Malawi Gaming Board and National Lotteries Commission calls for Bids: Central Electronic Monitoring System for Gaming

MALAWI GAMING BOARD/ NATIONAL LOTTERIES BOARD

INVITATION FOR BIDS (IFB) FOR THE PROVISION (SUPPLY, INSTALLATION, INTEGRATION, MANAGEMENT, TECHNICAL SUPPORT, AND TRAINING) OF AN ELECTRONIC MONITORING SYSTEM FOR MONITORING BETTING, GAMING AND LOTTERIES TRANSACTIONS THROUGH INTERNATIONAL COMPETITIVE BIDDING (ICB) ISSUE DATE: 17TH JUNE 2022 PROCUREMENT REFERENCE: MGB/IPDC/22/06/005

1. Background information

a. The Malawi Gaming Board/National Lotteries Board (MGB/NLB) is a public enterprise established by the Gaming Act and Lotteries

Act (Cap 47:3 and 47:04 of the Laws of Malawi) for the regulation and monitoring of all gaming and lotteries activities in Malawi and providing for matters connected with or incidental to the foregoing.

b. The MGB/NLB allocated funds in its budget for the procurement of an Electronic Monitoring System (EMS), and therefore invites bids from eligible and qualified bidders for the provision of an EMS.

2. Scope of Work

Bidders should supply both hardware and software, install, integrate an EMS and provide technical support and training for managing Betting, Gaming and Lotteries Transactions.

3. Eligibility Requirements:

a. Current Business Registration Certificate from jurisdiction in which firm is registered/licensed to do business;

b. Articles of Incorporation/Partnership Agreement/Shareholders

Agreement;

c. Current audited Financial Statements/bank statement/proof of financial viability;

d. References/evidence of experience in providing betting, gaming and lotteries transactions monitoring system;

e. Relevant system/software certification from accredited testing laboratories;

f. Ability to begin services within 30 days of contract signing.

4. Bidding Documents

a. Bidding Documents in English Language may be purchased by interested bidders from MGB/NLB upon payment of a nonrefundable fee of MK100,000 or its equivalent in Malawi Kwacha.

The method of payment shall be Malawi Kwacha, either in cash or a bank certified cheque or any convertible currency.

b. Bidding documents and further information may be obtained from the address below from Monday to Friday between the hours of 09:00hrs. and 16:00hrs.

5. Submission Guidelines

a. Bidding will be conducted through International Competitive

Bidding (ICB) procedures as specified in the amended Republic of

Malawi’s Public Procurement and Disposal of Public Assets Act No. 27 of 2017.

b. Quality Cost Based Selection (QC BS) procedures and therefore bidders are expected to submit Technical and Financial Proposals in two separate sealed envelopes clearly marked “(IFB No.

MGB/IPDC/22/06/005) Confidential Bid for the Provision of

Electronic Monitoring System – Technical” and “(IFB No. MGB/

IPDC/22/06/005) Confidential Bid for the Provision of Electronic

Monitoring System – Financial.” Bids must be deposited in the

Tender Box at the address below on or before 1st August 2022 at 15:00 hrs. local time. Late bids will be rejected.

c. Evaluation shall be carried out in two stages; on Technical and

Financial Proposals. Bidders that will not pass the Technical

Evaluation will have their Financial Proposals returned unopened.

d. Technical proposal envelopes will be opened in the presence of bidders’ representatives who choose to attend bid opening on 4th August 2022 at 15:00 hrs. local time at the address below.

e. The MGB reserves the right to reject or accept any bid submitted and to annul the entire process for reasons to be communicated to

Bidders without incurring any liability thereof.

f. Addresses for inspection, purchase, collection, submission and opening of bids:

THE CHAIRPERSON

Internal Procurement and Disposal Committee (IPDC) through Malawi Gaming Board/National Lotteries Board Old Chileka Rd (Magalasi), Nyambadwe PO. Box 3062, Blantyre MALAWI Email: mgb@gamingboard.org.mw