Issues and Solutions for Enterprise Email Security © 2021 Seclore, Inc. Company Proprietary Information
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● Email is the most popular method of communication – almost the lifeline of any organization OVERVIEW
● Organizations have started noticing the security gaps created by emails. ● The most important one is that despite the security protocols applied, the information in an email is completely unprotected and vulnerable. ● Increasing popularity of remote working and the new normal of working from home has boosted the global email traffic up to 75%.
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5 ISSUES FOR
Recipients gaining unhinged access to sensitive data
Saving the emails till long after the association
ENTERPRISE
Using “other” devices to view and respond to emails
EMAIL SECURITY
Trusting the users to decide the sensitivity levels
Detecting a data breach caused by an email
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ISSUE
● Enterprises often complain that they cannot control what happens to the email after it exits their email server. UNHINGED ACCESS
TO SENSITIVE DATA
● A common concern is that sensitive information may find its way out into the wrong hands. SOLUTIO N ● Using an effective Digital Rights Management system allows the sender to assign specific usage rights to the recipients. ● The recipients may view the data, they may not copy it or take screenshots for later use. © 2021 Seclore, Inc. Company Proprietary Information
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ISSUE
● We save documents in our inboxes, either professional or personal, hoping to use it in future.
SAVING THE EMAILS
● Leaving the email attachments unprotected in the email inbox could lead to disastrous results in the form of data leakage and misuse. SOLUTIO N ● Assigning expiry dates to email attachments ensures that the company sensitive data cannot be misused. ● It is advisable to keep a reasonably short expiry period to ensure that the recipients are done working with the information © 2021 Seclore, Inc. Company Proprietary Information
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ISSUE
● We sync all our information with all our devices to access them anytime we want
USING “OTHER”
DEVICES TO EMAILS
● Organizations are often concerned that a document protected by on-premise security protocols may not be secure SOLUTIO N ● Applying persistent, granular usage controls ensures that data once protected, stays protected ● Organization have complete control over your data, which means you can decide who gets to view it, copy from it, or even take a screenshot of it. © 2021 Seclore, Inc. Company Proprietary Information
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ISSUE
● Data that is sensitive for one group of users may not be as significant for some others TRUSTING USERS
FOR SENSITIVITY LEVELS
● The fundamental truth is that all data is sensitive SOLUTIO N
● Effective digital rights management enables you as an organization to automate email security ● Right teams access the information, albeit with limited functionalities, resulting in a secure environment for data collaboration © 2021 Seclore, Inc. Company Proprietary Information
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ISSUE
● Source of the data breach to be an email opened by an unauthorized user DATA BREACH
CAUSED BY EMAILS
● We do not have the proper evidence against the guilty party SOLUTIO N ● Attaching policies to emails allows you to track your email’s journey as it passes through each touchpoint depending on the permissions assigned ● Setting alerts on the emails in case of any unauthorized attempts. © 2021 Seclore, Inc. Company Proprietary Information
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● Emails, vulnerable as they may be, are the lifelines of any organization
CONCLUSION
● They enable a quick and smooth exchange of data within and outside an organization ● Responsible for upholding or destroying the reputation of an organization ● Organization must develop strict policies to ensure total email security
© 2021 Seclore, Inc. Company Proprietary Information
www.seclore.co
ABOUT
SECLORE
● Seclore offers the market’s first browser-based Data-Centric Security Platform, which gives organizations the agility to utilize best-of-breed solutions to discover, identify, protect, and audit the usage of data wherever it goes, both within and outside of the organization’s boundaries. ● The ability to automate the data-centric security process enables organizations to fully protect information with minimal friction and cost. ● Over 2000 companies in 29 countries use Seclore to achieve their data security, governance, and compliance objectives.
© 2021 Seclore, Inc. Company Proprietary Information
www.seclore.co
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