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Schedule of Events: The Lay of the Land Thursday – Friday Activities.....................................................................................................3 Saturday Activities.......................................................................................................................3 Race Day Schedule......................................................................................................................3 Race Location................................................................................................................................4
Pre-Race: Preparing for Battle! Pre-Race Feast: Pre-Race Pasta Dinner...................................................................................4 Participant Packet Pick-Up Procedures & Late Registration........................................4 Runner’s Goody Bag....................................................................................................................5 ChronoTrack D-Tag Timing Technology..............................................................................5 Directions to the Race Site.......................................................................................................5
Race Start Area: Charge thy Competitors! Start Corrals....................................................................................................................................5 Transportation for Relay Team Members............................................................................6 Bag Check / Information Center / Lost & Found...............................................................6 Relay Teams....................................................................................................................................6 Pace Teams.....................................................................................................................................6
COURSE INFORMATION Contingency Plan, Event Alert System & Cancellation Policy......................................8 Security Plan..................................................................................................................................8 Area Course Map..........................................................................................................................8 Course Elevation...........................................................................................................................8 Aid Stations....................................................................................................................................8 Prohibited Devices......................................................................................................................9 Splits, Clocks & Mile Markers....................................................................................................9 Course Time Limits......................................................................................................................9 Race Central Village Map: Camelot..................................................................................... 10 Course Safety.............................................................................................................................. 12 Cheering Areas........................................................................................................................... 12 Race Day Runner Results........................................................................................................ 12
All finishers will receive Crown Awards!
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Schedule of Events | 3
Medical Information Medical Services & Support.................................................................................................. 12 A Note from our Medical Director...................................................................................... 13
Race Day Parking.............................................................................................................................................4 Transportation........................................................................................................................... 13 Bus Schedule.............................................................................................................................. 14 Shower After your “Quest for Excalibur”........................................................................... 14
Race Finish Area Finish Line Procedures............................................................................................................ 14 Runners’ Refreshment & Post Race Feast......................................................................... 14 Runners’ Reunite Area............................................................................................................. 14
Post Race Race Results – Age Division & Awards.............................................................................. 14
Our Sponsors A Special "Thank You" to Our Sponsors............................................................................ 15
Schedule of Events: The Lay of the Land THURSDAY & FRIDAY – FEBRUARY 27TH & 28TH 10:00 am Until 6:30 pm, Registration, Packet Pickup & Official Excalibur Merchandise at Running Zone, 3696 N. Wickham Road, Melbourne, FL 32935
SATURDAY ACTIVITIES – MARCH 1ST 10:00 am 5:00 pm 5:30 pm
Late Registration, Packet Pickup & Official Excalibur Merchandise at Running Zone, 3696 N. Wickham Road, Melbourne, FL 32935 Late Registration & Packet Pickup Closes at Running Zone Dinner starts at Holiday Inn Viera (off Wickham Road in Viera, FL)
RACE DAY SCHEDULE – SUNDAY, MARCH 2ND 5:30 am 5:30 am 6:30 am 6:45 am 6:45 am 7:00 am 8:30 am 9:00 am 10:00 am 10:15 am
Race Site Opens Race Day Registration & Packet Pickup Opens Relay buses depart race site to Mile 5 Split Point (See area map on pages10-11 for bus pickup area) Race Day Registration & Packet Pickup Closes Last Relay bus departs Race Starts for both 10 Miler & Relays Buses start to return to host hotels Awards Ceremony Official Course closure (3 hours or 18 minutes/mile) Last bus leaves from race site to host hotels
4 | Race Location – Packet Content Race Location: The inaugural running of the Excalibur 10 Miler will take place in the beautiful ‘kingdom’ of Viera, Florida, including a look at the pristine private road owned by Duda & Sons. The race site is ‘Camelot’ at Viera High School: 6103 Stadium Pkwy., Melbourne, FL 32940. See Race Central Area Map on pages 10-11 and the Excalibur 10 Mile Course Map on page 9.
Parking: Parking is plentiful at Viera High School. All horses and carriages may be tied at the Viera High School parking lot.
Pre-Race: Preparing for Battle! Pre-Race Feast: Pre-Race Pasta Dinner We are very excited to announce that this year’s pre-race pasta dinner will be at the Holiday Inn in Viera Florida at 5:30pm. Join us to fuel up for the Quest! Start off the pre-race feast with a tomato and mozzarella salad and tossed salad. Buffet choices to fuel-up include protein options of Chicken or meatballs with penne pasta in alfredo and or marinara sauces and a side of Tuscany vegetables! Dessert, coffee, iced tea and water are included! The cost of the Dinner is $25.00 and you can purchase a dinner ticket online at http://excaliburrun.com/travel/#feast
Participant Packet Pick-Up Procedures & Late Registration Late Registration, packet pick-up and official Excalibur Merchandise are available at Race Headquarters Thursday, February 27th through Saturday March 1st. Business hours during the week are 10:00 am to 6:30 pm and on Saturday from 10:00 am to 5:00 pm. Race Headquarters will be at Running Zone, Inc. located at 3696 N. Wickham Road in Melbourne, Florida. Running Zone is just south of the King Center and Eastern Florida State College between Post and Parkway Road. For further information about Running Zone, visit us on the web at www.runningzone.com. You can also contact Running Zone by phone at (321) 751-8890 or online at info@excaliburrun.com
Participant Packet Content 1. Bag Check Label (bag check bags are 4. Official Bib Number – Bibs will be available at packet pickup/registration) customized with your first name on the front of your official race number. 2. Safety Pins 3. D-Tag (on back of Race # - must 5. RELAY ONLY*: The team member be placed properly on shoe – see running the first leg is required to instructions on d-tag) have the Relay bracelet. *Please note each team member will have a separate race number.
Runners Goody Bag – Start Corrals | 5 Runners Goody Bag We will be emailing you your official virtual race bag with plenty of wonderful deals from our sponsors on Thursday, February 27th! Don’t forget to claim offers in the Virtual Race Bag sent through the email you provided on your race registration.
ChronoTrack D-Tag Timing Technology Chronotrack D-tag timing (disposable D-tag) will be used for scoring. Both the official time and “net” time will be calculated. Please attach your D-TAG to your shoe and wear your bib # on the front of your shirt. The D-tag is on the back of your race number. The course is a USATF certified course. #FL14016EBM The race is pancake flat and fast and is an RRCA 10 Mile Florida State Championship race! Both Relay Team members will receive an individual time and a combined time for relay results. Each relay team member will have their own race number and d-tag.
DIRECTIONS TO THE RACE SITE (Viera High School, 6103 Stadium Parkway, Viera, FL 32940) From Orlando on State Road 528: Travel east on SR 528 to I-95 South. Take the Wickham Road exit off of I-95 (Exit 191 ) and turn right. Turn right at the round about heading north on St. Andrews Ave. Turn left on Judge Fran Jamieson Way. Turn right on Stadium Parkway and the entrance to Viera High School is approx. ½ mile on the right. From Daytona Beach on Interstate 95: Travel south on I-95. Take the Wickham Road exit (Exit 191 ) and turn right. Turn right at the round about heading north on St. Andrews Ave. Turn left on Judge Fran Jamieson Way. Turn right on Stadium Parkway and the entrance to Viera High School is approx. ½ mile on the right. From Miami on Interstate 95: Travel north on I-95. Take the Wickham Road exit (Exit 191 ) and turn left. Turn right at the round about heading north on St. Andrews Ave. Turn left on Judge Fran Jamieson Way. Turn right on Stadium Parkway and the entrance to Viera High School is approx. ½ mile on the right.
Race Start Area: Charge thy Competitors! Start Corrals To start the race both 10 Miler participants and Relay teams start at 7:00 am. All participants will line up according to their color of loyalty, Maroon or Blue. Flags will mark the corral color. Each corral is organized according to expected finishing time. Before the start of the race, we will have last minute instructions from the race director. Medieval Times knights will perform a sword fight and start the race by leading the corrals into ‘battle’ and onto their journey for Excalibur 10 Miler! Please line up according to your expected race pace per mile at the start area before 6:45 am.
6 | Transportation for Relay Members – Pace Teams transportation for relay team members There will be two trips for the Relay bus service. The faster Relay teams should be on the first bus at 6:30 am. The last trip will be at 6:45 am. Relay team members will be transported out to the 5 Mile Mark to the Relay Hospitality tent to await their team member’s arrival. Please do not miss your bus ride out.
Bag Check / Information Center / Lost & Found During packet pickup clear draw string bags are available to store your belongings during the race. Please use the custom label provided to you when you picked up your packet and attach it to your draw string bag. The Bag Check area is on the north end of the staging area near Viera High School. (Refer to Area Map on pages 10-11.) Bag Check will close at 6:45 am. Have relay questions? Be sure to stop by!
Relay Teams Relay Teams are available for 2 person teams each running 5 miles each! The two relay team members will have unique numbers, but be linked together by a common team name. Relay Team Member 1 will start in the corrals with the ‘Relay Bracelet’ and run to mile 5. Relay Team Member 2 will be bused to mile 5, where there will be a relay hospitality tent. Relay Team Member 1 will hand off the bracelet to Relay Team Member 2 after crossing the 5 mile mark. Team Member 2 should NOT back up, cross or approach the 5 Mile split mats/clock. Team Member 1 will have their d-tag removed and then be bused back to race central. If you are Team Member 1 and want to meet up with your Team Member 2 to cross into the castle finish line together, you may do so. We will have a Relay Reunion Point where you can wait for team member 2 as they are coming into the finish.
PACE TEAMS As a benefit to our participants, we are offering Pace Teams. Our pace groups will be led by experienced pacers for a wide variety of times. Pace Teams will be lined up in both colors with pace signs displayed along the Start Corral area; however, with even goal times in the Blue corral and odd goal times in the Maroon corral. If your goal time is not in your color corral, you may meet up with your pace team once the two corrals meet or when you cross the start line. We hope you will find this support useful as you strive to achieve your goal. A pace team is a group of runners led by an experienced leader who run together during the race. The pace leader runs a steady pace and keeps track of that pace so that the group can achieve their goal of a particular time. There are wonderful benefits of running with a pace group. You’ll be supported by a cheerful leader and
Pace Teams | 7 will be side by side with other runners sharing the same goal as you. One of the biggest mistakes that participants make is starting out too fast and then hitting the wall in the later portions of the race. The pace team will run at an even pace per mile. If the pace feels too slow in the beginning of the race that’s normal. Just stay with the group and ask the pace leader about an appropriate strategy for the second part of the race. If you find the pace too fast in the early miles, then slow down and drop back from the team so you’ll be able to finish the race.
What Pace Groups are offered? Below is the line-up of Pace Teams available. Pace Groups: 6:30, 7:00, 7:30, 8:00, 8:30, 9:00, 9:30, 10:00, 10:30, 11:00, 11:30 and 12:00 minutes per mile pace.
What does it cost to run with the Pace Team? The Pace Team is FREE! How do I sign up to run with the Pace Team? The Pacers will be next to the Packet Pickup area on race day.
How will the Pacers be running the race? Every pace leader will be holding a steady pace throughout the race. These “even splits” are the best way to achieve your peak performance in the race.
Will the Pacers start out on pace exactly? How do they do that!? The guys and gals serving as Pace Leaders are very experienced and know their pace well. Sometimes at the start it’s crowded and may take a mile or so to settle into a steady pace. Most importantly, they won’t take you out too fast and burn up all your energy early on.
Where will my Pace Leader be on race morning? About 30 minutes before the start, we’ll be assembling in the starting areas. Pace Teams will be lined up in both colors with pace signs displayed along the Start Corral area; however, all pace teams with :30 pace in the Blue Corral and :00 in the Maroon Corral. If your goal time is not in your color corral, you may meet up with your pace team once the two corrals meet or when you cross the start line. About 15 minutes before the start, the Pacer will give you some last minute instructions about running with the group. They will talk about the course, what to do if you need a break, and how to make it through the water stops. This is the time to ask any last minute questions you may have.
What will my Pace Leader wear? Pace Leaders will be wearing bright safety green Pace Team uniforms. Each Pacer will be holding up their pace sign so when you see it go and join up with the group.
What will the Pace Leader do at the water stations? The Pacer will usually slow down or walk through the water stops. Listen for this information during the last minute instructions.
8 | Contingency Plan – Aid Stations Contingency Plan, Event Alert System & Cancellation Policy In the case of lightning, severe rain, wind or any other condition that affects the potential safety of the participants, spectators and volunteers, the event may be delayed and all participants will be asked to proceed to safety. The event will start if the weather clears (in the case of severe weather). In the case of light rain, the event will continue until safety becomes an issue. In the event unusual conditions necessitate the curtailment or cancellation of the event for the safety of participants, the Race Director shall have absolute authority to make changes in order to best serve the interests and safety of the participants of the event. In case of extreme weather, the race director shall determine if and when the event shall cease, resume or be cancelled. Please visit www.excaliburrun.com for further details of our cancellation, transfer and deferment policy.
Security Plan Here are some additional measures that we should all take to have a fun and safe event. n Travel light to the event. n Don’t bring anything you don’t need. n Don’t leave your bags unattended around the race site n Please use the clear plastic check bags provided to you at packet pick up if you plan to bag check n Please return your bags to your vehicle or the designated back check area n Expect delays for checking of coolers, back packs, and large bags n And most importantly, if you see something, say something! Thank you in advance for your cooperation.
Race Village: Camelot Race Central area Map See pages 10-11 for more Excalibur 10 Miler course details.
Area Course Map See the next page for more Excalibur 10 Miler course details.
COURSE ELEVATION The course is very flat and fast. There is a small incline at the start of the race heading out of the staging area towards the first land of Avalon.
Aid Stations There are 4 aid stations every 2 miles on the course with sports drink (Gatorade Endurance) and water provided by Culligan Water Products. GU brand gels will be available at Mile 6 for all participants.
Area Course Map – Splits, Clocks & Mile Markers | 9
Area Course Map.
Click to view close up image.
Course Time Limits Course officially closes at 10:00 am on Sunday afternoon. (Official 3-hour time limit.) If you don’t think you will finish in 3 hours, no worries. We will support anyone on the course until you finish.
Prohibited Devices For your safety, we ask you not to wear music listening devices because the course is open to residential traffic.
Splits, Clocks & Mile Markers Splits will be provided at the 5K, 5 Mile, (relay split) and 10K. Clocks will be displayed at each timing split site. Each mile will be marked along the course. Mile markers are tall red feather banners.
10 | Race Central Map
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Race Central Map | 11
12 | Course Safety – Medical Services & Support Course Safety The race course will be open to local residential traffic. Traffic at intersections will be controlled by police and traffic control personnel but you must be vigilant. There will also be numerous volunteers along the course. PLEASE be aware of vehicular traffic. Be SAFE!
CHEERING AREAS Should your family or friends wish to cheer on you during your journey, the best areas to do so are: Beginning of Course (Miles 2-3) – In ‘Avalon’ past the stadium on Stadium Parkway or on Viera Blvd; Mid Course (Mile 6) – Along Wickham Road past Viera Hospital in ‘Wales’ near ‘Stonehenge’; and Nearing End of Course (Miles 7-8) – Along Stadium Parkway in ‘Cadbury.’
RACE JOY – phone app Get instant results, progress alerts, live tracking and much more when you download RaceJoy free on your mobile app. Then search for Excalibur 10 Miler in RaceJoy. With the mobile Excalibur 10 Miler, you get: n Immediate results n Automatic Facebook postings n Progress updates to n Key race information n Social media sharing friends and family Live tracking, send a cheer and “phone fun” features (upgrade features) Share RaceJoy with your friends and family and ask them to sign in as a spectator! If you carry your phone, they can track you live from home or at the event. Note: You do not need to carry your phone to get official timing system results.
Race Day Runner Results Race results will be posted during the race at the race site as well as online at www.Excaliburrun.com. As participants achieve specific splits along the course, their times will be updated accordingly. Final results will be posted at the race site and online at www.Excaliburrun.com. Also, be sure to sign up for RaceJoy to have your family and friends receive updates on your progress during the race right to their phones. Download the RaceJoy phone app for FREE!
Medical Information Medical Services & Support If anyone is in need of medical assistance, please notify any volunteer and they will help you in obtaining medical assistance. A first aid station will be available at Mile 5 along the course at the Relay Hospitality station. Coastal Health Systems ambulances will be on site during the event at the finish line.
A Note from Our Medical Director – Transportation | 13 A Note from our Medical Director Viera Sports Medicine introduces our Medical Director, Dr. Bryan Parry. Dr. Parry is a Board Certified Orthopaedic Surgeon and is a fellow of American Academy of Orthopaedic Surgeons. He practices at Viera Sports Medicine. Even with proper training for long distances, you still may suffer from heat stress or become dehydrated. Here are a few tips to remember during the race: n Make sure you are hydrated before the race with both water and electrolyte replacement fluid. n Try to intake 4-6 ounces every 20 minutes during the race. You should drink water or electrolyte replacement fluid at each water station. n Medical research has shown that non-steroidal anti-inflammatory drugs (NSAIDs) like Advil, Motrin (ibuprofen) and Aleve may be harmful to runners’ kidney function if taken within 24 hours of running. Also, they may increase the risk of hyponatremia by interfering with the body’s ability to retain salt. Tylenol has been shown to be safe. n Know the symptoms of heat stress, dehydration or other symptoms in which to seek medical assistance: nausea and/or vomiting; dizziness, confusion, loss of peripheral vision; dry skin, your body is no longer able to perspire; chest pain. If anything like this occurs, seek medical assistance. Our medical team will be there to help on race day to ensure you have a safe and enjoyable race.
Race Day: Transportation We will be providing free bus service from the host hotels to/from the race site on Sunday morning. If you are staying at any of the host hotels listed on our website, you can utilize the shuttle service in lieu of driving to the race site. Family members and friends are welcome to utilize the buses as well!
SUNDAY, MARCH 2nd: Buses will be available from the following hotels, listed below, to Viera High School: (race site) 5:15 AM & 6:00 AM: 2 Hotel Pickups. THE TIME ONLY GUARANTEES TWO TRIPS, ONE AT 5:15 AM AND THE SECOND WHEN THE BUS MAKES IT BACK TO THE HOTEL, TENTATIVELY 6:00 AM. IF YOU DON’T WANT TO BE RUSHED, BE ON THE 5:15 AM BUS! n 1 – Holiday Inn Viera, 8298 N. Wickham Road, Melbourne, FL 32940 n 2 – Holiday Inn Express Melbourne, 4510 West New Haven Avenue, Melbourne, FL 32904
14 | Transportation – Official Race Photographer bus schedule 8:30 am – 10:00 am: Buses from Viera High School (front of school area) back to the host hotels. All buses will pick up participants and family members and drop off at ALL of the above hotels, depending on who needs to go to which hotels.
Shower after your “Quest for Excalibur” *For those participants not able to secure late checkout you can still shower after your “Quest for Excalibur” at Viera High School. Access to the gymnasium locker rooms will be available all morning until 10:00 am.
Race Finish Area Finish Line Procedures Be sure to receive your finisher CROWN and ribbon as you run through the castle at the finish! Also, be sure to have your picture taken at the official Chessie Photo finisher’s area in the finisher’s chute.
Runners’ Refreshment & Post Race Feast Finishers can refresh with water and Gatorade after their journey. All finishers receive a complimentary feast of Meat, Mead, and Ale! Chicken legs, ‘Round Table Pizza’ from Viera Pizza, and delights from Pollo Tropical will re-fuel you after the race! You must show your race number as proof of participation. Extra feast tickets are available for $5.00 for family & friends on site (cash only).
Runners Reunite Area Participants can locate friends and family at the finish area after the race. Please designate an area to meet after the race in a specific area of the park.
Post Race Race Results – Age Division & Awards The 10 Miler and Relay teams awards will begin at 9:00 am. There will be a costume contest after the awards ceremony. Medieval Times will perform a sword fight before the start of the ceremony to kick off the awards!
Chessie Photo – Official Race Photographer The official photographer for Excalibur 10 Miler is ChessiePhoto. www.chessiephoto.com PARTICIPANTS: To be tagged in pictures and identified, please make sure your race number is visible on the front of your shirt or shorts.
Our Sponsors | 15
Our Sponsors
Melbourne
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