sponsorship & exhibition prospectus
RCOG World Congress 2015 Joint RCOG / RANZCOG event
brisbane australia 12–15 april 2015 www.rcog 2015.com
Invitation To Sponsor And exhibit
The RCOG World Congress 2015, Joint RCOG / RANZCOG Event is being held at the Brisbane Convention & Exhibition Centre, Brisbane, Australia between Sunday 12 and Wednesday 15 April 2015. The Congress will be co-hosted by the Royal College of Obstetricians and Gynaecologists (RCOG) and the Royal Australian and New Zealand College of Obstetricians and Gynaecologists (RANZCOG) – two Colleges who have had a long and proud history of delivering quality scientific events. Sponsor and exhibitor participation in both the RCOG World Congresses and RANZCOG Annual Scientific Meetings (ASMs) is always highly valued and sought after. The Organising Committee would be delighted to have the involvement of your organisation at the 2015 Joint Congress and is pleased to offer you a range of sponsorship and exhibition opportunities. The RCOG World Congress 2015 will be a prime opportunity for sponsors to maximise exposure to a key target audience. All supporters are encouraged to confirm their sponsorship and/or exhibition preferences for the Congress as soon as possible so as not to miss out on this opportunity.
Benefits
Who will attend?
Your organisation will be openly and prominently demonstrating its continued commitment and active support for the RCOG, RANZCOG and for women’s health.
The last two RCOG World Congresses held in Liverpool, United Kingdom in 2013 and Hyderabad, India in 2014 have been sold out, with participation from over 65 countries. The Organising Committee is confident that approximately 1,200 delegates from Australia, New Zealand, the United Kingdom, the Asia Pacific region and other countries throughout the world will be present at the 2015 Joint Congress.
The Congress will provide opportunities for networking, relationship management and to influence key decision-makers. There will be a number of opportunities throughout the Congress for your representatives to network with participants and to provide them with the chance to update their knowledge and understanding of your products and services in an environment which is conducive to listening and learning. Sponsorship is the most cost effective way to reach a large number of participants in your existing and potential market. Early take up of sponsorship will provide you with maximum exposure to this group. The Congress will offer your organisation the opportunity to promote brand loyalty and increase sales.
Those attending will be from a range of obstetric and gynaecologic related fields; based on previous attendances it is expected that 60% of those attending will be Fellows or Members of the RCOG or RANZCOG, approximately 25% will be General Practitioners who are holders of the Diploma of the RANZCOG or are current RCOG or RANZCOG trainees, and the remainder will come from other related health disciplines, with approximately 5% being medical students.
In summary, your participation will: • Generate quality business leads • Increase profile • Create new business opportunities • Demonstrate your commitment to, and support of, women’s health initiatives.
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About the host colleges
The Royal College of Obstetricians and Gynaecologists (RCOG) encourages the study and advancement of the science and practice of obstetrics and gynaecology. To fulfil this role, the RCOG: • Improves and maintains proper standards in the practice of obstetrics and gynaecology for the benefit of the public • Produces evidence-based guidelines for appropriate practice and procedures • Provides a range of educational tools in all aspects of obstetrics and gynaecology • Promotes study and research into obstetrics and gynaecology and publishes the results • Conducts examinations for doctors wishing to specialise • Maintains a register of its Fellows and Members and those undertaking its continuing professional development programme • Reviews the suitability of training programmes for membership, specialist registration and subspecialties
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• Advises the Government and other public bodies on matters of health care relating to the specialty • Provides statements and publishes reports on issues of public importance relevant to obstetrics and gynaecology • Organises postgraduate and scientific meetings, congresses and courses in the United Kingdom and globally • Works in partnership with other agencies to increase awareness of, and contribute to, the improvement of sexual and reproductive health care worldwide, in particular to reduce maternal and neonatal mortality and morbidity. Today, there are over 12,500 members of the RCOG based in 110 countries. The RCOG is a registered charity in the United Kingdom.
The Royal Australian and New Zealand College of Obstetricians and Gynaecologists (RANZCOG) is committed to the establishment and maintenance of the highest possible standards of practice in women’s health and provides programmes in training, accreditation and continuing professional development (CPD) that are responsive to the evolving health care needs of women. As such, the RANZCOG: • Sets the individual curricula’s, training programmes and assessments to ensure that those graduating have the essential attributes and key competencies expected for clinical competency and effective practice as a medical practitioner, specialist or subspecialist within the chosen scope of practice.
• Supports and develops educational initiatives, programmes and resources for health professionals in Indigenous women’s health and those in Asia and the Pacific.
• Advocates on women’s health issues across Australia and New Zealand.
• Supports research and advocacy for women’s health by forging productive relationships with individuals, the community and professional organisations, both locally and internationally.
• Provides advice to Federal and jurisdictional Government committees and other organisations. • Develops best practice advice on issues relating to obstetrics and gynaecology offered in a range of formats including Patient Information Pamphlets and College Statements, Clinical Practice Guidelines, Positions and Communiques.
• Provides a CPD programme facilitating training, continuing education, peer review and life-long learning.
RANZCOG has approximately 5,500 members in Australia and New Zealand and internationally.
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Scientific Programm e
The theme for the 2015 Joint Congress is “New Endeavours in Women’s Health”. This is in recognition of the HMS Endeavour which left the United Kingdom to discover Australia in 1788, and the training ship the “Young Endeavour” which was gifted to Australia by the United Kingdom to celebrate Australia’s bicentenary in 1988. But it’s not just about these two countries. The programme will provide practitioners, no matter where they practice throughout the world, with a choice of up to six concurrent sessions that will cover topics from ‘how to…’ to the latest research into the microbiome. The programme will include debates, plenary sessions and concurrent sessions, covering topics such as: • Complex decision making in obstetrics • Menopause • Genomics • Genetics • Laparoscopic surgery • Global health • Oncology screening • Adolescent gynaecology • Indigenous health worldwide • Urogynaecology • Mental health • Obstetric medicine • Publishing Papers • Q & A with renowned broadcaster, Tony Jones and much more…
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Your support to delegates as they ‘endeavour’ to increase their knowledge and skills to provide the best health care to women will provide an important contribution to the meeting.
Organising Committees
RCOG World Congress 2015 Venue
Local RANZCOG Organising Committee Associate Professor Ted Weaver – Chair Dr Ben Bopp – Treasurer Dr Pauline Joubert Dr Lee Minuzzo Dr Kathy Saba Ms Kylie Grose Ms Lee-Anne Harris
The Brisbane Convention & Exhibition Centre has been selected as the venue for this prominent event.
Scientific Committee Dr Clare Boothroyd – Chair Dr Michael Beckmann Professor Nick Fisk Dr Glenn Gardener Professor Judith Goh Dr Tal Jacobson Professor Pippa Kyle Dr Lee Minuzzo Dr Vivienne O’Connor Dr Lew Perrin Professor Janice Rymer Dr Michael Wynn-Williams
Located in the city’s riverside precinct at South Bank, home to Brisbane’s arts and cultural community and minutes away from major hotels, the Brisbane Convention & Exhibition Centre is a world-class purpose-built venue renowned for its operational and service excellence.
RCOG Congress Committee Dr Paul Fogarty – Chair Dr David Richmond Miss Ranee Thakar Mr Nick Panay Mrs Lynn Whitley Ms Jessica Letters Ms Rakhi Shah
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RCOG World Congress 2015 Joint RCOG / RANZCOG event
Sponsorship Opportunities
To enable your organisation to be a part of this prestigious event, an extensive array of sponsorship opportunities are available for you to select from, and are listed on the following pages. You may elect to be a major (Gold or Silver) sponsor and enjoy the acknowledgements, benefits and entitlements these offer. Alternatively you may wish to contribute through a range of other targeted sponsorship or exhibition opportunities. The Organising Committee is committed to working with you to ensure your organisation receives maximum benefit and exposure from your involvement in this Congress, and are happy to discuss specific requirements with you. Please note all opportunities are subject to availability and will be offered on a first come, first serve basis (and subject to approval of the Organising Committee). All prices are in Australian dollars and inclusive of GST.
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brisbane australia 12–15 april 2015 www.rcog 2015.com
Gold Sponsorship
$35,000
three opportunities
Gold Sponsorship inclusions: Complimentary exhibition floor space (measuring 6m x 6m = 36sqm island space), including 8 exhibitor registrations for your company representatives to attend 3 x complimentary inserts in delegate satchel 1 x A4 full colour advertisement in programme handbook Company logo on title slides during Opening Ceremony Verbal acknowledgement of your support at Opening Ceremony and Congress Close Company logo on session holding slides (where plenary or concurrent session is not sponsored by another organisation) Company logo acknowledgement on Congress website Hotlink embedded into your company logo on Congress website Acknowledgement on official sponsors board Acknowledgement in programme handbook Delegate list available one month and two weeks prior (subject to compliance with privacy legislation) Access to VIP guests may be arranged In addition to the Gold Sponsorship inclusions listed above, Gold Sponsors may select three of the options on pages 8, 9 and 10
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RCOG World Congress 2015 Joint RCOG / RANZCOG event
In addition to the Gold Sponsorship inclusions, Gold Sponsors may select three of the following options:
GOlD Option A
Gold Option B
Registration Brochure
Internet Hub
Delegate Satchel and Luggage Tag
exclusive opportunity
exclusive opportunity
exclusive opportunity
With approximately 17,500 members world-wide between the RCOG and RANZCOG, the Congress First Announcement: Preliminary Programme & Call for Abstracts will be extensively distributed. The brochure will be produced in both print and electronic formats and will contain the preliminary educational programme and detailed information on registration, hotels and the social functions.
While internet access is now readily accessible via smart phones, delegates still appreciate the opportunity to use a desktop computer to check emails, access a particular paper that a speaker mentioned and generally keep in touch with their practices and other colleagues whilst attending the Congress. The internet hub will be used regularly by delegates, speakers and exhibitors.
Every delegate will be provided with an official Congress satchel and luggage tag upon registration. Luggage tags can be removed and used on other baggage at conclusion of the Congress, providing a lasting reminder of your company’s support.
This opportunity will provide you with extensive branding as the hub will be known as Company internet hub.
• Company name and logo printed on the luggage tag in full colour alongside Congress branding
Entitlements
• Acknowledgement in the programme handbook
Entitlements • Full page colour advertisement on inside front cover of the Congress First Announcement • Company logo on back cover of the Congress First Announcement
• Company website as the homepage and logo as the screen saver on each terminal • Opportunity to provide corporate signage and merchandising material in the area • Opportunity to provide notepads and pens for the area • Acknowledgement in the programme handbook
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Gold Option C
Entitlements • Company logo on Congress website
brisbane australia 12–15 april 2015 www.rcog 2015.com
Gold Option D
Gold Option E
Gold Option F
Delegate Name Badge and Lanyard
Congress App
Session Filming
exclusive opportunity
exclusive opportunity
exclusive opportunity
Every delegate will be provided with a name badge upon registration. Delegates will be required to wear their name badge for the duration of the event, which will enable access to sessions and social functions. By taking up this opportunity you are sure to maximise branding!
This is your chance to sponsor this exciting technology that is fast becoming the mainstream method of communicating with Congress delegates. An official Congress App will be available before, during and after the Congress, extending the value of your sponsorship well beyond the Congress dates. The App will be available for delegates, speakers and exhibitors to download on their personal computer, iPad, Tablets and Smartphones.
This option provides your organisation with the opportunity to sponsor the filming and production of presentations delivered at the Congress. All filmed presentations will be made available to members and trainees of the RANZCOG and RCOG via a secure link from the RANZCOG website. The presentations will also become an integral component of the RANZCOG eLearning platform that services all RANZCOG trainees and Diploma candidates as well as providing continuing professional development opportunities for Fellows. Should you choose this sponsorship, your organisation will be provided with long lasting recognition of your support of the ongoing education of not only those who attended the Congress, but to the wider membership.
Entitlements • Company logo on Congress website • Company name and logo (one colour) printed on name badges alongside the Congress logo. Placement of logo will be at the discretion of the Organising Committee. • Your company colour selected for the lanyards • Acknowledgement in the programme handbook
Entitlements • Company logo, noting your organisation as the Congress App sponsor, on the Congress App home page • Acknowledgement in the programme handbook
Entitlements • Logo placement on landing page of website where content is housed • Acknowledgement in the programme handbook
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RCOG World Congress 2015 Joint RCOG / RANZCOG event
Sponsorship Opportunities
Gold Option G
Gold Option H
Espresso Coffee Cart Licence
Breakfast Symposium
Lunch Symposium
Two opportunities
this option carries an
Three opportunities
This highly sought after option provides you with a licence to supply espresso coffee to delegates. All costs including coffee cart, labour and provision of coffee are the responsibility of the sponsor, and are NOT included in this option. Please note: that the Brisbane Convention & Exhibition Centre does not permit external providers for this service.
additional surcharge of $2000
The opportunity to host a lunch symposium is available on your choice of three lunchtimes (Monday, Tuesday or Wednesday).
Entitlements • Licence to provide coffee to delegates directly from your exhibition stand • Acknowledgement in the programme handbook
This provides your organisation with the chance to host a breakfast symposium on a topic of your choice, on either Tuesday 14 or Wednesday 15 April 2015. Breakfast sessions are always extremely popular with delegates and are an ideal way to show your commitment to women’s health from the very start of the day. The package covers a continental breakfast for participants (limited to 100), use of a meeting room and basic audio visual facilities for a maximum of one hour. Content and speaker are subject to approval by the Scientific Committee. Entitlements • Naming rights to the breakfast symposium • One e-blast to Congress delegates one month prior, issued by the Congress Secretariat, to advertise symposium to registered delegates • Opportunity to provide signage and merchandising at the breakfast session • Advertising of breakfast on Congress website with email link to your organisation to allow delegates to register (note: delegates will be unable to register to attend symposium through Congress registration) • One A4 satchel insert advertising symposium • Opportunity to provide merchandising material and / or banners for the selected breakfast • Acknowledgement in the programme handbook Note: Breakfast symposium are also available for sponsorship by other organisations (see page 15)
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Gold Option I
The package covers provision of lunch to participants (limited to 80), use of a meeting room and basic audio visual facilities for a maximum of one hour (lunch breaks are scheduled for 60 minutes, and the session must not run overtime). Content and speaker are subject to approval by the Scientific Committee. Please note lunch will be lunchbox style which delegates will be able to collect before the session commences. Entitlements • Naming rights to the lunch session • One e-blast to Congress delegates one month prior, issued by the Congress Secretariat, to advertise symposium to registered delegates • Opportunity to provide signage and merchandising at the lunch session • Advertising of lunch on Congress website with email link to your organisation to allow delegates to register (note: delegates will be unable to register to attend through Congress registration) • One A4 satchel insert advertising symposium • Opportunity to provide merchandising material and / or banners for the selected lunch • Acknowledgement in the programme handbook Note: Lunch symposium are also available for sponsorship by other organisations (see page 15)
brisbane australia 12–15 april 2015 www.rcog 2015.com
Silver Sponsorship
$25,000
three opportunities
Silver Sponsorship inclusions: Complimentary exhibition floor space (measuring 6m x 3m = 18sqm island space. This can be utilised as raw space or 2 adjoining booths), including 4 exhibitor registrations for your company representatives to attend 2 x complimentary inserts in delegate satchel 1 x half A4 Full Colour advertisement in programme handbook Company logo on title slides during Opening Ceremony Verbal acknowledgement of your support at Opening Ceremony and Congress Close Company logo on session holding slides (where plenary or concurrent session is not sponsored by another organisation) Company logo acknowledgement on Congress website Hotlink embedded into your company logo on Congress website Acknowledgement on official sponsors board Acknowledgement in programme handbook Delegate list available two weeks prior (subject to compliance with privacy legislation) Access to VIP guests may be arranged In addition to the Silver Sponsorship inclusions listed above, Silver Sponsors may select two of the options on pages 12 and 13
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RCOG World Congress 2015 Joint RCOG / RANZCOG event
In addition to the Silver Sponsorship inclusions, Silver Sponsors may select two of the following options:
S i lv e r O p t i o n J
S i lv e r O p t i o n K
Programme Handbook
E-Poster Display
Pocket Programme
one opportunity
one opportunity
one opportunity
The Congress programme handbook will be distributed on-site to all participants and will be regularly referenced during, and long after, the event. Handbook sponsorship will provide you with the opportunity to advertise in two prime positions within the handbook; the inside front cover and back cover.
This is a prime opportunity to sponsor the scientific poster display at the Congress. Posters will be in Electronic (E-Poster) format and will be displayed on terminals in a prominent area within the exhibition.
A pocket sized, condensed version of the programme will be given to each delegate upon registration. This will be a quick reference guide providing room allocations and session details for each session.
Posters are an important means by which authors can inform delegates about their research on a wide range of topics. It is expected that over 1,000 abstracts will be received for this event. Submitted abstracts that aren’t selected for oral presentation may be offered the opportunity to present a poster at the Congress.
Entitlements
Please note: this sponsorship offers prime positioning; other organisations will be permitted to advertise throughout the programme handbook. Entitlements • One full page colour advertisement on the inside front cover of the programme handbook • Company logo on the back cover of the programme handbook
Your support of the e-posters is a strong statement of your support for research and the promotion of women’s health. Entitlements • Signage and logo recognition within the E-Poster display area • Acknowledgement in the programme handbook
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S i lv e r O p t i o n L
• Logo on the back cover of the pocket programme • Advertisement on inside cover of the pocket programme • Acknowledgement in the programme handbook
brisbane australia 12–15 april 2015 www.rcog 2015.com
S i lv e r O p t i o n M
S i lv e r O p t i o n N
S i lv e r O p t i o n O
Speakers’ Support Lounge
Notepads and Pens
Concurrent Session
one opportunity
one opportunity for each
several opportunities
The Speakers’ Support Lounge will be visited by all speakers at the Congress and provides a highly targeted prestigious branding opportunity.
Delegates always need notepads and pens for recording important notes and messages throughout the Congress. Give them the opportunity to see your company name and logo each time they use them. These are often used after the event, providing you with maximum exposure. The Congress is pleased to offer one company a licence to provide pens and / or notepads to the congress
This option provides your organisation the chance to sponsor one concurrent session from the any day of the meeting. For updates on the Congress programme please refer to the Congress website http://www.rcog2015.com/scientificprogramme/
Entitlements • Signage within and immediately outside the Speakers’ Support Lounge • Sponsor’s company website as the homepage, and logo as the screen saver on each terminal • Acknowledgement in the programme handbook
Pens
$2,000
Notepads
$2,000
Pens & Pads
$3,000
Please note the sponsoring organisation will be required to provide sufficient pens and/or notepads for each satchel (approximately 2,000 of each)
Entitlements • Distribution of pens and / or notepads directly into delegate satchels. • Acknowledgement in the programme handbook
will be available
Entitlements • Verbal acknowledgement by the session chairperson • Logo on holding slides prior to commencement of session • Opportunity to display signage in the session room • Acknowledgement in the programme handbook Note: this will be allocated on a first come first serve basis Concurrent sessions are also available for sponsorship by other organisations (see page 14)
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RCOG World Congress 2015 Joint RCOG / RANZCOG event
Educational Sessions
Industry partners are invited to support individual components of the RCOG World Congress 2015 scientific programme. The content of the sessions will be decided by the Scientific Committee. A copy of the provisional programme is available upon request, and will be outlined in the Congress First Announcement. Please note: the programme may not be reproduced without prior consent of the Organising Committee. Check the Congress website www.rcog2015.com regularly to keep up to date with the programme.
P l e n ary S e s s i o n s
C o n c u rr e n t S e s s i o n s
$8,000
$4,500
Six plenary sessions will be available for sponsorship throughout the Congress. These will be held at the beginning and end of each day. As no other sessions are held at the time of each plenary your sponsorship of any of these sessions will provide you with maximum exposure to delegates.
Concurrent sessions, on a wide range of topics including obstetrics, gynaecology, global health, mental health, adolescent gynaecology, gynaecologic oncology and many others will be held throughout the Congress. Sponsorship of concurrent sessions will provide your organisation with access to an audience that is particularly interested in a topic that your organisation’s products or services may complement.
Entitlements • Verbal acknowledgement by the session chairperson • Logo on title slides prior to commencement of session • Opportunity to display signage in the session room • Acknowledgement in the programme handbook
Entitlements • Verbal acknowledgement by the session chairperson • Logo on title slides prior to commencement of session • Opportunity to display signage in the session room • Acknowledgement in the programme handbook
G e n e ra l Prac t i t i o n e r s D i p l omat e s Day S p o n s or
$4,000 two opportunities (one Each Day)
In recognition of the importance of the holders of the Diploma qualification (DRANZCOG), and to provide their ongoing educational needs, RANZCOG is holding two Diplomates Days as part of the Pre-Congress Workshop Programme on Saturday 11 and Sunday 12 April 2015. These general practitioners, who have undertaken additional study in obstetrics and gynaecology, are an important part of the RANZCOG membership. Sponsorship is offered to organisations who wish to demonstrate their commitment to general practitioners working in the area of obstetrics and gynaecology, particularly in rural and remote locations.
Saturday 11 April 2015 Diplomates Day 1: Obstetrics Sunday 12 April 2015 Diplomates Day 2: Gynaecology Entitlements • Verbal acknowledgement by the Diplomates Day chairman • Company logo on session holding slides throughout Diplomates Day • Seat drop prior to the commencement of the Diplomates Day – collateral to be provided by sponsoring organisation • Opportunity to provide merchandising material and or/banners in the session room • Opportunity to provide branded note pads and pens to session delegates
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brisbane australia 12–15 april 2015 www.rcog 2015.com
Br e ak fa s t Sym p o s i u m
L u n c h Sym p o s i u m
S e at Dro p
$9,000
$9,000
$2,000
This provides you with the chance to host a breakfast symposium on either Tuesday 14 or Wednesday 15 April 2015. Breakfast sessions are always extremely popular with delegates and are an ideal way to show your commitment to women’s health from the very start of the day.
two opportunities per day
This provides your organisation an opportunity to display promotional material (up to three collated A4 pages) on each delegate seat prior to the commencement of a pre-selected session (subject to availability and Organising Committee approval). Limited opportunities are available and will be issued on a first come, first serve basis.
The package covers a continental breakfast for participants (limited to 100), use of a meeting room and basic audiovisual facilities for a maximum of one hour. Content and speaker are subject to approval by the Scientific Committee. Entitlements • Naming rights to the breakfast symposium • One e-blast to Congress delegates one month prior, issued by the Congress Secretariat, to advertise symposium to registered delegates • Opportunity to provide signage and merchandising at the breakfast session • Advertising of breakfast on Congress website with email link to your organisation to allow delegates to register (note: delegates will be unable to register to attend symposium through Congress registration) • One A4 satchel insert advertising symposium • Opportunity to provide merchandising material and / or banners for the selected breakfast • Acknowledgement in the programme handbook
The opportunity to host a lunch symposium is available to your on your choice of three lunchtimes (Monday, Tuesday or Wednesday) The package covers a provision of lunch to participants (limited to 80), use of a meeting room and basic audiovisual facilities for a maximum of one hour (lunch breaks are scheduled for 60 minutes, and the session must not run overtime). Content and speaker are subject to approval by the Scientific Committee. Entitlements • Naming rights to the lunch session • One e-blast to conference delegates one month prior, issued by the Congress Secretariat, to advertise symposium to registered delegates • Opportunity to provide signage and merchandising at the lunch session • Advertising of lunch on Congress website with email link to your organisation to allow delegates to register (note delegates will be unable to register to attend through Congress registration)
Sat c h e l I n s e rt
$2,000 Your organisation will be entitled to insert promotional material in delegate satchels (up to three collated A4 pages). Important information describing your initiatives, products, and services can be placed directly in the hands of your key audience. Inserting corporate literature is one of the few sure ways of guaranteeing that information on your organisation reaches every delegate. Limited opportunities are available and will be issued on a first come, first serve basis.
• One A4 satchel insert advertising symposium • Opportunity to provide merchandising material and / or banners for the selected lunch • Acknowledgement in the programme handbook Please note lunch will be lunchbox style which delegates will be able to collect before the session commences
Australia
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RCOG World Congress 2015 Joint RCOG / RANZCOG event
Social Functions
D i p l omat e s C ock ta i l R e c e p t i o n
W e l com e R e c e p t i o n
$4,000
$15,000
$20,000
one opportunity
one opportunity
one opportunity
As an included function for all registered Diplomates, this reception, which will be held at the Brisbane Convention & Exhibition Centre on Saturday 11 April 2015, immediately following the conclusion of the Diplomates Day, will provide a prime opportunity to network with General Practitioners, the RANZCOG GP Obstetrics Advisory Committee, RANZCOG President, and members of the RANZCOG Board and RANZCOG Council. As sponsor of this reception your organisation will have prime exposure and first hand contact with a targeted audience.
The Congress Welcome Reception will be held at Brisbane’s iconic Gallery of Modern Art (GOMA) between 6.30pm – 9.00pm on Monday 13 April 2015. It is expected all delegates will enjoy the short walk from the Brisbane Convention & Exhibition Centre to the nearby GOMA to take part in this inclusive, informal evening of fellowship. Throughout the evening delegates will be able to visit the collections and may be able to view the gallery’s showcase exhibition (depending upon availability). This function will provide an excellent opportunity for networking, and your support will provide you with a means to not only show your support for the Colleges and their members, but indirectly, the Arts.
The social highlight of the Congress, the Congress Party, is an evening not to be missed! Being held on Tuesday 14 April 2015, and building on the success of first Congress party, held in Liverpool during the RCOG World Congress 2013, registrants will make their own arrangements for dinner. From 8.00pm – midnight they will join their fellow delegates at the iconic Cloudland, Brisbane’s premier function venue, to party the night away. The Congress has booked two entire floors of the venue, and this is your opportunity to host an evening that promises to be a perfect blend of delicious cuisine, fine wine, and great entertainment.
Entitlements • Verbal acknowledgement during reception welcome • Company logo on reception signage • Opportunity to provide merchandising material and / or banners • Attendance at the reception by four company representatives
Entitlements • Verbal acknowledgment by the session chairperson in the last plenary held on Monday 13 April 2015, prior to delegates departing for GOMA • Opportunity to provide corporate signage and merchandising material during the reception • Six complimentary tickets to the function • Acknowledgement in the programme handbook
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C o n gr e s s Part y
Entitlements • Opportunity to provide corporate signage during the Congress Party • Ten complimentary tickets to the Congress Party • Acknowledgement in the programme handbook • Branded beverage tokens for the delegates to use during the Congress Party
brisbane australia 12–15 april 2015 www.rcog 2015.com
Advertising
Programm e h a n d b ook a dv e rt i s i n g o p p ort u n i t i e s
$4,400 Full colour back cover $3,500 Full colour inside back cover $2,500 Full colour full page advertisement $2,000 Full colour half page advertisement $1,500 Black and white full page advertisement $1,000 Black and white half page advertisement
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Exhibition Opportunities
The exhibition associated with the Congress will be located in Great Hall 3&4 of the Brisbane Convention & Exhibition Centre and will play an integral role in this Congress. To acknowledge the importance of the exhibition, the Congress programme has been structured to provide maximum exposure to exhibitors. The social programme has also been designed to allow delegates to relax and mix informally after intensive sessions; exhibitors are encouraged to participate in all Congress activities.
Trade exhibitor booth $6,600 Exhibitor entitlements and booth hire options The Congress will provide exhibitors the opportunity to market products and services directly to key decision makers within their target markets. Confirmed exhibitors are entitled to the following benefits and features: • 3.0m x 3.0m booth space. • White laminated walling, company fascia signage, two 120w spotlights and one 5 amp general purpose outlet. • Booth location and 80 word description of the company’s products and services will be listed in the official programme handbook and on the Congress App. • Two Congress satchels, containing all Congress literature including the hard copy delegate list and programme handbook. • Exhibitor registration for two organisation representatives. This includes access to the scientific programme, morning and afternoon tea, as well as lunch for two representatives (additional social functions not included). All booths must be manned by organisation representatives. Please note custom design stands will require approval by the Congress Secretariat prior to build. Please ensure designs and information in relation to this is provided to the Secretariat. Please note all organisation representatives are required to be registered for the Congress as exhibition representatives. Additional company representatives (in excess of two per booth) will be required to register and pay additional exhibitor fee of $360 per person.
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Space will only be confirmed after your payment and signed application form are received by the Congress Secretariat. Space is assigned first to sponsors, then exhibitors, in order of receipt of payment.
Installing exhibits
Exhibition floor plan
Exhibits are to be set up on Sunday 12 April 2015 between 2.00pm and 4.00pm. The exhibition area will close at 4.00pm for cleaning and exhibitors will be required to vacate the area.
A preliminary floor plan is provided for easy reference, and for you to select your preferred site. A detailed trade Exhibitor’s Manual, will be forwarded to exhibitors approximately six weeks prior to the event.
Dismantling exhibits 14 15
Dismantling of exhibits will take place on Wednesday 15 April 2015 between 2.00pm and 4.00pm only. As a courtesy to delegates and other exhibitors, under no circumstances will exhibitors be permitted to dismantle exhibits before 2.00pm on Wednesday 15 April 2015. Please ensure that your representatives are aware of this requirement and that any travel plans take this into account.
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33
12
34 21 22
Sunday 12 April 2015
17 16
18
e Posters
11
(exhibitors bump in)
8
Monday 13 April 2015
7
8.30am – 1.30pm (exhibition opening times)
38
48
39
49
25 26
27
50
28 4
(exhibition opening times)
Wednesday 15 April 2015
47
36 37
20
8.30am – 5.30pm
(exhibition opening times)
46
10 9
8.30am – 5.00pm
35
19
2.00pm – 4.00pm
Tuesday 14 April 2015
23 24
Exhibition bump-in, bump-out and exhibition hours may alter slightly and will be confirmed in the Exhibitor’s Manual, which will be available approximately six weeks prior to the Congress.
Exhibition hours
31 32
Internet Hub
5 6
40 3
43
2
41 44
1 Main Entrance
42 45
29 30
RANZCOG Booth
RCOG Booth
2.00pm – 4.00pm (exhibitors bump out)
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Confirmation of participation
In order to confirm your active support of the RCOG World Congress 2015 please complete the Application to Sponsor or Exhibit and send the completed form by email to lharris@ranzcog.edu.au or fax to +61 7 3257 2370 or post to Lee-Anne Harris, Sponsorship Manager, RCOG World Congress 2015 c/- RANZCOG, 22/17 Bowen Bridge Road, Herston, Queensland 4006 Australia.
Full pre-payment of all money is required. Cheques must be in Australian Dollars, drawn on an Australian bank and free of all charges. Please make cheques payable to WALDRONSMITH Management – RANZCOG and post to the Congress Secretariat at the address listed below. All bank fees incurred by any means, whether international or national, are at the depositor’s expense. If paying by EFT, please advise your remittance details upon payment into the following account: Bank: Commonwealth Bank of Australia, Account name: WALDRONSMITH Management – RANZCOG, BSB: 063 587, Account number: 1042 3506. Please insert your company name as a reference on the deposit and send copy remittance advice upon payment. Payment by the following credit cards will also be accepted: Visa, American Express and MasterCard. Please note payment via Visa & MasterCard will incur an additional fee of 2.0% of the gross payment. Payment via American Express will incur and additional fee of 2.5% of the gross payment.
Correspondence All correspondence should be addressed as follows: RCOG World Congress 2015 Secretariat: WALDRONSMITH Management 119 Buckhurst Street South Melbourne VIC 3205 Australia T +61 3 9645 6311 F +61 3 9645 6322 E rcog2015@wsm.com.au www.rcog2015.com
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When the form is received, you will be sent a confirmation letter and tax invoice. Please note: booth allocations will be allocated in order of applications and monies received.
Image credits: Brisbane Convention & Exhibition Centre; Brisbane Marketing; Tourism Australia; Townsville Enterprise Ltd; Virgin Australia
Terms and Conditions
The organiser of the forthcoming RCOG World Congress 2015, Joint RCOG / RANZCOG Event (World Congress) and the accompanying exhibition is the Royal Australian and New Zealand College of Obstetricians and Gynaecologists (RANZCOG) ABN 34 100 268 969. RANZCOG and/or a meeting manager may invite pharmaceutical, scientific and other organisations to participate in an industry exhibition, which will complement the scientific component of the World Congress. Sponsorship and exhibitions for the World Congress are subject to these terms and conditions and any other requirements notified by RANZCOG or the meeting manager in connection with sponsorship and/or exhibition arrangements.
1
Definitions
(h) Taxes and charges, including goods and services taxes, value-added taxes and multi-stage turnover taxes, are in addition to the stated amounts and are payable by you at the time a taxable event arises or the charge is imposed. You are liable for all expenses incurred by RANZCOG in collecting amounts payable, including, but not limited to, all legal expenses on a full indemnity basis. Interest on all outstanding moneys will accrue at a rate equivalent to the then current rate fixed under section 2 of the Penalty Interest Rates Act 1983 (Vic) plus 5%, compounding monthly. Allocated Space (i)
Space / booths are allocated at the discretion of RANZCOG and may only be changed by you with the prior written approval of RANZCOG or the meeting manager.
(j)
RANZCOG reserves the right to redesign the floor plan for sponsors and exhibitors as it sees fit. RANZCOG or the meeting manager will give you as much notice as practicable if an allocated space / booth needs to be altered.
In these terms and conditions: “meeting manager” means the professional conference organisers that RANZCOG may appoint to assist in the conduct of the World Congress and any associated meeting and/or exhibition; “you”, “your”, “sponsor” or “exhibitor” means the organisation named on the application to sponsor or exhibit form contained within the sponsorship and exhibition prospectus or on the World Congress website and confirmed by RANZCOG; and “venue” means the building or space in which the World Congress and any associated meeting and/or exhibition is conducted.
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Acceptance of Terms
On completing and returning a signed application for sponsorship and/or exhibition in connection with the World Congress you accept that these terms and conditions apply to the entire exclusion of any other terms or conditions which may be proffered by you and which RANZCOG may have been deemed to have accepted if not for this condition, including any conflicting conditions in your application.
3 Sponsorship and Exhibition Arrangements Applications and Benefits (a) Once submitted, an application can only be withdrawn or modified with the written approval of RANZCOG. RANZCOG reserves the right to decline any application to participate in the conference and/or exhibition of the meeting, without being obliged to give reasons why. (b) Acceptance of sponsorship or exhibition from any organisation does not imply RANZCOG endorsement of their products, which must be made clear at all times (in a manner acceptable to RANZCOG). Nor does acceptance confer any right of exclusivity in respect of the World Congress or any other activities of RANZCOG. (c) RANZCOG will only accept sponsorship from organisations that abide by their relevant industry code of conduct, in particular the Medicines Australia Code of Conduct, and all applicable laws. On submitting an application you warrant that you comply with applicable laws and all provisions of the relevant code(s) of conduct or similar and it is your responsibility to ensure that they continue to be complied with for the duration of the sponsorship / exhibition period. Compliance must be demonstrated on request. In the event of non-compliance or insufficient evidence of your ability to ensure ongoing compliance, RANZCOG or its meeting manager may suspend or terminate your sponsorship and/or exhibition arrangements, without being liable to pay any compensation to you. (d) Applications to sponsor or exhibit must be made on the relevant form contained within the sponsorship and exhibition prospectus or on the World Congress website. Phone or unpaid bookings will not be accepted. (e) If your application is approved, you will be entitled to the notified benefits, subject to the prescribed payments. Payments and Taxes (f)
You will not receive any sponsorship or exhibition entitlements (including confirmation of booth space) until all monies have been paid. Payments are non-refundable.
(g) If you pay by electronic funds or an international cheque / bank draft you agree to pay any bank charges and must include these in the amount you transfer. If you pay via credit card, a merchant fee may be charged if detailed within the sponsorship and exhibition prospectus or the application form.
Registration of Staff (k) All exhibition staff must be registered as organisation staff. Any staff, in addition to the entitlement as detailed in the sponsorship and exhibition prospectus, must be registered by the payment of the additional exhibitor fee. The amount of this fee can be obtained from the RANZCOG or the meeting manager. You are responsible for the safety of your employees, including the provision of a safe workplace. No Delegation (l)
You may not delegate or assign your sponsorship or exhibition entitlements, or share, sub-let or grant licences for the whole or part of the booth / exhibition area assigned to you without the prior approval of RANZCOG or the meeting manager (consent being discretionary).
Standard and Types of Displays (m) RANZCOG and the meeting manager reserve the right to ask you to remove any display items and materials they deem as unacceptable. Offending items must be promptly removed. (n) Food, beverage or prohibited items are not permitted in an exhibition unless prior arrangements have been made with RANZCOG or the meeting manager. (o) The supply of samples by a sponsor / exhibitor is entirely at the sponsor / exhibitor’s risk and the sponsor must indemnify and keep indemnified RANZCOG from and against any actions, suits, proceedings, claims, demands, damages, penalties costs and expenses, which may arise from the supply by sponsor / exhibitor of samples. Logos and Identification (p) You must not use a World Congress logo or any identification of RANZCOG in connection with your activities, unless expressly approved by RANZCOG in writing on a case-by-case basis (approval may be withdrawn or modified on notice to you).
(t)
You must promptly notify RANZCOG in writing if a complaint is made in connection with your products or services or the conduct of your employees in connection with the World Congress. You must also promptly notify RANZCOG in writing of any materials concerns or disputes with the meeting manager or if you believe a direction or requirement of the meeting manager conflicts with these terms and conditions or any other requirements of RANZCOG.
Risk and Loss (u) RANZCOG accepts no responsibility for the protection and security of your personnel and property and without limitation, RANZCOG is not responsible for the loss and damage of any exhibit or other property of the sponsor / exhibitor under any circumstances whatsoever. (v) You are responsible for insuring your items against loss and damage (at full replacement value). (w) You must hold workers’ compensation insurance and a broadform public liability insurance policy for a minimum of $10 million or other amount as RANZCOG reasonably nominates, as well as any other customary insurance directed by RANZCOG, the meeting manager or a venue,. Upon request, evidence of your insurance cover must be provided to RANZCOG or the meeting manager, identifying insurer, policy number, renewal date and other relevant particulars. Venue Damage (x) Without limiting the requirements of a venue, sponsors / exhibitors must not damage in any way the walls, floors, ceilings or other surface of a venue, including the exhibition area, and on request must promptly pay or reimburse RANZCOG or the venue (as directed) for the cost of reinstating any damage any damage caused by the sponsor / exhibitor and any associated penalties and losses for which RANZCOG is liable. Pack Up (y) Exhibits must not be dismantled or removed before the published exhibition closing time. Cancellation and Termination (z) In the event that the meeting and/or exhibition is cancelled or delayed through no fault of RANZCOG or the meeting manager, including but not limited to the actions of a venue or fire, flood, labour disputes, natural disasters, civil disorders, riots, insurrections, work stoppages, slow downs or disputes, or other similar events then the sponsor and/or exhibitor will not be entitled to any refund or to a claim for any loss of damage. (aa) If you become insolvent or are in breach of these terms and unable or unwilling to remedy the breach within a period notified by RANZCOG or the meeting manager, RANZCOG may terminate your sponsor / exhibitor entitlements under these terms and conditions by written notice. Despite termination, you remain liable for all moneys payable under or in connection with these terms and conditions and the requirements of clauses 3(h),(k), (o), (u), (x) and (bb) are ongoing.
No Interference
Confidentiality
(q) You must not use or conduct business from any area outside your assigned booth area, specifically but not limited to, in the aisle ways, public thoroughfares and public areas. This includes, without limitation, the erecting of any sign, display or obstruction which intrudes into another organisation’s space or the placing of promotional materials in any area outside of your allocated booth / space.
(bb) Information exchanged concerning the World Congress and your arrangements as a sponsor / exhibitor are confidential, and must not be disclosed to any other person, without the written consent of RANZCOG (otherwise than as intended for the purposes of giving effect to sponsor / exhibitor arrangements).
Site Requirements and Behaviour (r) You and the suppliers you are permitted to use on site must conform to the venues environmental requirements, workplace health and safety requirements, insurance requirements and other regulations required by the venue.
Programme Conflict (cc) You shall not host any external meetings, symposia, social function or activity, at any time during the meeting, that would provide a programme or social activity conflict.
(s) You must ensure that your employees and contractors will, at all times, act in accordance with the reasonable directives of RANZCOG, the meeting manager and/or the venue and must conduct themselves in an orderly manner and in full compliance with the reasonable directives and requirements of the venue management and with all applicable laws ordinances and directives.
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RCOG World Congress 2015 Joint RCOG / RANZCOG event
Application to sponsor or exhibit Important 1
2
3
Your organisation’s involvement is considered to be confirmed once the Congress Secretariat has received this completed form. Your entitlements will become effective once agreed payment has been received. This form is considered a contract between the RCOG World Congress 2015 and the sponsoring organisation.
Section one: General information Organisation Contact person Position Postal address
Suburb
State
Country
Postcode
Telephone (bus)
Fax (bus)
Telephone (mobile)
Section two: Sponsorship Yes, we would like to participate as a sponsor of the RCOG World Congress as follows: Sponsorship Opportunity
ie Gold Sponsor with Option A, D, F
Cost
Sponsorship declaration
ie $35,000
YES, my organisation accepts the entitlements as outlined in the prospectus and we confirm sponsorship and/or exhibition at the above event. I have read and understood the entitlements and conditions outlined in the information supplied and agree to sponsor and/or exhibit at the RCOG World Congress 2015 on that basis.
Signed Total owing for Sponsorship 22
$
Date
/
Signature of authorised person, on behalf of sponsor
/
brisbane australia 12–15 april 2015 www.rcog 2015.com
Section three: Exhibition Exhibition Booths are included as part of my sponsorship package as follows: Yes, Gold Sponsor (4 booths or equivalent floor space)
Yes, Silver Sponsor (2 booths or equivalent floor space)
Please indicate below preferred booth numbers and complete section 4 relating to booth information OR Exhibiting Organisations Only Yes, we would like to participate as an exhibitor of the RCOG World Congress 2015 Booth Type Number Required
Cost Booth Number Preference
1st
Sponsor (booths included)
Complimentary
Standard Exhibition Booth 3m x 3m
$6,600
Additional Exhibitors (2 complimentary per booth) Total owing for Exhibition
2nd 3rd
$360 $
On behalf of my organisation I have read, understood and accept the entitlements as outlined in the pages of the prospectus and confirm our sponsorship / exhibition at this meeting On behalf of my organisation I have read, understand and accept the sponsorship and exhibition terms and conditions contained within this prospectus I further note, and agree, that under no circumstances will exhibitors be permitted to dismantle exhibits before 2.00pm on Wednesday 15 April 2015
Signed
Date
/
/
Signature of authorised person, on behalf of sponsor or exhibitor
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RCOG World Congress 2015 Joint RCOG / RANZCOG event
Section four: Booth details All exhibitors (including exhibiting sponsors) to complete the exhibition information below. Booth requirements (where applicant is a sponsor / exhibitor) Please tick: I will require a booth structure to be provided Details: Back and side walls are provided, along with an overhead fascia board on which your company’s name will be printed in sentence case (maximum 25 characters). Please print the following on my company sign (25 characters only):
I will require booth space only Details: I will bring my own booth structure (not exceeding 3m x 3m x 2m high) OR I will order a custom booth from the exhibition builder closer to the event. I understand that a company sign will NOT be supplied.
Section five: Payment method Payment must accompany your Application to Sponsor or Exhibit. Sponsorship or booths cannot be confirmed until payment is received. All prices are in Australian dollars and include GST. A tax invoice will be issued on receipt of this application form. The conference ABN is 59 115 015 953 (WALDRONSMITH Management – RANZCOG). All bank fees incurred by any means, whether international or national, are at the depositor’s expense. Please indicate preferred payment method below: Cheque / International Bank Draft Payable to WALDRONSMITH Management – RANZCOG. Payment must be made in Australian dollars payable on an Australian Bank and free of all charges. OR EFT Please advise your remittance details upon payment into the following account. Please insert your company name as a reference on the deposit and send copy remittance advice upon payment. Bank: Commonwealth Bank of Australia Name: WALDRONSMITH Management – RANZCOG BSB: 063 587 Account: 1042 3506 OR Credit Card MasterCard
Visa
American Express
Charges as per this form are to be debited to: Cardholder name:
Cardholder signature:
Credit card number: Expiry date:
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CCV number:
brisbane australia 12–15 april 2015 www.rcog 2015.com
Payments All prices are quoted in Australian dollars and inclusive of GST
Total owing for Sponsorship
$
Total owing for Exhibition
$
TOTAL OWING
$
IMPORTANT Your organisation’s involvement is considered to be confirmed once the RCOG World Congress 2015 Secretariat has received this completed form. AND Your entitlements will become effective once agreed payment has been received. This form is considered a contract between the RCOG World Congress 2015 and the sponsor / exhibitor.
Section six: Cancellation policy After the official booking has been accepted by the RCOG World Congress 2015 Secretariat, if the sponsorship item or floor space can be resold to another company, the company will receive a full refund of deposits paid, less administrative fees of 10% of the total sponsorship or exhibition rate. If not able to be resold, the company will be liable to pay the following fees: 50% of the total sponsorship/exhibition rate, if the cancellation request is received in writing before 31 December 2014. 100% of the total sponsorship/exhibition rate, if the cancellation request is received in writing after 1 January 2015. Any refunds of deposits paid will be made after the congress but not later than 30 June 2015. The company will not be entitled to any interest that the organiser may have derived from deposits made by the company. All bank charges, including senders and receiver’s charges, resulting from a refund related to cancellation of a sponsorship/ exhibition items will be passed on to the sponsor/exhibitor.
Return application form to: Lee-Anne Harris RCOG World Congress 2015 22/17 Bowen Bridge Road Herston, Queensland 4006 Australia T +61 7 3252 3073 F +61 7 3257 2370 E lharris@ranzcog.edu.au
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RCOG World Congress 2015, Joint RCOG / RANZCOG Event Secretariat WALDRONSMITH Management 119 Buckhurst Street South Melbourne VIC 3205 Australia T +61 3 9645 6311 F +61 3 9645 6322 E rcog2015@wsm.com.au
www.rcog 2015.com