Activity
Mitigating the risk from Coronavirus COVID-19
Risk Assessment By (Print Name):
(Signed):
Position:
Date: Review Date:
Risk Ratings and Hierarchy of Controls Risk Rating Scores Likelihood Consequence Trivial Minor Moderate (up to 3 days off) Major (RIDDOR – 7+ Days off) Fatal
1 2 3 4 5
Remote 1 1 2 3 4 5
Unlikely 2 2 4 6 8 10
Likely 3 3 6 9 12 15
Very Likely 4 4 8 12 16 20
Certain 5 5 10 15 20 25
Covid-19 – The Hazard Coronaviruses are a large family of virus that cause illness ranging from the common cold to more severe diseases such as MERS-Cov and SARS-Cov. The official name for this new disease, not previously seen in humans, is COVID19. On March 11 2020, the World Health Organisation (WHO) categorised it as a pandemic, which, in WHO terms, is the “worldwide spread of disease” This risk assessment recognises the virus as a hazard. It also reflects that it is spread in minute water droplets that are expelled from the body by coughing, sneezing, talking and breathing. The virus can also be transferred to the hands and from there, onto surfaces where it can survive for a period on those surfaces.
Hierarchy of Control
Elimination Elimination is the best form of control. We can only eliminate the virus through vaccination, so there is very little that can be done, since a vaccination is unavailable at present. Substitution Next in descending order is substitution. Replacing the virus with something less harmless is not possible. Engineering Controls • • • •
Perspex screen installed at the reception desk and our card machine will be cleaned between each use. Screens installed between backwash stations A Dew® air misting machine will be running periodically in the salon. A Dew® fogging machine will be used 3 times per day to fully sanitise the salon (before the start of each shift and at the end of the day)
Administrative Controls – System of work and Procedures Administration controls will consist of, but not limited to, the following: • Guests will only be seen by appointment. No walk-ins will be allowed. • Guests are to attend their appointment alone wherever possible. • Guests will be asked to wait outside to be greeted by their Stylist or the Receptionist as the waiting area will be out of action. This is to avoid a build-up of people inside the salon. • Upon entry, the Guest will be given hand sanitiser. They will also be asked to hang their own coat in a disposable bag, if they cannot bring their own carrier to store any coats or jackets during their appointment,
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we can provide one. We will ask Guests to wear a mask during their appointment. We would be grateful if you could bring your own, however, if that is not possible, we will have extra supplies in the salon. We will be using disposable gowns and towels. These will be disposed of in nominated bins upon completion. Magazines will no longer be provided. There will be a ratio of 1:1 - Stylist to Guest, but someone else may wash your hair or remove your colour. This again will avoid too many people in the salon at any one time. On days where there are fewer stylists working, there may be more than one Guest per stylist, always adhering to social distancing guidelines. We will allow extra time between appointments for thorough cleaning and disinfecting of worstations, chairs and tools, and where necessary appointment times will be staggered to ensure safe distancing between Guests at all times. To make up for the extra time between appointments, we will be opening earlier and closing later so that we can still 8fulfil as many appointments as is possible. Staff will be asked to keep their fingernails short and rings or watches will not be worn, all our staff will be wearing the appropriate PPE (see below). Door handles, toilets, stair handrails, card payment machine and other regular touch points will be cleaned and disinfected regularly throughout the day.
Personal Protective Equipment (PPE) for staff The following PPE will be issued to staff. (Sufficient PPE will be readily available & stocks will be checked daily) • Face mask • Disposable gloves • Disposable apron • Dew® Hand sanitiser Personal Protective Equipment (PPE) for Guests The following PPE will be issued to Guests (if they cannot provide their own) • Disposable face mask (if the Guest cannot supply their own) • Disposable gown • Disposable towel • Dew® Hand sanitiser (where guests do not have their own) Behavioural Changes for Staff • • •
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If you are unwell, stay at home, do not attend work. If you have symptoms of Covid-19 Self-Isolate for 7 days. Wear the PPE supplied by your employer Hygiene – wash hands often for a minimum of 20 seconds with soap and water. Use Dew® Hand sanitiser where soap and water are not readily available. This is particularly important where public transport has been used. Avoid touching eyes, nose and mouth with unwashed hands. Adhering to social distancing protocols wherever possible. Avoid close contact with those who are ill. Always carry tissues to cover your coughs or sneezes then put the tissue in the bin – Catch it – Kill it – Bin it
RISK ASSESSMENT – MAKING THE BUSINESS COVID-19 SECURE
Who might be harmed? All employees, Guests, contractors and other visitors to the salon.
People can catch the virus from others who are infected, in the following ways: • The virus is spread in minute water droplets that are expelled from the body through sneezing, coughing, talking and breathing. • The virus can survive on surfaces for up to 72 hours • People can catch the virus by inhaling the droplets by touching surfaces and the touching their eyes, nose or mouth.
5
20
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If you are unwell or show the signs of Covid-19, Do not attend work – Self isolate for 7 days Staff temperatures will be checked upon arrival at the salon and these will be logged. Consider the number of staff who need to be in the salon to operate safely and effectively. This will be done by split shift working. Limit the number of Guests in the salon at any one time. Guests will remain outside the salon until they are collected by the receptionist or their stylist at their allocated time. There will be no shaking of hands or hugging with Guests when they arrive Guests must use hand sanitiser immediately upon entering the salon. PPE will also be issued Payment by card wherever possible Introduction of a strict “By Appointment Only” system – no “walk ins” Enhanced cleaning regime throughout the day by all staff – work surfaces, work stations, trolleys, seats, scissors, combs, brushes, clips etc. ANY ELECTRICAL ITEMS MUST BE UNPLUGGED BEFORE CLEANING TAKES PLACE Additional rubbish bins throughout the salon with frequent emptying of these bins throughout the day Fog clean the salon 3 times per day (morning and afternoon and at the end of the day)
Risk Rating
4
Consequence
In line with Public Health, HSE and Government guidelines, where it is not possible to follow social distancing guidelines particular to the activity being carried out, we must take all mitigating actions to reduce the risk of transmission
Proposed additional measures to control to control the risk
Likelihood
Mild / severe symptoms and even death:
Risk Rating
Covid-19 There is a direct threat to staff health and wellbeing from the transmission of Covid-19 whilst at work.
Consequence
How might people be harmed
Risk rating with added controls in place
Likelihood
Identified hazard and who might be harmed
Risk rating with no controls in place Existing, or no measures in place
1
5
5
Action monitored by
Laurie Brown / Pauline Davidson
Communication & Training changes to procedures
Mild / severe symptoms and even death:
Objective: To make sure all staff understand COVID-19 related safety procedures.
People can catch the virus from others who are infected, in the following ways:
Who might be harmed? All employees, Guests, contractors and other visitors to the salon
• The virus is spread in minute water droplets that are expelled from the body through sneezing, coughing, talking and breathing. • The virus can survive on surfaces for up to 72 hours • People can catch the virus by inhaling the droplets by touching surfaces and the touching their eyes, nose or mouth.
Equality in the workplace Objective: To treat everyone in the workplace equally. Who might be harmed? All employees, Guests, contractors and other visitors to the salon
Mild / severe symptoms and even death: People can catch the virus from others who are infected, in the following ways: • The virus is spread in minute water droplets that are expelled from the body through sneezing, coughing, talking and breathing. • The virus can survive on surfaces for up to 72 hours • People can catch the virus by inhaling the droplets by touching surfaces and the touching their eyes, nose or mouth.
In line with Public Health, HSE and Government guidelines, where it is not possible to follow social distancing guidelines particular to the activity being carried out, we must take all mitigating actions to reduce the risk of transmission
4
5
20
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In line with Public Health, HSE and Government guidelines, where it is not possible to follow social distancing guidelines particular to the activity being carried out, we must take all mitigating actions to reduce the risk of transmission
4
5
20
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Clear communication is sent out regarding any changes to salon procedures i.e. social distancing guidelines etc. Regular communications via social media platforms with Line Manager regarding ways of working etc. Daily team talk meetings (held outside where possible) with employees ensuring social distancing measures in place are used to consult/ communicate any updates/ways of working. Posters on social distancing/washing hands etc displayed around site. Staff are consulted regarding any new/ongoing procedures that are being proposed. via meetings or social media Company connection sent out regularly to all employees via social media that includes reference to Covid-19 procedures & mental health guidance in some issues.
1
5
5
Laurie Brown / Pauline Davidson
Communication systems are in place to involve & communicate effectively with employees whose protected characteristics might either expose them to a different degree of risk i.e. new & expectant mothers, disabled people etc. Duties under the equality legislation are followed. Risk assessments for new & expectant mothers, disabled workers etc. Making sure that the steps you take do not have an unjustifiable negative impact on some groups compared to others, for example, those with caring responsibilities or those with religious commitments.
1
5
5
Laurie Brown / Pauline Davidson
Deliveries of goods to the salon
Mild / severe symptoms and even death:
Objective: To maintain social distancing and avoid surface transmission when goods enter and leave the salon.
People can catch the virus from others who are infected, in the following ways:
Who might be harmed? All employees, Guests, contractors and other visitors to the salon
Workplaces & Workstations Objective: To maintain social distancing between individuals when they are at their workstations. Who might be harmed? All employees, Guests, contractors and other visitors to the salon
• The virus is spread in minute water droplets that are expelled from the body through sneezing, coughing, talking and breathing. • The virus can survive on surfaces for up to 72 hours • People can catch the virus by inhaling the droplets by touching surfaces and the touching their eyes, nose or mouth. Mild / severe symptoms and even death: People can catch the virus from others who are infected, in the following ways: • The virus is spread in minute water droplets that are expelled from the body through sneezing, coughing, talking and breathing. • The virus can survive on surfaces for up to 72 hours • People can catch the virus by inhaling the droplets by touching surfaces and the touching their eyes, nose or mouth.
In line with Public Health, HSE and Government guidelines, where it is not possible to follow social distancing guidelines particular to the activity being carried out, we must take all mitigating actions to reduce the risk of transmission
4
5
20
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In line with Public Health, HSE and Government guidelines, where it is not possible to follow social distancing guidelines particular to the activity being carried out, we must take all mitigating actions to reduce the risk of transmission
4
5
20
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Specific drop off point for goods being delivered & collected, signage in place. Non-contact deliveries & collections made. Larger quantities of supplies are ordered to cut down on number of deliveries being made. Salon employees do not unload deliveries of supplies, this is done by the delivery driver. Employees wash hands after handling any parcels/mail & hand sanitiser available. Disposable gloves available for employees to use, employees wash hands after taking them off
1
5
5
Laurie Brown / Pauline Davidson
Salon layout has been changed to maintain safe social distancing between Guests. Screens between each backwash stations will be used in order to protect social distancing. Plastic screen is fitted at reception, Payment by card whenever possible and the card terminal must be cleaned after every use Salon is not over-staffed, minimum numbers of people are used to complete the work & maintain social distancing. Any equipment that is shared is cleaned/sanitised after every use. Staff wear disposable gloves on the reception if they have to handle cash. Each workstation, including seats will be thoroughly cleaned between guests’ appointments.
1
5
5
Laurie Brown / Pauline Davidson
Common Areas i.e. Stairwell, Kitchen, toilets & rest room Objective: To maintain social distancing while using common areas Who might be harmed? All employees, Guests, contractors and other visitors to the salon
First Aid Objective: preserve life, prevent worsening, promote recovery Who might be harmed? All employees, Guests, contractors and other visitors to the salon
Mild / severe symptoms and even death: People can catch the virus from others who are infected, in the following ways: • The virus is spread in minute water droplets that are expelled from the body through sneezing, coughing, talking and breathing. • The virus can survive on surfaces for up to 72 hours • People can catch the virus by inhaling the droplets by touching surfaces and the touching their eyes, nose or mouth.
Mild / severe symptoms and even death: People can catch the virus from others who are infected, in the following ways: • The virus is spread in minute water droplets that are expelled from the body through sneezing, coughing, talking and breathing. • The virus can survive on surfaces for up to 72 hours • People can catch the virus by inhaling the droplets by touching surfaces and the touching their eyes, nose or mouth.
In line with Public Health, HSE and Government guidelines, where it is not possible to follow social distancing guidelines particular to the activity being carried out, we must take all mitigating actions to reduce the risk of transmission
4
5
20
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In line with Public Health, HSE and Government guidelines, where it is not possible to follow social distancing guidelines particular to the activity being carried out, we must take all mitigating actions to reduce the risk of transmission
4
5
20
Break times are staggered for employees to reduce pressure in kitchens/break out area. Seating & tables have been reconfigured to maintain social distancing. Plastic screens have been erected at reception Use of locker rooms/areas is staggered & employees use lockers / disposable bags to store clothing/personal items in. All common arears are regularly cleaned with good hygiene standards maintained. Strict cleaning regime is implemented in the stairwell, kitchen areas/ rest area and toilets and cleaning is completed both throughout the day & at end of the day, ensuring that all door handles, handrails, taps, worktops, fridges, microwaves, chairs etc are cleaned/sanitised. All cups & cutlery are washed using washing up liquid & hot water. Signage is displayed throughout the salon regarding social distancing requirement
Preserve life: Cardiac Arrest
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Call 999 immediately – tell the call handler if the patient has any COVID-19 symptoms
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Ask for help. If a portable defibrillator is available, ask for it. - The nearest Automatic External defibrillator is located at the YMCA entrance on Brook Street – approximated 4 minutes away
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Before starting CPR, to minimise transmission risk, use a cloth or towel to cover the patient’s mouth and nose, while still permitting breathing to restart following successful resuscitation
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If available, use:
a fluid-repellent face mask disposable gloves eye protection where necessary disposable apron
1
5
5
Laurie Brown / Pauline Davidson
1
5
10
Laurie Brown / Pauline Davidson
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Only deliver CPR by chest compressions and use defibrillator (if available) – DO NOT PERFORM MOUTH TO MOUTH a
Prevent worsening, promote recovery: all other injuries or illnesses
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If you suspect a serious illness or injury, call 999 immediately – tell the call handler if the patient has any COVID-19 symptoms
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If giving first aid to someone, you should use the recommended equipment listed above if it is available
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You should minimise the time you share a breathing zone with the casualty and direct them to do things for you where possible
Minor injuries • Wear standard PPE when treating minor injuries (disposable gloves, face mask and eye protection where necessary) After delivering any first aid
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Ensure you safely discard disposable items in the appropriate bin or clean reusable ones thoroughly
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Wash your hands thoroughly with soap and water or Dew® hand sanitiser as soon as possible
COMMUNICATION AND INSTRUCTION
I hereby understand and accept the information communicated within this COVID-19 risk assessment and I am satisfied with the measures adopted to control these risks. Where circumstances change, I will inform the Directors to review and re-evaluate. PRINT NAME
SIGNATURE
DATE