Office 2000 Simplified by Sistema de Bibliotecas, Documentación e Información SIBDI-UCR

(‘

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Microsoft®

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Simp ifled:

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You can prodace a paper copy, called a hard copy, ofthe Ward documents distlayed on your screen.

‘

Use Publisher to create proﬁessional publications, sack as newsletters, brochures, and invitations. To learn more, see page 322.

To learn more, see page 34.

i‘

-‘6 Million 5 Satisﬁed 3938?: .r

Learn how to make your presentations more attractive by addinggraphics in. PowerPoint. T0 learn more, see page 208.

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I Table of Contents

*u'sEINGwoRD

GETTING STARTED I ) GETTING STARTED

1) GETTING STARTED

introduction to Microsoft OFtice 2000 .............. 2

Introduction to Word

Microsoft Office 2000 Editions ......................... 4

Start Word .................................................. 19

Using the Mouse ............................................. 5

The Word Screen.......,‘.., ................................ 20

Start a Program ............................ . ................. 6

Enter Text

Exit 0 Program ............................................... 7

Select Text ...................................... , ............. 22

Select Commands Using Menus..,......,............... 8

Move Through a Document ............................ 24

Select Commands Using Toolbars ................... 10

Change the Vlew .................... 26

........................... i 8

.................. 21

Display or Hide 0 Toolbor.......i ....................... i i Sizechoolbar........_., ................................... i2 Move 0 Toolbar.................g.....................;....t3 Getting Help ................................................. 14

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Micro ofr® \

2) SAVE, OPEN AND PRINT A DOCUMENT

iv if

Save ,0 Document.......,.............i...i ................ 28

Open a Document ........................................ 30 M'reou. 1996

“won mg ' ”WHOLE-799}

Preview a Document 32

Print a Document .......................................... 34 Create C1 New Document ........................... ...36

Switch BetWeen Documents..., ........ ............... 37 Email a Document...., ........................ r............ 38

3) EDIT A DOCUMENT

5) FORMAT PAGES

Insert and Delete Text .................................40

Insert a Page Break .................. , ........ _. ........... 68

Move or Copy Text ...................................... 42

Insert a Section Break..... 70

Undo Changes ................................ ..............44

Change Margins .......................................... 72

Count Words in a Document ..........................45

Add Page Numbers ........... 74

Find and Replace Text .................... -. ............. 46

Center Text on a Page ........................... mw76

Check Spelling and Grammar .........................48 Using the Thesaurus ................. r.............. r....... 50

4‘) FORMAT TEXT Change Font of Text ......................................52 Change Size at Text ...........53

(ilhange Text Color ........54 Highlight Text ................................. ...............5 5 Hold, Italic and Underline .............................. 56

(iopy Formatting ..... ....................................... .57

("hange Alignment of Text .............................. 58

trident Paragraphs ........................................ 60 t, .Iiange Tab Settings .................................... 62 ( hange line Spacing ................

............... 64

Add Bullets or Numbers ................................ 66

6) WORKING WITH TABLES Create a Table ............................................ 78

Change Column Width or Row Height ............ 80 Add a Row or Column 82

Delete a Row or Column ..... . ..... _...................... 84

Merge Cells ................................................ 85 Move a Table .......................... ................. “.86

Size a Table .............................................. “.87 FormataTable 88

Table of Contents Create a New Workbook ............................ 1 12 Switch Between Workbooks ........................ 1 13

1 ) GETTING STARTED

E-mail -a Worksheet .................................... 1 14

Introduction to Excel ...................................... 92

Start Excel ..........

........................... 93

The Excel Screen .......................................... 94 Change the Active Cell ..........

................. 95

Enter Data .................................................... 96

Select Cells

........................................... 98

Complete a Series ........... ............................ 1 00 Scroll Through a Worksheet ........................ 102

3) EDIT A WORKSHEET Edit Data .................................................. 1 16 Move or Copy Data ...................................... 1 1 8 insert 01 Row or Column .............................. 120 Delete a Row or Column .............................. 122 Zoom In or Out ........................................... 124

Undo Changes ........................................... 125

Switch BetWeen Worksheets .................. E ..... 103 1nsert a Worksheet............................., ..... ,...104 Delete a Worksheet

...................... r........... 105

RenameaWorksheet......................i ........... 106 Move a Worksheet ................ r...................... 107

4) USING FORMULAS AND FUNCTIONS Introduction to Formulas .............................. 126 Enter a Formula .......................................... 128 Introduction to Functions .............................. 130

Enter a Function .......................................... 132 .. p- .11...- f

L lqE

..._ ‘1 —.'£ l t .

Add Numloers

1 [Pi , . .

.‘r

—

....... r....................... 136

Copy a Formula .......................................... 138 muE“: j

. '_ '

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5) FORMA'I' A WORKSHEET Change Column Width ................................ 142 2) SAVE AND OPEN A WORKBOOK Save 0 Workbook

.............. .....108

Open 0 Workbook....................._......_.._._ ..... 110

Change Row Height...........i ..... 143 Chonge Font of Data .................................. 144 Chonge Size of Data .................................. 145

l5 hange Number Format ............................... 11-16

I hange Cell or Data Color ................... t....... 148

”5'“

I Itrlnge Alignment of Data ................ , .......... 150 E unter Data Across Columns.....,.r ................. 151 linlnl, Italic and Underline...................... 152 i upy Formatting .7..... t................................... 153 Apply an AutoPormat .................................... 154

15) PRINT A WORKSHEET I‘m-view a Worksheet ................................... 156 Paint a Worksheet .........._............................ 158 I lmnge Margins .................. 160

'I) GETTING STARTED

I lltllHJB Page Orientation ............................ 162

introduction to PowerPoint .....

I Inmate Print Options .............................. 1....163

Start PowerPoint ............. . ........................... 176

................... 174

The PowerPoint Screen ................................ 177

TI WORKING WITH CHARTS

Create 0 Presentation ........ . ......................... 178

1 Hull!” a Chart ........................................... 164

Change the View... .............................. , ...... 182

Muvv or Size 0 Chart ................................ 168

Browse Through a Presentation ................... 1.184

Add Hutu to a Chart ...... 170

Save a Presentation ...... ............................. 186

l'imt n (Zhart ............................... , .............. 171

Open a Presentation ................................... 188

E-mail (:1 Presentation .................................. 190 2) EDIT SLIDES Select Text ............ -. ...................................... 192

Replace Selected Text .................................. 194 Undo Changes 195

Table of Contents Insert Text ................................................... 196

4) ENHANCE A PRESENTATION

Delete Text ................................ 198

Change Font of Text ....................... 220

Move Toxin...“ .......................... i.................. 199

Change Size 0t Text...................................... 221

Change Importance of Text .......................... 200

Change Style of Text ................................... 222

Hide SlideText

............... 201

Change Alignment of Text ............... a............ 1....223

Check Spelling .......................................... 202

Change Color of Text .................................. 224

Add a New Slide ...................................... 2021

Change Object Color ...... a............................ 225

Change Design Template .............. _. ...... ...... ,...226 3) ADD OBJECTS TO SLIDES

Change Color Scheme , ............. . .................. 228

Change the Slide Layout .............................. 206

Animate Slides .......................................... 230

Add an AutoShape

................. 208

Add a Text Ettect ........................................ 210 Add Clip Art ............................................... 212

Add a Chart ................................... . .......... 214 Make Changes to 0 Chart .....

.............. 216

Move or Size an Object .............................. 218

5) FINE—TUNE A PRESENTATION Reorder Slides ................................ , ............. 232 Delete a Slide 233 Add Slide Transitions ..... 234

View a Slide Show 236 Create Speaker Notes ................................ 238 Printa Presentation .....

............. 240

USGNI WES. _ . , u GETTING STARTED

Set the Primary Key ......................................281 Change a Data Type .................................. 282

Establish Relationships Between Tables .......... 284

lnlioduction to Access ................................ 244 l‘lnn a Database ......................................... 246 'nlriil Access ..................................... -. ........ 247

l imite a Database Using a Wizard ............ 248 t mate a Blank Database ............................ 254

( ”mu :1 Database Obiect ............................. 256 ( 3|va1 a Database ...................................... 258

'1) CREATE TABLES I IIIHll? a Table ............................................ 260 ”HIIHII'W.‘ a Field ..................... l...... . .............. 264 Nuliilunge Fields .........................................265 Anlrl [I l'ield ................................................. 266 llnlnli- H Field

............... 267

Mu-vn llirough Data .................................... 268 'mlm I Data ...................................... _. ......... 270

lulu Ihmu .................................................. 272

3) CREATE FORMS Create a Form .............................................288

Move Through Records ................................ 292 Edit Data

Add a Record ...... . ......

................... 293

........................... 294

Delete a Record .......................................... 295

r'umlu lulu a Cell ......................................... 274 I liumwv l nlun’in Width ............................. ,.,275

4) SORT AND FIND DATA

A-lul u l~3m urcl ............................................ 276

Sort Records

llnlnlu I‘l lx‘m‘rn‘d .......................................... 277

Find Data ..................... ............ , ................. 2'98

I ltlllt1|l1 Vmw al Table ................................ 278

Filter Data by Selection ................................. 300

lanI-Iy Ili 'Jul'nlatasl‘ieet ...............................280

Filter» Data Using Criteria ............................ 30l

............... 296

5) CREATE QUERIES Create a Query .......................................... 302

Change View oI Query .............................. 306 Sort the Query Results ................................ 3027

Hide a Field .............................................. 308

Delete a Field ............................................ 309 Set Criteria ................................................ 3 I 0

Examples of Criteria.......i ............................ Bit

6) CREATE REPORTS Create a Report ........................................... 3 l 2

1) GETTING STARTED

Print a Report ............................................ 3118

Introduction to Publisher .............................. 322 Start Publisher ............................... ........... 323

Create a Publication Using a Wizard”........... 324 Create a Blank Publication .......................... 328 Save a Publication ...................................... 330

Open a Publication ....................

......... 332

Add a New Page ....................................... 334 Move Through Pages ..................._ .......... ...... 336 Print a Publication ....................................... 337

2) ADD OBJECTS TO A PUBLICATION Add a Text Frame ...................................... 338 Add Clip Art ............................................... 340 Add a Picture ._. ..............., ............................. 34,?

Add a Text Ettect

.................... ,............. ,..3-£14

Move or Size an Object..........................,....346

USING OUTLOOK

MICROSOFT OFFICE AND THE INTERNET

I) EXCHANGE E-MAII. Mail Outlook .......

............ .........350

“Had aMes-sage .......................... 352 Display the Mail F'o'l‘clers .............................. 353 I make a Message .............. , ....... .......... i....... .354 Al‘lmzh a File to a Message .......................... 356 Reply to a Mes-sage .........

.......... ..... _..... 358

l HIWUICl a Message ..................................... 3-60llnlnln a Message ...................................... 361

I) MANAGE INFORMATION “HM” Ilmi nlundar ......................... .3.,........62 Ullllul unltltls

Ullliu lnmlm

Illlnullnlm

....... 366

......... 370

........................... 372

“Ohm llnlnfml Ilnms .................................... 374

I) MICROSOFT OFFICE AND THE INTERNET C‘reaIe'a Hyperlink

................. 378

Preview a Document as a Web Page ............ .380

Save a Documeni'as a Web Page ................382

Over 6,000,000 Satisﬁed Users

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