RISE 2016 Karlis Caune editorial concept
Motivation I would like to explain my motivation behind applying for the International Session in Rennes. I see that the motivation can be split into two parts - personal and professional. Personally, I have been a part of this organisation for over five years and have done numerous things, yet have never seen a clear point when I could stop. In a way, the International Session in Riga, in 2014, which I see as one of my crown achievements, could have been in, yet it has not been. I have been continuously involved in EYP Latvia’s work, yet now it feels like the right moment for a final push to do something extra-ordinary and finish my career in EYP.
I personally see the summer International Sessions as a chance to gather a group of extraordinary young people who can and most likely will be the people heavily involved in their local NCs for the upcoming years. Showing them that there is always a way how to reinvent yourself or to improve work and not to fear of failure on the way.
I will explain my vision in detail, in the upcoming pages, further elaborating on what I see as a good editor, how I envision the team, three main fields for improvement I would like to tackle at the event, the system I have developed for working with media teams and how I see the team being involved with the topic of the session and some innovations I would like to My current path of work has made me rethink several introduce. aspects of my experience in the Youth Parliament and how things are carried out. I see Rennes as an out- Already beforehand, I would like to thank you for standing opportunity to try and influence the up-and- considering my application and taking time to familcoming EYPers. An opportunity where I could try to iarise yourself with it. create a more systematic and structured approach to how to work with people. This International Session would allow me to implement those changes in media teams work.
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A good editor issues and possible solutions When I started working on the application, I saw that the first thing I have to do is to try and strip down the concept of editing to its core. Having a visual bluebrint helped to pinpoint the key areas of work in order to be a good editor. I have placed the mind map I have created in the followingspread. First, I would like to explain which areas do I see as the morst important ones for development and which are, in contrast, some of the most stagnant when working with media teams. I will also strive to provide concrete examples of how I plan to address these issues.
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Flaws in media team trainings
lack of exemplary materials or clear guidelines. All of that could be done already before. That could underline the importance of trial and error and how to improve A significant problem I see working towards sessions your work as well as free time to e.g. provide basic ediis how much emphasis is put on theoretical knowltorial training which could help involve the team in the edge of how to write well or how to take better pictures creation of a common product. with little to no practice prior to the session and with
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Lack of structure
A typical structure provides journalists with “buddies” that has to provide peer reviews and emotional support. However, I have yet to attend an event where criteria are provided for this. A fundamental thing to
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Providing feedback
work on would be creating a logical structure and criteria to evaluate your peers’ work. Within an open team, I would strive to create such criteria together with the members of the team. Through this it could be ensured that the structure is actively used as it is more logical and participants see it as “their own”.
invite the participant to push forth and improve on his work. Even by slightly changing the system, asking that each work receives praise, a question and a suggestion One of the most common things we keep on using could improve the current situation. Providing quality within the organisation is the “feedback sandwich” feedback is of utmost importance to create a product with little to no deviation. I stand firmly on the idea that all can enjoy. that feedback, as balanced as it has to be, must also
A good editor - flowchart With this flowchart I tried to not the main ideas of what a good editor is. I have further seperated them into an idea further providing with examples and a more narrow classification where applicable.
Provides a timetable for work
Assign roles in the team
Supervisor
Supervises the flow of processes
Trains Editorial Assistants
Writing skills Trains journalists Provides good feedback
My work is creates my image
Trainer
Leads by example Supervises trainings
Layout skills
A professional
Example
Can show a balance of hard
Has a good understanding
work and having fun
group dinamics
Can manage the mood in t team
Is a bridge between
chairpersons and journali
Knows when and how to provide stress relief
Is involved in the happenings
Is an advisor on building
relations with delegates
Works for a common goal not a separate one Part of the session Complements the event through the products created
Adds to the atmosphere
Can use a variety of platforms and tools Creative Involves the whole team to come up with the best options
Media team members Inspires Delegates
Visionary
Can create outstanding materials using InDesign
Purposeful work Can implement digital media Editing
Knows how to implement the style and vision in the product
Prior to the session
Manages time
During the event
After the session Manager Money
g of Manages resources provided
A good editor
the
Creates lasting examples Chairperson
Legacy
Achieves something unique
o
g
People
Materials
ists
s
into typically static media
Provides lasting guidelines
Team structure - option A Editor
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Team structure - option B Editor Video as
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Team structure - reasoning In the process of trying to visualise my work at the session, a very important part of it was to understand how many people would I like to work with and what would be their immediate tasks. As much as I would like to have a team where there are a lot of chances to distribute work evenly and aim for a fine balance between work and play, I also recognise that each member of the team costs money, that is the reason why I have created two options.
Team structure - option B Option one would be a larger version of the team, with a total of 21 members, including myself. Meaning that each committee would have an assigned journalist and they could focus on working with committees and their writing, as there would also be a photographer at the session whose main task would be to take pictures to present the general work at the session whilst also making pictures that could be used for sponsorship reports or otherwise.
If there is a possibility for that, I would like to have two Editorial assistants and two Video assistants. Simply put the VA could work on creating more and better content if there would be two of them. Whilst having two EA would mean that I could solely work on managing the team and layout as the assistants could work on proofreading, providing more writing feedback than me and also manage other media platforms i.e. twitter and facebook.
Team structure - option B Option two would mean that the team would still have a “full set� of 15 journalists - one for each committee, yet there would be no photographer at the session and only one Editorial and one Video assistant.
derstanding on how to improve photo quality using either Lightroom or Photoshop if need be. Furthermore the management of other platforms would be split between me and the EA. In this case I would also push for less, yet better video materials created.
Within this structure the journalists would need to take all the pictures necessary, be it just for the com- Lastly, if this option would prove not to be viable, I mittees or for session purposes as well. Furthermore would choose to work with a team of 8 journalists, yet the Editorial assistant should have at least a basic un- keeping one Video and one Editorial assistant.
Work structure Another thing I feel like needs to be explained is the actual work process at the session for the participants.
for additional improvements before providing material for revision which would be done an Editorial assistant. Then, when the work seems to be complete, the Firstly I strive to use the “Dynamic and recursive ap- journalist would submit work with any needed proofproach to the stages of writing process”. In my under- reading and editing changes then at the hands of the standing it gives the most room for feedback and most EA and the editor. chances to improve on your initial ideas. Pre-writing parts make a push for the journalists to have factual Currently I see that the media team could provide and checked information and lessens the time when both a boost of academic information for the parone “does not know where to begin”. ticipants as well as a fun outlet through a magazine, social media output and videos. This is a subject to The structure means that after there is a short draft, it change depending on the co-decisions taken together would be peer reviewed, then returning to the author with the NOC and the president.
Othwerwise in my work I enforce these three principles:
1Original work only 2No secrecy
I do not allow any copyrighter or even creative commons materials If possible, I like to work with my used. All work must be original, be own computer attached to a projector. That way journalists can alit graphic or otherwise. ways see how I work and can chime in when their writings are worked with. It is a team effort.
3Complete participation
I expect my team members to participate in any and all events at the session. They are there to also have fun and experience the session.
Expanding the theme
Lastly, I would like to share my thoughts on how the media team can join in the idea that the session theme holds. Added to that, with this particular page, I wanted to showcase some of the ways how I would like to change and improve the typically static environment of EYP newspapers. First of all, above this text is a picture. In this case, it is a picture from editing at the 1st International Forum of EYP Poland in Krakow. Key here is the fact that it is not only a picture, but using overlays, it can also work as a link to a video from the session. Adding these things would be simple, yet they add an interactive element to the magazine.
Secondly, below this article you can see a QR code. If you would scan the code, it would take you to a site where you can simply listen to the article. Word by word, by it’s author. As I do not speak French or German I cannot provide an example in those languages, therefore I have included a Latvian voice-transcript of the article with the second QR code. This simple feature would allow the team to create a multi-cultural magazine that could clearly reflect on the theme of the session. Who has ever said that the articles need to be in English and not in French, per say?
English version
Latvian version
www.chirbit.com/qrcode/495Hgb
www.chirbit.com/qrcode/Oz7tdb
RISE 2016