Organizing Committee Application Booklet for Y2B and Fired Up conference 14.15
Dear Candidate, MC Gursha Revolution 14.15 is very excited to be launching this Application and waiting for those amazing individuals, who will be working together with us in delivering satisfactory experiences in AIESEC in Ethiopia. You will have a great experience working with AIESEC and we look forward to meeting you through your application and hopefully in person soon. In this application you will be able to use all your creativity when creating and designing you own application form. Please read all the requirements needed. On behalf of MC Gursha Revolution Olaide Ogungbesan olaide.ogungbesan@aiesec.net MCVPBD/IGIP 14/15.
Successful applicants will join either the OC for Y2B or FIRED UP depending on what they applied for to host the biggest Y2B and FIRED UP conference ever!! Successful applicants will be responsible for procuring sponsorship and partners for the events via AIESEC in Ethiopia’s platform with adequate support from the BD team. This opportunity is open to everyone that meets the requirements. *** Applicants should note that this is a VOLUNTEER opportunity and NO salary will be paid. Successful applicants will gain: Event management skills Sales skills Public speaking skills Increase network of contacts Upgrade their CV/ Resume Team management and leadership skills
Key performance indicators/ Measure of Success: No. of people attending events hosted No. of event partners No. of new partnerships. Amount of revenue generated.
Requirements Excellent communication skills (English and/or Amharic). Analytic skills. Sales and marketing skills. Graphics designer skills preferred. AIESEC knowledge. Previous sales experience and experience related to the role She/he is applying for. Team player and effective communicator.
TEAM STRUCTURE EVENT Manager OCVP External Relations
OCVP Sales 3 team members
OCVP Finance
OCVP Logistics
OCVP Delegate Servicing
2 team members
Team member
OCVP Information Management
OCVP External Relations Public Relations Management Raise and manage media partnership for the event and ensure information about the event is well spread. Coordination with MCVP MAC, MCVP BD and Event Manager for strategy implementation Responsible for awareness creation and brand exposure for AIESEC in Ethiopia with regards to Y2B. Synergy with OCVP IM and other members of the team. Ideal Profile Strong sense of marketing and brand management Creative thinking for event designs Event/ project management skills Good command of English Language and Amharic (Speaking and written) This role is merged with IM for Graphics designing skills FIRED UP OC
OCVP Finance Budget management Invoice management Onsite finance management Responsible for cost effective allocation of funds Prepare day to day and cumulative report of finances Synergize with OCVP sales to generate funds for the event Coordination with MCVP Finance, Legal and Administration
Ideal Profile Previous working experience in the finance portfolio Good command of English language Financial analysis skills Business and financial related background.
OCVP Logistics + Team Coordinate the acquisition, transfer and storage of all the session material and event logistics in liaison with other teams Planning all the logistical activities before, during and after the event Responsible for ensuring all materials needed for the event are available Support in identification and mitigation of tasks Synergy with OCVP ER, Sales, Finance and IM Responsible for keeping track/record of all activities in relation to the event. Ideal Profile Ability to multitask and complete tasks effectively Ability to synergize and communicate effectively with other team mates
OCVP Sales + Team Raise partnerships, Partner servicing and management before, during and after the event Segmenting the market and compiling target list. Taking up new leads by e-mailing, calling and meeting prospective partners. Designing and Selling AIESEC product (Events and Internships) to companies. Deliver satisfactory experiences for the company Ideal Profile Previous sales and marketing experience Good command of English language ( spoken and written proficiency) Market segmentation and product development skills Event management skills
OCVP IM Social Media marketing – involving network into discussion and increasing outreach Designing and content creation to reach to the right audience on social platforms Developing platforms to ensure smooth internal and external information session Synergize with OCVP Sales and ER Ideal Profile Creative and innovative IT and graphics designing skills Detail oriented approach Quick learner
OCVP Delegate Servicing Delegate invitation, registration and coordination before, during and after the event. Ensuring goody bags, booklets and other materials for delegates are well distributed. Ensuring smooth internal communication in synergy with OCVP IM Synergy with Ocvp sales, ER, IM to ensure events processes are well managed. Ideal Profile Interpersonal and team management skills Detail oriented Thoughtful and people oriented Communication skills Experience in customer relations and servicing
GENERAL Questions: I. Why are you applying for this position? What will your unique contribution be? II. Describe yourself, pointing out your strengths and weaknesses and how they affect your work. III. Describe your role as a member of OC team for Ethiopia Youth to Business forum/ FIRED UP OC. IV. Give a brief description of how you would want to event to be implemmented.
NOTE: Applicants should customize their answers to the OC (FIRED UP) they are applying for. If an applicant is applying for roles in both fired up and Y2B, different applications must be submitted. Applicants applying for team member roles should answer questions for the role they are applying for.
OCVP Sales • In your opinion, what is the selling point of youth to business forum? • • •
Who will be the ideal partner for Ethiopia Youth to Business Forum 2015? Why? How do you convince a partner to invest in an event they don’t connect to? What plans do you have to integrate partners into other AIESEC products? What are the MOS that describe that your role contributed to the success of the event?
OCVP ER • • • •
In your opinion what is the unique selling point of youth to business to the media? What are the most effective and suitable media tools to promote youth to business forum? What strategies do you have that will make this role contribute to the success of the event? What are the MOS that describe that your role contributed to the success of the event?
OCVP Logistics • • • •
What do you foresee as the biggest challenges as OCVP Logistics in Ethiopia Youth to Business Forum 2015? How would you overcome them? What tracking tools do you intend to use to track and ensure that all materials are available for the event? Describe your role showing major points of how you synergize with other team mates. What are the MOS that describe that your role contributed to the success of the event?
OCVP Finance • • • •
What do you think are the top three investment areas for Ethiopia Youth to Business Forum 2015? Why? How do you intend to generate funds for Y2B? What tracking tools will be used to ensure financial transparency? What are the MOS that describe that your role contributed to the success of the event?
OCVP Delegate Servicing • • •
What do you foresee as the biggest challenges as OCVP Delegate Servicing in Ethiopia Youth to Business Forum 2015? How would you overcome them? What would you like the delegates to remember about the Y2B? How does your role contribute to this? What are the MOS that describe that your role contributed to the success of the event?
OCVP IM • • • • •
What do you think the key to social media success is? How do you plan to integrate promotions through social media so that we can drive conversation about the Youth to Business Forum? What innovative thing should we do in order to reach more people and drive conversation? What ideas and tools would you integrate into ensuring effective awareness of this event? What are the MOS that describe that your role contributed to the success of the event?
For more information about us, please visit: www.aiesec.org & www.et.aiesec.org
Send your responses in pdf format to olaide.ogungbesan@aiesec.net and haben.mehari@aiesec.net and also fill the Google drive form with all your details http://bit.ly/EthiopiaOCapp In general, We are expecting 1 answer booklet, 1 CV and your response in the Google drive form.
Timeline Applications close 25th Dec. 2014 11.59 GMT+3 Reviews – 26th – 28th Dec. 2014 Announcement – 31stDec. 2014