The Worst Advice We’ve Heard For Event Planner.
Event planning is a business which is in demand these days. Nobody has the time to plan entire events with details and thus the role of planner becomes crucial. Professional team of event planners discuss ideas and decide basic theme with the party in question and take over the complete planning from there. They are responsible for the bookings, décor, music, food arrangements etc. They source the best and most experienced
vendors in the desired prices and ensure that the event or ceremonies take place smoothly. Event planner are required in all kinds of fields be it the government sector, private sector, hotels etc. The various music, food, literature, arts, film festivals require a team of dedicated professionals to make these events a success. Then there are more personal events like theme parties, kitty parties, get togethers where a planner needs to get the personalised touch of the family hosting the event to the party. There are plenty of of product launches these days which are hosted with a lot of show and glamour along with different kinds of exhibitions, corporate events etc. All of them are organised under the guidance of a team of professional planners.
Job of event planner A planner will carry out site visits multiple times to make sure the venue is of the choice of the host. He will have to design the invite and then coordinate with the guests to make sure the list turns up. The planner also has to oversee the entire decoration including flowers, props, lighting, seating arrangements to avoid any last minute issues. For all this the negotiation has to be done well in advance. The entire menu should be well prepared before time and it is they duty of the planner to make sure the quantity prepared is sufficient for all the guests. He has to book the musician well in advance according to the taste of the host.
Building customer relation is the most important part of this job so one should never neglect it. Shaadidukaan is one well known name in the event planning industry. It comprises of a team of talented, young professionals who understand the need of every type of client. They hold sessions with the clients to thoroughly understand their requirements and carry out the planning accordingly. It is quite famous for its timely and fantastic execution of all kinds of events and occasions. One can browse through their website to know more about the events planned by them. Their website has mentioned in detail the lists of vendors, venues, decoration ideas, variety of cuisines, designer outfits and a lot more. A fresher interested in making a living of this business can intern under the expert and experienced team of shaadidukaan to understand the requirements of this business in detail. One can gain hands on experience by accompanying the team for the different kinds of events. Besides earning a stipend, a certificate is also awarded on completion of the duration of the internship. The exposure and knowledge one can gain under such projects is invaluable so one should consider this opportunities seriously.
Despite the many advantages of hiring most of the people consider oneself competent enough to do the entire work. Such people have some of the funniest and worst advices for event planners. Some of them include
● Everyone will remember everything- many people claim to have sharp memories but it is the duty of the event planner to pen down each requirement in accurate detail. It is highly essential to note down everything so that there is no miscommunication later on. Both the parties should have everything decided and written on paper for reference. When all that has to be done is noted down, anyone can easily have a look and carry out their work and there won’t be room for confusion. During weddings there are a dozen ceremonies and so much to take care of so writing down the details becomes imperative. So don’t listen to people who insist on using memory and not pen. ● Event planning is synonymous with wedding planning – people usually think that small events like parties, anniversaries, corporate picnics etc do not require professional planning. But then taking care of everyone’s food and logistics gets highly stressful. Hiring a planner will ensure that everything takes place smoothly so that the hosts can enjoy their own party by spending quality time with everyone. So the size and scale of event is irrelevant for seeking professional help.
● Event planner party all the time- the role of event planner is not that easy. From taking care of all the minute details to handing last minute mishaps and pressure they have to deal with it all. There are months of planning, strategizing, negotiating etc that goes into every single event. There are no fixed working hours as everything depends on the event. Thus it is not that easy a job. ● You don’t need specific skills to be an event plannerpeople are under the impression that anyone can become an event planner as that one as to is talk to people and do a few bookings. It that is not the truth. One needs to be good in communicating with all kinds of people, have the creative side to get ideas executed, be efficient and punctual, posses the ability to work under pressure and deadlines and be highly adaptive and understanding.They should be well accustomed to detailing. Also having good marketing skills is highly important. One should know how to work in a team and be an efficient leader also. ● Event planning is only venue and food planning- event planners work with catering agencies for particular events. They don’t themselves run catering or food business specifically. Similarly they tie up for venues for parties. Essentially an event planner needs to posses good pr skills. Without proper marketing people will never be able to recognise you and your work. One needs to handle social media effectively to promote events effectively. A planner should not just depend on word of mouth publicity but make
sure that people get to know their work by their own advertisements and promotions. ● Don’t waste time thinking what could go wrong- if an event planner believes this then it can prove to be a major blunder. One has to be ready for last minute blunders, cancellations. There can be change in weather; people might not turn up on time and more of such situations. One should always have a backup plan ready for such situations. Also needs to be prepared for more and not less. Food should always be prepared for more number of guests. One should ensure that there is good wifi network for the guests and backup with generator in case of sudden blackouts.
Thus there is no upper limit to the number of advices one can offer to the event planners. It is up to them to keep the good ones and ignore the rest. As long as you live up to your client’s expectations and make their vision a reality, everything else is secondary. The satisfaction of smoothly carrying out the event till the end is unparalleled. The joy when the hard work is appreciated is all an event planner in jaipur needs. Pay close attention to the requirements of the clients and half of the work is sorted.
Reviews/suggestions Genuine feedbacks are always welcome. Thus we would appreciate if you could take time out to write reviews and your own event planning stories. Drop us an email or write in our comments section. Let us know about the worst and best advices you received and how they helped you in your career as an event planner. Happy planning.