Emergency Response & Evacuation

Emergency Communication Systems

The R-Alert system, including phone calls, e-mails, text messages, and the outdoor siren (City of Winter Park) are tested on a regular basis and annual basis to ensure the system is in working order and reaches the appropriate audience. Additional R-Alert testing occurs as follows: • January 2020 • August 2020 The other components of R-Alert will be selectively tested in conjunction with other system tests. Testing protocols will be drafted prior to each major R-Alert test, twice per year, and after-action reports will be produced for system and process improvements.

Emergency Response Procedures

The Rollins College All Hazards Emergency Operations Plan includes information about the College’s response planning teams, incident priorities and performance expectations, shelter-in-place and evacuation guidelines, and crisis communications plans. In conjunction with other emergency agencies, the College conducts a minimum of one Emergency Response test per year. This test may be in the form of an exercise (tabletop or field exercise) and a drill, which tests a procedural operation or technical system. The tests, which may be announced or unannounced, are designed to assess and evaluate the emergency plans and capabilities of the institution. Rollins College will notify the appropriate members of the campus community of the exercise and remind the campus community of the R-Alert system and emergency response and evacuation procedures, in conjunction with at least one emergency exercise or test that meets all of the requirements of the Higher Education Opportunity Act. Each test is documented and includes a description of the exercise, the date and time of the exercise, and whether it was announced or unannounced.

Rollins College administrators are familiar with all aspects of the Emergency Operations Plan including Incident Command. If a serious incident occurs that causes an immediate threat to the campus, the first responders to the scene are usually the Rollins College Campus Safety, Winter Park Police Department, and the Winter Park Fire Department. Information and updates to the All Hazards Emergency Operations Plan are available on the Emergency Management Homepage, emergency.rollins.edu. Emergencies occurring on campus should be reported to Campus Safety 407.646.2999, x2999 or dial 911.

Emergency Evacuation Procedures

Students, faculty and staff are expected to evacuate campus buildings if they hear a fire alarm or if they are notified by first responders or the campus administration that an evacuation is necessary. They receive information about evacuation and shelter-in-place procedures during meetings and educational sessions that they can participate in throughout the year. The emergency evacuation procedures are tested at least twice each year. Students and employees learn the locations of the emergency exits in the buildings and are provided guidance about the direction they should travel when exiting each facility for a short-term building evacuation. The Rollins College Campus Safety staff does not tell building occupants in advance about the designated locations for long-term evacuations because those decisions are affected by time of day, location of the building being evacuated, the availability of the various designated emergency gathering locations on campus, and other factors such as the location and nature of the threat. In both cases, Campus Safety staff on the scene will communicate information to students regarding the developing situation or any evacuation status changes. The purpose of evacuation drills is to prepare building occupants for an organized evacuation in case of a fire or other emergency. At Rollins College evacuation drills are used as a way to educate and train occupants on fire safety issues specific to their building. During the drill, occupants ‘practice’ drill procedures and familiarize themselves with the location of exits and the sound of the fire alarm.

General Evacuation Procedures

At the sound of a fire alarm or if you are instructed to evacuate, leave your work area immediately and proceed to the nearest exit, and leave the building. If you are the first to recognize a fire situation, activate the alarm, evacuate to a safe location using the nearest exit, and notify Campus Safety 407-646-2999 or x2999 or dial 911.

1. Remain calm 2. Do NOT use elevators, use the stairs. 3. Assist the physically impaired. If unable to exit without using an elevator, secure a safe location near a stairwell, and immediately inform [CPSA] or the responding fire department of the individuals location. 4. Proceed to a clear area at least 150 feet from the building.

Keep all walkways clear for emergency vehicles. 5. Make sure all personnel are out of the building. 6. Do not re-enter the building.