SHORTGRASS LIBRARY SYSTEM POLICY MANUAL
Section C: Personnel Policy C.6: Employee Files Updated and Approved: November 16, 2011; September 21, 2005
Background In the interests of fostering a communicative environment, Shortgrass Library System Board wishes to ensure the employees right to access information which pertains to their conduct and work. In the interest of personal privacy, the Shortgrass Library System Board wishes to ensure that personal information is protected from invasion.
Policy All records of personal information collected by staff shall be collected, used, and disclosed in accordance with current freedom of information and protection of privacy legislation.
Guidelines 1.
Only information necessary to the Shortgrass Library System’s operations will be collected from employees.
2.
Information will only be collected from the employee directly.
3.
Information collected will only be used for the purpose for which it has been collected or as required by law.
4.
Personnel files and their contents will be kept confidential and will be released to a third party only on request in writing by the employee or for required legal purposes.
5.
Employees may view the contents of their file and request a review of the information.
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