The
Chateaux
AT FOX MEADOWS
&
pricing packages 2012
AT FOX MEADOWS The Chateaux at Fox Meadows is Colorado’s premier wedding facility Welcome to The Chateaux at Fox Meadows. As Colorado’s premier wedding facility, the mansion and the surrounding grounds are the place to host your exclusive event. Unlike many other venues in the area, we are dedicated to creating an exclusive and private place for you to celebrate your special day. This is why all of our pricing and event packages include exclusive use of the venue for your celebration. With over 13 years of wedding experience and 3200 successful events, you can trust us to combine the most creative, skilled and talented resources bringing your dreams to life. Imagine having your own private and exclusive mansion in which to celebrate your fairy tale wedding. Because there is only one event at a time here, your personal Professional Event Specialist is proud to put 100% of their focus on you, giving you the attention you deserve. We help brides like you, in all areas of wedding planning and coordinating, from beginning to end. From the smallest budget to the endless budget, we are proud to be of service to you. We would love to schedule a personal appointment to show you how beautiful your wedding can be at your own private mansion for your special day!
Contact us today to schedule a private tour 303.466.8078 Nearby Hotels The Chateaux is conveniently located near these fine hotels. All of which provide free shuttle service to and from The Chateaux to easily transport your out-of-town guests.
Westin Westminster
The Doubletree Hotel
10600 Westminster Blvd. Westminster, Colorado 80020 303.410.5059
8773 Yates Dr. Westminster, Colorado 80030 303.427.4000 800.222.TREE
The Doubletree Hotel 845 Coal Creek Cir. Louisville, Colorado 80027 303.604.0007 303.665.2661
Aloft Broomfield/Denver Hotel 8300 Arista Place Broomfield, Colorado 80021 303.635.2000 303.439.4392
TOP 10 REASONS TO LOVE THE CHATEAUX
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10 Event Manager Duties Your special day at The Chateaux comes with the use of our on-site Event Manger. Our event managers are very friendly and extremely experienced! Their primary responsibility is to help ensure that your event goes as smoothly as possible and that any items ordered through The Chateaux are at your disposal and the building is in good condition. Your event manager(s) will be on site during your entire event time. Their responsibilities include: • Coordinating your rehearsal and ceremony • Coordinating with vendors throughout your event • Monitoring weather conditions for outside ceremonies • Adjusting lighting for best ambiance • Maintaining appropriate temperature in the building • Correcting any blown electrical circuits • Answering any questions from vendors or guests • Checking the telephone to give directions to arriving guests or vendors • Ensuring our rules/guidelines are being followed If you feel that you require a personal assistant or more specific help during your setup and/or event for personal errands etc. you may hire an additional event manager at a rate of $50 per hour. Gratuities for our staff are never required. If you feel that your event manager has done a superior job, gratuities are always appreciated.
2012 Grand Hall/Mezzanine Fee Schedule Facility fee includes:
• • • • • • •
Exclusive use of our facility, grounds & patios for up to 100 guests • Event manager on site All tables and chairs, one table linen and napkins (15 colors to choose from) • White chair covers (ivory $1.50/ea) All plates, silverware, unlimited ice, sodas and glassware • Luxurious Bride & Groom changing rooms Event planning assistance & customized room set-up • High chairs Room enhancements including white columns, lighted garlands on all railings and trees Flexibility to choose your own Chateaux approved caterer, and other vendors, or choose one of our Inclusive Packages! ABILITY TO PROVIDE YOUR OWN ALCOHOLS (a huge money saver!)
Afternoon (half day/7 hours)
Peak
Off-Peak & Short Term
$2,000 $3,800 $2,000
$1,800 $2,800 $1,500
$3,800 $5,800 $6,800 $4,800
$2,800 $4,300 $5,300 $3,800
$4,800 $7,800 $8,800 $5,800
$4,300 $5,800 $6,800 $4,800
April 16th - October 14th
October 15th - April 15th
(9-11am set up, 11am-3pm event, 3-4pm tear down)
• Monday - Friday • Saturday • Sunday
Evening (half day/7 hours) (5-7pm set up, 7-11pm event, 11pm-12am tear down)
• • • •
Monday - Thursday Friday Saturday Sunday
• • • •
Monday - Thursday (12pm - 12am) Friday (12pm - 12am) Saturday (12pm - 12am) Sunday (flexible hours)
Full day (12 hours)
Important Information • The Chateaux Grand Hall/Mezzanine has 6,500 sq. feet of event space capable of comfortably hosting groups of 50 to 300 seated guests. • A $750 ($1500 all-day events and deluxe inclusive packages) booking fee/security deposit and a signed contract are required to firmly secure your date. This deposit is cashed, and held in addition to other fees, and refunded, less damages, approximately two weeks following the event. • The full facility fee is due 6 months prior to your event date. • Gratuities for our staff are never required, but if you feel that your event manager has done a superior job, gratuities are appreciated. • Homecomings and Quincenieras are limited to 200 guests. • Chateaux-provided Security is always required for groups over 200 guests at a cost of $25 per hour/per officer. • New Years Eve is priced at the Saturday rate. 3
Add-On Services
Ceremony
(Ceremony is optional and not included in the facility fee)
• Half-hour additional event time • Customized set up and unity candle table • One hour rehearsal (scheduled on availability) with professional coordination
Extra guest charge
$750
$18pp over 100 guests
Based on total confirmed guests (any guest who requires a seat) as of final RSVP date, unless more guests are in attendance.
Additional time
$!50/half hour event time $75/half hour set-up time
Versailles Room
$300/hour $500 entire event
Additional time is available at the end of evening events. Daytime events may add time with prior approval. Our Versailles Room (lower level) is a great option for “cocktail hours” and/or supervised childcare
Optional Rental Items
Additional linens/upgrades
(16 color choices)
85” square table cloth for miscellaneous overlays 5’ round guest table linen upgrades (seat 8-10): 108” round cloth upgrade to 6” from floor on guest tables (incl. in Inclusive Package #1) 120” round cloth upgrade to floor length on guest tables (black, white, or ivory) 120” round + 85” square cloths for a layered look on guest tables (incl. in Deluxe Inclusive Package) Chair cover upgrades: Chateaux owned sash (black satin, brown satin, red satin, silver organza, pink organza) Chair cover sash (100 color choices) Ivory chair covers
Miscellaneous Rentals Decor package (white ceiling & bay window fabric, crystals, etc.) 37: fkat screen TV with DVD player on stand Projector: Eiki LC-XB200 3,500 ANSI lumes, 500:1 contrast Centerpieces (choice of 2 styles) Gold or silver chargers Round mirror or vases Silver Chiavari Chairs
Beverage Package Upgrades Full bar package: (included in deluxe inclusive package) Ulimited stir sticks, white bar napkins, juices (organge, cranberry, grapefruit) Mixers (bloody mary, sweet & sour) & Bar fruit (olives, lemons, limes, cherries) Coffee service: (included in Inclusive Package #1 & Deluxe Packages) ** Caterer is responsible for pre-setting any ordered or included dishware, napkins & glassware *** All linens, chairs and chair covers, with the exception of specialty overlays, must be rented from The Chateaux 4
Packages
...are a simple, cost-effective way to plan your wedding. Select the package that works best with your style and budget and we do the rest! Chose from our carefully selected preferred vendor list, and leave the hard stuff to us!
Basic Inclusive Package
starting at $9,100 + Facility Fee
Deluxe Inclusive Package:
starting at $13,900 + Facility Fee
Elegance on a Budget
starting at $8,900
• This package is perfect for brides on a budget, more information about this package. Options for full or half days. • This is an extremely inclusive for groups of 100 or more, utilizing our most popular, trusted vendors. • A one-stop choice for planning your wedding. Includes everything you need for the perfect day. includes everything from decorations, catering, and photography that you need for the perfect day. • Available for Friday, Saturday or Sunday daytime (8:30-10:30am set up, 10:30am-3pm event) • Monday-Thursday evenings (5-7pm set up, 7-11:30pm event) or • Short term dates: (12 weeks prior to event) • Perfect inclusive value option for groups of 50-100 or more utilizing our most popular, trusted vendors. Additional holiday staffing charges will apply for New Years Eve & July 4th
Elegant Ceremony Plus Package
starting at $1,950
• Perfect for small weddings and events up to 50 people • Available only for Sundays 12-3pm, off-peak afternoon, or any short term date
Take the
STRESS planning your out of
wedding
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Basic Inclusive Package
$9,100 + Facility Fee (half day/7.5 hours) $9,900 + Facility Fee (full day/12 hours) add $56pp (incl. $18 Chateaux extra guest fee) for each guest over 100
The Chateaux at Fox Meadows
Includes: • Exclusive use of our gorgeous facility • Ceremony fee • Rehearsal hour • Tables, chairs, white chair covers, upgraded linen package w/napkin (in your choice of 16 colors) • Unlimited ice & sodas • Coffee service • All glassware, dishes & silverware • Event manager/staff • Customized room set up • Event planning assistance • Provide your own alcohol (a huge value!)
Catering (Buffet) Half day/7.5 hours Full day/9 hours
Includes: • Your choice of the listed catering companies who will supply beautifully displayed delicious foods • All staff & bartenders • Gratuities, service fees, delivery, and sales tax Each caterer can supply sample menus, however, you may completely customize your selections within the credit. You may call them, or event planners from the catering companies will contact you, (very shortly after your booking is confirmed), to schedule a meeting and/or tasting to go over all the specific details for your elegant event.
Fuze Colorado Catering
Gourmet Fine
Greenspoint
Awesome Food Without the Attitude
Extraordinary Food & Impeccable Service
Culinary Art That Looks as Good as it Tastes
303.915.4270 www.FuzeCOCatering.com/
303.825.4545 www.GourmetFineCatering.com
303.772.2247 www.GreenspointCatering.com
A Spice of Life
Hearts Desire
Black Eyed Pea
Fresh Approach to a Memorable Event
Delicious Cuisine, Gracious Service
Home style Cooking at It’s Best
303.443.4049 www.ASpiceofLife.com
303.431.0285 www.HeartsDesireCatering.com
303.725.2915 www.BlackEyedPeaColorado.com
Photography Half day/5 hours Full day/7 hours
Includes: • Choice of All Digital Photography, Armitage Photography, or Sarah Perkins Photo & Design • Over 750 digital images on disc with ownership The photographer will contact you well in advance of your wedding to coordinate your photography needs and timeline. Additional services and packages may be available from the photographer you choose.
Cake
Includes: • A $450 credit at Nancy Best Cakes or The Cakehouse. This credit will cover most cakes they offer.
Florist
Includes: • A $950 credit at Petals from Heaven or Statice Floral Design. This credit will generally include bouquets, corsages, boutonnieres, and perhaps or two other arrangements depending on your flower selections (in or out of season, etc.). Additional items may be purchased through your florist.
Disc Jockey Half day/4.5 hours Full day/6.5 hours
Includes: • One of the most requested, experienced DJ’s for event time and ceremony music. The DJ will contact your well before your event to personalize your musical selections, timelines, etc. *Includes Vector Gratuities! Additional amounts for superior service are at your discretion. **No ceremony at The Chateaux, you may deduct $750 from the total price ***Modifications and/or upgrades (and paid for) with individual vendors
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Deluxe Inclusive Package
$13,800 + Facility Fee (half day/7.5 hours) $14,900 + Facility Fee (full day/12 hours) add $69pp (incl. $18 Chateaux extra guest fee) for each guest over 100
The Chateaux at Fox Meadows
Includes: • Exclusive use of our gorgeous facility • Ceremony fee • Tables, chairs, chair covers, sash, layered linen package w/ napkin (16 colors) • White chair cover with sash, or silver Chivari chair • Event manager/staff • Customized room set up • Provide your own alcohol (a huge value!) • Event planning assistance
• Rehearsal hour • Candle centerpieces • All glassware, dishes & silverware • Unlimited ice, sodas, juices, coffee service & mixers
Catering (Buffet) Half day/7.5 hours Full day/9 hours
Includes: • Your choice of the listed catering companies who will supply beautifully displayed delicious foods • All staff & bartenders • Gratuities, service fees, delivery, and sales tax Each caterer can supply sample menus, however, you may completely customize your selections within the credit. You may call them, or event planners from the catering companies will contact you, (very shortly after your booking is confirmed), to schedule a meeting and/or tasting to go over all the specific details for your elegant event.
The Food Guy
Gourmet Fine
303.727.9200 www.TheFoodGuy.net
303.825.4545 www.GourmetFineCatering.com
303.772.2247 www.GreenspointCatering.com
A Spice of Life
Hearts Desire
Biscuits & Berries Catering
303.443.4049 wwwASpiceofLife.com
303.431.0285 www.HeartsDesireCatering.com
Greenspoint
303.277.9677 www.BiscuitsandBerries.com
Photography Half day/5 hours Full day/7 hours
Includes: • Choice of All Digital Photography, Creative Focus Photography or Armitage Photography • Over 1,000 digital images on disc with ownership • Small album The photographer will contact you well in advance of your wedding to coordinate your photography needs and time line. Additional services and packages may be available from the photographer you choose.
Cake
Includes: • A $550 credit at Nancy Best Cakes or The Cakehouse. This credit will cover most cakes they offer.
Invitations
Includes: • A $300 credit at Sarah Perkins Design. This credit will cover a custom design and printing for 100 invitations.
Florist
Includes: • A $1200 credit at Petals from Heaven or Statice Floral Design. This credit will generally include bouquets, corsages, boutonnieres, and perhaps or two other arrangements depending on your flower selections (in or out of season, etc.). Additional items may be purchased through your florist.
Disc Jockey Half day/4.5 hours Full day/6.5 hours
Includes: • One of the most requested, experienced DJs from A Music Plus or Elite DJ for event time and ceremony music. The DJ will contact your well before your event to personalize your musical selections, timelines, etc.
Videography Half day/5 hours Full day/7 hours
Includes: • Coverage by two highly recommended videographers from All Digital, using 3 video cameras, and wireless microphones. Three customized DVD’s with your choice of music. The videographer will contact you well before, and after, your event to go over the specific details of your video. 7
*Includes Vector Gratuities! Additional amounts for superior service are at your discretion. **No ceremony at The Chateaux, you may deduct $700 from the total price ***Modifications and/or upgrades (and paid for) with individual vendors
Elegance on a Budget $8,900 Includes Facility & Ceremony Fee add $43pp (incl. $18 Chateaux extra guest fee) for each guest over 100
The Chateaux at Fox Meadows
Includes: • Exclusive use of our gorgeous facility (2 hours of set up, 4 1/2 hours event time, 1 hour tear down) • Ceremony fee • Rehearsal hour • Tables, chairs, white chair covers, linen tablecloths (in your choice of 16 colors) • Unlimited ice & sodas w/ clear plastic disposable glasses, plates, white paper napkins, & plastic silverware • Event manager/staff • Customized room set up • Event planning assistance • Provide your own alcohol (a huge value!)
Catering (Buffet) Half day/7.5 hours Full day/9 hours
Includes: • Your choice of three listed catering menus from our preferred catering companies, that supply beautifully displayed, delicious food. • Staff & bartender(s) • Gratuities, service fees, delivery, & sales tax
Little Italy
Romaine Green Salad w/ Peppercorn Ranch Four Cheese (meat opt.) Lasagna Parmesan Chicken Breasts French Bread Slices & Butter
Photography
Bistro Fare
Honey Maple Turkey Sandwiches BBQ Apricot Meatballs Bow Tie Pasta Salad Yellow & Blue Corn Chips w/ Salsa
Classic
Mixed Green Salad Grilled Chicken Breast or Slow Cooked Pot Roast Mashed Potatoes & Gravy Green Beans Rolls & Butter
Includes: • Choice of All Digital Photography or Armitage Photography up to 4 hours • Over 500 digital images on disc with ownership The photographer will contact you well in advance of your wedding to coordinate your photography needs and timeline. Additional services and packages may be available from the photographer you choose.
Cake
Includes: • A $350 credit at Nancy Best Cakes. This credit will cover most cakes they offer.
Florist
Includes: • A $500 credit at Petals from Heaven or Statice Floral Design. This credit will generally include bouquets, corsages & boutonnieres. Additional items may be purchased through your florist.
Disc Jockey
Includes: • An experienced DJ’s for up to 4.5 hours of event time and ceremony music. The DJ will contact your well before your event to personalize your musical selections, timelines, etc.
The Big Chill Frozen Drink Machine
Includes: • Your choice of six flavors/mixes, all set up and delivery fees Upgrades: Add china & silverware: $3/pp
Unlimited glassware: $4/pp
*Includes Vector Gratuities! Additional amounts for superior service are at your discretion. **No ceremony at The Chateaux, you may deduct $750 from the total price ***Modifications and/or upgrades (and paid for) with individual vendors
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Elegant Ceremony P lus Package $1,950
add $8pp (incl. $18 Chateaux extra guest fee) for each guest over 50
Includes: • Exclusive use of our gorgeous facility • Ceremony in Grand Hall (w/ white chair covers) or Garden Gazebo • Violinist (1 hr) • Nancy Best Cake • All Digital or Armitage Photography (2hrs) • Unlimited ice & sodas • Champagne Glasses • Event manager/staff • Simple cocktail style table set up (including linen table cloths)
Preferred Vendor List This preferred list is complied based on vendors who work here most often, as well as even survey ratings from past clients. You may select vendors not on this list, however a caterer that is not on the list must be pre-approved by The chateaux staff prior to your event, and may be subject to an additional event manager fee.
Caterers The Food Guy
A Spice of Life
Natalie
303.727.9200 www.TheFoodGuy.net
Hearts Desire
303.825.4545 www.GourmetFineCatering.com
Chris
303.725.2915 www.BiscuitsandBerries.com
303.915.4270 www.FuzeCoCatering.com
Black Eyed Pea
Catering by Design
303.725.2915 www.BlackEyedPeaColorado.com
303.762.7308 www.CateringBD.com
Sandy
Darby
Fuze Colorado Catering
Laura
Suzie
303.443.4049 303.772.2247 www.ASpiceofLife.com www.GreenspointCatering.com
Gourmet Fine
Biscuits & Berries
Greenspoint
Kari Jo
Debbie
303.431.0285 www.HeartsDesireCatering.com
Beverages
Tera
Staffing
Invitations
The Big Chill Frozen Drink Machine John
303.564.2316
Sarah Perkins Photo & Design
Brisk Event Staffing Cathy
Demand Events
Sarah
720.282.1116 www.SarahPerkins.net
303.903.0010 www.BriskEventStaffing.com
720.335.0070
P hotographers Armitage Photography Susan Armitage
P hoto Booth
All Digital Photography
Creative Focus Photography
Cal Cheney
Everett Stout
303.938.9743 303.683.7879 303.494.2320 www.ArmitagePhotography.com www.AllDigitalPhotoandVideo.com www.DenverCreativeFocus.com
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Doug
Booze Photography
Sarah Perkins Photo & Design
Brenda
Sarah
720.352.0917 www.BoozePhotography.com
720.282.1116 www.SarahPerkins.net
ShutterBooth Randy
303.590.4874 www.ShutterBooth.com
Florists Statice
Petals from Heaven
303.518.4614 www.StaticeFloral.com
303.682.3246 www.PetalsFromHeaven.net
Lori Dries
Terri Lynn
Disc Jockeys DJ Guy
A Music Plus Nate
303.426.9990 www.AMusicPlus.com
303.754.0004 www.DJGuy.biz
Elite DJ Matt
303.422.3218 www.MyEliteDJ.com
L ighting Lighting & Design by Scott Scott
720.920.9676 www.LightingandDesignbyScott.com
Frozen Drinks
Cakes & Bakeries Nancy Best Cakes
The Cakehouse
Nancy
Susan
303.946.9816 www.NancyBestCakeDesign.com
303.466.3013 www.CakehouseColorado.com
Salons On Site Beauty Works Judith
720.939.0867
Videography All Digital Video Cal
303.494.2320 www.AllDigitalPhotoandVideo.com
Das Meyer Bakery
The Big Chill
303.425.5616 www.DasMeyerPastry.com
303.564.2316
Hillary
Violinist Sarah Delevoryas 720.351.3842
DĂŠcor Stephanie Miller Designs 303.956.5433
John
L imousine Denver Limo Igor
303.699.7788 www.LimoServiceDenver.com
Coordinators Happy Birds Productions Abby Stratton
720.838.7044 www.Hbirds.com
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Attire
Officiants Rev. Jean Marie Daniel Rev. Lucinda Utesch 303.665.7400 www.RevJeanMarie.com
303.255.0220 www.RevLucinda.com
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Phototograhy & Layout Design by:
photography&design
SarahPerkins.net
Fr. Scott Jenkins
Ecumenical Catholic Comm.
303.255.0220 www.ChurchofHolyFamily.net
Boulder Bridal 303.443.5500 www.BoulderBridal.com
Men’s Warehouse Flatirons John
303.410.7191 www.MensWarehouse.com