Cheque Management Software by sankalp tech

CHEQUE MANAGEMENT SOFTWARE

Version-2.0

About Sankalp Sankalp Computer & Systems Pvt. Ltd. provides customize software

product

development

and

consulting

(Information Technology) services to its customers. We offer a comprehensive portfolio of software solution & IT services with a focus on E-Business solution backed by its strong expertise in Internet technologies.

Sankalp has started in mid 2001 with a unique vision of achieving the heights in IT by caring and serving the people. Customer satisfaction is the key building block in the success of Sankalp. Sankalp range of IT services and solutions addresses the technology needs of your company in a variety of vertical business segments. You define the problem, we collaborate with you to outline the solution, and implement it in a way that firmly places you in a position to lead the power of technology without losing focus on your core business. All Rights Reserved. ÂŠ

Introduction to Cheque Management Software The Cheque printing Software helps you to print on any bank cheque, and manage your payee & bank information. You can write the Cheque in just the way the banks want it. It is convenient to use. You just need to key the amount of the cheque in figures (translation from figures to word is automatic). Cheque Management Software does not only print cheque but also maintains the complete life cycle of a cheque. It also gives various reports whose print out can be taken for further references. All Rights Reserved. ÂŠ

Features of Cheque Management Software  Can add any number of banks and bank accounts.  Print Single Cheque and Many Cheques in Batch.  Import reports from Excel or CSV file.  Supports any type of Printer.  Easy and powerful search tools enables you to search and find a cheque with

Continued...  Ready Made Cheque Templates for most of the Indian banks.  Set-up wizard for setting cheques of particular bank, size of entry, fonts,

languages etc.  Stamp for “ A/C Payee Only”.  Automatically converts amount in words with prefix and suffix.  Automatically selects next Cheque Numbers and Validates against Cheque Book.  Detailed Reports.

Continued…  Updates the Cheque Book status.  Unlimited Cheque books for each account with configurations.  Print on your normal Cheque Book Leaves.  Can add multiple narrations.  User-friendly, flexible, powerful and reliable.  Writing , Printing and Cancelling the Cheque.  No need of special paper from banks. All Rights Reserved. ©

Objectives:  To provide fully functional Cheque Management System.  To maintain accuracy while printing the Cheques.  To save time and reduce cost.

Installation Procedure Run Setup.exe to install Cheque Management Software.

Click on next button. Finally install the software in any of your disk drives.

Start your application by clicking on desktop icon of Cheque Management Software:

Splash screen will be displayed. Enter Username and password:

As soon as you enter the software, the following reminder will appear. It Shows Current Cheque status (i.e. How Many Leafs are there in a Particular Cheque Book) E.g. Here its showing that the cheque. Balance in Bank of India is 19

Press OK

After pressing Ok a new window will pop up namely PDC Alert, Which Shows those cheques which are need to be printed( i.e. a reminder that some cheques are written by you and if you wish to print now)

 If you don’t wish to print the Cheque at very moment, Press Close.  Here, You can also have the Preview of cheque (if at least one of the cheque is

already written).  You can also delete a particular cheque by clicking the check box provided

Main Window:

The Left section is called as Master Data. It Consists of: MASTER DATA 1.Company Master 2.Bank Master 3.Payee Category Master 4.Payee Master 5.Cheque Book Master 6.Cheque Layout Master All Rights Reserved. ÂŠ

To begin with: 1.

Company Master :

In company master, you can add or update your company’s information. The company’s name will be display in the reports. It contains following fields: - Name - Address - Contact - E-mail - Website Note: Your company details will appear in reports All Rights Reserved. ©

2. Bank Master:

Bank Master Includes - Bank Name: To enter the name of your existing bank. - Bank Address: To enter the address of the particular bank. - Branch Name: To enter the Branch Name - Account Number: To enter Your Account Number - Contact Number: To enter contact of that bank (optional) - Account Type: To select account type NOTE: You have to do the same process for other banks as well. NOTE: If you are updating a already existing info., Press EDIT. If you are adding any new info., after doing so, press SAVE. All Rights Reserved. ÂŠ

3. Payee Category Master :

In Payee category master, you can add the categories of payee like employee salary category, electricity bill category etc.. It contains following fields: 1. Category Code 2. Category Name

Note: You have to enter a category under which you usually

For E.g. Let us create a new category, as vendors:

provides cheques.

Press Save, after entering the name of a new category.  If you are updating a already existing category, press EDIT after making

changes.  If you are adding a new category, press SAVE.(Here Vendors is created).

4. Payee Master: Here we have to add payee names to the categories:

Let us select the category Vendors and add payee names to it:

After Filling up the details press SAVE.

Also, instead of adding the names of payees manually you can export or import data to and from Excel-sheet.

- First, mention the Payee Category Code which is a (mandatory). - Second, mention the name of the payee(mandatory). - Third, enter amount (mandatory). - Rest all fields i.e. Address, Contact No. and E-mail (optional). - After entering all data, Save the file in .csv i.e. comma delimited format. -After preparing the Excel file, go back to the software on the Payee master option, click on import. It will ask for the Excel file which needs to be uploaded. Upload the file and it will display the message of Total Updated Records.

5.Cheque Book Master:  In Cheque Book Master, you can add details of the entire

Bank’s Cheque Book. It contains following fields:  Cheque Book ID: If you are having more than one cheque

books of the same bank.name them as 1 & 2… or A & B……  Bank: Enter the name of the respective banks  Account No: Fill the account number

 Starting Cheque No: Enter starting cheque number eg.1  Total no. of Cheques: enter no. of leafs in the cheque book. Eg.50  End Cheque No: The Software will automatically calculate the end cheque number  Status : Suppose if you wish to print cheques from cheque book.1,then make its status as ACTIVE

and the status of other cheque books of the same banks..i.e. 2,3….as INACTIVE.

6. Cheque Layout Master: In Cheque Layout Master, you can adjust the layout of the particular Bank Cheque. It contains following fields:  Select a Bank  Positions for Printing

Measure the cheque using a scale, all distance are in MM(millimeter)  Note: Before going to any of the Cheque Transaction, all the master fields

should be filled correctly.

New User:

Here you can create a new user and assign certain rights to him (optional)

1.Write Cheque In this transaction, you write the cheque. You can write post dated Cheques here. It contains following fields:  Select Category  Select Payee  Select Bank  Amount  Cheque Date  Remark  Account Payee option

For Writing a cheque do the following: 1. Select a category. 2. Select a payee from the list . 3. Select a bank . 4. Remark ( optional field) 5. Amount 6. Finally click on Fill list. 7. You can also provide cheques to the peoples who are not in any category(other payee).just tick the check box besides other payee option. 8. After pressing Fill list, cheque will be displayed in the centre screen. You can either Write & print at the same time or can just write to print on some other date. All Rights Reserved. ÂŠ

2. Cheque Approval Transaction After writing the Cheque, it will go to the authorized person for approval. Note: If the admin is using this software then the approval process can be skipped but if admin is not using this software then approval is needed before printing the Cheques. It contains following fields: 

Select Category



Select Payee



Select Bank



Amount



Cheque No.



Cheque Date

3. Cheque Print Transaction After getting approval, it will go for printing. You can also print a single Cheque. It contains following fields:  Select Category  Select Payee  Select Bank  Amount  Cheque No.  Cheque Date

Follow these steps to print cheque: Note: Cheques that are already written will be automatically displayed in the centre.

Select a category.

Select a payee.

Select a bank.

Remark(optional field)

Select a date( on which cheques to be printed are written).

Enter Amount.

Enter cheque number (optional field)

Press Fill list.

4. Cheque Issue Transaction After printing, you have to issue the Cheque. In this transaction, only remark field is editable and remaining fields are only for selection purpose. It contains following fields: 

Select Category



Select Payee



Select Bank



Amount



Cheque No.



Cheque Date



Remark

5. Cheque Clearance Transaction After issuing process, the clearance process will take. In this transaction, only remark field is editable and remaining fields are only for selection purpose. It contains following fields:  

Select Category Select Payee



Select Bank



Amount



Cheque No.



Cheque Date



Remark

Note: This option is just to maintain reports.

6. Cheque Search You can search the Cheques on the following basis: •

Category wise

•

Payee Bank wise

•

Amount wise

•

Cheque No. wise

•

Cheque Date wise

•

Status wise

Note: You can also cancel a cheque and can use the same cheque number for other cheque. Select a cheque from the list then click on cancel cheque and then click on reuse check number… All Rights Reserved. ©

7. Cheque Report You can view Reports of Cheques on the following basis: 

Category wise



Payee wise



Bank wise



Amount wise



Cheque No. wise



Cheque Date wise



Status wise

You will get the reports in the following format:

Database Backup You can take the backup of your database. While restoring database use this back up file & replace in your application folder.

Add New User

You can use this software for multiple user. Here you can generate the users. Note : Donâ&#x20AC;&#x2122;t give rights of this transaction other than admin user.

Cheque Balance

You can see the status of remaining Cheques with respective Cheque books.

About Us:

Srv. No.-440/441, First Floor, Opposite to Ladkat Petrol Pump, Narpatgiri Chowk, Mangalwar Peth, Pune-411011, Maharashtra (INDIA) Phone Number : +91 8605030333/+91 20 41062300 Website: http://www.sankalptech.com

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