s u p p o r t a n d e x h i b i t i o n p r o s p ec t u s
RANZCP 2015 CONGRESs Brisbane Convention and Exhibition Centre 3–7 May 2015 www.ranzcp2015.com
Invitation to attend On behalf of the Organising Committee, we have great pleasure in inviting you to participate in the RANZCP 2015 Congress. With the theme of Measurers + Thinkers, Psychiatry as Science and Art the 2015 Congress will focus on the excitement of advances in scientific understanding in the field balanced against the individual experiences of the human beings who are patients and partners in care. Those involved in mental health care, teaching and research will participate in a program that will feature keynote speakers from Australia, the United Kingdom, Ireland and the United States and over 1200 participants are expected to attend. Participants will also have the opportunity to network and make new connections through the varied social program, which will showcase some of Brisbane’s most iconic venues. As the premier must-attend event for those working in the field of psychiatry, the RANZCP 2015 Congress offers a prime opportunity for providers of products and services to establish new, strengthen and grow existing networks and relationships with the participants. Supporter packages on offer have been designed to consolidate and increase your exposure, in the lead up and during the Congress. A variety of packages are available and consideration will be given to tailoring a package to best suit your marketing needs. The exhibition is an integral element of the Congress and will provide the forum for valuable engagement and networking. Daily catering will be served within the exhibition hall ensuring you have the opportunity to engage one on one with participants and demonstrate the products and services you offer to the profession. Demand is expected to be high so we recommend you review the opportunities and act quickly to secure your preferred level of engagement. We thank you for your consideration and hope we have the opportunity to welcome you as a valued contributor to the RANZCP 2015 Congress.
Dr John Chalk Congress Co-Convenor
Dr Scott Harden Congress Co-Convenor
RANZCP 2015 CONGRESs Brisbane Convention and Exhibition Centre 3–7 May 2015
Why you should be involved Become a valued Supporter or Exhibitor at the RANZCP 2015 Congress and: Participate in Australia and New Zealand’s premier psychiatric event Support mental health initiatives and forums within Australia and New Zealand Gain significant brand exposure to over 1200 psychiatrists and mental health professionals from throughout Australia and New Zealand Increase awareness and exposure of your organisation via a variety of marketing mediums Strengthen awareness of your brand Develop business connections and strengthen relationships through face to face engagement Exhibit and generate new leads, develop your brand or launch a new product through the exhibition Maximise your time and resources by showcasing your organisation to a relevant and influential audience in an environment away from the competition of every day distractions Utilise this multi level platform to demonstrate new equipment, promote new products or techniques and generate new business Ensure your organisation stays abreast of current developments and research in the field of psychiatry and use this information to stay ahead of the market
www.ranzcp2015.com
RANZCP 2015 CONGRESs Marketing reach The RANZCP 2015 Congress will be marketed through a variety of different mediums to ensure maximum exposure for your organisation throughout Australia and New Zealand. Avenues for marketing include:
Online A website devoted to the Congress is now live and will be updated continuously in the lead up to the event providing all the most up to date information on the program, speakers, social program and a section dedicated to supporters and exhibitors. A series of electronic bulletins about Congress will be distributed to over 5000 potential delegates.
Advertising In addition to the Congress website a number of advertisements about Congress will be presented through national and international industry publications, websites and other related events.
Delegate profile With over 5000 members, the RANZCP is a collegiate network of medical practitioners working or training in the field of psychiatry. In Australia, approximately 85% of practising psychiatrists are current RANZCP members and in New Zealand, more than 50% of practising psychiatrists are current members. A Continuing Professional Development program ensures a high standard of professional practice in psychiatry is maintained and participation in the annual Congress is a key contributor to member’s ongoing education.
These opportunities provide your organisation with long and sustained exposure to your target audience throughout Australia and New Zealand.
Participants at the RANZCP 2015 Congress are representative of the Faculties, Sections and Special Interest Groups within the College membership and those working within psychiatry, including: Psychiatrists | Non-psychiatrist medical practitioners | Community representatives Allied health professionals | NGO representatives
Congress City & Venue Brisbane is a dynamic city with a youthful vibe, an alfresco lifestyle and a warm and welcoming climate. Acclaimed as an economic powerhouse and a city of opportunity, Brisbane is making its mark as Australia’s New World City. Uniquely positioned on the global stage as a burgeoning hub of innovation, industry, research and development, the city offers an exceptional environment for business events. The RANZCP 2015 Congress will be held at the Brisbane Convention and Exhibition Centre in the dynamic South Bank precinct, home to Brisbane’s arts and cultural community and minutes away from major hotels. The Congress Exhibition will be held in the Great Hall 3 & 4, with the majority of daily delegate catering served in this area for the duration of the Exhibition.
Brisbane Convention and Exhibition Centre Merivale Street, South Brisbane, Queensland
www.bcec.com.au
Support Opportunities Principal Supporter
$55,000
As the RANZCP 2015 Congress Principal Supporter, you will benefit from the highest level of exposure and representation with the following entitlements:
Exhibition Four (4) exhibition booths (each 3m x 3m) and first choice of location within the Congress exhibition
Registration Eight (8) complimentary full Congress registrations including social functions
Opportunities Exclusive opportunity
Company promotion Be associated with exciting new technology which is fast becoming the way of the future for Congress communication. NEW! The Congress App will be functional before, during and after the Congress providing relevant brand exposure with your company branding throughout relevant sections of the app. Appropriate acknowledgement during the Opening Ceremony by the Congress Convenor, and prior to each Plenary Session at the Congress Company logo and acknowledgement on Congress website supporters’ page with a link to your website
Company logo acknowledgement on all Congress materials including the designated area of the Congress handbook (excludes book of abstracts and subject to print deadlines) Company logo acknowledgement on Congress app (if launched) in the designated supporter section Company logo and acknowledgement on supporter acknowledgement board in the exhibition Company logo and appropriate acknowledgement on PowerPoint reel featured in the plenary room and all session rooms to be shown before and after sessions
RANZCP 2015 CONGRESs Brisbane Convention and Exhibition Centre 3–7 May 2015 www.ranzcp2015.com
Premium Supporter
$35,000
As a RANZCP 2015 Congress Premium Supporter, you will benefit from the following entitlements:
Exhibition
Company promotion
Two (2) exhibition booths (each 3m x 3m) in a premium location within the Congress exhibition
Appropriate acknowledgement during the Opening Ceremony by the Congress Convenor
Registration Four (4) complimentary full Congress registrations including social functions
Opportunities Two (2) opportunities available
Company logo and acknowledgement on Congress website supporters’ page with a link to your website Company logo and acknowledgement in the designated area of the Congress handbook (subject to print deadlines) Company logo acknowledgement on Congress app (if launched) in the designated supporter section Company logo and acknowledgement on supporter acknowledgement board in the exhibition area Company logo and appropriate acknowledgement on PowerPoint reel featured in the plenary room and all session rooms to be shown before and after sessions
Support Opportunities Valued Supporter
$20,000
As a RANZCP 2015 Congress Valued Supporter, you will benefit from the following entitlements:
Exhibition
Company promotion
One (1) exhibition booth (3m x 3m) within the Congress exhibition
Appropriate acknowledgement during the Opening Ceremony by the Congress Convenor
Registration Two (2) complimentary full Congress registrations including social functions
Opportunities Four (4) opportunities available
Company logo and acknowledgement on Congress website supporters’ page with a link to your website Company logo and acknowledgement in the designated area of the Congress handbook (subject to print deadlines) Company logo acknowledgement on Congress app (if launched) in the designated supporter section Company logo and acknowledgement on supporter acknowledgement board in the exhibition area Company logo and appropriate acknowledgement on PowerPoint reel featured in the plenary room and all session rooms to be shown before and after sessions
RANZCP 2015 CONGRESs Brisbane Convention and Exhibition Centre 3–7 May 2015 www.ranzcp2015.com
Community Supporter
$10,000
We also encourage support from the community base to reflect the wider community’s involvement and linkage with mental health and psychiatry. As a Community Supporter, you will have the opportunity as a non-pharmaceutical organisation or government department to be involved in this event and represent your commitment to mental health issues affecting the broader community.
Exhibition
Company promotion
One (1) exhibition booth (3m x 3m) within the Congress exhibition
Appropriate acknowledgement during the Opening Ceremony by the Congress Convenor
Registration Two (2) complimentary full Congress registrations including social functions
Opportunities Unlimited opportunities available
Company logo and acknowledgement on Congress website supporters’ page with a link to your website Company logo and acknowledgement in the designated area of the Congress handbook (subject to print deadlines) Company logo acknowledgement on Congress app (if launched) in the designated supporter section Company logo and acknowledgement on supporter acknowledgement board in the exhibition area Company logo and appropriate acknowledgement on PowerPoint reel featured in the plenary room and all session rooms to be shown before and after sessions
Image credit: (left) Queensland’s Gallery of Modern Art, Cultural Precinct, South Brisbane. Photograph: Mark Sherwood. Image courtesy: QAGOMA
Support Opportunities Industry Sessions Industry sessions provide you with the opportunity to independently host breakfast or lunch sessions for participating delegates. Information regarding the Industry sessions will be made available on the website and delegates will have the opportunity to pre-book via the main registration process with any remaining available seats to be filled onsite. The industry sessions will be held at breakfast and lunch so as not to conflict with designated Congress program or functions.
The Organising Committee reserves the right to limit the number of industry sessions conducted by each Supporter.
There are a limited number of opportunities and priority will be given to confirmed Principal, Premium and Valued Supporters until Friday 28 November 2014. Following this time, any available sessions will be open to organisations who are confirmed exhibitors.
The Congress will provide the meeting room within the Brisbane Convention & Exhibition Centre and standard audio visual which includes; laptop, microphone, lectern, screen and data projector. Additional AV, all speaker costs together will all catering for the session is at the supporter’s cost. The industry sessions will be held in Meeting Room 1 & 2 or the Sky Room at the Brisbane Convention and Exhibition Centre. Both meeting rooms will be set to a maximum capacity of 150 participants each in cabaret style round tables of eight (8) with a small head table at the front of the room.
Breakfast Sessions $10,000 per session Two breakfast sessions available per day on Tuesday and Wednesday (subject to schedule of final program)
Opportunities Four (4) opportunities available
Lunch Sessions $17,500 per session One lunch session available per day on Monday, Tuesday and Wednesday (subject to schedule of final program)
Opportunities Three (3) opportunities available
RANZCP 2015 CONGRESs Brisbane Convention and Exhibition Centre 3–7 May 2015 www.ranzcp2015.com
Entitlements
Company promotion
Online booking facility as part of Congress registration process
Company logo and acknowledgement on Congress website supporters’ page with a link to your website
Opportunity to create your own session with targeted messaging to attending delegates Opportunity to brand the session room (subject to approval) Opportunities for networking, database collection, distribution of company literature, targeted messaging to delegates attending your session, incentive program roll out and engagement One (1) Congress day registration for your nominated speaker (includes access to the day’s scientific sessions, excludes social functions and congress satchel)
Company logo and acknowledgement in the designated area of the Congress handbook (subject to print deadlines) Company logo acknowledgement on Congress app (if launched) in the designated supporter section Company logo and acknowledgement on supporter acknowledgement board in the exhibition area Company logo and appropriate acknowledgement on PowerPoint reel featured in the plenary room and all session rooms to be shown before and after sessions
Support Opportunities Espresso Bar
$15,000
Opportunities Exclusive opportunity
Entitlements Package includes one espresso bar located within the exhibition with supply of barista and all consumables to be operational during catering breaks only The Espresso Bar can be located on the supporter’s exhibition stand or within close proximity if exhibiting too (allowing for adequate traffic flow)
The supporter will be the only exhibitor permitted to offer espresso coffee within the exhibition area Opportunity to brand the espresso bars at supporter’s cost (design is subject to committee approval) Opportunity to provide branded coffee cups, napkins and t-shirts, caps for the barista to wear onsite for the duration of Congress (at supporter’s cost)
Company branding and promotion Exclusive recognition as the official coffee provider for the Congress Company logo and acknowledgement on Congress website supporters’ page with a link to your website Company logo and acknowledgement in the designated area of the Congress handbook (subject to print deadlines) Company logo acknowledgement on Congress app (if launched) in the designated supporter section Company logo and acknowledgement on supporter acknowledgement board in the exhibition area Company logo and appropriate acknowledgement on PowerPoint reel featured in the plenary room and all session rooms to be shown before and after sessions
RANZCP 2015 CONGRESs Brisbane Convention and Exhibition Centre 3–7 May 2015 www.ranzcp2015.com
Writing Pads and Pens Opportunities Exclusive opportunity
Company promotion Company branded writing pads will be available on a table within the exhibition area and be available for use at the registration desk Company logo and acknowledgement on Congress website supporters’ page with a link to your website Company logo and acknowledgement in the designated area of the Congress handbook (subject to printing deadlines) Company logo and acknowledgement on supporter acknowledgement board in the exhibition area Company logo and appropriate acknowledgement on PowerPoint reel featured in the plenary room and all session rooms to be shown before and after sessions
$5,000
+ supply of 1,500 units of stock
Exhibition
The Exhibition for the RANZCP 2015 Congress will be held in Great Hall 3 & 4 at the Brisbane Convention and Exhibition Centre. Delegate lunches, morning and afternoon teas will be served in the exhibition area, providing exhibitors with the maximum opportunity to showcase their products and interact with delegates.
Exhibition Booth
12
13
14
15
$5,950 16
11
Included in the cost of exhibiting is one exhibition booth which will include the following:
17 18
10
Walls 2.4 high aluminium frame with white laminated infills
33
35 36
30 29
38 31
37
32
39 40
19
8
6
26 25
20
42 27
41
28
43 44
Principal Supporter
5
Fascia One (1) company name sign allocated per stand (custom fascias are also available at an extra charge)
Lighting Two (2) x 150 watt spotlights per booth mounted on light track inside fascia
9
7
PIF Student zone
34
21 22 23
Power One (1) x 4-amp power outlet per booth
Registration Two (2) complimentary exhibitor registrations per booth (excludes social functions, Congress satchel and access to scientific program sessions)
Company promotion Company logo and booth number on Congress website exhibition webpage with a link to your website.
3
4
entry
entry
Company logo and acknowledgement in the designated area of the Congress handbook (subject to printing deadlines).
www.ranzcp2015.com Exhibition hours Monday 4 May 2015 0830–1700
Tuesday 5 May 2015 0830–1700
Wednesday 6 May 2015 0830–1700
Exhibitor briefing notes, including the final floor plan and details regarding move-in and move-out arrangements, will be available on the Congress website early in 2015. The web link and password will be provided upon confirmation of your booking which contains all interim information.
Policy and Guidelines Code of Conduct Medicines Australia
Custom built stand design approval
Pharmaceutical companies must adhere to the current Medicines Australia Code of Conduct with relation to display and promotion of company or product names. All promotional design and print items will require approval by the Congress Organising Committee before the package is confirmed. The Royal Australian and New Zealand College of Psychiatrists reserve the right to approve all branding provided by supporters and exhibitors.
All custom built exhibition booth design plans must be pre-approved by the Congress Organising Committee and the venue. Exhibitors with custom built booths are required to submit a comprehensive design plan to the Congress Office no later than 2 March 2014 indicating the dimensions and features of the proposed booth for the Congress Organising Committee’s consideration and approval.
Where a complimentary full registration is included in the supporter package, you will be required to complete a registration form with the details of the attending delegate. The complimentary full registration includes full access to all scientific program sessions, satchel, daily catering, and tickets to the social functions. Additional full registrations can be purchased at the standard rate, please visit the website for further information.
Pricing
Exhibitor registration
All pricing listed is quoted in Australian dollars inclusive of GST. All inclusions in Congress printed materials are subject to strict printing deadlines.
Two (2) complimentary exhibitor registrations are included in each exhibition package (per 3m x 3m booth), similarly you will be required to complete a registration form with the details of the attending delegate. If extra exhibitor booth personnel are required, you will be able to purchase additional registrations at the special exhibitor rate of $350 per person. The exhibitor registration includes daily catering, but does not include access to scientific program sessions, satchel or social function tickets.
Engagement with the pharmaceutical industry Please note the RANZCP’s engagement with the pharmaceutical industry has been based on the position statement ‘RANZCP engagement with the pharmaceutical industry’. Further information on this policy can be found on the RANZCP website, www.ranzcp.org
Exhibitor protocol Each exhibitor must keep their display within the dimensions of their exhibition booth at all times during the Congress and refrain from amplified announcements or music from the exhibition display.
Privacy Please note all supporter and exhibitor contact details will be provided to SAGE Publications to discuss advertising opportunities within the Congress ‘Book of Abstracts’ publication. If you wish for your details not to be included in this correspondence, please email ranzcp@wsm.com.au
Registration The RANZCP 2015 Congress is an integrated event and all staff in attendance at your booth must be registered for Congress.
Full supporter registration
Related events Supporters and exhibitors should not arrange competing events against any of the College or Congress functions including pre and post Congress events and are required to provide RANZCP with information regarding proposed booth and social activities.
The RANZCP 2015 Exhibition floor plan is provided to assist with selecting your preferred site. The floor plan is subject to change and will be updated as required. Please note exhibition hours indicated are indicative only and will be confirmed when the program has been confirmed.
Image credits: Brisbane Convention & Exhibition Centre; Brisbane Marketing; Tourism Australia; Townsville Enterprise Ltd; Virgin Australia
How to apply Online application Please visit the Congress website www.ranzcp2015.com and complete the online application form. All applications received will be acknowledged in writing together with a tax invoice complete with EFT payment details to facilitate payment.
Confirmation of participation To confirm your sponsorship package and/or exhibition space, 50% part payment is required upon booking or within 14 days of receipt of your tax invoice. Your booking will only be fully processed and secured upon receipt of this deposit at the Congress Organisers Office. The balance of payment is required by Friday 12 December 2014. Any booking made after Friday 12 December 2014 will require full payment upon booking or within 14 days of receipt of your tax invoice.
Cancellation policy All cancellations must be received in writing to the Congress Organisers Office. If you cancel a sponsorship or exhibition booth/s, unless that particular area of sponsorship or exhibition space is resold, the Congress Organiser reserves the right to retain monies received. Any booth or sponsorship package cancelled after Thursday 1 January 2015 will incur 100% forfeit. If the balance of payment is not received by the due date, the allocated sponsorship or exhibition booth space will be cancelled.
www.ranzcp2015.com
Further Information Helen McGowan, Support and Exhibition Manager RANZCP 2015 Congress Office, WALDRONSMITH Management 119 Buckhurst Street, South Melbourne VIC 3205 Australia D +61 3 9907 8628 T +61 3 9645 6311 F +61 3 9645 6322 E helen@wsm.com.au