Bride:
Engagement Date:
Groom:
Wedding Date:
CONTENTS CHARTS AND LISTS
TOPIC WORKSHEETS
09 03 08 04 07 10 43 21 08 11
29 27 20 32 18 12 15 35 30 33 34 41 43 37 29 30 12 22 16 44 40 36 26
Bridal Party Duties Bridal Show Checklist Budget Planner Countdown Contact List Guest & Gift List Honeymoon Packing Registry Checklist Tip Chart Wedding Party Gifts
WEDDING DAY INFORMATION 12 14 06 25 19 06
Ceremony Details Ceremony Formations Itinerary Photos - Must Have Seating Arrangements Survival Kit
Beauty Salon Bridal Attire Bridal Registry Cake Catering Ceremony Consultants Decorations DJs Favors Flowers Guest Accommodations Honeymoon/Travel Itinerary Invitations Jewelry Musicians Officiants Photography Receptions Rehearsal Dinner Transportation Tuxedos Videography
BRIDAL SHOWS
Bridal Show Survival Guide W
hether you’re a first timer or a seasoned veteran, the following tips will help make your bridal show experience both productive and enjoyable. Have a great time at the show! Be prepared to wait in line to register. Please be patient! Pre-registration on-line is offered by many Bridal Show promoters, who usually give you a discounted ticket price pre-show. Ask your fiancé to come with you to the show. It is much more likely that you will be able to make a decision and book a vendor, if accompanied. The groom’s participation in wedding planning is growing. Bring along bridal show buddies. There’s plenty of territory to cover, between you and your friends, you’ll be able to locate the hottest booths and the best deals. Make sure all members of your entourage have cell phones with them in case you get split up. Make sure their cell numbers are in your cell phone’s phonebook! Plan to spend a minimum of three to four hours in order to see all the exhibits and the fashion show. Wear comfortable shoes. For the better part of the day you’ll be standing and talking to vendors. The only opportunity to sit down is during the fashion show, and even then, seating is limited. Be prepared to wear a “Bride-To-Be” or “Groom” sticker to receive special attention from the vendors. Remember to bring a pen and notebook to take notes and make certain to write clearly. Bring
preprinted self-adhesive address labels if you have them. You will be asked for your name, address, phone number, email and wedding date countless times before the show is over. This will save you time and it will allow you to sign up for many of the prizes that will be given away. When filling out forms make sure to print VERY clearly. You’d hate to miss out on a door prize or lose track of someone you like because they couldn’t read your handwriting! If there is room, the best place to write notes about a vendor is right on the literature he or she gives you. It will help you after the show to keep the vendors from melding into one another. If organization is your strong suit, bring a binder with envelopes and file tabs for each kind of vendor (caterer, photographer, florist, etc.). Before you leave a vendor’s booth, file the business cards and brochures. This will save you lots of time later. Bring along a Palm or appointment book to record meetings you set up with vendors. A lightweight tote will work well to carry all your goodies. Some Bridal Shows provide Brides with bags specifically for collecting information. Come with an open mind. One of the best things about a bridal show is that it gives you an opportunity to see what’s new and exciting, things you may not have thought of or considered. Don’t be embarrassed to ask lots of questions. Professionals are happy to share what they know with you. When speaking to a vendor, save time. Your first question to a vendor should be: Are you available on this date? If you get a “NO”, move on.
MY COMPLETE WEDDING PLANNER
Collect information from every vendor. Take it home to look over when you have some quiet time. With all the planning you have to do you may not have thought you wanted certain things, like a harpist or freeze drying your wedding bouquet. Don’t expect to walk away from the show with signed contracts in your hand. A show is a place where you make appointments to discuss your wedding in depth. Bring along color swatches. They may prove helpful in getting suggestions from vendors, such as bakers, florists, balloonists, decorators, etc. If you are out of town, send your mother or a friend to collect information on services you need. The bridal fashion show is often the highlight of a show. Make certain to arrive early enough to get a really good seat. If you have already selected your wedding attire, you may wish to skip the fashion show in order to spend more time with the vendors. Avoid bringing small children to the show. While it may be tempting to bring your flower girl along to see all the neat wedding stuff, they are sure to tire quickly and detract from your mission of finding vendors and ideas for your wedding. Don’t wait for the end of the show to pick up the free bridal magazines. There are usually many more attendees than there are magazines, so don’t get left out! Most importantly, have fun! This is the most exciting time of your life - enjoy it!
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WEDDING COUNTDOWN
A
MINIMUM TWELVE MONTHS BEFORE THE WEDDING Coordinate wedding date with ceremony location. Choose officiant or wedding celebrant, if applicable, & investigate any consultations. Interview wedding consultants, & decide on their degree of involvement. Decide the style, formality & size of celebration. Begin invitation guest lists for both families. Decide on a wedding budget (and stick with it!), & who will contribute. Interview, inspect & compare several reception facilities personally. Interview, inspect & compare several licensed catering & beverage companies, if applicable. Interview, review work & compare professional photographers personally before choosing one. Interview, review style & compare professional videographers. Begin process of choosing wedding gown that you feel best in (not what others think you should wear!)
NINE TO TWELVE MONTHS PRIOR TO THE WEDDING
Begin process of choosing bridesmaid attire that looks best on everyone. Interview floral decorators/designers & decide on in-season f flowers. Interview, inspect & compare several reception entertainment companies (bands or disc jockeys.) Begin process of selecting appropriate ceremony music & musicians. Order wedding gown, bridesmaid dresses & schedule fittings for alterations. Hire ceremony musicians & reception entertainment companies. Interview, taste test & compare licensed wedding cake companies. Decide on additional decorating ideas involving balloons, ice sculptures, special lighting, etc. Begin process of selecting wedding rings. Send engagement announcement & photograph to local & hometown newspapers. Begin process of choosing appropriate invitations. Investigate wedding gift registries at department stores, boutiques, specialty stores, travel agents, etc. Interview, inspect & compare several licensed transportation companies. Interview, inspect & decide on a rehearsal site.
SIX TO NINE MONTHS PRIOR TO THE WEDDING
4
Send ‘save the date’ cards to guest list.
Choose wedding cake company or bakery. Finalize guest list. Order wedding invitations & personalize stationery. Choose wedding day transportation for bridal party & out-of-town guests. Finalize wedding gift registries. Choose accessories to wedding gown including veil, shoes, jewelry, lingerie, etc. Begin process of formalwear attire for groom, groomsmen & fathers. Investigate honeymoon options with travel agent.
THREE TO SIX MONTHS PRIOR TO THE WEDDING
Take a complete wedding invitation to post office to be weighed for proper postage. Finalize honeymoon plans & arrange time off from work. Make final decision & buy wedding rings. Shop for wedding guests favors. Contract with equipment rental company for any needed items or supplies for ceremony or reception. Finalize selected tuxedo styles for groom, groomsmen, father & ringbearer. Discuss music selections for both ceremony & reception with hired companies. Instruct mothers to select their formalwear gowns. Reserve a block of rooms for out-of-town guests. Apply for passport (Now required for any travel outside of the U.S.)
ONE TO THREE MONTHS PRIOR TO THE WEDDING
Mail invitations to guests. Set appointment with hair stylist to practice different styles with veil. Discuss ceremony plans, include readings & vows, with officiant & complete premarital consultations. Book rehearsal at ceremony site & invite photographer & videographer to review setup locations. Shop for rehearsal dinner site at a local restaurant or have catered event at home. Inquire about marriage license requirements with county courthouse. Review details & arrangements with all companies involved, discuss last minute emergency options. Order correct length aisle runner from florist or equipment rental company. Order wedding accessories, guest book, pen, unity candle, ring bearer’s pillow, programs, garter, etc. Have wedding gown & bridesmaid dresses pressed and/or steamed.
MY COMPLETE WEDDING PLANNER
WEDDING COUNTDOWN
Select groom’s & bridal party gifts. Order wedding favors. TWO WEEKS PRIOR TO THE WEDDING
Contact guests that failed to respond to invitations. Give final “head count” to reception facility or caterer. Reconfirm rehearsal time & dates & be sure to share with bridal party. Ask a family member or friend to be the guest book attendant at ceremony site. Discuss with photographer & videographer a list of special people or events to be captured. Make an appointment at a spa for a massage, facial, manicure & pedicure. Begin packing for honeymoon (If leaving the country, you need a passport or original birth certificate.) Reconfirm with travel agent about honeymoon plans. If applicable, begin name & address change on all official documents. Make arrangements to pick up or have your gown delivered. Confirm tuxedo rental order & set fitting appointment for the men. Catch up on writing thank you cards for wedding gifts received thus far. Choose final makeup & hair style for wedding day & set appointment with salon for your wedding day. Have bachelor & bachelorette parties prior to rehearsal & definitely not the night before the wedding.
ONE WEEK PRIOR TO THE WEDDING
Relax... you’re almost there! Make sure you have your marriage license. Write check(s) for officiant’s fee, ceremony musicians or soloists. Confirm balance due with each company involved & transfer funds into account to cover final payments. Finish packing for honeymoon. Order travelers checks from travel agent or bank. Finalize seating plan & place cards for reception. Review wedding day details with wedding coordinator/ consultant. Meet with entertainer(s) & review proper pronunciation of names & finalize reception sequence. Prepare wedding day itinerary with times & locations for the wedding party, family members, & wedding vendors. Confirm transportation & review wedding day schedule with times & location with driver. Hold rehearsal of wedding ceremony & attend rehearsal dinner.
MY COMPLETE WEDDING PLANNER
Have bridal party gifts ready to be given away at rehearsal dinner. Send wedding announcement & photograph to local newspapers. Go home early after the rehearsal dinner & get a good night sleep... you’re going to need it!
YOUR WEDDING DAY
Sleep in & relax... all your months of planning is about to pay off. Enjoy a good breakfast & take the time to reflect upon your new adventure that is about to begin. Have someone take a completed invitation to the post office & have it stamped with your wedding date as a keepsake. Go to the salon for your makeover & hair styling at least three to four hours before the ceremony. Be sure everyone is dressed about two hours before the ceremony & ready for photographs to be taken. Have groomsmen at church at least one hour prior to the ceremony to start seating guests as they arrive. Begin your music thirty minutes before the ceremony. Send a love note to your fiance before the wedding begins. The groom’s parents are second to the last people to be seated before the ceremony. The bride’s mother is the last to be seated, just a few moments before the ceremony begins. Have two ushers or groomsman roll out the aisle runner. Take your position with whomever is giving you away.
DON’T FORGET...
SOMETHING OLD: ____________________________________ SOMETHING NEW: ___________________________________ SOMETHING BORROWED: _____________________________ SOMETHING BLUE: ____________________________________
AFTER THE WEDDING
Open gifts while keeping a gift record. Have gown cleaned & preserved. Write thank you notes. Check with photographer & videographer. Have bridal bouquet & other wedding mementos preserved. Freeze top layer of wedding cake to be eaten at your first anniversary celebration. Make sure all vendor bills have been paid in full. Apply for a name change, beginning with Social Security card and driver’s license, and then bank accounts, credit cards, employee records, etc.
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WEDDING DAY ITINERARY WEDDING DAY
It’s a good idea to follow an overall timetable for your actual wedding celebration beginning with the rehearsal dinner through the end of the reception. Just fill in the approximate times you expect these events to take place. REHEARSAL Rehearsal:_ _____________________
Rehearsal Dinner:__________________
WEDDING DAY Hairdresser:_____________________
Manicurist:________________________
Facial/Make-up:_________________ TIME OF ARRIVAL AT BRIDE’S HOME Attendants:______________________
Photographer:_____________________
Videographer:___________________
Limousines:_ ______________________
Florist:__________________________
Departing Time:_ __________________
ARRIVAL AT CHURCH Ushers: _________________________
Groomsmen:______________________
Best Man:_______________________
Groom:___________________________
Groom’s Parents:_________________
Bride’s Mother:____________________
Bridesmaids:_ ___________________
Maid of Honor:____________________
Bride’s Father:___________________
Bride:____________________________
Guest Bk Attendant:______________
Florist:____________________________
Rental Items:_____________________
Photographer:_____________________
Videographer: _ _________________
Musicians:________________________
Officiant: _______________________
Other:____________________________
CEREMONY Music Begins: ___________________
Ceremony Begins:_ ________________
ARRIVAL AT RECEPTION LOCATION Caterer:_ _______________________
Rental Items:_ _____________________
Baker:__________________________
Musicians:________________________
Florist: _________________________
Photographer:_____________________
Videographer: _ _________________
Guests:___________________________
Bride & Groom:__________________ TIMING OF
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Cocktails: _ _____________________
Hors d’oeurvres:___________________
Blessing: _______________________
Toast:_ ___________________________
Dinner:_________________________
Dessert:_ _________________________
Start of Music: _ _________________
First Dance:_______________________
Parent Dances: __________________
Special Dances:___________________
Cutting of Cake: _________________
Bouquet Toss:______________________
Garter Toss:_____________________
Departure of Bride & Groom:________
Function Ending: _ _______________
Overtime Available Until:_ __________
Other:__________________________
Other:____________________________
Other:__________________________
Other:____________________________
Other:__________________________
Other:____________________________
Other: _________________________
Other:____________________________
Other: _________________________
Other:____________________________
Other:__________________________
Other:____________________________
Other:__________________________
Other:____________________________
SURVIVAL KIT FOR THE BRIDE Make-up Kit Make-up Remover Make-up Brushes Perfume Toothbrush/toothpaste Dental Floss Lip Balm Breath Mints/Gum Toothpicks Mirror Tissues Tweezers Cotton Balls/Q-tips Contact Lenses & Solution Eye Drops Hand Lotion Nail Polish - to match yours Nail Polish - clear to stop hosiery runs Nail Polish Remover Nail Glue Small scissors Nail File Hair Spray & Gel Brush Comb Hairdryer Straightener Curling Iron Hair Pins Clear Deodorant Tampons/Panty Liners Razor Shaving Cream Stockings/Pantyhose Bath Robe Chalk (to cover small stains!) Stain Remover Spray Shout Wipes(for stains) Sunscreen Insect Repellent
Glue Sewing Needle Thread (black, white & color to match bridesmaid dresses) Safety Pins Masking Tape Stapler Lint Remover Static Guard Iron Band-Aid’s Antibiotic Ointment Tums Smelling Salts Aspirin/Tylenol Benadryl Something to eat (cheese/crackers/granola bar) Bottled Water Pack of matches, disposable lighter Pen and Pad of Paper Bridal Gown Weddings Shoes and comfy shoes 2 - Garters (1 to keep and 1 to toss) Change of clothing for after reception Groom’s Ring Extra socks for the Groom/Groomsmen Cash/Credit Cards Driver’s License Cell Phone/PDA Raincoat Umbrella Wedding Vendors - Phone Numbers Bridal Party - Phone Numbers Instant Shoe Shine Buff
FOR THE GROOM Tuxedo or suit Cufflinks Handkerchief Shoes and socks Comb or/and brush Hair gel/other products Breath mints Toothpaste/brush
Razor, shaving cream Deodorant Aftershave Money, credit card Drivers license Any medications Present for the bride
MY COMPLETE WEDDING PLANNER
WEDDING CONTACT SHEET WEDDING VENDORS
BRIDAL PARTY
Baker: Tel:_______________________ Cell:__________________________
Maid of Honor: Tel:_______________________ Cell:__________________________
Beauty Salon: Tel: ______________________ Cell:__________________________
Best Man: Tel:_______________________ Cell:__________________________
Bridal Salon/Seamstress: Tel:_______________________ Cell:__________________________
Bridesmaid: Tel:_______________________ Cell:__________________________
Caterer: Tel:_______________________ Cell:__________________________
Bridesmaid: Tel:_______________________ Cell:__________________________
DJ/Entertainment: Tel: ______________________ Cell:__________________________
Bridesmaid: Tel:_______________________ Cell:__________________________
Florist:
Bridesmaid:
Tel:_______________________ Cell:__________________________
Tel:_______________________ Cell:__________________________
Hotel: Tel:_______________________ Cell:__________________________
Bridesmaid: Tel:_______________________ Cell:__________________________
Jeweler: Tel:_______________________ Cell:__________________________
Bridesmaid: Tel:_______________________ Cell:__________________________
Musician/Soloist: Tel:_______________________ Cell:__________________________
Bridesmaid: Tel:_______________________ Cell:__________________________
Officiant: Tel:_______________________ Cell:__________________________
Flower Girl: Tel:_______________________ Cell:__________________________
Photographer: Tel:_______________________ Cell:__________________________
Groomsman: Tel:_______________________ Cell:__________________________
Reception Hall: Tel:_______________________ Cell:__________________________
Groomsman: Tel:_______________________ Cell:__________________________
Rehearsal DInner: Tel:_______________________ Cell:__________________________
Groomsman: Tel:_______________________ Cell:__________________________
Rental Company: Tel:_______________________ Cell:__________________________
Groomsman: Tel:_______________________ Cell:__________________________
Transportation Service: Tel:_______________________ Cell:__________________________
Groomsman: Tel:_______________________ Cell:__________________________
Travel Agent: Tel:_______________________ Cell:__________________________
Groomsman: Tel:_______________________ Cell:__________________________
Tuxedo Rental:
Groomsman:
Tel:_______________________ Cell:__________________________
Tel:_______________________ Cell:__________________________
Videographer: Tel:_______________________ Cell:__________________________
Guest Book Attendant: Tel:_______________________ Cell:__________________________
Wedding Consultant: Tel:_______________________ Cell:__________________________
Ring Bearer: Tel:_______________________ Cell:__________________________
MY COMPLETE WEDDING PLANNER
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BUDGET PLANNER
TIP CHART CATEGORIES
Bridal Party Gifts Bride’s Attire Ceremony
BUDGETED
ACTUAL COST
DEPOSIT
BALANCE
BALANCE DUE DATE
No bridal budget is complete until nominal tipping charges are factored into the overall wedding costs. Although not required (nor expected), by every wedding vendor, small gratuity gifts for ‘a job well done’ by certain service or delivery personnel are a gracious way of showing your appreciation in making your wedding run more smoothly. Important: Be sure to inquire if products or services you have already contracted for include a gratuity or service charge built into your price.
Consultant Decorations, Flowers & Rental Equipment Entertainment Favors Groom’s Attire Health & Beauty Invitations/Postage Photography Reception, Caterer & Beverages Rings/Wedding Bands
OFFICIANT/CLERGY $75 - $100 ‘donations’ are appropriate. Mayors, judges or other public servants may not be able to accept gratuities. CEREMONY SITE STAFF (soloist, organist, church staff, etc.) $20 to $30 per person, depending on amount of service DELIVERY/SETUP PERSONNEL (decorators, floral, cake, etc.) $10 each if just dropping items off, $20 each if dropping off and setting up to great extent. TRANSPORTATION DRIVER(S) 15% - 20% on top of contracted fee paid to driver. RECEPTION WAIT STAFF $20 to $40 each, depending upon quality of service. BARTENDERS 15% - 20%. If not on the spot tipping, then add an additional 10%.
Transportation
RECEPTION SITE MANAGER 15% to 20% of entire bill for the reception.
Videography
DJ / BAND: 15% to 20% of the bill should be given to the bandleader or D.J, more if they exceeded expectations.
Wedding Cakes Other
PARKING ATTENDANTS: $1 - $2 per car if they are not taking tips from guests.
Grand Totals
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MY COMPLETE WEDDING PLANNER
BRIDAL PARTY DUTIES GROOM
Help select a date and reception hall. Choose your best man, groomsmen and ushers. Meet with officiant, master of ceremony. Help build a guest list as soon as possible. Research band and/or disc jockeys, and know the budget you have. Shop for wedding rings Check requirements for blood tests and marriage license Get the transportation to the ceremony and reception handled. Select tuxes for groomsmen Organize honeymoon and make all travel arrangements Help with details and finalizing as requested by the bride. The groom’s parents typically cover and plan the rehearsal dinner. Decide how this will work and help by planning with parents. Buy the bride a memorable wedding gift. Make sure all business and legal affairs are handled. This includes name changes, medical plans, checking accounts, etc. Be sure to double check tuxedo orders and fittings. Make sure all groomsmen know when and where final fittings are. File for your marriage license with your bride-to-be. If moving get a change of address card to the Post Office. Pick out the groomsmen gifts. These men will be doing a lot of work for you on wedding day. Make sure you get them something they might enjoy. Pick up your wedding rings and check the engraving to see if everything spelled correct. Go over the final details with fiancée. Pick up the tux, try it on and check yourself out. Make sure best man & ushers get their wedding attire. Reconfirm all honeymoon reservations. If flying, make sure you have airline tickets & passports. Have your hair cut. Make sure your attendants are at the rehearsal, and know their duties. Make sure your ushers are aware of any special seating arrangements. Attend rehearsal dinner - relax and enjoy yourself! Bring your wedding license to the official at rehearsal, be sure it is filled out properly so it can be signed and returned to you after your wedding. Give the best man the brides wedding ring. Prepare the officiant fee or gift in an envelope, and give it to the best man so he can present it after the ceremony. Decide where you are going to dress and hang your suit, ready for the wedding day. On the wedding day, make sure your luggage is in the car or hotel where you will stay your first night. Pack all other items safely and securely into a travel bag and ensure that the wedding rings are safe.
MAID/MATRON OF HONOR
Help select bridal gown and help address invitations. Plan bridal shower for bride. Optional: Plan a night out for the girls, based on what the bride would like. Arrange the bride’s veil and gown before the processional and recessional. May need to carefully situate train or veil during ceremony. Hold bride’s bouquet and groom’s ring, if no ring bearer, during the ceremony. Sign marriage license with best man as witness. Keep bride on wedding day itinerary. Dance with best man during the bridal party dance. Help bride change into her going away clothes. Mail wedding announcements after the wedding. Plan speech/toast.
BEST MAN
Help with tux shopping. Organize bachelor party. Attend rehearsal. Sign marriage license with maid/matron of honor as witnesses. If requested, get payments to the officiant, musicians, church; tip the DJ or
MY COMPLETE WEDDING PLANNER
help finalize other bills. Keep groom on schedule. Know directions from the ceremony to the reception hall in advance. Drive groom to ceremony. Welcome guests and recognize the parents. Have a prepared toast. Dance with bride and the bridesmaids. Be available for activities on the dance floor. Help the groom collect tuxes the next morning and offer to drop them all off.
BRIDESMAIDS
Purchase dress and accessories as part of the wedding party. Assist maid/matron of honor in planning bridal shower. Assist bride with errands and addressing invitations. Participate in all pre-wedding parties. Arrive at dressing site according to time chosen by bride. Participate in photographs. Walk behind ushers in order of height during the processional, either in pairs or in single file. Sit at the head table. Dance with ushers, groomsmen and other important guests. Encourage single women to participate in the bouquet-tossing ceremony.
GROOMSMEN/USHERS
Purchase tux and accessories as part of the wedding party. Assist best man with any parties or plans. Assist best man with any errands. Participate in all pre-wedding parties. Arrive at dressing site according to time chosen by groom. Participate in photographs. Be a part of the processional. Sit at the head table. Dance with bridesmaids or other guests. Encourage single men to participate in garter toss. Help best man with bachelor party. Arrive dressed at ceremony site according to bride’s schedule for the wedding for photographs and getting organized. Seat guests as they arrive at the ceremony. Check with bride for timing. Light any candles before the ceremony, if asked. See that programs/service booklets are prepared before the ceremony. Make sure all ceremonial items are ready. Help direct musicians and check that microphones are working. Distribute wedding programs and maps to the reception as guests arrive. Two ushers may roll runner down the aisle after both mothers are seated. At ceremony’s closing, escort guests out of the church. Stay in the church until all guests have exited. If pew ribbons are used, loosen them one row at a time after the ceremony. Direct guests to the reception site. Be prepared to participate in pictures.
MOTHER-OF-THE-BRIDE
Main confidant and be there to support your daughter. Help your daughter select her wedding gown and accessories. Assist in selecting the ceremony and reception facilities and any other wedding selections she needs help with. Arrange a get together for you to meet the groom’s parents. Select your gown and accessories and let the groom’s mother know what you are wearing. Plan the wedding budget and what you can contribute. Plan the number of guests and your guest list. Reserve hotel accommodations for the out-of-town guests Spread the word about the bridal registries. Attend the wedding shower and rehearsal dinner. Hostess at the wedding and reception - make sure all guest are comfortable. Participating in receiving line. Assist the bride in greeting all her guests. Help your daughter when ever possible in planning this important day.
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GUEST AND GIFT LIST
Use this list to compile all of the names and addresses of your guests for the wedding and bridal shower(s). Keep track of gifts, RSVPs, and thank you notes sent. Photocopy extra pages as needed and insert into binder.
Send invitation for: ____ Shower ____ Ceremony ____ Reception Name ___________________________________________________ RSVP _________ # Attending _______ Address _____________________________ City _______________________ State ________ Zip ________ Shower Gift ______________________________ Date Rec’d _____________ Thank You Sent ___________ Wedding Gift _____________________________ Date Rec’d _____________ Thank You Sent ___________ Send invitation for: ____ Shower ____ Ceremony ____ Reception Name ___________________________________________________ RSVP _________ # Attending _______ Address _____________________________ City _______________________ State ________ Zip ________ Shower Gift ______________________________ Date Rec’d _____________ Thank You Sent ___________ Wedding Gift _____________________________ Date Rec’d _____________ Thank You Sent ___________ Send invitation for: ____ Shower ____ Ceremony ____ Reception Name ___________________________________________________ RSVP _________ # Attending _______ Address _____________________________ City _______________________ State ________ Zip ________ Shower Gift ______________________________ Date Rec’d _____________ Thank You Sent ___________ Wedding Gift _____________________________ Date Rec’d _____________ Thank You Sent ___________ Send invitation for: ____ Shower ____ Ceremony ____ Reception Name ___________________________________________________ RSVP _________ # Attending _______ Address _____________________________ City _______________________ State ________ Zip ________ Shower Gift ______________________________ Date Rec’d _____________ Thank You Sent ___________ Wedding Gift _____________________________ Date Rec’d _____________ Thank You Sent ___________ Send invitation for: ____ Shower ____ Ceremony ____ Reception Name ___________________________________________________ RSVP _________ # Attending _______ Address _____________________________ City _______________________ State ________ Zip ________ Shower Gift ______________________________ Date Rec’d _____________ Thank You Sent ___________ Wedding Gift _____________________________ Date Rec’d _____________ Thank You Sent ___________
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MY COMPLETE WEDDING PLANNER
WEDDING PARTY GIFTS Groom’s Gift __________________________________________________________________________________
Engraving (if applicable) ___________________________________________________________________
Pick Up Date ____________________Store _ ____________________________ Price ___________________
Maid of Honor’s Gift __________________________________________________________________________
Engraving (if applicable) ___________________________________________________________________
Pick Up Date ____________________Store _ ____________________________ Price ___________________
Bridesmaids’ Gift __________________________________________ Store _____________________________
Engraving (if applicable) ___________________________________________________________________
Pick Up Date ___________________Quantity __________ Price Each ___________ Total _______________
Jr. Bridesmaids’ Gift _______________________________________ Store _____________________________
Engraving (if applicable) ___________________________________________________________________
Pick Up Date ___________________Quantity __________ Price Each ___________ Total _______________
Flowergirls’ Gift ___________________________________________ Store _____________________________
Engraving (if applicable) ___________________________________________________________________
Pick Up Date ___________________Quantity __________ Price Each ___________ Total _______________
Best Man’s Gift _______________________________________________________________________________
Engraving (if applicable) ___________________________________________________________________
Pick Up Date ____________________Store _ ____________________________ Price ___________________
Usher’s Gift ________________________________________________ Store _____________________________
Engraving (if applicable) ___________________________________________________________________
Pick Up Date ___________________Quantity __________ Price Each ___________ Total _______________
Ringbearer’s Gift __________________________________________ Store _____________________________
Engraving (if applicable) ___________________________________________________________________
Pick Up Date ___________________Quantity __________ Price Each ___________ Total _______________
Reader/Greeter’s Gift _ ____________________________________ Store _____________________________
Engraving (if applicable) ___________________________________________________________________
Pick Up Date ___________________Quantity __________ Price Each ___________ Total _______________
Guest Book Attendant’s Gift __________________________________________________________________
Engraving (if applicable) ___________________________________________________________________
Pick Up Date ____________________Store _ ____________________________ Price ___________________
MY COMPLETE WEDDING PLANNER
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CEREMONY
CEREMONY SITE
Location #1
Location #2
Location #3
Site Name Contact Name Address Telephone Website E-Mail Is there time allotted before and/or after the ceremony for photographs? Are there any restrictions for decorating or wedding vendors? Do you have a bridal room? Do you have a list of packages? Are taxes & gratuity included in the price? Are there any additional fees? Cancellation and refund policy? What else should we know about your site?
MY CEREMONY SITE IS: Location: __________________________ Contact: ______________________ Address: ___________________________________________________ Phone: _______________________ Hours: ___________ Email: ___________________________________ Website: _ ____________________ Restrictions: Video ____________________ Photo __________________ Flower ________________________ Unity Candle: _____________ Aisle Runner: ____________ Attire: _____________ Music: _ _____________
OFFICIANT
Officiant #1
Officiant #2
Officiant #3
Site Name Contact Name Address Telephone Website E-Mail How many years of wedding experience? Do you have sample wordings? Can you include religious or personal touches to the ceremony? How do you charge for your services? Do you contact my ceremony musicians to discuss timing?
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MY COMPLETE WEDDING PLANNER
CEREMONY
Do you attend the rehearsal? Do you require pre-martial counseling? Do you like to attend the reception as well? Do you submit the marriage license to the county courthouse? Can you provide references? Do you have a cancellation policy?
MY OFFICIANT IS: Name: _ ____________________________ Fee: ___________ Due Date: __________ Address: ___________________________________________________ Phone: _______________________ Hours: ___________ Email: ___________________________________ Website: _ ____________________
CEREMONY MUSIC
Soloist/Group #1
Soloist/Group #2
Soloist/Group #3
Site Name Contact Name Address Telephone Website E-Mail How many years of professional experience do you have? What percentage of your business is dedicated to weddings? What type of music do you specialize in? What instrument(s) do you offer? How would you dress for my wedding? Do you have liability insurance? What fees are included in your service? What is your payment and/or cancellation policy?
CEREMONY MUSIC: _ ____________________________________
Contact: _______________________
Address: ___________________________________________________ Phone: _______________________ Hours: ___________ Email: ___________________________________ Website: _ ____________________ SOLOIST: Name: ______________________________________ Phone: _ ___________________________ Address: ______________________________________________
Fee: __________ Due Date: __________
Email: __________________________________________ Website: _ _______________________________ MY COMPLETE WEDDING PLANNER
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CEREMONY FORMATIONS Ceremony formations will vary greatly depending upon your religion, the formality of your wedding, and other necessary considerations. Shown below are two samples, which illustrate a basic formation and a sample processional and recessional order. Although formations can be confusing at times, your officiant will always be able to advise you on the proper requirements for your wedding.
Receiving Line Formations The receiving line may occur immediately after the ceremony in the back of the church, or weather permitting, outside. You may choose to have it at the reception site. This is a time for all of your guests to express their congratulations and best wishes to you, as well as meeting your parents and friends. Traditionally the reception host (the bride’s mother) leads the reception line. Usually, the male attendants and child participants do not stand in the line. Each person should introduce themselves, and the person next to them in line if needed. Following are some examples. You can use one of these, or do whatever best suits your situation. 14
MY COMPLETE WEDDING PLANNER
CONSULTANTS
Company Name
Consultant #1
Consultant #2
Consultant #3
Contact Name Address Telephone Website/E-Mail How long have you been planning events? Do you have a business license? Belong to any national or local professional associations? Do you have formal consultant training? How many weddings do you plan a year? Do you provide on-site coordinating services on the wedding day? Do you plan more than one wedding per day? Do you have assistants to help on the wedding day? Can you negotiate special rates with other wedding vendors? Can you help establish & manage a budget? Do you have a portfolio of weddings you have planned? Do you have an emergency wedding day kit? Do you coordinate delivery, arrival, and set-up times with vendors? How do you charge for your services? Is there an extra charge for travel? When do you arrive on my wedding day and when do you leave? Is there anything you won’t do? When is the deposit & final payment due? Will I save money using a consultant? Are there any additional fees? Are taxes & gratuity included in the price? Can you provide three references?
MY CONSULTANT IS: Name: _ _________________________ Fee: ___________ Due Date: __________ Address: ___________________________________________________ Phone: _______________________ Hours: ___________ Email: ___________________________________ Website: _ ____________________ MY COMPLETE WEDDING PLANNER
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RECEPTIONS & CATERING
Company Name
Location #1
Location #2
Location #3
Contact Name Address Telephone Website E-Mail
How long have you been in business? How long have you hosted weddings? Do you have a business license? Do you have liquor license? Have you won any awards? Belong to any national or local professional associations? How far in advance should I book your facility? Are there discounts for Friday night or Sunday afternoon receptions? Are there “off season� savings (Nov-April)? Is the catering office staffed during the entire reception? Do you have a wedding consultant? If so, what are her qualifications? Which rooms are available for receptions? What is the room max. & min. capacity? Are outside caterers allowed or is there a preferred list of caterers? How do you coordinate with other wedding services (musicians/florist/etc)? Is there a dance floor, and if so how large? Can the dance floor be placed anywhere? Is there a stage for the musicians? Can you customize a menu? Is there a taste test available for the menu selected? Is there a charge? Do they provide seated service, buffet, family style or food stations? For a buffet, do you charge per person or per plate? For a buffet, are the portions fixed or can guests have as much as they want?
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MY COMPLETE WEDDING PLANNER
RECEPTIONS & CATERING
Company Name
Location #1
Location #2
Location #3
What is the server to guest ratio? What do the servers wear during the reception? Can you provide special dietary meals? What is your standard bar package & cost? Is top shelf or house brand liquor served? Do you charge by the drink or by bottle? Is there an extra charge for bartenders? How many bartenders? What about tipping? Is a champagne toast included? Does the bar close during meal service? Do you provide a directional map to put with invitations? (For hotels) Do you have a special package for overnight accommodations? Do you have outdoor location for photos? Is the facility smoking or nonsmoking? Do you provide cake cutting service, and if so, is there an extra charge? Do you provide specialty bars, i.e. martini or coffee? Do you provide any special accommodations for children? Are meals for wedding vendors specially priced? Is there a coat check? Is there a valet service? Is there ample parking? Is there a fee for parking? Do you provide security? Is there a bridal room? How many restrooms do you have? Is the facility handicapped accessible? Is clean up included? Do you have ample electrical outlets?
MY COMPLETE WEDDING PLANNER
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RECEPTIONS & CATERING
Location #1
Location #2
Location #3
How many hours is the typical reception? How soon before the reception can we get into the room for decorating/set-up? What are your decorating guidelines? If the reception runs longer than contracted, are there penalties? Will there be another event before or after ours? If so what is the time frame? When is final head count due? When is the deposit & final payment due? Do you have liability insurance? What is your cancellation/refund policy?
MY RECEPTION SITE IS: Facility: ____________________________ Contact: _______________________ Address: ___________________________________________________ Phone:_________________________ Hours: ___________ Email: ____________________________________ Website: _ _____________________ Arrival Time:_____ Departure Time:______ Room Capacity:______ # to Attend:_______Extra Costs:______ Clean-up Requirements:___________________________Decoration Limitations:________________________ Available Services: r Bar/Bartenders r Dance Floor r Security r Chairs r Parking r Tables r Decorations r Bridal Room r Table Linens r Coat Check r Restrooms r Caterer r Kitchen r Valet
MY CATERER IS: Company: _________________________________ Contact: _______________________ Address: ___________________________________________________ Phone:_________________________ Hours: ___________ Email: ____________________________________ Website: _ _____________________ Final Course:__________Due Date:__________ Payment Schedule_ __________________________________ Reception Style: r Buffett r Sit-Down r Family Style r Food Stations r Hors d’oeuvres r Cake & Punch Extras: r Glasses r China r Silverware r Chair Covers r Linens r Cake Cutting & Serving r Bartenders Beverages: r Beer r Wine r Liqour r Champagne r Mixed Drinks r Coffee/Tea r Soft Drinks r Other
BRIDAL PLANNING TIP Consider allocating 5% of your budget to a “just in case” fund. This will help cover unforseen closing costs. You’ll be covered if something breaks last minute, an extra guest needs to be added, or if you forgot to order a corsage for an additional family member. 18
MY COMPLETE WEDDING PLANNER
SEATING ARRANGEMENTS
FOLLOWING ARE EXAMPLES OF POPULAR SEATING ARRANGEMENTS FOR THE BRIDAL PARTY AND PARENTS AT THE RECEPTION. YOU MAY USE ONE OF THESE, HOWEVER, THERE ARE NO SET RULES THAT SAY YOU MUST DO IT THIS WAY. YOUR ATTENDANTS’ SPOUSES MAY BE SEATED WITH THEM AT THE HEAD TABLE, OR JUST INCLUDE THE ACTUAL WEDDING PARTY.
MY COMPLETE WEDDING PLANNER
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BRIDAL REGISTRY
Store Name
Store #1
Store #2
Store #3
Contact Name Address Telephone Website/E-Mail
Do you have a registry consultant? When do you suggest we start our wedding registry? How do you handle possible discontinued and/or out-of-stock items on my registry? How can I update my registry? Can I add/delete items from my registry at any time? Do you have an online registry? Is gift wrapping included? Is there a discount to complete my place settings after the wedding? If so, how much and for how long? What are your shipping standards and procedures? Are the taxes included in the price? Are there any additional fees? What is your return policy?
MY REGISTRIES ARE: Store: _________________________________________________ Contact: ___________________________ Address (if applicable): __________________________________ Phone: _____________________________ Hours: ___________ Email: ___________________________________ Website:_______________________ Store: _________________________________________________ Contact: ___________________________ Address (if applicable): __________________________________ Phone: _____________________________ Hours: ___________ Email: ___________________________________ Website:_______________________ Store: _________________________________________________ Contact: ___________________________ Address (if applicable): __________________________________ Phone: _____________________________ Hours: ___________ Email: ___________________________________ Website:_______________________ 20
MY COMPLETE WEDDING PLANNER
REGISTRY CHECKLIST
SHEETS AND COMFORTERS __ Flat Sheets __ Fitted Sheets __ Pillow Cases __ Pillow Shams __ Comforter __ Blankets __ Dust Ruffle __ Quilt/Coverlet __ Throw Blankets DUVET COVERS __ Duvet Cover __ Dust Ruffle __ Pillow Shams PILLOWS AND PADS __ Pillows __ Pillow Protectors __ Mattress Pad __ Featherbed TOWELS __ Bath Towels __ Hand Towels __ Wash Cloths __ Fingertip Towels __ Bath Sheets __ Tubmats __ Bathrobes/Slippers SHOWER CURTAINS __ Shower Curtain __ Curtain Liner __ Shower Curtain Rings RUGS __ Bath Rugs __ Decorative Area Rugs BATH ACCESSORIES __ Bath Scale __ Shower Heads/Massagers __ Wastebasket __ Soap Dish __ Tissue Holder __ Toothbrush Holder __ Tumbler __ Lotion Dispenser __ Cosmetic Mirror __ Hamper __ Towel Racks __ His/Her Shavers __ Hair Dryer __ Electric Toothbrush __ Bath Oil/Potpourri/Soap TABLE SETTINGS __ Casual/Formal Dinnerware __ Casual/Formal Completer Set __ China Savers __ Mugs __ Pasta Set __ Platters __ Salad Set __ Salt & Pepper Set __ Sugar & Creamer __ Butter Dish __ Teapot __ Gravy Boat
__ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __
Cake Plate Thermal Carafe Casual/Formal Flatware Casual/Formal Hostess Set Wine Cooler Wine Glasses Wine Rack Water Goblets Champagne/Flutes Juice Glasses Brandy Snifters Pilsners/Beer Mugs Cordials Double Old-Fashioneds Highballs Margarita Glasses Martini Glasses Cocktail Shaker Ice Bucket/Tongs Pitchers Wine Saver
KITCHEN LINENS __ Casual/Formal __ Casual/Formal __ Casual/Formal __ Table Runner __ Casual/Formal __ Apron __ Dish Towels __ Oven Mitts __ Kitchen Rug
Placemats Napkins Napkin Rings Tablecloth
SMALL APPLIANCES __ Coffeemaker/Grinder __ Espresso Machine __ Hand/Stand Mixers __ Juice Extractor __ Blender __ Bread Machine __ Can Opener __ Food Processor __ Crock Pot __ Popcorn Popper __ Rice Cooker/Steamer __ Toaster/Toaster Oven __ Waffle Iron __ Microwave __ Knife Sharpener COOKWARE __ Cookware Set __ Sauce Pans __ Sauté Pans __ Fry/Omelette Pans __ Double Boiler __ Dutch Oven __ Griddle __ Grill Pan __ Roasting Pan __ Roasting Rack __ Steamer Insert __ Stock Pot __ Casserole __ Wok/Stir Fry __ Pot Rack __ Tea Kettle __ Multi Cooker/Pasta Cooker __ Fondue Set __ Chef’s Knife
MY COMPLETE WEDDING PLANNER
__ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __
Carving/Slicing Knife Paring Knife Cleaver Boning Knife Bread Knife Utility Knife Kitchen Shears Sharpening Steel Steak Knives Knife Block Knife Block Set Bundt Pan Cake Pans Pie Plates Casserole Cookie Sheets Jelly Roll Pan Loaf Pans Muffin Pans Pizza Pan/Stone Quiche Pan Spring Form Pan Tart Pan Soufflé Dish
DECORATIVE ITEMS __ CD Rack __ Clock __ Magazine Rack __ Bakers Rack __ Telephone/Answering Machine __ Microwave Cart __ Armoire __ TV Stand __ Wall Art __ Vases __ Lamp/Lamp Shade __ Candles/Candle Holder CLOSET ACCESSORIES __ Closet Organizer System __ Drawer Organizers __ Garment Bags/Racks __ Hangers __ Storage Boxes __ Shoe Racks __ Smoke Detector/Carbon Monoxide Detector KITCHEN GAGDETS __ Baster/Basting Brush __ Bottle Opener __ Can Opener __ Canister Set __ Citrus Set __ Citrus Reamer/Zester __ Coasters __ Coffee Press __ Colanders __ Corkscrew __ Cutting Boards __ Food Storage Containers __ Garlic Press __ Ice Cream Scoop __ Measuring Cups/Spoons __ Mixing Bowls __ Napkin Holder __ Pastry Brush __ Rolling Pin
__ __ __ __ __ __ __ __ __ __ __ __ __ __ __
Salt/Peppermill Salad Spinner Flour Sifter Spatulas/Ladles Spice Rack Spoon Rest Stainless/Wooden Spoons Thermometer Kitchen Timer Trivets Tongs Utensil Jar Vegetable Peeler Water Filtration System Whisks
PHOTO ACCESSORIES __ Photo Albums __ Photo Storage Boxes __ Frames WINDOW ACCESSORIES __ Drapery Panels __ Decorative Rods and Finials __ Holdbacks/Tiebacks __ Valances __ Sheers __ Scarf Valances __ Kitchen Tiers CLEANING __ Vacuum __ Hand Vac __ Wet/Dry Vac __ Broom/Dust Pan __ Buckets/Mops __ Garbage Cans __ Step Stool __ Iron/Ironing Board __ Laundry Baskets __ Humidifier __ Air Purifier SPORTS & RECREATION ___ Exercise Equipment ___ Fishing Gear ___ Hiking Gear ___ Camping Equipment ___ Cooler ___ Binoculars ___ Golf Clubs ___ Tennis Rackets ___ Bicycles ___ Bicycle Rack ___ Bicycle Helmets ___ In-line Skates & Pads ___ Other Sporting Equipment TRAVEL ___ Luggage ___ Wheeled Carry-on ___ Carry-on Tote ___ Garment Bag ___ Duffel Bag ___ Luggage Cart ___ Travel Iron ___ Travel Steamer ___ Travel Alarm Clock ___ Travel Kits
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PHOTOGRAPHY
Company Name
Photographer #1
Photographer #2
Photographer #3
Contact Name Address Telephone Website/E-Mail How many years of experience do you have? Do you have a business license? Have you won any awards? Do you belong to any national or local photography associations? Who will actually be photographing my wedding? Will there be an assistant on hand to help as well? Do you have a standard shot/set up list? Can I see samples from the photographer shooting my wedding? Have you shot a wedding at my ceremony and/or reception location before? How will you coordinate with the musician/videographer/reception facility? Approximately how many pictures will you take during the day? How many of those pictures will be in my proof album? How many hours prior to the ceremony will you arrive? How will you dress for the day? What type of camera do you use? How many cameras do you bring? Will there be a backup? How new is the equipment? Do you offer online photo showcasing & ordering? How long does it take to get your proofs back after the wedding? How long does it take it get final album after wedding? How long are negatives stored after the wedding? Can the negatives be purchased?
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MY COMPLETE WEDDING PLANNER
PHOTOGRAPHY
Photographer #1
Company Name
Photographer #2
Photographer #3
Is there an extra charge to shoot photos at a different location? When is the deposit & final payment due? What are your office hours? Do you have a written contract? What is your guarantee? Do you have a price list? Are taxes & gratuity included in the price? Are there overtime charges? If so, how much? Is dinner expected for the photographer at the reception? Are there any additional fees? Is there a cancellation & refund policy? What makes your services better or different from your competitors? What else should I know about your service?
MY PHOTOGRAPHER IS:
Studio: ____________________ Photographer: _______________________
Address: ______________________________________________ Phone:______________________________ Rehearsal - Arrival Time: ________ Ceremony - Arrival Time: _________ Reception - Arrival Time: ________ Rehearsal - Departure Time: ________ Ceremony - Departure Time: ________ Reception - Departure Time:________ Special Arrangements or Location: ______________________________________________________________________ Special Photos: r Newspaper r Announcements
r Engagements Portraits
r Wedding Portraits
r Other
BRIDAL PLANNING TIP This guide will work best if mailed to wedding party with rehearsal dinner information, or passed out at rehearsal. Also, it helps to decide necessary means of transportation for all involved. Share this schedule with all of your vendors to ensure their involvement. Usually the day’s events will not work out exactly as you plan, but understanding the flow of your day helps you determine the details and time between activities. Assign bridesmaids or groomsmen the extras‌breakfast, snacks, refreshments, etc. along the way. MY COMPLETE WEDDING PLANNER
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PORTRAIT WORKSHEET
Engagement Portrait
Engagement Sitting Date _ ________________________ Location _________________________________
Sizes/Quantities/Package Description _______________________________________________________
_ ________________________________________________________________________________________
Proofs Available on_ _______________ Finals Available On_ _______________Price__________________
Formal Wedding Portrait
Formal Wedding Portrait Date _____________________ Location _________________________________
Sizes/Quantities/Package Description _______________________________________________________
_ ________________________________________________________________________________________
Proofs Available on_ _______________ Finals Available On_ _______________Price__________________
Wedding Album
Album Cover Style _______________________________ Color ____________________________________
Sizes/Quantities/Package Description _______________________________________________________
_ ________________________________________________________________ Price____________________
Proofs/Viewing Available on______________________ Completed Album on_ ______________________
Enlargements Ordered______________________________________________________________________
_ ________________________________________ Available on_______________Price__________________
Slide/Video Presentation
Photos Needed _ __________________________________________________________________________
Music Selections __________________________________________________________________________
Shown At___________________________________________________ Price_________________________
Parents’ Albums
Sizes/Quantities/Package Description _ ______________________________________________________
_ _________________________________________________________ Available on ___________________
Price Each__________________ Number Needed____________________ Total Price_ ________________
Additional Items
Disposable Cameras - Price Each ____________ Number Needed ____________Total Price ___________
Photo Invitations, Thank You Notes __________________________________________________________
Price Each_____________________ Number Needed ___________________ Total Price_______________
Total_ _________________________ Deposit Paid_______________________ Date____________________
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MY COMPLETE WEDDING PLANNER
PHOTOGRAPHY CHECKLIST
Must-Have Photos
On your wedding day, you’ll want to make sure your photographer captures those essential details you worked so hard on. To help him or her out, provide a list of “must-take” wedding photography shots. Check off your essentials below, and add any of your own creative ones. But don’t check off too many – you’ll want the photographer to have some time for creative license. Wedding Photography Shots BEFORE THE CEREMONY ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___
Wedding dress lying over a chair Zipping up or buttoning the wedding dress Mother of the bride fastening the bride’s necklace The bride’s garter The bride’s veil A close up of the bride’s shoes peeking out from under the dress Bride looking into a mirror Bride looking out window Bride and bridesmaids putting on makeup Bride pinning corsage/boutonniere on mother/father Bride hugging parents Bride touching up Bride and parents leaving for ceremony Groom tying tie Groom looking into mirror Bride looking out window Groom pinning corsage/boutonniere on mother/father Groom hugging parents Bride and parents leaving for ceremony
Wedding Photography Shots AT THE CEREMONY ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___
Outside of ceremony site Guests walking into ceremony site Bride and father entering ceremony site Parents being seated Grandparents being seated Maid of honor walking down the aisle Bridesmaids walking down the aisle Flower girl and ring bearer walking down aisle Groom waiting for bride Ceremony musicians Officiant Altar or canopy during ceremony Close up of bride, just before she makes her entrance Bride and father walking down aisle Groom seeing bride for first time The back of bride and father walking down the aisle Bride’s father and Bride hugging at end of aisle Shot of the audience from the bride and groom’s point of view The unity ceremony Close up of bride and groom saying the vows Wide shot of bride and groom saying the vows Exchanging the rings Close up of hands The kiss Bride & Groom walking up the aisle Receiving line Bride & Groom outside on steps Guests throwing confetti/rose petals/birdseed Bride & Groom hugging guests, laughing, getting congratulations Bride & Groom getting in car Bride & Groom in back seat
Posed Wedding Photography BEFORE THE RECEPTION ___ Bride alone (full length) ___ Bride with Maid of Honor ___ Bride with bridesmaids
MY COMPLETE WEDDING PLANNER
___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___
Groom with bridesmaids Bride with parents Bride & Groom together Bride & Groom with parents Bride & Groom with families Bride & Groom with entire wedding party Bride & Groom with flower girl and ringbearer Groom with parents Groom with best man Groom with groomsmen Bride with groomsmen
DURING THE RECEPTION ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___
Outside of reception site Bride & Groom arriving Bride & Groom greeting guests Table centerpieces Table setting Bride & Groom’s table (head table) Musicians or DJ Guest book Place card table Closeup of bride and groom’s place card Wedding cake Groom’s cake Gift table Decorations (specify which _________________________) A shot of bride & groom with guests at each table Bride with college alums Groom with college alums The buffet or, if having table service, a dinner serving Bride & Groom’s first dance Bride & Father dancing Groom & Mother dancing Guests dancing Bride & Groom cutting the cake Bride & Groom feeding each other cake Toasts (specify who is giving them: ____________________) Bride & Groom drinking champagne Signing the marriage license Bride throwing bouquet Groom retrieving garter Groom tossing garter Garter/Bouquet dance The getaway car Bride & Groom leaving party Bride & Groom driving away
Guests the photographer shouldn’t miss: (provide your photographer with a seating chart so that he can easily identify them) ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________
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VIDEOGRAPHY
Company Name
Videographer #1
Videographer #2
Videographer #3
Contact Name Address Telephone Website/E-Mail
How many years of wedding experience? Have you won any awards? Do you belong to any national or local professional videography associations? Who will actually be videotaping my wedding? Will there be an assistant on hand to help as well? What form will the final video be in (DVD, VHS?) Is a case provided? Do you have a standard scene/setup list? Can I see samples of the videographer’s work who is shooting my wedding? Will you interview the wedding party and guests during the reception? Have you taped a wedding at my ceremony and/or reception location before? How will you coordinate with the other wedding services? How many hours prior to the ceremony will you arrive? How will you dress for the day? What type of camera do you use? How many cameras do you bring? Will there be a backup? How new is the equipment? Do you provide one or two camera coverage? What is the average length (time) of the final video? Can we purchase a complete unedited version? When is the deposit and final payment due? How long does it take it get final video after wedding?
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MY COMPLETE WEDDING PLANNER
VIDEOGRAPHY
Company Name
Videographer #1
Videographer #2
Videographer #3
When is the deposit & final payment due? What are your office hours? Do you have a written contract? What is your guarantee? Do you have a price list? Are taxes & gratuity included in the price? Are there overtime charges? If so, how much? Is dinner expected for the videographer at the reception? Are there any additional fees? Is there a cancellation & refund policy? What makes your services better or different from your competitors? What else should I know about your service?
MY VIDEOGRAPHER IS:
Studio: _____________________ Videographer: _______________________
Address: ______________________________________________ Phone:______________________________ Rehearsal - Arrival Time: ________ Ceremony - Arrival Time: _________ Reception - Arrival Time: ________ Rehearsal - Departure Time: ________ Ceremony - Departure Time: ________ Reception - Departure Time:________ Special Arrangements or Location: ______________________________________________________________________
MY COMPLETE WEDDING PLANNER
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BRIDAL ATTIRE
Store Name
Bridal Salon #1
Bridal Salon #2
Bridal Salon #3
Contact Name Address Telephone Website/E-Mail How long have you been in business? Belong to any national or local professional associations? Is the owner on-premise to help if needed? Can I purchase the gown off the rack or order only? How long does it take for an ordered gown to arrive? Do you have on-site alterations? How long do alterations take? How many fittings? Can extra fabric be ordered if needed? Is a garment bag & steaming included? Are you an authorized dealer for the gown designers you sell? Will I have the same gown consultant each time I come in? Are there discounts for the bridal party? Will my bridesmaid’s dress be pressed before pickup? Do you sell flower girl and mother-of dresses as well? Can you dye my bridesmaid’s and flower girl shoes? What accessories do you sell? (slip, veil, shoes, jewelry, etc.)
MY BRIDAL SALON IS: Company: ____________________________ Contact: _____________________ Address: ______________________________________________ Phone:______________________________ Hours: _____________ Email: _________________________ Website: _______________________________ Gown Style: ________________________ Size: __________ Color: ____________ Headpiece: ____________________ Order Date: _ ______________ Approx. Delivery Date: __________________ Alterations:_________________________ Accessories: r Necklace r Shoes r Earrings r Gloves r Purse r Hosiery r Lingerie r Slip r 2 Garters 28
MY COMPLETE WEDDING PLANNER
BRIDAL ATTIRE
Bridal Salon #1
Company Name
Bridal Salon #2
Bridal Salon #3
Do you provide gown preservation and cleaning? When is the deposit & final payment due? What are your hours? Do you have a written contract? What is your guarantee? Do you have any packages? Are the taxes included in the price? What are the alteration charges? Are there any additional fees? Cancellation and refund policy? Can you provide three references? What makes your services better or different from your competitors? What else should we know about your services?
BRIDESMAID/FLOWER GIRL ATTIRE: Company: _ ____________________ Contact: ______________________ Address: ______________________________________________ Phone:______________________________ Hours: ______________Email: _ ___________________________ Website: ____________________________ Gown Style #: _ _______________________ Cost: ____________________________ Color: ______________________ Flowergirl Dress Style #: ________________ Cost: __________________________ Color: ________________________ Accessories: r Jewelry r Shoes JEWELRY:
r Hosiery
r Gloves
r Purse
Company: _______________________________________ Contact: ______________________
Address: ______________________________________________ Phone:______________________________ Hours: ______________Email: _ ___________________________ Website: ____________________________ Her Size:_ ____________ Appraisal: _________________ His Size: ______________ Appraisal:___________________ Are your rings insured?: r yes r no MY BEAUTY SALON IS: Salon: _____________________________ Beauty Professional: __________________ Address: ______________________________________________ Phone:______________________________ Email: _____________________________________ Website: ________________________________________ Appointment Date:____________________ Time: __________________ MY COMPLETE WEDDING PLANNER
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MUSICIANS & DJs
Company Name
Musician/DJ #1
Musician/DJ #2
Musician/DJ #3
Contact Name Address Telephone Website/E-Mail
How many years of wedding experience do you have? Belong to any national or local professional associations? Do you have a business license? Do you have liability insurance? Who will actually be performing at my wedding? Are we able to meet with the musician/DJ that will be performing at our wedding? If the musician we selected no longer works for you, what do you do? Will there be an assistant to help as well? Do you have a demo for review? Do you provide auditions? If so, is there a charge? Do you have a standard music list? How many songs do you have in your music library? Will you provide special music upon request? Have you performed a wedding at my ceremony and/or reception location before? How do they coordinate with other wedding vendors? When will you arrive? What setup requirements to you have? How much space do you require? How many minutes per hour do you require for breaks? Will there be recorded music during the breaks? Does the musician emcee the reception? How does the musician dress? What format is the music? (tapes, CD’s, etc.)
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MY COMPLETE WEDDING PLANNER
MUSICIANS & DJs
Company Name
Musician/DJ #1
Musician/DJ #2
Musician/DJ #3
How new is the equipment? What is your backup equipment policy? Do you have a wireless microphone for speeches and toasts? What type of lighting do you have available? What types of special effects can you provide? Are there additional charges for travel time and/or setup? When is the deposit & final payment due? Do you have a written contract? What is your guarantee? Do you have a list of packages? Are taxes & gratuity included in the price? Are there any overtime charges? If so, how much? Is dinner expected for the musician(s) at the reception? Are there any additional fees? Cancellation and refund policy? Can you provide three references? What else should we know about your services?
RECEPTION MUSIC: Company/Band: _________________________ Contact: ______________________ Address: ____________________________________________________ Phone:________________________ Hours: ______________Email: _ ___________________________ Website: ____________________________ Names of DJs/Musicians: ____________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ Arrival time:_________________ Departure time: ________________ Last Song Time: ___________________________ MY COMPLETE WEDDING PLANNER
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WEDDING CAKES
Company Name
Bakery #1
Bakery #2
Bakery #3
Contact Name Address Telephone Website/E-Mail How long have you been in business? How many years of wedding experience? Do you have a business license? Are you licensed by the State Health Department? Have you won any awards? Belong to any national or local professional associations? How far in advance should I book your bakery? How do you coordinate with the other wedding services? Is there a taste test available for the cake flavors? Is there a charge for this? Do you have a display or photographs of your wedding cakes to view? Do you have set styles to choose from or can you customize? How far in advance are the cakes prepared? Are the cakes ever frozen? How many cakes do you prepare in a weekend? Can you match the color of the cake to a fabric swatch? What flavors of cake and fillings do you offer? Who handles the decorating, and when will it be done? Do you provide cake cutting service - is this an extra charge? Do you have cake toppers and cake knifes? Do you provide the box and wrapping for the top tier to be stored after our wedding? Do you sell cookie trays? Do you sell favors?
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MY COMPLETE WEDDING PLANNER
WEDDING CAKES
Company Name
Bakery #1
Bakery #2
Bakery #3
When is final head count due? How early before the reception will the cake be delivered and setup? Is there a delivery or setup charge? Are cakes priced by the slice? Are different flavors or fillings priced differently? What rental fees are required for pillars, fountains, etc.? When would these items need to be returned? Any discounts for Friday night or Sunday afternoon receptions? Are there savings for having an “off season� reception (Nov-April)? When is the deposit & final payment due? Do you have a written contract? What is your guarantee? Do you have a list of packages? Are taxes & gratuity included in the price? Are there any additional fees? Cancellation and refund policy? Can you provide three references?
MY BAKERY IS: Company: ___________________________________ Contact: ______________________ Address: ______________________________________________ Phone:______________________________ Hours: ______________Email: _ ___________________________ Website: ____________________________ Wedding Cake: # of Servings: ______________________________# of Tiers: ________Shape(s): ________________ Flavor(s): __________________________________________________________________________________________ Filling(s): _____________ Icing Flavor: ______________ Delivery Time: ______________ Extra Cost: ______________ Extras: r Cookies/Parties r Cake Topper r Box for Top Tier r Fountain r Cake Server r Mints/Nuts/Candies r Grooms Cake
FAVORS/CANDIES:
Company: _____________________________ Contact: ______________________
Address: ______________________________________________ Phone:______________________________ Hours: ______________Email: _ ___________________________ Website: ____________________________ Syle:_________________ Colors: ____________________ Favors: _______________ Quantity:____________________ MY COMPLETE WEDDING PLANNER
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FLOWERS & DECORATIONS
Company Name
Company #1
Company #2
Company #3
Contact Name Address Telephone Website/E-Mail How long have you been in business? How many years of wedding experience? Belong to any national or local professional associations? How far in advance should I commit? How do you coordinate with the other wedding services? How many weddings do you do per day? How large is your staff and who will work with my wedding? Can you work with fresh & silk flowers? Do you have photographs or live examples of your wedding bouquets? What type of design do you specialize in? What type of flowers would you recommend for me at my location, time of year and wedding colors? What is your flower substitution policy, if my chosen flowers are not available? Who would be doing the decorating? Can you decorate my cake with flowers? When will you deliver to the ceremony and/or reception? Is there a delivery or setup charge? When do items need to be returned? What is your policy for lost and/or damaged items? Will you stay at the ceremony for arranging and distributing the bouquets? Will you transfer the arrangements to the reception site after the ceremony? Have you done weddings before at my ceremony and/or reception site? Any discounts for Friday night or Sunday afternoon receptions? Are there savings, having an “off season� reception (Nov-April)?
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MY COMPLETE WEDDING PLANNER
FLOWERS & DECORATIONS
Company Name
Company #1
Company #2
Company #3
Will you visit my ceremony and/or reception site for ideas? What other wedding accessories do you sell and/or rent? Do you provide flower preservation services? How soon after the wedding should I preserve my bouquet? When is the deposit & final payment due? Do you have a written contract? What is your guarantee? Do you have a list of packages? Are taxes & gratuity included in the price? Are there any additional fees? Cancellation and refund policy? Can you provide three references? What else should we know about your services?
MY FLORIST IS: Company: ___________________________________ Contact: ______________________ Address: ______________________________________________ Phone:______________________________ Hours: ______________Email: _ ___________________________ Website: ____________________________ Delivery Time (Ceremony): _________________________ Delivery Time (Reception): ___________________________ Ceremony Flowers: r Pew Decorations r Grandparents’ Flowers r Groom’s Boutonniere r Parents’ Flowers r Groomsmen’s Boutonnieres r Altar Arrangements r Flower Girl’s Basket r Bridesmaids’ Bouquets r Bridal Bouquet r Ring Bearer’s Pillow r Special Helpers r Musician r Mother’s Roses r Officiant r Other _____________________________________________________________________________________________ Reception Flowers: r Head Table r Cake Table r Buffet Table r Toss Bouquet r Room Arrangements r Centerpieces r Gift Tables
Wedding Colors: ________________________________________Wedding Flowers:______________________________________
RENTAL/DECORATING: Company: _ _________________________ Contact: ______________________ Address: ______________________________________________ Phone:______________________________ Hours: ______________Email: _ ___________________________ Website: ____________________________ Ceremony Selections:________________________________________________________________________________ Reception Selections: ________________________________________________________________________________ Delivery Date:____________________________________ Pickup Date: ______________________________________ MY COMPLETE WEDDING PLANNER
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TUXEDOS
Tuxedo Shop #1
Company Name
Tuxedo Shop #2
Tuxedo Shop #3
Contact Name Address Telephone Website/E-Mail Do you sell tuxedos or rent only? How long does it take for an ordered tuxedo to arrive? Are rental tuxedos in stock? Do you offer on-site alterations? How long do alterations take? How many fittings? Are there discounts for the wedding party? How can out-of-town groomsmen get fitted? Do you rent ringbearer and father-of tuxedos as well? What accessories do you sell or rent? What are your measurement polices? (when, where, etc.) What does your complete tuxedo ensemble include? When will the tuxedos be ready for pickup? What happens if a tuxedo doesn’t fit when it’s picked up? When do the tuxedos have to be returned? Do you have optional insurance to cover damage to the tuxedos? What is your policy in regards to damage and/or loss of the tuxedo? When is the deposit & final payment due?
MY FORMALWEAR SHOP IS: _______________________________ Contact: ______________________ Address: ______________________________________________ Phone:______________________________ Hours: ______________Email: _ ___________________________ Website: ____________________________ Groom’s Attire: Coat Style/Color:_ _____________ Pant Style/Color:_______________ Shirt Style/Color:_______________ Vest/Cumberbund Style/Color: _____________ Tie Style/Color:______________Shoes Style/Color:______________ Accessories:_____________________________ Pickup Date:__________________Return Date:____________________ r Groomsmen
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r Fathers
r Godfathers
r Ring Bearer
MY COMPLETE WEDDING PLANNER
INVITATIONS
Company Name
Stationer #1
Stationer #2
Stationer #3
Contact Name Address Telephone Website/E-Mail How long have you been in business? Can you recommend a calligrapher? Will you guide us in selecting appropriate verses? Do you offer a discount? If so, how much? Will you instruct us on how to assemble the invitations? How far in advance should I order? Do you provide envelope addressing guidelines? Is there a delivery or setup charge? What would the postage be for invitations I’m interested in? What is the cost to order extra’s later? Do you sell “save-the-date” cards? Who is responsible for errors? How long will it take to receive my invitations? What other wedding accessories do you sell and/or rent? Should I order extra outer and inner envelopes? When is the deposit & final payment due?
MY STATIONER IS: Company:________________________________ Contact: ______________________ Address: ______________________________________________ Phone:______________________________ Hours: ______________Email: _ ___________________________ Website: ____________________________ Order Date:____________Approx. Delivery Date:____________ Invitation Book Name:____________ Page #:____________ Paper Color:_ ____________________Ink Color:_______________________ Lettering Style:_______________________ #of Stamps Needed:_ _____________________________ Total Cost:________________________________________ Quantity Needed: _____ Invitations _____ Lined Envelopes _____ Return Address _____ Extra Envelopes _____ Return Cards _____ Map Cards _____ Response Cards _____ Accommodation Cards _____ Place Cards _____ Menu Cards _____ Informal/Thank Yous _____ Programs _____ Shower/Rehearsal Invitations Acccessories: _____ Napkins _____ Matches/Match Books _____ Cake/Candy Boxes
MY COMPLETE WEDDING PLANNER
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INVITATIONS
INVITATION WORDING ASSISTANCE It’s an ageless question: How exactly do I word my invitations? As most newly engaged couples know, this can be a tricky subject because what’s read between the lines is who’s hosting (in other words, paying for) the wedding. Fortunately, many of today’s etiquette rules are versatile. But before you can tweak the rules to meet your unique wording needs, you first have to understand the rules. The following pages will guide through the basics of a traditionally-worded invite. FROM BRIDE’S PARENTS (in a house of worship) (Bride’s Parents) request the honour of your presence at the marriage of their daughter (Bride First & Middle) to (Groom First, Middle & Last) (Day), the (date) of (Month) (year) at (time) (Location) (Address) (City, State) FROM BRIDE’S PARENTS (in a house of worship) (Bride’s Parents) invite you to share in the joy of the marriage uniting their daughter (Bride First & Middle) and (Groom First, Middle & Last) (Day), the (date) of (Month) (year) at (time) (Location) (Address) (City, State) -- OR -(Bride’s Parents) request the pleasure of your company at the marriage of their daughter (Bride First & Middle) to (Groom First, Middle & Last) (Day), the (date) of (Month) (year) at (time) (Location) (Address) (City, State) WITH MENTION OF GROOM’S PARENTS (Bride’s Parents) request the honour of your presence at the marriage of their daughter (Bride First & Middle) to (Groom First & Middle) son of (Groom’s Parents) (Day), the (date) of (Month) (year) at (time) (Location) (Address) (City, State) FROM BOTH PARENTS (Bride’s Parents) and (Groom’s Parents) request the honour of your presence at the marriage of their children
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(Bride First & Middle) and (Groom First & Middle) (Day), the (date) of (Month) (year) at (time) (Location) (Address) (City, State) FROM COUPLE & PARENTS (without parent’s names) Together with their parents (Bride First, Middle & Last) and (Groom First, Middle & Last) request the honour of your presence at their marriage celebration (Day), the (date) of (Month) (year) at (time) (Location) (Address) (City, State) FROM COUPLE & PARENTS (with parent’s names) (Bride First, Middle & Last) and (Groom First, Middle & Last) together with their parents (Parents) and (Parents) request the honour of your presence at their marriage celebration (Day), the (date) of (Month) (year) at (time) (Location) (Address) (City, State) FROM BRIDE & GROOM (Bride First, Middle & Last) and (Groom First, Middle & Last) request the honour of your presence at their marriage (Day), the (date) of (Month) (year) at (time) (Location) (Address) (City, State) –OR– The pleasure of your company is requested at the marriage of (Bride First, Middle & Last) and (Groom First, Middle & Last) (Day), the (Month) of (date) (year) at (time) (Location) (Address) (City, State)
ENVELOPE ADDRESSING EXPLAINED When addressing your invitation envelopes use your most elegant penmanship; or try hiring a professional calligrapher to pen the names of your invited guests. If you’re trying your own hand at the task, know the proper procedure. ADDRESS YOUR ENVELOPES ACCORDING TO THE FOLLOWING ETIQUETTE:
the Outer Envelope This is where you write the recipients’ full names, official titles, first names, and the rest. It’s where tradition is upheld, decorum celebrated; that means no cutting corners with abbreviations like Dr., NY, or St. (Mrs., Mr., Ms., and Jr. are the only acceptable shorthands). Here’s a complete set of rules: • Titles such as Doctor, Reverend, Captain, etc. are not abbreviated unless lack of space necessitates it. • Mister and Misses should be abbreviated (Mr. and Mrs.). • Do not use initials or nicknames; use full names. • If an unmarried couple is living in the same house their names should be on separate lines, woman are always listed first. • Do not add “and family”; children’s names are listed on the inner envelope. • Write out the word “and”; do not use symbols. • Suffixes are all properly proceeded by a comma, including Roman numerals. • Junior and senior can be spelled out (junior or senior - not capitalized) or abbreviated (Jr. or Sr. - capitalized) use whichever style you prefer. • When addressing the outer envelope write out Street, Avenue, or Boulevard. • Completely spell out the state name. • North and South is written in full if it proceeds the street name (123 South Main Street); a comma is added after the street name and an abbreviation is used if it comes after the address (123 Cherry Street, N.W.).
the Inner Envelope Formal invitations are slipped into an unsealed inner envelope to be placed inside the outer envelope. They are addressed in a more informal fashion -- typically only title abbreviations and last name -- and include the names of all invitees at the address, including children. Here are some general guidelines. • Exclude the first names of the recipients. • Write the first names of children to be invited below the parents’ name in order of age, oldest first. • Children over the age of 18 should receive their own invitation. • Omit children’s names if they are not on the guest list. • If an invitation to a single guest extends to an unknown escort, address the inner envelope with your friend’s name followed by “and guest” (guest should not be capitalized, it is not a proper noun)
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INVITATIONS
DIVORCED PARENTS Divorced parents should not be listed on the same line. Women are listed first:
FEEL OVERWHELMED BY THE THOUGHT OF HAVING TO ADDRESS ALL YOUR ENVELOPES? REFERENCE THE FOLLOWING FORMATS TO GUIDE YOU THROUGH THE PROCESS WITH EASE:
(Bride’s mother/stepfather) (Bride’s father/stepmother) request the honour of your presence at the marriage of their daughter (Bride First & Middle) to (Groom First, Middle & Last) son of (Bride’s mother/stepfather) (Bride’s father/stepmother) (Day), the (date) of (Month) (year) at (time) (Location) (Address) (City, State)
MARRIED COUPLE Outer Envelope: Mr. and Mrs. Steven Smith 123 E. Main St. Anytown, State 12345 Inner Envelope: Mr. and Mrs. Smith
MARRIED COUPLE
RECEPTION ONLY
UNMARRIED COUPLE
BROTHERS
Outer Envelope: Ms. Michele Janson Mr. Steven Smith 123 E. Main St. Anytown, State 12345 Inner Envelope: Ms. Janson Mr. Smith
Outer Envelope: Messrs. Joseph and Steven Smith 123 E. Main St. Anytown, State 12345 Inner Envelope: The Messrs. Davis
(same as household)
(with children under 18 living at home)
Outer Envelope: Mr. and Mrs. Steven Smith 123 E. Main St. Anytown, State 12345 Inner Envelope: Mr. and Mrs. Smith Abby and Joseph
(Bride First, Middle & Last) and (Groom First, Middle & Last) were united in marriage on (Day), the (date) of (Month) (year) The pleasure of your company is requested at a Reception (Day), the (date) of (Month) at (time) (Location) (Address) (City, State)
SISTERS
(same residence over 18 years)
Outer Envelope: Misses Abby and Anne Smith 123 E. Main St. Anytown, State 12345 Inner Envelope: The Misses Smith
RESPONSE VERSES The favour of a reply is requested before (date) M_________________________ Number attending __ Unable to attend __
MARRIED COUPLE
– OR –
(woman is a doctor)
We look forward to celebrating with you Please respond by (date) Name __________________________ __ accepts __ regrets Please indicate number of each: ___ (entree) ___ (entree) -- or begin with -Please reply by
Outer Envelope: Doctor Michele Janson Smith Mr. Steven Smith 123 E. Main St. Anytown, State 12345 Inner Envelope: Doctor and Mr. Smith
– OR – Kindly respond on or before
(same residence over 18 years)
MARRIED COUPLE (both are doctors)
WIDOW Outer Envelope: Mrs. Steven Smith 123 E. Main St. Anytown, State 12345 Inner Envelope: Mrs. Smith
Outer Envelope: The Doctors Smith 123 E. Main St. Anytown, State 12345 Inner Envelope: The Doctors Smith
SINGLE PERSON (with unknown guest)
MARRIED COUPLE
(with children under 18, outer envelope only)
Single Envelope: Mr. and Mrs. Steven Smith Abby and Joseph 123 E. Main St. Anytown, State 12345
OVER 18 LIVING WITH PARENTS Outer Envelope: Miss (or Ms.) Abby Smith Mr. Joseph Smith 123 E. Main St. Anytown, State 12345 Inner Envelope: Miss (or Ms.) Smith Mr. Smith
Outer Envelope: Ms. Michele Smith 123 E. Main St. Anytown, State 12345 Inner Envelope: Ms. Smith and guest
DIVORCED WOMAN
(maiden name or first name followed by married name)
Outer Envelope: Mrs. Janson Smith or Ms. Michelle Smith Inner Envelope: Mrs. Smith or Ms. Smith
VERSE ETIQUETTE • “request the honour or your presence” is used on an invitation to a wedding that is located in a house of worship • “request the pleasure of your company” is used on an invitation that is located outside a house of worship; it is also used on the reception invitation • the bride and groom’s middle names are included, however, their parents’ middle names are not necessary • half hours are written as “half after four o’clock”
• • • •
“evening” begins at six o’clock at five o’clock in the afternoon at six o’clock in the evening the year should not be capitalized, however, it is commonly shown that way • zip codes are not included on the invitation or reception card • punctuation is not used except for abbreviations such as “Mr. or Mrs.” and for separating a phrase • Mister (Mr.) and Misses (Mrs.) are abbreviated, however, Doctor, Reverend, and Captain should
MY COMPLETE WEDDING PLANNER
be written in full • North and South is written in full if it precedes the street name (123 South Main Street); a comma is added after the street name and an abbreviation is used if it comes after the address (123 Main Street, N.W.) • numbers are written out except for the street address; the number is written out if the number is less than 10 • an invitation to the ceremony alone does not require a response card
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TRANSPORTATION
Company Name
Company #1
Company #2
Company #3
Contact Name Address Telephone Website/E-Mail
How long have you been in business? Do you have a business license? Do you have a livery sticker on the limousines? (proof of insurance) Belong to any national or local professional associations? How far in advance should I book? How many weddings do you book per day? What is your vehicle substitution policy? Do you own your own vehicles? What year, make, colors & models of limousines do you have available? What is your backup plan, if the car breaks down? What decorating can we do? Is there a smoking policy? Who will be the chauffeur? Will their personal cell phone be available in case of emergency? What is the dress attire of the chauffeur? How many people will comfortably fit in the vehicle? Can we eat and drink alcohol in the car? What type of music players are in the car? (CD, DVD, etc.) Is there a minimum number of hours required to book your service? Any discounts for Friday night or Sunday afternoon receptions? Are there savings for an “off season� wedding (April-Nov)? What extra amenities are includes in the price? (champagne, sign, decorations, etc.) Do you offer other transportation options for guests (shuttling to/from hotel, etc.)?
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MY COMPLETE WEDDING PLANNER
TRANSPORTATION
Company Name
Company #1
Company #2
Company #3
Can I see the actual car that we will be renting? What if we need the car longer than anticipated, what is the overtime charge? For horse carriages, do you have retractable tops and windows for bad weather? When is the deposit & final payment due? Do you have a written contract? What is your guarantee? Do you have a list of packages? Are taxes & gratuity included in the price? Are there any additional fees? Cancellation and refund policy? Can you provide three references? What else should we know about your services?
MY TRANSPORTATION IS: Company: __________________________________ Contact: _______________________________________ Address: ______________________________________________ Phone:______________________________ Hours: ______________Email: _ ___________________________ Website: ____________________________ Rate:____________Hours Rented:_____________ Driver:_____________________Vehicle ID#:____________
OUT-OF-TOWN GUEST ACCOMMODATIONS: Company: _______________________________________ Contact: __________________________________ Address: ______________________________________________ Phone:______________________________ Email: _________________________________ Website: ____________________________________________ Contact:_________Rate:_____________________ # of Rooms Reserved:______________________________ Deadline to book rooms:_____________________________________________________________________
MY COMPLETE WEDDING PLANNER
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HONEYMOON
Company Name
Travel Agency #1
Travel Agency #2
Tuxedo Shop #3
Contact Name Address Telephone Website/E-Mail
How long have you been in business? Belong to any national or local professional associations? How far in advance should I book our honeymoon? Do you recommend one property or resort over another? If so, why? Do you charge a booking fee? Does my honeymoon destination offer special package deals? Can you provide customized trips? What travel services can you book? (air, cars, hotel, excursions, etc.) Are you available in case of an emergency during our trip? Do you specialize in leisure travel or business travel? Do you have a honeymoon registry? Why should I book with you vs. the Internet? When is the deposit & final payment due? Do you have a written contract? Do you provide currency change and/or traveler’s checks? Do you offer travel insurance? Are taxes & gratuity included in the price? Are there any additional fees? Cancellation and refund policy? Can you provide three references?
MY TRAVEL AGENCY IS: Company:___________________________ Contact: ______________________ Address: ______________________________________________ Phone:______________________________ Hours: ______________Email: _ ___________________________ Website: ____________________________ 42
MY COMPLETE WEDDING PLANNER
HONEYMOON
TRAVEL ITINERARY WEDDING NIGHT ACCOMMODATIONS: Location:____________________________ Address:____________________________ Contact: ____________________________ Phone:______________________________ Website:____________________________ E-mail:______________________________ IMPORTANT THINGS TO REMEMBER r Passport r Visa r Photo ID r Vaccinations r Travelers Cheques r Tickets r Itinerary HONEYMOON: Destination:_________________________ Date of Departure:_ __________________ Date of Return:_______________________ Airline:_____________________________ Departing From:_ ____________________ Arrive At:___________________________
CARRY ON BAGGAGE:
Names and phone numbers of people to contact in case of an emergency. Cash, credit cards and traveler’s checks Small US currency for tipping Passport/visa and/or driver’s license Travelers checks’ serial numbers Complete travel itinerary with addresses, phones #’s and confirmation numbers Airline tickets Photocopies of all the above items as well credit card contact phone numbers to keep in hotel safe Thank you notes Prescription medication Medical cards and physicians phone numbers Phone numbers to the local US embassy Overnight toiletries and one casual outfit Camera Cell phone and charger iPod/MP3 player Maps Antibacterial wipes Currency converter chart or pocket calculator Foreign language dictionary Travel guide book Reading material Eyeglasses/sunglasses/contact lenses Gum and/breath mints Motion sickness medicine
CHECKED BAGGAGE/COSMETIC BAG:
HOTEL/RESORT: Confirmation #: _____________________ Address:____________________________ Phone:______________________________ Website:____________________________ E-mail:______________________________ CAR RENTAL: Address:____________________________ Phone:______________________________ Website:____________________________ E-mail:______________________________
Basic toiletries (shampoo, deodorant, razors, etc.)
Makeup bag Perfume Insect repellent and anti-itch cream Band aids Aspirin Vitamins Sunscreen lotions and aloe vera Chap stick Antacid Antihistamine Diarrhea medicine Birth control
Feminine hygiene products
CLOTHING:
MY COMPLETE WEDDING PLANNER
Dressy shorts/pants/top/dresses Jackets/blazers/ties Outdoor jackets/sweaters Sweatshirts/sweatsuits Belts Socks/hosiery Shoes Underwear/panties & bras Walking shoes/sandals/loafers Athletic shorts/tops & athletic shoes Swim suits, swim suit cover-up Sun hat or baseball cap Accessories/jewelry Pajamas
OTHER ITEMS: Backpack and/or beach bag and purse Honeymoon gift for your spouse Extra tote bag for bringing home new items Extra film and camera batteries Shout wipes (instant stain remover towelettes) Plastic trash bags for dirty laundry Small sewing kit and safety pins Electrical converter/adapter Travel alarm clock and iron Umbrella Video camera and tapes DOCUMENTS TO LEAVE with a trusted contact person: Complete travel itinerary with addresses, phones #’s and confirmation numbers Copy of credit cards numbers, travelers check numbers and passport/drivers license Copy of your wills, life insurance-policy numbers, and pertinent financial info NEED TO DO BEFORE LEAVING:
Get passport and travel documents Stop mail collection Stop newspaper and other deliveries Leave contact information with neighbors Coordinate pet care Water plants Set light timers Clean out refrigerator Empty garbage containers Lock all doors and windows Set security alarm
Casual shorts/pants/tops
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REHEARSAL DINNER
Rehearsal
Rehearsal Date_______________________ Location______________________________________________
Time_ _______________________________Approxiimate Length of Rehearsal________________________
Directions to Rehearsal Site__________________________________________________________________
_ ________________________________________________________________________________________
_ ________________________________________________________________________________________
Rehearsal Dinner
Rehearsal Dinner Facility______________________________________________Phone_________________
Address_ ____________________________________________________State____________Zip___________
Consultant___________________________________________________Business Hours_________________
Website_ __________________________________ E-mail Address__________________________________
Rehearsal Dinner Date____________________________Location_ ___________________________
Time____________________________________________Formal/Informal_ ____________________
Menu to Include_____________________________________________________________________
___________________________________________________________________________________
Cash or Open Bar___________________________________________________________________
Price per Person__________________________________Total Pice_ __________________________
Guest List _______________________________________________________________________________________________ _______________________________________________________________________________________________ _______________________________________________________________________________________________ _______________________________________________________________________________________________ _______________________________________________________________________________________________ _______________________________________________________________________________________________
Total # of Adults________________________ Total # of Children_____________________________
Total_____________________________ Deposit Paid________________ Date___________________
Balance Due______________________ Balance Due on or Before_ __________________________
Make Checks Payable To:____________________________________________________________
Cancellations Policies & Notes _______________________________________________________________________________________________ _______________________________________________________________________________________________ _______________________________________________________________________________________________ 44
MY COMPLETE WEDDING PLANNER