Premiere Groundwater Event!

The Future of Groundwater is YOU!

The Groundwater Resources Association of California (GRA) is excited to invite you to join us as a sponsor of the sixth annual Western Groundwater Congress to be held September 12-14, 2023 in Burbank, CA.

Hotel Accommodations:

Los Angeles Marriott Burbank Airport Hotel

2500 N. Hollywood Way

Burbank, CA 91505

Marriott is offering a discounted group rate of $191.00. Guests must make their own reservations here by AUGUST 11, 2023.

Sponsor/Exhibitor Deadlines

The online sponsor registration closes August 31, 2023. Registrations received after this day may not be included in printed conference documents.

Please note that a brief company description and your logo must be submitted in an eps or ai vector format by August 31 in order to be included in on-site printed materials. If you do not have access to a vector version of your logo a transparent PNG or PDF is best. If a high resolution logo cannot be provided, please know that GRA is not responsible for poor logo quality on printer digital materials.

Onsite program ads are due August 31, 2023 | HydroVisions ads are due on November 5, 2023

Please send your company description and vector logo to David Garrison. If you’ve any questions about these specifications or the sponsorship opportunities please contact dgarrison@grac.org.

Exhibit Schedule

The Exhibit Hall will be in the Academy Ballroom Foyer inside the Marriott Convention Center. Registration, all breakfasts, all breaks and 2 Receptions will be held in the Convention Center in order to provide maximum exposure to exhibitors. (Please note that these times may slightly change)

Exhibitor Set-Up: September 12, 2023 7am-9am (Booths must be set up by 9am)

Exhibit Hall Open: September 12, 2023 – 9am-5pm

September 13, 2023 – 7am-7pm

September 14, 2023 – 7am-2pm

Exhibit Tear Down: September 14, 2023, after 2pm (must be finished by 4:30pm)

Logo and Ad Specs:

Logo Specs: You must send your logo in EPS vector format. If you do not have an EPS version of your logo, please ensure what you send is a high-resolution transparent PNG or PDF. Logos pulled from websites are not suitable for printing.

Ad Specs: Full Page Ad - 8.5x11 | Half Page Ad - 4.25x11 | PDF Format, 300dpi, 30 Word Count Max

If you have design or logo questions or if you need help designing your ad, GRA is happy to answer questions and help in designing a simple ad for the Western Groundwater Congress using your company logo. Please contact David Garrison, GRA Administrative Director at dgarrison@grac.com for more information.

OPPORTUNITIES, BENEFITS & FEES:

Groundwater Guardian - Exclusive Sponsorship, only one available!

Benefits: Special mention in opening session, private coffee reception to thank you with the GRA President, Vice President and Conference Chair and other members of GRA’s leadership, keynote speaker recognition of sponsor, logo signage onstage for opening sessions on first and second days of conference, logo on cover of onsite program, FREE full-page ad in the Event Program and the Winter 2023 issue of HydroVisions, a promotional banner on the GRA website for 4 weeks following the WGC, recognition on the event website, four full program registrations for event, signage recognizing level of sponsorship and the option to exhibit throughout meeting in an oversized booth with premier booth placement in the Exhibit Hall.

Price: $15,000

Hydro Heroes - Deluxe Exhibitorship, limited availability!

Benefits: Special mention in opening session, logo onstage for opening sessions on first and second days of conference, logo on cover of onsite program, FREE vertical full-page ad in the Event Program AND the Winter 2023 issue of HydroVisions, recognition on the event website, two full program registrations for event, signage recognizing level of sponsorship and the option to exhibit throughout meeting with premier booth placement in the Exhibit Hall.

Price: $5,000

Aquatic Avengers Exhibitor - Premier Sponsorship, limited availability!

Benefits: Logo on inside cover of onsite program, FREE vertical half-page ad in the Event Program AND the Winter 2023 issue of HydroVisions (contact David Garrison at dgarrison@smithmooreassoc.com to pay an additional fee to upgrade to a full-page ad), recognition on the event website, one full program registration for event, signage recognizing level of sponsorship and the option to exhibit throughout meeting with priority booth placement in the Exhibit Hall.

Price:

Water Wizards Exhibitor

Benefits: Recognition in onsite program, recognition on the event website, one full program registration for event, signage recognizing level of sponsorship and a tabletop booth in the Exhibit Hall.

AquaMania Sponsor - Premier Sponsorship

Benefits: Logo on inside cover of onsite program, FREE vertical half-page ad in the Event Program AND the Winter 2023 issue of HydroVisions, recognition on the event website, one full program registration for event, signage recognizing level of sponsorship. And one of the following:

1. Recognition as conference lunch sponsor or refreshment break sponsor – you choose! Hungry conference goers will think of you fondly while they enjoy a brain break and some tasty morsels. (Two Lunches, 3 Refreshment Breaks)

2. Conference Lanyards (Only one spot available, first come first serve) - Every attendee will be wearing your logo throughout the conference! (Sponsor must provide a high-resolution .eps logo, GRA will obtain the lanyards at no additional cost.)

3. Conference Bags (Only one spot available, first come first serve) - Every attendee will receive a bag displaying your logo to carry their conference materials and continue using long after the conference ends! (Sponsor must provide a high-resolution .eps logo, GRA will obtain the bags at no additional cost.)

4. Gourmet Water Station sponsor (only one spot available). GRA will provide ice cold water and a selection of fresh fruits and veggies for each attendee to fill their infusion bottle with to keep them hydrated throughout the event and beyond! (Sponsor must provide a high-resolution .eps logo, GRA will obtain the water bottles at no additional cost.)

Price: $2,250

Underground Innovators Sponsor - Evening Receptions

Be the sponsor who makes the parties happen! Note that there will be two evening receptions at the WGC.

Benefits: Logo recognition in the onsite program, signage recognizing level of sponsorship, one full program registration for event, your logo on the drink tickets, and an optional one-minute speech on the mic.

Price: $2,000 for up to 2 sponsors per reception or $4,000 for sole sponsorship

Aquifer Warriors Sponsor - Awards Luncheon and Annual Meeting

Sponsor the most distinguished part of the program!

Benefits: Podium recognition during the luncheon, logo recognition in the onsite program, the Awards Luncheon program and meal tickets, signage recognizing level of sponsorship and one full program registration for the event.

Price: $1,200

Water Therapist Sponsor - Members Only Chair Massage Session

Conferences are stressful! Be the sponsor who brings relaxation to conference attendees!

Benefits: Recognition on the event website, logo recognition in the onsite program, signage recognizing level of sponsorship and the option to place your own pop-up sign at the massage station (space permitting).

Price: $1,200

H2Olympian Sponsor – Wellness Events

Help attendees maintain balance! Be the sponsor who brings wellness aspects to the WGC including stretch breaks, a 5k run and more…

Benefits: Recognition on the event website, logo recognition in the onsite program, signage recognizing level of sponsorship, one full program registration for the event and the option to give away wellness themed swag items during the wellness events.

Price: $1,200

Virtual Sponsor - SGMA check

Unable to attend in person but still want to participate? Be a virtual sponsor!

Benefits: Recognition on the event website, logo recognition in the onsite program, and the option to provide a video highlighting your company or services to be shown during a general session at the event.

*Videos should be no longer than 1 minute in length, an aspect ratio of 1920x1080 with HDR rendering is preferred.

Price: $800

Conference Bag Swag Sponsor

Add an item with your company logo into the bags that will be provided to all attendees at registration! *Please note that this sponsorship does NOT include program registration. (Sponsor is responsible for providing the swag to GRA by Tuesday, September 1st in order to be included. No refunds will be given if your swag arrives too late to be added to the bags.)

Price: $250 OR bundle this option with another sponsorship for a $150 discount and pay only $100!

Workshop Sponsorships - To Be Determined

Interested in sponsoring the latest and

Price: $1,000 (up to 5 slots) or $5,000 for sole sponsorship

DIY Sponsorship

DIY or ‘do it yourself’ sponsorships are for all the creative groundwater professionals out there. Showcase your organization in a way we haven’t thought of! Email David at dgarrison@grac.com with your proposed sponsorship and budget and we will work with you to customize a package for your company!

Benefits: TBD | Price: TBD

Examples:

In-Person Field Trips Sponsors ($5,000)

Early Career (less than 5yrs) & Student Breakfast ($5,000)

Lottery Prizes (NA) - company’s software, products, swags, etc…

Sustainability Sponsorship ($3,000 - $5,000) - provide reusable bottles and no paper/plastic cups during the conference

Selfie Station Sponsorship ($1,000 - $2,000)

Travel Awards for Student(s) Sponsorship ($1,000 - $2,000) - this might be covered by somewhere else already

Photographer Sponsorship ($1,000 - $2,000)