subject to committee approval) Opportunity to provide branded coffee cups, napkins and t-shirts / caps for the barista to wear onsite for the duration of Congress (at supporter’s cost). Company branding and promotion Company logo and acknowledgement on the Congress website supporters’ page with a link to your website Company logo and acknowledgement in the designated area of the Congress handbook (subject to printing deadlines) Company logo and acknowledgement on supporter acknowledgement board in the exhibition area Company logo and appropriate acknowledgement on PowerPoint reel featured in the plenary room and all session rooms to be shown before and after sessions One (1) A4 page satchel insert or equivalent for inclusion in the delegate satchels (to be provided by supporter and subject to committee approval and delivery deadlines).
Company branding and promotion Opportunity to display one (1) pull up banner at each water cooler station Company logo and acknowledgement on the Congress website supporters’ page with a link to your website Company logo and acknowledgement in the designated area of the Congress handbook (subject to printing deadlines) Company logo and acknowledgement on supporter acknowledgement board in the exhibition area Company logo and appropriate acknowledgement on PowerPoint reel featured in the plenary room and all session rooms to be shown before and after sessions One (1) A4 page satchel insert or equivalent for inclusion in the delegate satchels (to be provided by supporter and subject to committee approval and delivery deadlines).
Advertising
Advertising is available in the Congress handbook (subject to printing deadlines). A maximum of one half page and one full page advertisement per publication will be accepted.
Internal Half Page Advertisement $3,500 per publication Supporter to supply print ready digital artwork Full colour half page advertisement within one printed publication Company logo and acknowledgement on Congress website supporters’ page with a link to your website.
Internal Full Page Advertisement $6,500 per publication Supporter to supply print ready digital artwork Full colour full page advertisement within one printed publication Company logo and acknowledgement on the Congress website supporters’ page with a link to your website.
www.ranzcp2014.com
Exhibition
The exhibition for RANZCP 2014 Congress will be held in Pavilion 1 at the Perth Convention and Exhibition Centre. All lunches, morning and afternoon teas will be served in the exhibition area, providing exhibitors with the maximum opportunity to showcase their products and interact with delegates. This floor plan is provided to assist with selecting your preferred site. Exhibitor briefing notes including the final floor plan and details regarding move-in and move-out arrangements will be available on the Congress website in early 2014. The web link and password to the Exhibitor Log-in Zone will be provided upon confirmation of your booking.
Exhibition Booths $5,950 Inclusions 3m x 3m exhibition stand located within Pavilion 1 at the Perth Convention and Exhibition Centre 2.4 high matt anodised aluminium frame with white laminated infills One company name sign is allocated per stand, with one sign per fascia for corner stands. Each sign will also display the stand identification number. Custom fascias are also available (fees apply). Two (2) x 150 watt spotlights per booth mounted on light track inside fascia One (1) x 4-amp power outlet per booth
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13 42 43
38 41
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INTERNET HUB
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37 36 14 15
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1 ENTRY
Two (2) complimentary exhibitor registrations per booth (includes daily catering, excludes Congress Dinner ticket, satchel and access to scientific program sessions) Company logo and booth number on Congress website Exhibitors’ page with a link to your website Company logo and acknowledgement in the designated area of the Congress handbook (subject to printing deadlines).
Exhibition hours Monday 12 May 2014
0830 – 1700
Tuesday 13 May 2014
0830 – 1700
Wednesday 14 May 2014
0830 – 1700
Thursday 15 May 2014
0830 – 1400
Please note times indicated above are indicative only and will be confirmed when the program has been confirmed.
Exhibitor briefing notes Exhibitor briefing notes, including the final floor plan and details regarding move-in and move-out arrangements, will be available on the Congress website early in 2014. The web link and password will be provided upon confirmation of your booking.
Policy and Guidelines Please note that all sponsor and exhibitor contact details will be provided to SAGE Publications to discuss advertising opportunities within the Congress ‘Book of Abstracts’ publication. If you wish for your details not to be included in this correspondence, please email ranzcp@wsm.com.au. All supporter packages / pricing throughout are quoted in Australian dollars inclusive of GST. All inclusions in Congress printed materials are subject to strict printing deadlines. As per the Medicines Australia Code of Conduct, only a company name/logo may be used on print material such as writing pads, pens etc. This logo will require approval by the Congress Organising Committee before the package is confirmed. The Royal Australian and New Zealand College of Psychiatrists reserves the right to approve all branding provided by supporters and exhibitors. Please note that the RANZCP’s engagement with the pharmaceutical industry has been based on the position statement ‘RANZCP engagement with the pharmaceutical industry’.
Exhibitors Each exhibitor must keep their display within the dimensions of the exhibition booth. Should your display or exhibit require space or a layout other than that indicated above, we would welcome discussion to facilitate your needs. Exhibitors are reminded to stay within the allocated booth space during all times of the Congress. Please note all custom design exhibition booths must be approved by the Congress Organising Committee. Exhibitors will be required to submit a plan to the Congress Office no later than 14 March 2014 indicating the dimensions of the proposed booth for the Congress Organising Committee’s consideration. Supporters and exhibitors should: - Not arrange competing events against any of the College functions or Congress functions including pre and post Congress events - Restrict their support activities to within the area of their exhibition stands - Refrain from amplified announcements or music from their exhibition booth - Provide RANZCP with information regarding proposed booth and social activities.
Supporter and exhibitor registration RANZCP 2014 Congress is an integrated event and all staff in attendance at your booth must be registered for Congress. Where a complimentary registration is included in the supporter and/or exhibition package, you will still be required to complete a registration form with the details of the attending delegate. If extra stand personnel are required, you will be able to purchase additional registrations at the special exhibitor rate of $350 per person (includes daily catering, excludes Congress Dinner ticket, satchel and access to scientific program sessions). Further details will be provided upon confirmation of booth booking and distribution of the registration brochure.
Supporter and exhibitor accommodation Supporters and exhibitors will be able to book accommodation at Congress hotels where competitive room rates have been negotiated. Further details will be provided upon confirmation of booth booking and distribution of the registration brochure.
Confirmation of participation To make your sponsorship or exhibition application, simply visit www.ranzcp2014.com. Refer to the Sponsorship & Exhibition page and complete the online form. Confirmation of your allocation will then follow by e-mail together with a tax invoice. Full confirmation can only be issued upon receipt of your 50% deposit. Please note: support and exhibition packages will be allocated on a first to pay basis.
Payment and deadlines First payment deadline: 50% on return of application form Balance deadline: Friday 13 December 2013.
Cancellation policy In the event of cancellation of support or exhibition booth/s, unless that particular area of support or exhibition is resold, the Congress Organising Committee reserve the right to retain monies received. If the balance of payment is not received by the due date, the allocated supporter or exhibition booth/s will be cancelled. Any supporter package or booth cancelled after Friday 31 January 2014 will not be refunded.
Correspondence Helen McGowan Support and Exhibition Manager RANZCP 2014 Congress Office WALDRONSMITH Management D +61 3 9907 8628 T +61 3 9645 6311 F +61 3 9645 6322 E helen@wsm.com.au www.ranzcp2014.com