Timely Notification Bulletins

Rollins Campus Safety Alert System

The Assistant Vice President of Public Safety or a designee will develop Timely Notification Bulletins for the campus community to notify members of the community about serious crimes against people that occur within the Rollins College Clery Geography (on Campus, Non-campus, Public Property and On Campus Residential Facilities) where it is determined that the incident may pose an ongoing threat to members of the campus community. For more on Clery Geography see page 65. Timely Notification Bulletins will be provided to students and employees in a manner that is timely, that withholds the names of the victims as confidential, and that will aid in the prevention of similar occurrences.

Issuing Timely Notification Bulletins will be considered for the following Uniform Crime Reporting Program (UCR)/ National Incident Based Reporting System (NIBRS) crime classifications. If reported to the Campus Safety office within 30 days of them occurring. Timely Notification Bulletins are usually distributed for the following Clery- reportable classifications: Major Incidents of Arson, Criminal Homicide, and Robbery. Cases of Aggravated Assault, Hate Based Crimes, and Sex Offenses are considered on a case- by-case basis depending on the facts of the case and the information known to the Campus Safety office. For example, if an assault occurs between two students who have a disagreement, there may be no on-going threat to other campus community members, therefore; a Timely Notification Bulletin would not be issued. Sexual Assaults are considered on a case-by-case basis depending on the facts of the case, when and where the crime occurred, when it was reported, and the amount of information know by the Campus Safety office. Timely Notification Bulletins may be distributed for other crimes as determined necessary by the Assistant Vice President of Public Safety or designee. Timely Warning Notices may also be posted for other crime classifications and locations, even though that is not required by law, at the sole discretion of AVP of Public Safety. The following members of the Campus Safety office are trained and empowered to send Timely Notification Bulletins to the campus community to notify them about serious crimes against people, where it is determined that the incident may pose an ongoing threat; • Assistant Vice President of Public Safety • Security Manager • Safety and Emergency Planning Manager • Dispatch Officers In an effort to provide timely notice to the campus community, and in the event of a serious incident, which may pose an ongoing threat, a blast email Timely Notification Bulletin is sent to all faculty, staff, and students. The Assistant Vice President of Public Safety or designee generally writes the bulletins. Prior to the bulletins being sent out, the information contained in them is shared with local law enforcement (Winter Park Police Department) to ensure they have knowledge of the crime and that information contained within does not jeopardize an ongoing police investigation. Updates to the campus community about any particular case resulting in a Timely Notification Bulletin may be distributed via blast email, social media, and the Campus Safety website or may be shared with on-campus media. Timely Notification Bulletin posters may also be posted on campus, in residential buildings, or in the vicinity of where the original crime occurred, when deemed necessary. We do not send out targeted notification, all notifications are available to our campus community. Rollins College is not required to issue a Timely Warning with respect to crimes reported to a pastoral or professional counselor.