Incorporating the International Symposium on GPS & GNSS
IGNSS2011 ABN 50 493 173 615
15 – 17 November 2011 University of New South Wales Sydney NSW Australia
Sponsorship & Exhibition Prospectus
www.ignss.org
IGNSS2011 IGNSS 2011 15-17 November 2011 THE PARTICIPANTS THE IGNSS 2011 SYMPOSIUM The International Global Navigation Satellite Systems (IGNSS) Society Inc. is pleased to announce the IGNSS 2011 symposium on GPS/GNSS which will
Participants from within Australia and abroad are expected to attend. IGNSS 2009 attracted sponsors, exhibitors and delegates from USA, Canada, United Kingdom, Russia, Japan, India, Malaysia, China, Papua New Guinea, New Zealand and Australia.
be held from Tuesday 15 November to Thursday
Participants will consist of:
17 November 2011 at the University of New South
activities, and is walking distance from some of the
• vice presidents • managing directors • principals/ partners • chief operations officers • business managers • project managers • doctors • professors • lecturers • researchers • technical engineers • design engineers • software engineers • electrical engineers • system engineers • product engineers • mine surveyors • land surveyors • safety officers • sales consultants • airspace representatives • analysts • senior specialists • weapon officers • students
most famous beaches in the world. The 38 hectare
Representing the following:
Kensington site, the main UNSW campus, consists
• universities • government organisations • state • federal • international agencies • space agencies • manufacturing organisations • surveying / planning organisations • transportation agencies/ organisations • system development organisations • mining companies • safety organisations • commercial organisations • agricultural organisations
Wales, Sydney, Australia. The School of Surveying & Spatial Information Systems (SSIS) at the University of New South Wales (UNSW) is proud to co-host the 2011 symposium in the beautiful harbourside city of Sydney. The program will include keynote speakers, oral presentations, interactive poster sessions, panel sessions and an informative trade exhibition. IGNSS2011 will include open forums where users can discuss the implementation and application of GNSS and other location technologies and voice their concerns in an interactive format with representatives from all the satellite system providers, major manufacturers and applications developers. For the first time the trade exhibition will include GNSS demonstrations and an Interactive “field day”.
THE VENUE The University of New South Wales is situated near the business hub of Sydney, providing easy access to a wide range of academic, cultural and social
of state-of-the-art faculty and service facilities that combine to provide an ideal educational and communal environment for all students. UNSW enjoys the reputation of being Australia’s leading international university as well as home to some of Australia’s leading research facilities. SSIS is the home of the Satellite Navigation & Positioning (SNAP) Lab, Australia’s premier academic GNSS R&D group. A wide range of accommodation is available nearby, including on-campus college accommodation for students.
THE BENEFITS IGNSS 2011 will provide provid de unique uniq un ique opportunities s to to present pr and d promote prom pr o ot om o e products and d services ser servi vice ces s to a large ge number num nu be berr off enthusiastic prospects. The IGNSS 2011 Executive Committee invites yourr organisation orga or ganisation to consider consid ider der the the marketing marketi ting ng and and networking networking opportunities oppo ort rtun unit nitie ies s that the sponsorship opportunities represent. Symposiums and their associated exhibitions are a very effective way to present pres sen entt products p oducts and services pr servi vice ice ces s to a large number numbe um mberr of enthusiastic prospects in a very economical manner. Feedback from the delegates at past past symposiums has highlighted high hi ghli gh ligh g ted the high value placed on the opportunity to meet with the sponsors who provide support in many ways. way ays. s. A wide range of sponsorship opportunities are available ranging from single sheet satchel inserts through to Symposium Sympo posi sium u Partner status and its associated benefits – opportunities for organisations large and small. The exhibition area will cater for approximately twenty (20) 2.5 metre x 2 metre exhibition booths with the option of built booths or space only available in the exhibition area. Multiple booths can be purchased. All catering (morning and afternoon teas and lunches) will be served in the exhibition area as well as the Tuesday Welcome Reception, thus maximising exhibitor exposure to delegates. All sponsors will be acknowledged on selected printed material plus the IGNSS Society 2011 Symposium website leading up to the Symposium. Your early commitment will result in better value for money and a higher level of exposure for your organisation.
Some of the benefits include opportunities to:
• Maintain a high profile in valuable target markets before, during and after the symposium. • Demonstrate your company’s commitment to the GPS GNSS fields. • Direct access to the people with the buying power – delegates to this symposium include leading professionals in their fields.
• Launch new products, services and/or applications. • Showcase your products and services to your target audience in a captive and learning environment. • Consolidate corporate relationships and expose your staff to your key markets. • Mix informally with professionals from around the world. • Raise you company’s profile to potential customers. All sponsorship and exhibition prices in this document are inclusive of Goods & Services Tax (GST).
FURTHER INFORMATION & CONTACT DETAILS All requests for further information should be emailed to shannon@ignss.org or contact: Shannon Lockyer IGNSS Society PO Box 6026, Mitchelton QLD 4053 AUSTRALIA Ph: 07 3355 6630 Fax: 07 3855 8756 International Ph: +61 7 3355 6630 Fax: +61 7 3855 8756 Email: shannon@ignss.org Website: www.ignss.org.
IGNSS2011 IGNSS 2011 15-17 November 2011 SPONSORSHIP PACKAGES PACKAGE 1 SYMPOSIUM PARTNER
$14,950
As a Symposium Partner your company will enjoy the highest level of exposure. We will work alongside you to provide opportunities to promote your organisation and you will be part of the successful execution of the symposium. As a partner of the symposium, your organisation will receive considerable exposure and recognition through the following benefits: Double modular built booth in the trade exhibition area – 5m x 2m Inclusive of the following: – Six (6) IGNSS 2011 complimentary delegate registrations. – Velcro compatible walling – Company name on fascia panel, printed one colour – 4 x 150 watt spotlights – 2 x 4 amp general purpose outlets – Company listing in Symposium Handbook – 30 word description in the Symposium Handbook – Delegate list provided prior to the Symposium** – Logo and link to your companies home page on the IGNSS 2011 website. Symposium partners will be given the opportunity to have the naming rights and provide chairpersons for three (3) concurrent sessions (Allocation of sessions is at the discretion of the organising committee) Satchel insert (3 x double sided A4 pages) in IGNSS 2011 satchel. Full page (A4) advertisement in:* – Registration brochure and – Symposium handbook – (Sponsor to provide artwork. Advert specifications will be advised in due course) Four (4) free standing banners displayed in: – Two (2) in plenary room – Two (2) outside plenary room B nners to be supplied, erected and removed by sponsor. Ba – Banners Logo included incl clud u ed in:* on brochure – Registration Symp mposium hand ndbo b ok handbook – Symposium Symposiu ium m published d proceedings p oceedings on IGNSS website and pr – Symposium Othe herr selected d symposium sym s y posium literature lit literature – Other Logo displayed displaye yed d at the beginning beg eginning off all all sessions via PowerPoint. Acknowledgment Ack ckno n wledgment by organisation organisat ation name at: at: Openin ing g and Closing g se s ssions sessions – Opening Sponsor Spo S p ns nsor logo on IGNSS 2011 web w b page with we wit i h links to their the h ir home page. Certificate C e tiifi er fica c te of o Appreciation Apprec cia iation provided d at a the symposium. sym mpo p sium. Delegate D elegat ate e List List provided pro rovided prior prio iorr to the symposium. sympo osi s um. **
PACKAGE 2 EXCLUSIVE SATCHEL SPONSORSHIP
$5,950
An opportunity to have your company’s logo (mono colour only) exclusively on a high quality Symposium satchel. All delegates will receive this satchel upon arrival at the Symposium. (Limited to one organisation only) Additional satchels may be purchased at cost price by the sponsor for use for other promotional activities. Entitlements include: Exclusive company name and logo on each Symposium satchel One (1) complimentary full delegate registration. Half page (A4) advertisement in:* – Registration brochure and – Symposium handbook – (Sponsor to provide artwork, Advert specifications will be advised in due course) Logo included in:* – Registration brochure – Symposium handbook – Other selected symposium literature Acknowledgment by organisation name at the Opening and Closing sessions Sponsor logo on IGNSS 2011 web page with links to their home page. Certificate of Appreciation provided at the symposium. Satchel insert (2 x double sided A4 pages) in IGNSS 2011 satchel. Provide pens & pads in all satchels which may include your company logo. Delegate list provided prior to the symposium. **
PACKAGE 3 KEYNOTE SESSION
$2,950
This sponsorship provides the opportunity for your organisation to sponsor a Keynote presenter’s session. The majority of the delegates will attend Keynote Sessions. Entitlements include: One (1) complimentary delegate registration Opportunity for one person from your organisation to introduce the keynote speaker in this session. Exclusive naming rights to the Keynote Session – “This Keynote Session is proudly sponsored by (Sponsor’s Name)” in all symposium literature. Your company logo displayed electronically at the beginning of this session stating “This session is proudly sponsored by Sponsor’s Name)”. Two (2) freestanding banners displayed in Session room during the keynote session. (Signs to be supplied, erected and removed by the sponsor) Quarter page (A4) advertisement in:* – Registration brochure and – Symposium handbook – (Sponsor to provide artwork, Advert specifications will be advised in due course) Logo included in:* – Registration brochure – Symposium handbook – Other selected symposium literature Acknowledgment by organisation name at Opening and Closing sessions Sponsor logo on IGNSS 2011 web page with links to their home page. Certificate of Appreciation provided at the symposium. Satchel insert (2 x double sided A4 pages) in IGNSS 2011 satchel. Delegate list provided prior to the symposium. **
IGNSS2011 IGNSS 2011 15-17 November 2011 PACKAGE 4 REGISTRATION BROCHURE
$2,950
This sponsorship provides the opportunity for your organisation to sponsor the Registration brochure, which will be distributed to over 5,000 potential delegates. Entitlements include: One (1) complimentary delegate registration Sponsors name and logo on front cover of Registration brochure - “The registration brochure is proudly sponsored by (Sponsor’s Name)” Full page (A4) advertisement in:* – Registration brochure (back cover) – (Sponsor to provide artwork, Advert specifications will be advised in due course) Quarter page (A4) advertisement in:* – Symposium handbook – (Sponsor to provide artwork, Advert specifications will be advised in due course) Acknowledgment by organisation name at Opening and Closing sessions Logo included in:* – Registration brochure – Symposium handbook – Other selected symposium literature Sponsor logo on IGNSS 2011 web page with links to their home page. Certificate of Appreciation provided at the symposium. Satchel insert (2 x double sided A4 pages) in IGNSS 2011 satchel. Delegate list provided prior to the symposium. **
PACKAGE 5 SYMPOSIUM HANDBOOK
$2,950
The IGNSS 2011 Symposium handbook will be distributed to all delegates at the symposium and include the program and general information. Entitlements include: One (1) complimentary delegate registration Sponsors name and logo on front cover of Handbook - “The handbook is proudly sponsored by (Sponsor’s Name)” Full page (A4) advertisement in:* – Symposium handbook (back cover) – (Sponsor to provide artwork, Advert specifications will be advised in due course) Quarter page (A4) advertisement in:* – Registration brochure – (Sponsor to provide artwork, Advert specifications will be advised in due course) Acknowledgment by organisation name at Opening and Closing sessions Logo included in:* – Registration brochure – Symposium handbook – Other selected symposium literature Sponsor logo on IGNSS 2011 web page with links to their home page. Certificate of Appreciation provided at the symposium. Satchel insert (2 x double sided A4 pages) in IGNSS 2011 satchel. Delegate list provided prior to the symposium. **
PACKAGE 6 COMBINED SYMPOSIUM REGISTRATION BROCHURE & HANDBOOK
$5,200
Why not combine the registration brochure and symposium handbook packages above? This combined printed material package is $5,200 which represents a saving of $700. Entitlements include: Two (2) complimentary delegate registrations Sponsors name and logo on front cover of:* – Handbook - “The handbook is proudly sponsored by (Sponsor’s Name)” – Registration Brochure – “The Registration Brochure is proudly sponsored by (Sponsor’s Name)” Full page (A4) advertisement in:* – Symposium handbook (back cover) – (Sponsor to provide artwork, Advert specifications will be advised in due course) Full page (A4) advertisement in:* – Registration brochure (back cover) – (Sponsor to provide artwork, Advert specifications will be advised in due course) Acknowledgment by organisation name at Opening and Closing sessions Logo included in:* – Registration brochure – Symposium handbook – Other selected symposium literature Sponsor logo on IGNSS 2011 web page with links to their home page. Certificate of Appreciation provided at the symposium. Satchel insert (4 x double sided A4 pages) in IGNSS 2011 satchel. Delegate list provided prior to the symposium. **
PACKAGE 7 WELCOME RECEPTION – TUESDAY
$1,950
The welcome reception will be held at the University of New South Wales on Tuesday 15 November 2011. This is a fantastic networking opportunity. Sponsor may provide an item of clothing that may be worn by the catering staff at the UNSW during the function. Clothing item e.g. cap, shirt etc. must be approved by the UNSW catering management and the organising committee. Entitlements include One (1) complimentary delegate registration Two (2) additional welcome reception tickets Exclusive naming rights to the Welcome Reception – “The Welcome Reception is proudly sponsored by (Sponsor’s Name)” in all symposium literature. Sponsor may provide an item of clothing that may be worn by the catering staff at the UNSW during the function. Clothing item e.g. cap, shirt etc. must be approved by the UNSW catering management and the organising committee. Acknowledgment by organisation name at Opening and Closing Sessions Logo included in:* – Registration brochure – Symposium handbook – Other selected symposium literature Sponsor logo on IGNSS 2011 web page with links to their home page. Certificate of Appreciation provided at the symposium. Satchel insert (2 x double sided A4 pages) in IGNSS 2011 satchel. Delegate list provided prior to the symposium. **
IGNSS2011 IGNSS 2011 15-17 November 2011 PACKAGE 8 NETWORKING BBQ – WEDNESDAY
$1,950
The Networking BBQ will be held at the University of New South Wales on Wednesday 16 November 2011. This is a fantastic networking opportunity. Sponsor may provide an item of clothing that may be worn by the catering staff at the UNSW during the function. Clothing item e.g. cap, shirt etc. must be approved by the UNSW catering management and the organising committee. Entitlements include: One (1) complimentary delegate registration Two (2) additional Networking BBQ tickets Exclusive naming rights to the Networking BBQ – “The Networking BBQ” is proudly sponsored by (Sponsor’s Name)” in all symposium literature. Sponsor may provide an item of clothing that may be worn by the catering staff at the UNSW during the function. Clothing item e.g. cap, shirt etc. must be approved by the UNSW catering management and the organising committee. Acknowledgment by organisation name at Opening and Closing Sessions Logo included in:* – Registration brochure – Symposium handbook – Other selected symposium literature Sponsor logo on IGNSS 2011 web page with links to their home page. Certificate of Appreciation provided at the symposium. Satchel insert (2 x double sided A4 pages) in IGNSS 2011 satchel. Delegate list provided prior to the symposium. **
PACKAGE 9 CONCURRENT SESSION SPONSORSHIP
$1,750
This sponsorship provides the opportunity for your organisation to sponsor a session that is of importance to your industry. Entitlements Include: One (1) Complimentary delegate registration Exclusive naming rights to the concurrent session – “(Session name) is proudly sponsored by (Sponsor’s Name)” in all symposium literature. Your company logo displayed electronically at the beginning of this session stating – “This session is proudly sponsored by …(Sponsor’s Name)”. Two (2) free standing banners displayed in the Concurrent session room during the sponsored session (Signs to be supplied, erected and removed by Sponsor) Acknowledgment by organisation name at Opening and Closing Sessions Logo included in:* – Registration brochure – Symposium handbook – Other selected symposium literature Sponsor logo on IGNSS 2011 web page with links to their home page. Certificate of Appreciation provided at the symposium. Satchel insert (2 x double sided A4 pages) in IGNSS 2011 satchel. Delegate list provided prior to the symposium. **
PACKAGE 10 DAILY CATERING PACKAGE
$950 PER DAY
Refreshment breaks are fantastic networking opportunities and are therefore also considered to provide valuable sponsorship opportunities. Refreshment breaks include morning and afternoon teas plus lunch each day. Sponsor may provide an item of clothing that may be worn by the catering staff at UNSW on the nominated day. Clothing item e.g. cap, shirt etc. must be approved by UNSW management and the organising committee. Entitlements include: One (1) day delegate registration on nominated catering day Exclusive naming rights to the catering breaks on the nominated day – “(Day) catering is proudly sponsored by (Sponsor’s Name)” in all symposium literature. Sponsor may provide an item of clothing that may be worn by the catering staff at the UNSW during morning & afternoon tea and lunches. Clothing item e.g. cap, shirt etc. must be approved by the UNSW catering management and the organising committee. Acknowledgment by organisation name at Opening and Closing Sessions Logo included in:* – Registration brochure – Symposium handbook – Other selected symposium literature Sponsor logo on IGNSS 2011 web page with links to their home page. Certificate of Appreciation provided at the symposium. Satchel insert (2 x double sided A4 pages) in IGNSS 2011 satchel. Delegate list provided prior to the symposium. **
PACKAGE 11 SATCHEL INSERT
EXHIBITOR: $550 NON EXHIBITOR: $650
Alternative 1 One single insert (no larger than A4 and no more than 2 x double sided pages) Alternative 2 One single product insert. Please note that all product inserts must be approved by the committee upon booking and a single sample must be sent to the IGNSS Society upon booking.
PACKAGE 12 GENERAL ADVERTISING
AS LISTED BELOW
Registration Brochure (Advert specifications will be advised in due course) Full page inside cover
$2500
Centre page
$2500
Full page
$1000
Half page
$ 750
Quarter page
$ 500
Symposium Handbook (Advert specifications will be advised in due course) Full page inside cover
$2500
Centre page
$2500
Full page
$1000
Half page
$ 750
Quarter Page
$ 500
*Logos and/or ads will only be placed in the printed material stated in the sponsorship packages if sponsorship is confirmed by the time of printing. Sponsor to provide all artwork. ** A privacy clause will be inserted into the registration brochure that will give the delegate the option to be excluded from the delegate list. The delegate list will include the delegate name and organisation name only.
IGNSS2011 IGNSS 2011 15-17 November 2011 EXHIBITION DETAILS The trade exhibition will be open from Tuesday 15 November to Thursday 17 November 2011. A professional exhibition contractor will be provided to construct built booths and assist with modifications. They will provide help and advice for any special requests. To maximise exhibitor contact with delegates, all morning and afternoon teas, lunches, Welcome Reception and Networking BBQ will be served in the exhibition area and adjoining courtyard. The trade exhibition will be located in the University of New South Wales. Sponsors will be allocated booths in the first instance then all other exhibitors will be allocated booths on a first in first paid basis. To encourage delegates to visit each stand it will be advertised that many exhibitors have provided fantastic prizes. Each stand will have their own method of collecting names for the draw and will draw their own prize. A general announcement will be made of the winners to collect their prize. Sharing of single booths is not permitted. Further exhibition and accommodation details will be available in a full ‘Exhibitor Kit’ on the IGNSS 2011 website (www.ignss.org) in September 2011.
EXHIBITION ENTITLEMENTS One full delegate registrations per single booth. One additional exhibitor registration per single booth may be purchased at the subsidised rate of $395 and includes: – daily catering, – symposium satchel, – symposium handbook, – attendance at all inclusive symposium sessions – Welcome reception and Networking BBQ All other trade representatives (excluding one complimentary and one subsidised additional exhibitor registration per single booth) must register at the full Symposium delegate registration fee.
INDICATIVE EXHIBITION TIMETABLE **The following timetables may be changed and all exhibitors will be advised if any changes are made. Monday 14 November 2011
1200 – 1700
Exhibition build and exhibitor bump in
Tuesday 15 November 2011
0800 - 1000
Exhibitor bump in
1000 – 1700
Exhibition Open
1700 - 1830
Welcome Reception
0800 – 1700
Exhibition open
1700 – 1900
Networking BBQ
0830 – 1330
Exhibition Open
1330 - 1700
Exhibitor bump out
Wednesday 16 November 2011 Thursday 17 November 2011
EXHIBITION FLOOR PLAN The floor plan for the IGNSS 2011 Symposium is included on the web as a separate document. This floor plan shows the location of booths in relation to the catering stations. Please note that catering stations will be distributed in all three arms to maximum exposure to all trade booths. Modular booths measure 2.5 metres x 2 metres. Booths will be allocated to exhibitors in the order of booking forms (accompanied with deposits). Exhibitors will be allocated their booths immediately after Symposium Partner booths are allocated or if this package is not sold then at the discretion of the organising committee. NB The floor plan is correct at the time of printing, however, the Society retains the right of alteration should it be deemed necessary. Changes may occur without notice.
www.ignss.org EXHIBITION PACKAGES Single Modular Booth
$2,990
Includes: One (1) full delegate registration plus one additional exhibitor registration may be purchased at the subsidised rate of $395 Booth measuring 2.5 metres x 2 metres Velcro compatible walling for each booth Company name on one fascia panel, printed one colour. 2 x 150 watt spotlights 1 x 4 amp general purpose outlet Company listing in Symposium handbook 30 word description in the Symposium handbook Delegate list provided prior to the Symposium** Logo and link to your company’s homepage on the IGNSS 2011 website
Space Only (5m x 2m)
$4,980
Includes: Two (2) full delegate registrations plus two additional exhibitor registrations may be purchased at the subsidised rate of $395 each 1 x 4 amp general purpose outlet Company listing in Symposium handbook 30 word description in the Symposium handbook Delegate list provided prior to the Symposium** Logo and link to your company’s homepage on the IGNSS 2011 website NOTE: Additional booths may be purchased. Additional space only may be purchased at $498 per sq metre and must be in allotments of 2.5m x 2m. 50% of the total exhibition fee should accompany your booking.
PAYMENT DETAILS Conditions of Sponsorship and Exhibition Payment A deposit of 50% for the total owing will be required upon signing of the enclosed application form to secure your booking. The outstanding balance must be received no later than 1 September 2011.
Payment Methods 1. Tax Invoice – a tax invoice will be raised immediately after receipt of your application form. 2. Company Cheque – all payments are to be made out to IGNSS Society Inc.
What Next? Please complete the enclosed application form specifying your preferred sponsorship/ exhibition items and location. Please return this form to the IGNSS Society at your earliest convenience. Upon receipt of your application form you will be issued with a Tax Invoice. Further information will be provided in due course regarding your sponsorship and exhibition entitlements as well as your location within the trade exhibition.
Agreement to proceed with sponsorship and exhibition is subject to your reading and agreeing to the “Sponsorship & Exhibition Terms and Conditions” attached.
IGNSS2011 IGNSS 2011 15-17 November 2011 The International Global Navigation Satellite Systems Society Inc.
IGNSS 2011 Symposium ABN 50 493 173 615 The University of New South Wales, Sydney NSW Australia 15 -17 November, 2011 SPONSORSHIP AND EXHIBITION BOOKING FORM Organisation: Address:
Ph:
Fax:
E-mail:
Contact Name: Sponsorship (please ü package preferred)
All prices include GST
Package 1 – Symposium Partner
$14,950
$__________
Package 2 – Exclusive Satchel Sponsorship
$5,950
$__________
Package 3 – Keynote Session
$2,950
$__________
Package 4 – Registration Brochure
$2,950
$__________
Package 5 – Symposium Handbook
$2,950
$__________
Package 6 – Combined Registration Brochure Symposium Handbook $5,200
$__________
Package 7 – Welcome Reception
$1,950
$__________
Package 8 – Networking BBQ
$1,950
$__________
Package 9 – Concurrent Session
$1,750
$__________
Package 10 – Daily Catering Tuesday Wednesday Thursday
$950 $950 $950
$__________ $__________ $__________
Package 11 – Satchel Insert Satchel Insert Exhibitor Satchel Insert Non Exhibitor
$550 $650
$__________ $__________
Package 12 – General Advertising Registration Brochure Symposium Handbook Details:
Price:
$__________
Other (please contact IGNSS Secretariat) SUB-TOTAL (SPONSORSHIP)
$______________
Exhibition (please ü package preferred) Modular Stand (2.5m x 2m) [
]
Space only (5m x 2m) EXtra space (2.5m x 2m)
x $2,990 $4,980
[
]
Additional Exhibitor (subsidised)
x $2,490 $395
Stand Preference Number 1st _____________________________ 2nd _____________________________ 3rd _____________________________
** limited to one per single booth SUB-TOTAL (EXHIBITION)
$______________
GRAND TOTAL (SPONSORSHIP AND EXHIBITION)
$______________
We enclose 50% deposit and agree to the Terms and Conditions of payment and cancellation as attached to this prospectus. Name of authorised person:__________________________________________ Signature:____________________________________ Date:__________________
IGNSS Society PO Box 6026, Mitchelton QLD 4053 Ph: 07 3355 6630 Fax: 07 3855 8756 Int Ph: +61 7 3355 6630 Int Fax: +61 7 3855 8756 Email: shannon@ignss.org
www.ignss.org FLOOR PLAN
Secure and Air-conditioned premises
IGNSS2011 IGNSS 2011 15-17 November 2011 TERMS AND CONDITIONS The Contract 1. The term “Organiser” refers to IGNSS Society and includes associations, corporate and government bodies who have engaged IGNSS Society as their representative. 2. The term “Exhibitor” includes any person, firm, company or corporation and its employees and agents identified in the Application Form or other written request for exhibition space. 3. The term “Sponsor” includes any person, firm, company or corporation and its employees and agents identified in the Application Form or other written request for sponsorship. 4. A “contract” is formed between the Organiser and Exhibitor and/or Sponsor when the Organiser accepts the signed Application Form and receives 50% of the total owing as a deposit. 5. The Organiser may cancel the contract at their discretion if the agreed deposit is not received within 28 days of lodging the Application Form. Additionally, the Organiser reserves the right to cancel the contract by returning the deposit within 28 days of receipt. The Application 6. The Organiser reserves the right to refuse application or prohibit any Exhibitor and/or Sponsor from participation without assigning a reason for such refusal or prohibition. Obligations and Rights of the Organiser 7. he decision of the Organiser is final and decisive on any question not covered in the contract. 8. The Organiser agrees to allocate the Exhibitor an exhibition space as close as possible to their desired location. 9. The Organiser reserves the right in unforseen circumstances to amend or alter the exact site of the location of the stand and the Exhibitor undertakes to agree to any alteration to the site or the space reallocated by the Organiser. 10. The Organiser reserves the right to change the exhibition floor layout if necessary. 11. The Organiser is responsible for the control of the exhibition area only. 12. The Organiser may shorten or lengthen the duration of the exhibition and alter the hours during which the exhibition is open to visitors. 13. The Organiser agrees to provide the Exhibitor and/or Sponsor with a Manual prior to the symposium for the purpose of communicating required actions on the part of the Exhibitor and/or Sponsor. 14. The Organiser has the right to take action based on verbal or written directions including those contained in the Manual. This is to ensure that all laws in connection with the symposium and associated exhibition are complied with, to prevent damage to person or property and to maximise the commercial success of the symposium. 15. The Organiser may refuse without limitation to permit activity within the exhibition or may require cessation of particular activities at their discretion. 16. The Organiser reserves the right to specify heights of walls and coverings for display areas. 17. The Organiser reserves the right to disapprove the content and presentation of the Exhibition catalogues, acknowledgments, handbills and printed matter with respect to the exhibition. 18. The Organiser may determine the hours during which the Exhibitor will have access to the exhibition venue for the purpose of setting up and dismantling. 19. The Organiser reserves the right to refuse any person including exhibitor staff, representatives, visitors, contractors and/or agents entry to the exhibition if they do not hold a purchased or complimentary entry card. 20. The Organiser will specify conditions relating to the movement of goods and displays, prior, during and after the exhibition. 21. The Organiser will specify any regulations with regard to sound levels including microphones, sound amplification, machine demonstrations and videos. The Exhibitor agrees to abide by these. 22. The Organiser will accept no liability for loss or damage of equipment displayed or used by the Exhibitor. Obligations and Rights of the Exhibitor 23. The Exhibitor must ensure that all accounts are finalised and paid by the start date of the exhibition. 24. The Exhibitor must use allocated space only for the display and promotion of goods and/or services within the scope of the exhibition. 25. The Exhibitor must make every effort to maximise promotion and commercial benefits of participating in the exhibition. 26. The Exhibitor must comply with all directions / requests issued by the Organiser including those outlined in the Exhibitor Manual. 27. The Exhibitor must comply with all applicable laws, including laws in relation to occupational health & safety. The Exhibitor will therefore act with care to avoid damage to persons or property in the exhibition. 28. The Exhibitor must ensure the cleanliness and tidiness of their allocated space. Upon the conclusion of the exhibition the Exhibitor will promptly remove all exhibits, tools and other materials. If the Exhibitor fails or refuses to do so, the Organiser will make arrangements for this to be done by an external party at a cost to be paid by the Exhibitor. 29. The Exhibitor will not display an exhibit in such a manner as to obstruct or affect neighbouring exhibitors. This includes blocking or projecting light, impeding or projecting into aisles or neighbouring exhibition space. 30. The Exhibitor will submit plans and visuals of custom designed exhibits to the Organiser for approval prior to the commencement of the exhibition. Exhibitors failing to do so may be denied access to the exhibition to set-up or may be requested to cease building.
31. The Exhibitor is responsible for all items within their allocated exhibition space. 32. The Exhibitor agrees to adhere to all fire regulations and will refrain from using flammable or dangerous materials within the exhibition. Written approval must be sought from the Organiser if flammable or dangerous materials are required for the success of the exhibit. 33. The Exhibitor will not use nails, screws or other fixtures on any part of the premises including walls and floor unless authorised by the Organiser. In any case all permanent damage will result in the Exhibitor being invoiced for all repairs. 34. The Exhibitor agrees to comply with all instructions relating to delivery times. The Exhibitor acknowledges that the Organiser will not be able to provide assistance in tracking lost deliveries. The Exhibitor agrees that the Organiser will not be liable for any goods rejected by the venue or lost or damaged prior to the delivery date specified or on return. 35. The Exhibitor agrees to abide by requests made by the Organiser to stop any activity that may cause annoyance to others in the exhibition. 36. The Exhibitor agrees to conduct all business transactions within their allocation exhibition space unless otherwise approved by the Organiser. Storage of goods 37. Instructions regarding storage will be outlined in the Exhibitor Manual distributed prior to the exhibition. Under no circumstances are goods permitted to be stored in public areas. Stand Services and Construction 38. Official contractors will be appointed by the Organiser to undertake stand construction plus supply furniture, electrics, telecoms and IT equipment. This is for insurance and security reasons. All non-official contractors wishing to enter the exhibition are required to produce current Certificates of Currency for Insurance, Public Liability and OH&S. Access will be denied without such documentation. Insurance and Liability 39. All Exhibitors must have Public Liability Insurance for the period of the exhibition and must be able to produce this documentation immediately at the request of the Organiser. 40. Exhibitors must insure, indemnify and hold the Organiser harmless in respect of all damages, injuries, costs, claims, demands, expenses and interest for which the Organiser may become liable. 41. Whilst the Organiser will endeavour to protect exhibition property whilst on display at the exhibition, it must be clearly understood that the venue, the Organising Committee and the Organiser cannot accept liability for any loss or damage to property sustained or occasioned from any cause whatsoever. 42. The Organiser shall not be liable for any loss, which the exhibitor may incur as a result of the intervention of any Authority, which prevents the use of the premises or any part thereof in any manner whatsoever. 43. The Organiser will not be liable and makes no guarantee of the number of visitors to the exhibition. Equally the Organiser will not be accountable for the level of commercial activity generated. Payment and Cancellation 44. All prices shown in this prospectus are in Australian dollars and are inclusive of GST. 45. The Exhibitor has seven (7) days in which to make their final payment when it falls due. After this time the stand will be available for sale to another company. All deposits paid will automatically be forfeited and NO refund will be made. NO exhibitor shall occupy allocated exhibition space until all monies owing to the Organiser by the Exhibitor are paid in full. 46. 50% of your total fee must accompany your booking. 47. All outstanding monies must be received by 1 September, 2011. 48. Should payment not be received by the due date, the Organisers will release the package and any deposits paid will be forfeited. 49. Payments are to be made by cheque payable to: IGNSS Society Inc, PO Box 6026, Mitchelton Qld 4053, AUSTRALIA. Payments can also be made by Visa or Mastercard but will incur a 3% credit card surcharge. 50. Your cancellation must be advised in writing. 51. In the event that the Exhibitor fails to occupy their allocated exhibition space by the advertised opening time, the Organiser is authorised to occupy this space in any manner deemed to be in the best interest of the Exhibition. The Exhibitor contracted to this space will remain liable to all Terms and Conditions of Contract and will not be eligible for a refund. 52. In exceptional circumstances the Organiser will consider Exhibitor cancellation; but only if the following conditions are complied with: a. The request for cancellation is submitted in writing. b. The request is received at least six (6) months prior to the exhibition. 53. The Organiser is able to re-let the cancelled space in its entirety. 54. The reason for the cancellation is, in the opinion of the Organiser, well founded. This excludes bankruptcy, liquidation & receivership. 55. The Exhibitor and/or Sponsor accepts that upon cancellation 25% of the total contracted cost to sponsor/exhibit will be retained by the Organiser. If cancellation occurs prior to the first payment the Exhibitor and/or Sponsor will be invoiced and required to pay this amount within a period of 30 days. If cancellation occurs within six (6) months of the commencement of the event, 50% of the contracted cost to sponsor will be retained by the Organiser. If cancellation occurs within three (3) months of the commencement of the exhibition, 100% of the contracted cost to sponsor/ exhibit will be retained by the Organiser. The Organiser appreciates your support and co-operation and looks forward to working with you. The information contained in this prospectus is correct at the time of publication. The committee reserves the right to change any part of the prospectus.