big name
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Accommodations A little advance planning will make attending your wedding an enjoyable experience for all invited. Your guests will feel welcome, and you will be able to see their shining faces celebrating with you.
Accommodations for Out-of-Town Guests It is important to find lodging for your out-of-town guests, as it usually isn't possible or practical to accommodate them in your home. This is a busy time for you and your family, and your guests may feel that they are imposing upon you. You can often arrange for group rates when you reserve a block of rooms. These are generally not available through 800-number reservations, but must be negotiated with the hotel's sales staff individually. If you know the number of travelers coming in, you may want to make arrangements with hotels in various price ranges to accommodate all of your guests' needs. Choose facilities near the ceremony and/or reception locations. Evaluate amenities such as parking (free vs. paid), room service, restaurants, babysitting services, hospitality suites, pool and exercise facilities, check-in and checkout time, and the availability of transportation. Many hotels have preprinted reservation cards describing accommodations and rates. These can be included with your invitations and mailed to the hotel directly by your guests.
Transportation If you have guests arriving by plane, train, or bus, you will need to arrange for their transportation around town. If there aren't too many coming, you may be able to designate drivers from your relatives and friends. These people would pick up your guests, transport them to and from the hotel, ceremony, and reception, and see them back on their return trip. This can be a big responsibility for the drivers. Other guests might welcome the opportunity to explore your hometown, and want to rent an automobile. Do some preliminary work for your guests; gather rental agencies' phone numbers and rate information.
Information Packet and Itinerary When mailing your invitations, consider sending out-of-towners a "wedding packet.� Include information on hotel accommodations, transportation arrangements, the weekend's itinerary, map and directions to everywhere they will need to go, local restaurants, and descriptions of local points of attraction. Supply phone numbers and cost information when available. Include an itinerary of the weekend's festivities: the Friday morning brunch cruise and/or touch football game scheduled, the backyard barbecue, the rehearsal and dinner (if they are invited). If not, arrange for a friend or relative to host a small get-together for those not attending the rehearsal and dinner. Include addresses, phone numbers, maps, times, and style of dress for each occasion.
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Welcome Baskets You can arrange to have gift baskets in your guests' hotel rooms. Include fresh fruits, candies, wine, soda and/or bottled water, a selection of hometown specialties, copies of the updated itinerary, brochures on local attractions, extra maps, and directions to the ceremony and reception.
Babysitting If possible, arrange for a professional babysitter at least during the wedding ceremony and reception. Arrangements can be made at the hotel, or ceremony and reception sites. Out-oftown guests will appreciate your thoughtfulness, and will be able to enjoy your wedding more. If you host the children at the reception, consider setting up separate facilities for them—a centerpiece of balloons, lollipops, and goody bags to keep them occupied. If available, arrange for a separate room for them to play and run around in. Schedule physical activities as well as coloring and videotapes. Be sure to invite them on the dance floor, though, for the Hokey Pokey, Bird Dance, etc.
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At a Glance gives yo u quick and easy access to important information.
Important numbers and pertinent information can be listed here in addition to the worksheets that follow. We cannot stress enough that you also get an Emergency # phone number where you can reach a vendor or individual at any time. Working with vendors and keeping your records straight is imperative if you want your wedding to proceed smoothly. Whether you do the work, hire a bridal consultant or have a friend who you will use as a “point person” to handle all the details, we have created this worksheet to give you the pertinent information at a glance.
B r idal C o ns u l t ant Name __________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # ____________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip_____________ Web Site______________________________
Notes: __________________________________________________________________________________________ _________________________________________________________________________________________
______
M aid/ M at r o n o f H o no r Name ____________________________________________________________________________________ ______ PH ____________________________Fax ___________________________ Emergency # _______________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip_____________ Web Site_______________________________
Notes: ___________________________________________________________________________________ _______ _________________________________________________________________________________________
______
B r ides maid Name __________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # __________ ________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip_________________ Web Site_____________________________
Notes: _________________________________________________________________________________________ _________________________________________________________________________________________
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______
B r ides maid Name __________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # ___________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip____________ Web Site_____________________________
Notes: __________________________________________________________________________________________ _________________________________________________________________________________________________
B r ides maid Name __________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # ___________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip___________ Web Site______________________________
Notes: __________________________________________________________________________________________ ________________________________________________________________________________________________
B r ides maid Name __________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # ___________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip____________ Web Site____________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
B r ides maid Name __________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # __________________ Address___________________________________________________
State_________ Zip_____________
___________________________________________________
Web
Site___________________________
Notes:
___________________________________________________________________________________________
__________________________________________________________________________________________________
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Bridesmaid Name __________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # ___________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip____________ Web Site_____________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Bridesmaid Name __________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # __________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip____________ Web Site____________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Bridesmaid Name __________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # ___________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip___________ Web Site____________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Bridesmaid Name __________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # __________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip___________ Web Site___________________________
Notes: ________________________________________________________________________________________ _______________________________________________________________________________________________
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Bridesmaid Name __________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # __________________ State_________ Zip____________
Address___________________________________________________ Email ___________________________________________________
Web Site____________________________
Notes: ________________________________________________________________________________________ _______________________________________________________________________________________________
Bridesmaid, Jr. Bridesmaid, or Flower Girl Parents’ Names __________________________________________________________________________________ Name __________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # ___________________ State_________ Zip_____________
Address___________________________________________________ Email ___________________________________________________
Web Site_____________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Bridesmaid, Jr. Bridesmaid, or Flower Girl Parents’ Names __________________________________________________________________________________ Name _________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # __________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip___________ Web Site____________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Bridesmaid, Jr. Bridesmaid, or Flower Girl Parents’ Names __________________________________________________________________________________ Name __________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # __________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip___________ Web Site____________________________
Notes: _________________________________________________________________________________________
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Bridesmaid, Jr. Bridesmaid, or Flower Girl Parents’ Names __________________________________________________________________________________ Name __________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # __________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip____________ Web Site____________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Best Man Name _________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # __________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip____________ Web Site____________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Usher Name _________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # __________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip___________ Web Site____________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Usher Name _________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # __________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip___________ Web Site_____________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
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Usher Name _________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # __________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip___________ Web Site____________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Usher Name _________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # __________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip___________ Web Site_____________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Usher Name _________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # __________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip___________ Web Site_____________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Usher Name _________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # __________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip___________ Web Site_____________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
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Usher Name __________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # __________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip___________ Web Site____________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Usher Name __________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # ___________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip____________ Web Site_____________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Usher Name __________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # __________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip___________ Web Site____________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Usher Name _________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # __________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip___________ Web Site_____________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
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Usher, Jr. Usher Name _________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # __________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip___________ Web Site______________________________
Notes: __________________________________________________________________________________________ ________________________________________________________________________________________________
Usher, Jr. Usher Name __________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # ___________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip____________ Web Site_____________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Usher, Jr. Usher Name _________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # __________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip___________ Web Site____________________________
Notes: ________________________________________________________________________________________ _______________________________________________________________________________________________
Ring Bearer Parents’ Names ________________________________________________________________________________ Name _________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # __________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip___________ Web Site_____________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
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Bridal Salon Name ________________________________________________Contact___________________________________ PH ______________________________Fax ___________________________ Emergency # ___________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip____________ Web Site_____________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________ Confirmation __________________________________
Contract Signed __________________________________
Arrival Time ___________________________________
Pick-up Date _____________________________________
Deposit Made _________________________________
Balance Due _____________________________________
Notes: __________________________________________________________________________________________ ________________________________________________________________________________________________
Bridesmaid Salon Name ________________________________________________Contact___________________________________ PH ______________________________Fax ___________________________ Emergency # ___________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip___________ Web Site_______________________________
Notes: __________________________________________________________________________________________ _________________________________________________________________________________________________ Confirmation __________________________________
Contract Signed __________________________________
Arrival Time ___________________________________
Pick-up Date _____________________________________
Deposit Made _________________________________
Balance Due _____________________________________
Notes: _________________________________________________________________________________________ ________________________________________________________________________________________________
Flower Girl Dress(es) Name ________________________________________________Contact___________________________________ PH ______________________________Fax ___________________________ Emergency # __________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip____________ Web Site________________________________
Notes: _________________________________________________________________________________________
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___________________________________________________________________________________________________ Confirmation __________________________________
Contract Signed __________________________________
Arrival Time ___________________________________
Pick-up Date ____________________________________
Deposit Made _________________________________
Balance Due _____________________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Formalwear Name ________________________________________________Contact________________________________________ PH ______________________________Fax ___________________________ Emergency # _______________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip_________________ Web Site_______________________________
Notes: __________________________________________________________________________________________ _________________________________________________________________________________________________ Confirmation __________________________________
Contract Signed __________________________________
Arrival Time ___________________________________
Pick-up Date _____________________________________
Deposit Made _________________________________
Balance Due _____________________________________
Notes: _________________________________________________________________________________________ ________________________________________________________________________________________________
Bridal Registry Name ________________________________________________Contact___________________________________ Type of Registry _________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # _______________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip_________________ Web Site_______________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
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Bridal Registry Name ________________________________________________Contact___________________________________ Type of Registry _________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # _______________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip_________________ Web Site_______________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Bridal Registry Name ________________________________________________Contact____________________________________ Type of Registry _________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # ________________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip_________________ Web Site_______________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Luncheon Facility Name ________________________________________________Contact____________________________________ PH _____________________________Fax ________________________
Emergency # _______________________
Address____________________________________________________
State_______________
Email ___________________________________________________ Event Confirmation _______________________________
Zip__________
Web Site________________________________
Contract Signed __________________________________
Arrival Time ___________________ Set Up Time________________________ Break Down Time________________ Deposit Made _________________________________
Balance Due _____________________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
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Invitations Name ________________________________________________Contact____________________________________ PH _____________________________Fax ________________________
Emergency # _______________________
Address____________________________________________________
State_______________
Email ___________________________________________________
Zip__________
Web Site________________________________
Event Confirmation _______________________________
Contract Signed __________________________________
Deposit Made _________________________________
Balance Due _____________________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Ceremony Location Name ________________________________________________Contact____________________________________ PH _____________________________Fax ________________________
Emergency # _______________________
Address____________________________________________________
State_______________
Email ___________________________________________________ Event Confirmation _______________________________
Zip__________
Web Site________________________________
Contract Signed __________________________________
Arrival Time ___________________ Set Up Time________________________ Break Down Time________________ Deposit Made _________________________________
Balance Due _____________________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Officiant Name ________________________________________________Contact____________________________________ PH _____________________________Fax ________________________
Emergency # _______________________
Address____________________________________________________
State_______________
Email ___________________________________________________ Event Confirmation _______________________________
Zip__________
Web Site________________________________
Contract Signed __________________________________
Arrival Time ___________________ Set Up Time________________________ Break Down Time________________ Deposit Made _________________________________
Balance Due _____________________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
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Organist/Pianist Name ________________________________________________Contact____________________________________ PH _____________________________Fax ________________________
Emergency # _______________________
Address____________________________________________________
State_______________
Email ___________________________________________________ Event Confirmation _______________________________
Zip__________
Web Site________________________________
Contract Signed __________________________________
Arrival Time ___________________ Set Up Time________________________ Break Down Time________________ Deposit Made _________________________________
Balance Due _____________________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Reception Site Name ________________________________________________Contact____________________________________ PH _____________________________Fax ________________________
Emergency # _______________________
Address____________________________________________________
State_______________
Email ___________________________________________________ Event Confirmation _______________________________
Zip__________
Web Site_______________________________
Contract Signed __________________________________
Arrival Time ___________________ Set Up Time________________________ Break Down Time________________ Deposit Made _________________________________
Balance Due _____________________________________
Notes: _________________________________________________________________________________________ ________________________________________________________________________________________________
Caterer Name ________________________________________________Contact____________________________________ PH _____________________________Fax ________________________
Emergency # _______________________
Address____________________________________________________
State_______________
Email ___________________________________________________ Event Confirmation _______________________________
Zip__________
Web Site________________________________
Contract Signed __________________________________
Arrival Time ___________________ Set Up Time________________________ Break Down Time________________ Deposit Made _________________________________
Balance Due _____________________________________
Notes: _________________________________________________________________________________________ ________________________________________________________________________________________________
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Bakery Name ________________________________________________Contact____________________________________ PH _____________________________Fax ________________________
Emergency # _______________________
Address____________________________________________________
State_______________
Email ___________________________________________________ Event Confirmation _______________________________
Zip__________
Web Site________________________________
Contract Signed __________________________________
Arrival Time ___________________ Set Up Time________________________ Break Down Time________________ Deposit Made _________________________________
Balance Due _____________________________________
Notes: _________________________________________________________________________________________ __________________________________________________________________________________________________
Rental Company Name ________________________________________________Contact____________________________________ PH _____________________________Fax ________________________
Emergency # _______________________
Address____________________________________________________
State_______________
Email ___________________________________________________ Event Confirmation _______________________________
Zip__________
Web Site________________________________
Contract Signed __________________________________
Arrival Time ___________________ Set Up Time________________________ Break Down Time________________ Deposit Made _________________________________
Balance Due _____________________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Florists Name ________________________________________________Contact____________________________________ PH _____________________________Fax ________________________
Emergency # _______________________
Address____________________________________________________
State_______________
Email ___________________________________________________ Event Confirmation _______________________________
Zip__________
Web Site________________________________
Contract Signed __________________________________
Arrival Time ___________________ Set Up Time________________________ Break Down Time________________ Deposit Made _________________________________
Balance Due _____________________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
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Balloons Name ________________________________________________Contact____________________________________ PH _____________________________Fax ________________________
Emergency # _______________________
Address____________________________________________________
State_______________
Email ___________________________________________________ Event Confirmation _______________________________
Zip__________
Web Site________________________________
Contract Signed __________________________________
Arrival Time ___________________ Set Up Time________________________ Break Down Time________________ Deposit Made _________________________________
Balance Due _____________________________________
Notes: _________________________________________________________________________________________ ______________________________________________________________________________________________
Decorations Name ________________________________________________Contact____________________________________ PH _____________________________Fax ________________________
Emergency # _______________________
Address____________________________________________________
State_______________
Email ___________________________________________________ Event Confirmation _______________________________
Zip__________
Web Site________________________________
Contract Signed __________________________________
Arrival Time ___________________ Set Up Time________________________ Break Down Time________________ Deposit Made _________________________________
Balance Due _____________________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________ ________________________________________________________________________________________________
Favors Name ________________________________________________Contact____________________________________ PH _____________________________Fax ________________________
Emergency # _______________________
Address____________________________________________________
State_______________
Email ___________________________________________________ Deposit Made _________________________________
Zip__________
Web Site________________________________
Balance Due _____________________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Accessories Š 2009, 2010 All Rights Reserved Bridal Extravaganza - www.bestbridalshow.com
Name ________________________________________________Contact____________________________________ PH _____________________________Fax ________________________
Emergency # _______________________
Address____________________________________________________
State_______________
Email ___________________________________________________ Event Confirmation _______________________________
Zip__________
Web Site________________________________
Contract Signed __________________________________
Arrival Time ___________________ Set Up Time________________________ Break Down Time________________ Deposit Made _________________________________
Balance Due _____________________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Entertainment Name ________________________________________________Contact____________________________________ PH _____________________________Fax ________________________
Emergency # _______________________
Address____________________________________________________
State_______________
Email ___________________________________________________ Event Confirmation _______________________________
Zip__________
Web Site________________________________
Contract Signed __________________________________
Arrival Time ___________________ Set Up Time________________________ Break Down Time________________ Deposit Made _________________________________
Balance Due _____________________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Entertainment Name ________________________________________________Contact____________________________________ PH _____________________________Fax ________________________
Emergency # _______________________
Address____________________________________________________
State_______________
Email ___________________________________________________ Event Confirmation _______________________________
Zip__________
Web Site________________________________
Contract Signed __________________________________
Arrival Time ___________________ Set Up Time________________________ Break Down Time________________ Deposit Made _________________________________
Balance Due _____________________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Photography Š 2009, 2010 All Rights Reserved Bridal Extravaganza - www.bestbridalshow.com
Name ________________________________________________Contact____________________________________ PH _____________________________Fax ________________________
Emergency # _______________________
Address____________________________________________________
State_______________
Email ___________________________________________________ Event Confirmation _______________________________
Zip__________
Web Site________________________________
Contract Signed __________________________________
Arrival Time ___________________ Set Up Time________________________ Break Down Time________________ Deposit Made _________________________________
Balance Due _____________________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Videographer Name ________________________________________________Contact____________________________________ PH _____________________________Fax ________________________
Emergency # _______________________
Address____________________________________________________
State_______________
Email ___________________________________________________ Event Confirmation _______________________________
Zip__________
Web Site________________________________
Contract Signed __________________________________
Arrival Time ___________________ Set Up Time________________________ Break Down Time________________ Deposit Made _________________________________
Balance Due _____________________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Travel Agent Name ________________________________________________Contact____________________________________ PH _____________________________Fax ________________________
Emergency # _______________________
Address____________________________________________________
State_______________
Email ___________________________________________________ Event Confirmation _______________________________
Zip__________
Web Site________________________________
Contract Signed __________________________________
Arrival Time ___________________ Set Up Time________________________ Break Down Time________________ Deposit Made _________________________________
Balance Due _____________________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Miscellaneous Š 2009, 2010 All Rights Reserved Bridal Extravaganza - www.bestbridalshow.com
Name ________________________________________________Contact____________________________________ PH _____________________________Fax ________________________
Emergency # _______________________
Address____________________________________________________
State_______________
Email ___________________________________________________ Event Confirmation _______________________________
Zip__________
Web Site________________________________
Contract Signed __________________________________
Arrival Time ___________________ Set Up Time________________________ Break Down Time________________ Deposit Made _________________________________
Balance Due _____________________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Miscellaneous Name ________________________________________________Contact____________________________________ PH _____________________________Fax ________________________
Emergency # _______________________
Address____________________________________________________
State_______________
Email ___________________________________________________ Event Confirmation _______________________________
Zip__________
Web Site________________________________
Contract Signed __________________________________
Arrival Time ___________________ Set Up Time________________________ Break Down Time________________ Deposit Made _________________________________
Balance Due _____________________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Miscellaneous Name ________________________________________________Contact____________________________________ PH _____________________________Fax ________________________
Emergency # _______________________
Address____________________________________________________
State_______________
Email ___________________________________________________ Event Confirmation _______________________________
Zip__________
Web Site________________________________
Contract Signed __________________________________
Arrival Time ___________________ Set Up Time________________________ Break Down Time________________ Deposit Made _________________________________
Balance Due _____________________________________
Notes: _________________________________________________________________________________________ ______________________________________________________________________________________________
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Attendant’s responsibilities You have been invited to participate in the wedding as an attendant. With this invitation come responsibilities of which some are listed below:
Main/Matron of Honor, Best Man, Bridesmaids and Ushers ❑ Responsible for your own expenses (i.e. clothing and travel) ❑ Help the bride and groom as necessary or directed before, during and after the wedding ❑ Attend rehearsal and rehearsal dinner ❑ Be on time for all fittings, parties and other group gatherings necessary for the wedding ❑ Be available for photographs ❑ Help with guests at the reception
Specific Maid/Matron of Honor Duties ❑ Help the bride in the wedding planning process ❑ Arrange (if not a family member) a shower luncheon or party for the bride or for the bride and bridegroom ❑ Attend the rehearsal dinner ❑ Help the bride dress if she deems necessary ❑ Calm the bride’s nerves! ❑ Immediately precedes bride in the processional. ❑ Stand next to bride at altar and holds the bride’s bouquet ❑ During ceremony and reception, attend to bustle and veil ❑ In charge of bridegroom’s ring if a double ring ceremony ❑ Stand in receiving line next to the bridegroom. ❑ If there is a bridal table, sit to the left of the bridegroom. ❑ Be the liaison between the bride and bridesmaids
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The Best Man ❑ Drive couple to the reception, unless other arrangements have been made ❑ Usually does not stand in receiving line but helps bride’s family in any way he can ❑ If there is a bridal table, sit at bride’s right and makes the first toast to her ❑ Dance with bride immediately after the bridegroom and the fathers ❑ Make sure that women in the bridal party are not left unattended ❑ You are the liaison between the groom and the ushers ❑ Well in advance of the date, assists the bride’s parents in arranging cars and limousines for wedding and reception. ❑ You are the first attendant to give a toast ❑ Carry bride’s ring for bridegroom in his own pocket and produces it at the proper time. ❑ Has officiants’ fee from bridegroom in an envelope in his own pocket. Sees that officiant gets it before the ceremony or right after the recessional. ❑ Pays anyone else who should receive payment from the bridegroom on that day.
Specific Ushers Duties ❑ The Ushers seat all wedding guests. Guest of the bride usually sit behind the bride’s parents on the left side and the bridegroom’s friends on the right side.
Wedding Day Assignments Double-check the Wedding Checklist on page19 to stay up to date this week. Use the assignment sheets on these two pages to outline duties others will help supervise on your wedding day. These duties include such activities as: supervising decoration of reception site, caterer, making sure reception entertainment can set up properly, working with photographer/videographer, decorating the limousines and distributing checks as needed. Also see the “After the Wedding” list on page 23. You can also use the form on page 60 to delegated special projects to other individuals who are helping you with your wedding. Although most of these duties are fun, and you probably won't have any trouble finding volunteers to help, it will ease your mind to know that everything is being taken care of. In addition, it will help eliminate a great deal of confusion among those who care about you and want your wedding day to go smoothly.
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Check List for Best Man 1. _____________________________________________________________________ 2. _____________________________________________________________________ 3. _____________________________________________________________________ 4. _____________________________________________________________________ 5. _____________________________________________________________________ 6. _____________________________________________________________________ 7. _____________________________________________________________________ 8. _____________________________________________________________________ 9. _____________________________________________________________________ 10. ____________________________________________________________________
Check List for___________________________________________________________ 1. _____________________________________________________________________ 2. _____________________________________________________________________ 3. _____________________________________________________________________ 4. _____________________________________________________________________ 5. _____________________________________________________________________ 6. _____________________________________________________________________ 7. _____________________________________________________________________ 8. _____________________________________________________________________ 9. _____________________________________________________________________ 10. ____________________________________________________________________
Plea s e mak e as many c opies o f thes e c hec k lis ts as y o u need f or y our wedding.
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Balloons and Decorations While some party spaces require little or no embellishment, others offer a blank canvas with unlimited potential for decoration. In the right hands, elements such as flowers, balloons, lights, and ice sculptures can fill a room with mood and ambience.
Balloons Once limited to child’s play, balloons have become as versatile as flowers as a design tool. Professional balloon decorators can create a look as formal or as festive as your wedding demands. At the ceremony, pearl white balloon arches can highlight the pews. The wedding motorcade can include “Just Married” and “I Love You” balloons—far prettier and less noisy than cans. Balloon sculptures can accent any reception site. Centerpieces consisting of mylar hearts attached by mylar ribbons glimmer throughout the evening. Large bouquets of richly colored balloons or balloon clouds, anchored by weights, give the dance floor fairytale charm. Swirling balloon arches can spotlight the head table and your bridal party. Ask your balloon professional about environmentally friendly balloons.
Decorations First impressions help set the tone for an evening, and so think hard about how various decorative touches will come together as your guests step into the reception hall. The arbor of flowers used for the ceremony can serve as a background for the head table or entranceway. The church candelabra can bring the romance of candlelight to the reception room. Tulle and fairy lights can change any room into a romantic wonderland. Consider renting accent items, such as lattice, topiaries or large plants to fill in large empty spaces, or effectively divide a large room into several smaller sections. A personalized sign is important to have and should be placed on a tripod beside the guest registrar. If your reception is in a hotel or club where there may be other functions taking place, a sign will reassure your guests that they do indeed have the right room. Your reception site may provide this.
Table Decorations Table skirting and accents of flowers, greens and babies breath will showcase your bridal, cake and gift tables. Candles or a lighted fountain can give the cake a more dramatic backdrop. A trellis made of lattice looks lovely surrounding a small sized cake table. Decorated in lights and flowers, it makes a beautiful focal point for the cake, and it can also surround a decorative drinking fountain or ice sculpture. Fabric draped behind the head table and used as garland over table skirting can create a regal effect for the bridal table. A low floral centerpiece placed directly in front of the bride and groom will add beauty and color to photographs. Again, candelabra set at either side of the table will set that romantic mood. The bridal and bridal party bouquets can be placed © 2009, 2010 All Rights Reserved Bridal Extravaganza - www.bestbridalshow.com
strategically on the table to complete the look. Centerpieces (silk, floral or balloon) should accent guest tables. Fabric table overlays done in your wedding colors, or napkins and linen table covers done in accenting colors, add the perfect finishing touch. Be sure the catering director knows what you want done with the linens at the end of the evening if you brought them in yourself.
Decorative Backgrounds Larger design elements can transform a rather plain reception facility (always check with your reception facility before planning any of these). If you have a large, one-room hall and wish to divide off an area for the bar, latticework decorated with floral cascades offers an attractive solution. Your may wish to section off an unused part of the room with lattice if you’re having a smaller affair. Lattice also makes a good place to hide unused tables, chairs, etc. Another idea to dress up a large (or perhaps dark) reception hall is a gazebo. A gazebo can showcase your wedding cake and serve as a backdrop for portraits. With lights and flowers added, the gazebo can be a stunning addition. If you are using the same location for the marriage ceremony and reception, the trellis or gazebo offers a perfect setting to exchange vows.
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Decorative Items Shop _________________________ Address _____________________________________ Fax ______________________________________ Consultant ___________________________________ Email _____________________________________
Phone ___________________________________ State __________ Zip ______________________ Emergency No. ____________________________ Business Hours ____________________________ Web Site _________________________________
Decorative Items Balloons, Backdrops, Table Decorations, etc., and Quantities ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ Total ______________________ Deposit Paid __________________________Date ___________________ Balance Due ____________________________ Balance Due on or Before __________________________ Make Checks Payable To: ____________ ______________________________ Decorative Items Shop _________________________ Address _____________________________________ Fax ______________________________________ Consultant ___________________________________ Email _____________________________________
Phone ___________________________________ State __________ Zip ______________________ Emergency No. ____________________________ Business Hours ____________________________ Web Site _________________________________
Decorative Items Balloons, Backdrops, Table Decorations, etc., and Quantities ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ Total ______________________ Deposit Paid __________________________ Date __________________ Balance Due ____________________________ Balance Due on or Before __________________________ Make Checks Payable To: _______________________________________________
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Beverages Beverage service consists of coffee, tea, soft drinks, beer, wine, and hard liquor. Usually fees for coffee, tea, and soft drinks are included in the catering service. If you are faced with a limited budget, you can opt to serve beer, wine, and soft drinks only or set up a basic bar to offer your guests wine, vodka, gin, scotch, rum, whiskey, and beer. You may also wish to serve champagne for the toast and wine with dinner. When serving hard liquor, house brands can be significantly less expensive than top-shelf brands. Some caterers give you options on methods of payment and may charge on a perperson basis, by the drink, by the hour or by the bottle opened. If you have a crowd of heavy drinkers, the per-person charge may be your best selection. If, however, your guests are less than social drinkers, by the drink may be the most cost effective. If you are having children at the reception, be sure that you are not charged a full bar price for them. Make sure your caterer has a liquor license and adequate liquor liability insurance. Even if you are providing your own liquor, you will need the services of a bartender. Your caterer can usually arrange this. You may need to purchase a liquor liability policy if the caterer and/or facility are not sufficiently covered. Talk with your home insurance agent about your needs. Short-term riders are available through most insurance companies. You may also need to stock the bar. In addition to your liquor needs, you will need mixers, soft drinks, ice, lemons, limes, oranges, cherries, cups, and napkins. Some caterers will provide these for a small additional fee. (See our beverage worksheets and charts.) You may be considering purchasing wine with personalized wedding labels. Be sure to check with your caterer to see if you are permitted to bring these in. Ask if there will be a per bottle corkage fee associated with this, and what that fee will be based on (total bottles ordered vs. only the bottles opened). A nice selection of flavored coffee and teas is always popular with wedding guests. Late in the evening, after dining, drinking and dancing, a cup of tea or coffee can be refreshing. Following is an estimate of alcohol consumption based on a four hour open bar for 100 and 300 people. Beer consumption is two and a half cases per hour of open bar per 100 people. We have prepared a sample worksheet to approximate the liquor costs for a fictitious reception. In the example here, the bar will be open for four hours, and will serve 100 or 300 people. These amounts may vary greatly, depending on the drinking habits of your particular party. You know your guests better than anyone. Also, remember to take special consideration for children and those drinking only nonalcoholic beverages. Figures are based on an average consumption for 100 people. Liquor
Percentage of Drinkers
Wine*
10%
Vodka
20%
Gin
20%
All Whiskeys
30%
Rum
5%
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Schnappes/ Liqueurs
15%
*The wine figure does not include champagne or sparkling wine you may wish to serve to all guests during dinner. Liquor
100 People
300 People
Vodka
4
12 (fifths)
Gin
2
6 (fifths)
Whiskey
4
12 (fifths)
Rum
1
3 (fifths)
White Wine
1
3 (bottles)
Red Wine
1
3 (bottles)
Scotch
1
3 (fifths)
Schnappes/ Liqueurs
2
6 (fifths)
Kegs of Beer
1
2.5
1
2 (cases)
Non-Alcoholic Beer
For Toast One Bottle of Champagne or Wine per Eight People Approximations for mixers should be based on the following chart for four hours of consumption for 100 and 300 people. Mixer
100 People
300 People
Sours
4
12 (2 liter bottles)
Tonic Water
2.5
7 (2 liter bottles)
Club Soda
2.5
7 (2 liter bottles)
Ginger Ale/7-UP 5 each
14 (2 liter bottles)
Cola/Diet Cola
5 each
14 (2 liter bottles) each
Orange Juice
3.5
10 (gallons)
Tomato Juice
3
9 (large cans)
Espresso and Cappuccino Bars A recent trend in wedding beverages is the addition of an Espresso/Cappuccino/Latte Bar at the reception. This creates a nice alternative or addition to the usual "regular or decaf" coffee typically offered. An Espresso/Cappuccino/Latte Bar also works well whether you're serving
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alcohol or not—and you can't beat that aroma!
Beverage Worksheets Alcohol Estimates Quan tity
Price Each
Subtota l
Champagne (brand) _______________________
_______
________
_______
Red Wine ________________________________
_______
________
_______
White Wine ______________________________
_______
________
_______
Vodka ___________________________________
_______
________
_______
Gin _____________________________________
_______
________
_______
Whiskey _________________________________
_______
________
_______
Bourbon _________________________________
_______
________
_______
Scotch ___________________________________
_______
________
_______
Rum _____________________________________
_______
________
_______
Liqueurs/Schnappes ________________________
_______
________
_______
_________________________________________
_______
________
_______
_________________________________________
_______
________
_______
Beer _____________________________________
_______
________
_______
Non-Alcoholic Beer _______________________
_______
________
_______
_______
________
_______
Sours ____________________________________
_______
________
_______
Tonic Water/Club Soda ____________________
_______
________
_______
Ginger Ale/7 UP __________________________
_______
________
_______
Cola _____________________________________
_______
________
_______
Orange Juice ______________________________
_______
________
_______
Tomato Juice ______________________________
_______
________
_______
Diet Cola _________________________________
_______
________
_______
_______
________
_______
Number of People ________________________
Mixer Estimates
Total
Total
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Garnishes/Accessories Shopping List Limes, Cherries, Oranges, Lemons, Olives
$___________
Cocktail Straws/Swizzle Sticks
$___________
Cocktail Napkins, Disposable Glasses
$___________
Ice, Portable Bar Rental, Beer Keg/Tap
$___________
Other Accessories
$___________ Total
$___________
Notes:
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Accommodations A little advance planning will make attending your wedding an enjoyable experience for all invited. Your guests will feel welcome, and you will be able to see their shining faces celebrating with you.
Accommodations for Out-of-Town Guests It is important to find lodging for your out-of-town guests, as it usually isn't possible or practical to accommodate them in your home. This is a busy time for you and your family, and your guests may feel that they are imposing upon you. You can often arrange for group rates when you reserve a block of rooms. These are generally not available through 800-number reservations, but must be negotiated with the hotel's sales staff individually. If you know the number of travelers coming in, you may want to make arrangements with hotels in various price ranges to accommodate all of your guests' needs. Choose facilities near the ceremony and/or reception locations. Evaluate amenities such as parking (free vs. paid), room service, restaurants, babysitting services, hospitality suites, pool and exercise facilities, check-in and checkout time, and the availability of transportation. Many hotels have preprinted reservation cards describing accommodations and rates. These can be included with your invitations and mailed to the hotel directly by your guests.
Transportation If you have guests arriving by plane, train, or bus, you will need to arrange for their transportation around town. If there aren't too many coming, you may be able to designate drivers from your relatives and friends. These people would pick up your guests, transport them to and from the hotel, ceremony, and reception, and see them back on their return trip. This can be a big responsibility for the drivers. Other guests might welcome the opportunity to explore your hometown, and want to rent an automobile. Do some preliminary work for your guests; gather rental agencies' phone numbers and rate information.
Information Packet and Itinerary When mailing your invitations, consider sending out-of-towners a "wedding packet.� Include information on hotel accommodations, transportation arrangements, the weekend's itinerary, map and directions to everywhere they will need to go, local restaurants, and descriptions of local points of attraction. Supply phone numbers and cost information when available. Include an itinerary of the weekend's festivities: the Friday morning brunch cruise and/or touch football game scheduled, the backyard barbecue, the rehearsal and dinner (if they are invited). If not, arrange for a friend or relative to host a small get-together for those not attending the rehearsal and dinner. Include addresses, phone numbers, maps, times, and style of dress for each occasion.
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Welcome Baskets You can arrange to have gift baskets in your guests' hotel rooms. Include fresh fruits, candies, wine, soda and/or bottled water, a selection of hometown specialties, copies of the updated itinerary, brochures on local attractions, extra maps, and directions to the ceremony and reception.
Babysitting If possible, arrange for a professional babysitter at least during the wedding ceremony and reception. Arrangements can be made at the hotel, or ceremony and reception sites. Out-oftown guests will appreciate your thoughtfulness, and will be able to enjoy your wedding more. If you host the children at the reception, consider setting up separate facilities for them—a centerpiece of balloons, lollipops, and goody bags to keep them occupied. If available, arrange for a separate room for them to play and run around in. Schedule physical activities as well as coloring and videotapes. Be sure to invite them on the dance floor, though, for the Hokey Pokey, Bird Dance, etc.
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At a Glance gives yo u quick and easy access to important information.
Important numbers and pertinent information can be listed here in addition to the worksheets that follow. We cannot stress enough that you also get an Emergency # phone number where you can reach a vendor or individual at any time. Working with vendors and keeping your records straight is imperative if you want your wedding to proceed smoothly. Whether you do the work, hire a bridal consultant or have a friend who you will use as a “point person” to handle all the details, we have created this worksheet to give you the pertinent information at a glance.
Bridal Consultant Name __________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # _______________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip_________________ Web Site________________________________
Notes: __________________________________________________________________________________________ _______________________________________________________________________________________________
Maid/Matron of Honor Name __________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # _______________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip_________________ Web Site________________________________
Notes: __________________________________________________________________________________________ _______________________________________________________________________________________________
Bridesmaid Name __________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # _______________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip_________________ Web Site________________________________
Notes: __________________________________________________________________________________________ _______________________________________________________________________________________________
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Bridesmaid Name __________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # ________________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip_________________ Web Site________________________________
Notes: __________________________________________________________________________________________ _______________________________________________________________________________________________
Bridesmaid Name __________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # _______________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip_________________ Web Site_________________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Bridesmaid Name __________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # _______________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip_________________ Web Site________________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Bridesmaid Name __________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # _______________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip_________________ Web Site________________________________
Notes: ___________________________________________________________________________________________ _______________________________________________________________________________________________
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Bridesmaid Name __________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # _______________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip_________________ Web Site________________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Bridesmaid Name __________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # _______________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip_________________ Web Site________________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Bridesmaid Name __________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # _______________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip_________________ Web Site________________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Bridesmaid Name __________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # _______________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip_________________ Web Site_______________________________
Notes: ________________________________________________________________________________________ _______________________________________________________________________________________________
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Bridesmaid Name __________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # _______________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip_________________ Web Site_______________________________
Notes: ________________________________________________________________________________________ _______________________________________________________________________________________________
Bridesmaid, Jr. Bridesmaid, or Flower Girl Parents’ Names __________________________________________________________________________________ Name __________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # _______________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip_________________ Web Site_______________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Bridesmaid, Jr. Bridesmaid, or Flower Girl Parents’ Names __________________________________________________________________________________ Name _________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # _______________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip_________________ Web Site_______________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Bridesmaid, Jr. Bridesmaid, or Flower Girl Parents’ Names __________________________________________________________________________________ Name __________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # _______________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip_________________ Web Site_______________________________
Notes: _________________________________________________________________________________________
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_______________________________________________________________________________________________
Bridesmaid, Jr. Bridesmaid, or Flower Girl Parents’ Names __________________________________________________________________________________ Name __________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # _______________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip_________________ Web Site_______________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Best Man
Name _________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # _______________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip_________________ Web Site_______________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Usher
Name _________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # _______________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip_________________ Web Site_______________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Usher
Name _________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # _______________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip_________________ Web Site_______________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
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Usher
Name _________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # _______________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip_________________ Web Site_______________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Usher
Name _________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # _______________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip_________________ Web Site_______________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Usher
Name _________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # _______________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip_________________ Web Site_______________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Usher
Name _________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # _______________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip_________________ Web Site_______________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
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Usher
Name __________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # _______________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip_________________ Web Site_______________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Usher
Name __________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # _______________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip_________________ Web Site________________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Usher
Name __________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # _______________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip_________________ Web Site_______________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Usher
Name _________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # _______________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip_________________ Web Site_______________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
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Usher, Jr. Usher
Name _________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # _______________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip_________________ Web Site_______________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Usher, Jr. Usher
Name __________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # _______________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip_________________ Web Site_______________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Usher, Jr. Usher
Name _________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # _______________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip_________________ Web Site_______________________________
Notes: ________________________________________________________________________________________ _______________________________________________________________________________________________
Ring Bearer Parents’ Names ________________________________________________________________________________ Name _________________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # _______________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip_________________ Web Site_______________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
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Bridal Salon Name ________________________________________________Contact___________________________________ PH ______________________________Fax ___________________________ Emergency # _______________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip_________________ Web Site________________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________ Confirmation __________________________________
Contract Signed __________________________________
Arrival Time ___________________________________
Pick-up Date _____________________________________
Deposit Made _________________________________
Balance Due _____________________________________
Notes: __________________________________________________________________________________________ ________________________________________________________________________________________________
Bridesmaid Salon Name ________________________________________________Contact___________________________________ PH ______________________________Fax ___________________________ Emergency # _______________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip_________________ Web Site_______________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________ Confirmation __________________________________
Contract Signed __________________________________
Arrival Time ___________________________________
Pick-up Date _____________________________________
Deposit Made _________________________________
Balance Due _____________________________________
Notes: _________________________________________________________________________________________ ________________________________________________________________________________________________
Flower Girl Dress(es) Name ________________________________________________Contact___________________________________ PH ______________________________Fax ___________________________ Emergency # _______________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip_________________ Web Site________________________________
Notes: _________________________________________________________________________________________
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_______________________________________________________________________________________________ Confirmation __________________________________
Contract Signed __________________________________
Arrival Time ___________________________________
Pick-up Date ____________________________________
Deposit Made _________________________________
Balance Due _____________________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Formalwear Name ________________________________________________Contact___________________________________ PH ______________________________Fax ___________________________ Emergency # _______________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip_________________ Web Site_______________________________
Notes: ________________________________________________________________________________________ _______________________________________________________________________________________________ Confirmation __________________________________
Contract Signed __________________________________
Arrival Time ___________________________________
Pick-up Date _____________________________________
Deposit Made _________________________________
Balance Due _____________________________________
Notes: _________________________________________________________________________________________ ________________________________________________________________________________________________
Bridal Registry Name ________________________________________________Contact___________________________________ Type of Registry _________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # _______________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip_________________ Web Site_______________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
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Bridal Registry Name ________________________________________________Contact___________________________________ Type of Registry _________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # _______________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip_________________ Web Site_______________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Bridal Registry Name ________________________________________________Contact____________________________________ Type of Registry _________________________________________________________________________________ PH ______________________________Fax ___________________________ Emergency # ________________________ Address___________________________________________________ Email ___________________________________________________
State_________ Zip_________________ Web Site_______________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Luncheon Facility Name ________________________________________________Contact____________________________________ PH _____________________________Fax ________________________
Emergency # _______________________
Address____________________________________________________
State_______________
Email ___________________________________________________ Event Confirmation _______________________________
Zip__________
Web Site________________________________
Contract Signed __________________________________
Arrival Time ___________________ Set Up Time________________________ Break Down Time________________ Deposit Made _________________________________
Balance Due _____________________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
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Invitations Name ________________________________________________Contact____________________________________ PH _____________________________Fax ________________________
Emergency # _______________________
Address____________________________________________________
State_______________
Email ___________________________________________________
Zip__________
Web Site________________________________
Event Confirmation _______________________________
Contract Signed __________________________________
Deposit Made _________________________________
Balance Due _____________________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Ceremony Location Name ________________________________________________Contact____________________________________ PH _____________________________Fax ________________________
Emergency # _______________________
Address____________________________________________________
State_______________
Email ___________________________________________________ Event Confirmation _______________________________
Zip__________
Web Site________________________________
Contract Signed __________________________________
Arrival Time ___________________ Set Up Time________________________ Break Down Time________________ Deposit Made _________________________________
Balance Due _____________________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Officiant Name ________________________________________________Contact____________________________________ PH _____________________________Fax ________________________
Emergency # _______________________
Address____________________________________________________
State_______________
Email ___________________________________________________ Event Confirmation _______________________________
Zip__________
Web Site________________________________
Contract Signed __________________________________
Arrival Time ___________________ Set Up Time________________________ Break Down Time________________ Deposit Made _________________________________
Balance Due _____________________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
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Organist/Pianist Name ________________________________________________Contact____________________________________ PH _____________________________Fax ________________________
Emergency # _______________________
Address____________________________________________________
State_______________
Email ___________________________________________________ Event Confirmation _______________________________
Zip__________
Web Site________________________________
Contract Signed __________________________________
Arrival Time ___________________ Set Up Time________________________ Break Down Time________________ Deposit Made _________________________________
Balance Due _____________________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Reception Site Name ________________________________________________Contact____________________________________ PH _____________________________Fax ________________________
Emergency # _______________________
Address____________________________________________________
State_______________
Email ___________________________________________________ Event Confirmation _______________________________
Zip__________
Web Site_______________________________
Contract Signed __________________________________
Arrival Time ___________________ Set Up Time________________________ Break Down Time________________ Deposit Made _________________________________
Balance Due _____________________________________
Notes: _________________________________________________________________________________________ ________________________________________________________________________________________________
Caterer Name ________________________________________________Contact____________________________________ PH _____________________________Fax ________________________
Emergency # _______________________
Address____________________________________________________
State_______________
Email ___________________________________________________ Event Confirmation _______________________________
Zip__________
Web Site________________________________
Contract Signed __________________________________
Arrival Time ___________________ Set Up Time________________________ Break Down Time________________ Deposit Made _________________________________
Balance Due _____________________________________
Notes: _________________________________________________________________________________________ ________________________________________________________________________________________________
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Bakery Name ________________________________________________Contact____________________________________ PH _____________________________Fax ________________________
Emergency # _______________________
Address____________________________________________________
State_______________
Email ___________________________________________________ Event Confirmation _______________________________
Zip__________
Web Site________________________________
Contract Signed __________________________________
Arrival Time ___________________ Set Up Time________________________ Break Down Time________________ Deposit Made _________________________________
Balance Due _____________________________________
Notes: _________________________________________________________________________________________ __________________________________________________________________________________________________
Rental Company Name ________________________________________________Contact____________________________________ PH _____________________________Fax ________________________
Emergency # _______________________
Address____________________________________________________
State_______________
Email ___________________________________________________ Event Confirmation _______________________________
Zip__________
Web Site________________________________
Contract Signed __________________________________
Arrival Time ___________________ Set Up Time________________________ Break Down Time________________ Deposit Made _________________________________
Balance Due _____________________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Florists Name ________________________________________________Contact____________________________________ PH _____________________________Fax ________________________
Emergency # _______________________
Address____________________________________________________
State_______________
Email ___________________________________________________ Event Confirmation _______________________________
Zip__________
Web Site________________________________
Contract Signed __________________________________
Arrival Time ___________________ Set Up Time________________________ Break Down Time________________ Deposit Made _________________________________
Balance Due _____________________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
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Balloons Name ________________________________________________Contact____________________________________ PH _____________________________Fax ________________________
Emergency # _______________________
Address____________________________________________________
State_______________
Email ___________________________________________________ Event Confirmation _______________________________
Zip__________
Web Site________________________________
Contract Signed __________________________________
Arrival Time ___________________ Set Up Time________________________ Break Down Time________________ Deposit Made _________________________________
Balance Due _____________________________________
Notes: _________________________________________________________________________________________ ______________________________________________________________________________________________
Decorations Name ________________________________________________Contact____________________________________ PH _____________________________Fax ________________________
Emergency # _______________________
Address____________________________________________________
State_______________
Email ___________________________________________________ Event Confirmation _______________________________
Zip__________
Web Site________________________________
Contract Signed __________________________________
Arrival Time ___________________ Set Up Time________________________ Break Down Time________________ Deposit Made _________________________________
Balance Due _____________________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________ ________________________________________________________________________________________________
Favors Name ________________________________________________Contact____________________________________ PH _____________________________Fax ________________________
Emergency # _______________________
Address____________________________________________________
State_______________
Email ___________________________________________________ Deposit Made _________________________________
Zip__________
Web Site________________________________
Balance Due _____________________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
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Name ________________________________________________Contact____________________________________ PH _____________________________Fax ________________________
Emergency # _______________________
Address____________________________________________________
State_______________
Email ___________________________________________________ Event Confirmation _______________________________
Zip__________
Web Site________________________________
Contract Signed __________________________________
Arrival Time ___________________ Set Up Time________________________ Break Down Time________________ Deposit Made _________________________________
Balance Due _____________________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Entertainment Name ________________________________________________Contact____________________________________ PH _____________________________Fax ________________________
Emergency # _______________________
Address____________________________________________________
State_______________
Email ___________________________________________________ Event Confirmation _______________________________
Zip__________
Web Site________________________________
Contract Signed __________________________________
Arrival Time ___________________ Set Up Time________________________ Break Down Time________________ Deposit Made _________________________________
Balance Due _____________________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Entertainment Name ________________________________________________Contact____________________________________ PH _____________________________Fax ________________________
Emergency # _______________________
Address____________________________________________________
State_______________
Email ___________________________________________________ Event Confirmation _______________________________
Zip__________
Web Site________________________________
Contract Signed __________________________________
Arrival Time ___________________ Set Up Time________________________ Break Down Time________________ Deposit Made _________________________________
Balance Due _____________________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
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Name ________________________________________________Contact____________________________________ PH _____________________________Fax ________________________
Emergency # _______________________
Address____________________________________________________
State_______________
Email ___________________________________________________ Event Confirmation _______________________________
Zip__________
Web Site________________________________
Contract Signed __________________________________
Arrival Time ___________________ Set Up Time________________________ Break Down Time________________ Deposit Made _________________________________
Balance Due _____________________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Videographer Name ________________________________________________Contact____________________________________ PH _____________________________Fax ________________________
Emergency # _______________________
Address____________________________________________________
State_______________
Email ___________________________________________________ Event Confirmation _______________________________
Zip__________
Web Site________________________________
Contract Signed __________________________________
Arrival Time ___________________ Set Up Time________________________ Break Down Time________________ Deposit Made _________________________________
Balance Due _____________________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Travel Agent Name ________________________________________________Contact____________________________________ PH _____________________________Fax ________________________
Emergency # _______________________
Address____________________________________________________
State_______________
Email ___________________________________________________ Event Confirmation _______________________________
Zip__________
Web Site________________________________
Contract Signed __________________________________
Arrival Time ___________________ Set Up Time________________________ Break Down Time________________ Deposit Made _________________________________
Balance Due _____________________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Miscellaneous Š 2009, 2010 All Rights Reserved Bridal Extravaganza - www.bestbridalshow.com
Name ________________________________________________Contact____________________________________ PH _____________________________Fax ________________________
Emergency # _______________________
Address____________________________________________________
State_______________
Email ___________________________________________________ Event Confirmation _______________________________
Zip__________
Web Site________________________________
Contract Signed __________________________________
Arrival Time ___________________ Set Up Time________________________ Break Down Time________________ Deposit Made _________________________________
Balance Due _____________________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Miscellaneous Name ________________________________________________Contact____________________________________ PH _____________________________Fax ________________________
Emergency # _______________________
Address____________________________________________________
State_______________
Email ___________________________________________________ Event Confirmation _______________________________
Zip__________
Web Site________________________________
Contract Signed __________________________________
Arrival Time ___________________ Set Up Time________________________ Break Down Time________________ Deposit Made _________________________________
Balance Due _____________________________________
Notes: _________________________________________________________________________________________ _______________________________________________________________________________________________
Miscellaneous Name ________________________________________________Contact____________________________________ PH _____________________________Fax ________________________
Emergency # _______________________
Address____________________________________________________
State_______________
Email ___________________________________________________ Event Confirmation _______________________________
Zip__________
Web Site________________________________
Contract Signed __________________________________
Arrival Time ___________________ Set Up Time________________________ Break Down Time________________ Deposit Made _________________________________
Balance Due _____________________________________
Notes: _________________________________________________________________________________________ ______________________________________________________________________________________________
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Attendant’s responsibilities You have been invited to participate in the wedding as an attendant. With this invitation come responsibilities of which some are listed below:
Main/Matron of Honor, Best Man, Bridesmaids and Ushers ❑ Responsible for your own expenses (i.e. clothing and travel) ❑ Help the bride and groom as necessary or directed before, during and after the wedding ❑ Attend rehearsal and rehearsal dinner ❑ Be on time for all fittings, parties and other group gatherings necessary for the wedding ❑ Be available for photographs ❑ Help with guests at the reception
Specific Maid/Matron of Honor Duties ❑ Help the bride in the wedding planning process ❑ Arrange (if not a family member) a shower luncheon or party for the bride or for the bride and bridegroom ❑ Attend the rehearsal dinner ❑ Help the bride dress if she deems necessary ❑ Calm the bride’s nerves! ❑ Immediately precedes bride in the processional. ❑ Stand next to bride at altar and holds the bride’s bouquet ❑ During ceremony and reception, attend to bustle and veil ❑ In charge of bridegroom’s ring if a double ring ceremony ❑ Stand in receiving line next to the bridegroom. ❑ If there is a bridal table, sit to the left of the bridegroom. ❑ Be the liaison between the bride and bridesmaids
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The Best Man ❑ Drive couple to the reception, unless other arrangements have been made ❑ Usually does not stand in receiving line but helps bride’s family in any way he can ❑ If there is a bridal table, sit at bride’s right and makes the first toast to her ❑ Dance with bride immediately after the bridegroom and the fathers ❑ Make sure that women in the bridal party are not left unattended ❑ You are the liaison between the groom and the ushers ❑ Well in advance of the date, assists the bride’s parents in arranging cars and limousines for wedding and reception. ❑ You are the first attendant to give a toast ❑ Carry bride’s ring for bridegroom in his own pocket and produces it at the proper time. ❑ Has officiants’ fee from bridegroom in an envelope in his own pocket. Sees that officiant gets it before the ceremony or right after the recessional. ❑ Pays anyone else who should receive payment from the bridegroom on that day.
Specific Ushers Duties ❑ The Ushers seat all wedding guests. Guest of the bride usually sit behind the bride’s parents on the left side and the bridegroom’s friends on the right side.
Wedding Day Assignments Double-check the Wedding Checklist on page19 to stay up to date this week. Use the assignment sheets on these two pages to outline duties others will help supervise on your wedding day. These duties include such activities as: supervising decoration of reception site, caterer, making sure reception entertainment can set up properly, working with photographer/videographer, decorating the limousines and distributing checks as needed. Also see the “After the Wedding” list on page 23. You can also use the form on page 60 to delegated special projects to other individuals who are helping you with your wedding. Although most of these duties are fun, and you probably won't have any trouble finding volunteers to help, it will ease your mind to know that everything is being taken care of. In addition, it will help eliminate a great deal of confusion among those who care about you and want your wedding day to go smoothly.
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Check List for Best Man 1. _____________________________________________________________________ 2. _____________________________________________________________________ 3. _____________________________________________________________________ 4. _____________________________________________________________________ 5. _____________________________________________________________________ 6. _____________________________________________________________________ 7. _____________________________________________________________________ 8. _____________________________________________________________________ 9. _____________________________________________________________________ 10. ____________________________________________________________________
Check List for___________________________________________________________ 1. _____________________________________________________________________ 2. _____________________________________________________________________ 3. _____________________________________________________________________ 4. _____________________________________________________________________ 5. _____________________________________________________________________ 6. _____________________________________________________________________ 7. _____________________________________________________________________ 8. _____________________________________________________________________ 9. _____________________________________________________________________ 10. ____________________________________________________________________
Plea s e mak e as many c opies o f thes e c hec k lis ts as y o u need f or y our wedding.
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Balloons and Decorations While some party spaces require little or no embellishment, others offer a blank canvas with unlimited potential for decoration. In the right hands, elements such as flowers, balloons, lights, and ice sculptures can fill a room with mood and ambience.
Balloons Once limited to child’s play, balloons have become as versatile as flowers as a design tool. Professional balloon decorators can create a look as formal or as festive as your wedding demands. At the ceremony, pearl white balloon arches can highlight the pews. The wedding motorcade can include “Just Married” and “I Love You” balloons—far prettier and less noisy than cans. Balloon sculptures can accent any reception site. Centerpieces consisting of mylar hearts attached by mylar ribbons glimmer throughout the evening. Large bouquets of richly colored balloons or balloon clouds, anchored by weights, give the dance floor fairytale charm. Swirling balloon arches can spotlight the head table and your bridal party. Ask your balloon professional about environmentally friendly balloons.
Decorations First impressions help set the tone for an evening, and so think hard about how various decorative touches will come together as your guests step into the reception hall. The arbor of flowers used for the ceremony can serve as a background for the head table or entranceway. The church candelabra can bring the romance of candlelight to the reception room. Tulle and fairy lights can change any room into a romantic wonderland. Consider renting accent items, such as lattice, topiaries or large plants to fill in large empty spaces, or effectively divide a large room into several smaller sections. A personalized sign is important to have and should be placed on a tripod beside the guest registrar. If your reception is in a hotel or club where there may be other functions taking place, a sign will reassure your guests that they do indeed have the right room. Your reception site may provide this.
Table Decorations Table skirting and accents of flowers, greens and babies breath will showcase your bridal, cake and gift tables. Candles or a lighted fountain can give the cake a more dramatic backdrop. A trellis made of lattice looks lovely surrounding a small sized cake table. Decorated in lights and flowers, it makes a beautiful focal point for the cake, and it can also surround a decorative drinking fountain or ice sculpture. Fabric draped behind the head table and used as garland over table skirting can create a regal effect for the bridal table. A low floral centerpiece placed directly in front of the bride and groom will add beauty and color to photographs. Again, candelabra set at either side of the table will set that romantic mood. The bridal and bridal party bouquets can be placed © 2009, 2010 All Rights Reserved Bridal Extravaganza - www.bestbridalshow.com
strategically on the table to complete the look. Centerpieces (silk, floral or balloon) should accent guest tables. Fabric table overlays done in your wedding colors, or napkins and linen table covers done in accenting colors, add the perfect finishing touch. Be sure the catering director knows what you want done with the linens at the end of the evening if you brought them in yourself.
Decorative Backgrounds Larger design elements can transform a rather plain reception facility (always check with your reception facility before planning any of these). If you have a large, one-room hall and wish to divide off an area for the bar, latticework decorated with floral cascades offers an attractive solution. Your may wish to section off an unused part of the room with lattice if you’re having a smaller affair. Lattice also makes a good place to hide unused tables, chairs, etc. Another idea to dress up a large (or perhaps dark) reception hall is a gazebo. A gazebo can showcase your wedding cake and serve as a backdrop for portraits. With lights and flowers added, the gazebo can be a stunning addition. If you are using the same location for the marriage ceremony and reception, the trellis or gazebo offers a perfect setting to exchange vows.
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Decorative Items Shop _________________________ Address _____________________________________ Fax ______________________________________ Consultant ___________________________________ Email _____________________________________
Phone ___________________________________ State __________ Zip ______________________ Emergency No. ____________________________ Business Hours ____________________________ Web Site _________________________________
Decorative Items Balloons, Backdrops, Table Decorations, etc., and Quantities ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ Total ______________________ Deposit Paid __________________________Date ___________________ Balance Due ____________________________ Balance Due on or Before __________________________ Make Checks Payable To: ____________ ______________________________ Decorative Items Shop _________________________ Address _____________________________________ Fax ______________________________________ Consultant ___________________________________ Email _____________________________________
Phone ___________________________________ State __________ Zip ______________________ Emergency No. ____________________________ Business Hours ____________________________ Web Site _________________________________
Decorative Items Balloons, Backdrops, Table Decorations, etc., and Quantities ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ Total ______________________ Deposit Paid __________________________ Date __________________ Balance Due ____________________________ Balance Due on or Before __________________________ Make Checks Payable To: _______________________________________________
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Beverages Beverage service consists of coffee, tea, soft drinks, beer, wine, and hard liquor. Usually fees for coffee, tea, and soft drinks are included in the catering service. If you are faced with a limited budget, you can opt to serve beer, wine, and soft drinks only or set up a basic bar to offer your guests wine, vodka, gin, scotch, rum, whiskey, and beer. You may also wish to serve champagne for the toast and wine with dinner. When serving hard liquor, house brands can be significantly less expensive than top-shelf brands. Some caterers give you options on methods of payment and may charge on a perperson basis, by the drink, by the hour or by the bottle opened. If you have a crowd of heavy drinkers, the per-person charge may be your best selection. If, however, your guests are less than social drinkers, by the drink may be the most cost effective. If you are having children at the reception, be sure that you are not charged a full bar price for them. Make sure your caterer has a liquor license and adequate liquor liability insurance. Even if you are providing your own liquor, you will need the services of a bartender. Your caterer can usually arrange this. You may need to purchase a liquor liability policy if the caterer and/or facility are not sufficiently covered. Talk with your home insurance agent about your needs. Short-term riders are available through most insurance companies. You may also need to stock the bar. In addition to your liquor needs, you will need mixers, soft drinks, ice, lemons, limes, oranges, cherries, cups, and napkins. Some caterers will provide these for a small additional fee. (See our beverage worksheets and charts.) You may be considering purchasing wine with personalized wedding labels. Be sure to check with your caterer to see if you are permitted to bring these in. Ask if there will be a per bottle corkage fee associated with this, and what that fee will be based on (total bottles ordered vs. only the bottles opened). A nice selection of flavored coffee and teas is always popular with wedding guests. Late in the evening, after dining, drinking and dancing, a cup of tea or coffee can be refreshing. Following is an estimate of alcohol consumption based on a four hour open bar for 100 and 300 people. Beer consumption is two and a half cases per hour of open bar per 100 people. We have prepared a sample worksheet to approximate the liquor costs for a fictitious reception. In the example here, the bar will be open for four hours, and will serve 100 or 300 people. These amounts may vary greatly, depending on the drinking habits of your particular party. You know your guests better than anyone. Also, remember to take special consideration for children and those drinking only nonalcoholic beverages. Figures are based on an average consumption for 100 people. Liquor
Percentage of Drinkers
Wine*
10%
Vodka
20%
Gin
20%
All Whiskeys
30%
Rum
5%
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Schnappes/ Liqueurs
15%
*The wine figure does not include champagne or sparkling wine you may wish to serve to all guests during dinner. Liquor
100 People
300 People
Vodka
4
12 (fifths)
Gin
2
6 (fifths)
Whiskey
4
12 (fifths)
Rum
1
3 (fifths)
White Wine
1
3 (bottles)
Red Wine
1
3 (bottles)
Scotch
1
3 (fifths)
Schnappes/ Liqueurs
2
6 (fifths)
Kegs of Beer
1
2.5
1
2 (cases)
Non-Alcoholic Beer
For Toast One Bottle of Champagne or Wine per Eight People Approximations for mixers should be based on the following chart for four hours of consumption for 100 and 300 people. Mixer
100 People
300 People
Sours
4
12 (2 liter bottles)
Tonic Water
2.5
7 (2 liter bottles)
Club Soda
2.5
7 (2 liter bottles)
Ginger Ale/7-UP 5 each
14 (2 liter bottles)
Cola/Diet Cola
5 each
14 (2 liter bottles) each
Orange Juice
3.5
10 (gallons)
Tomato Juice
3
9 (large cans)
Espresso and Cappuccino Bars A recent trend in wedding beverages is the addition of an Espresso/Cappuccino/Latte Bar at the reception. This creates a nice alternative or addition to the usual "regular or decaf" coffee typically offered. An Espresso/Cappuccino/Latte Bar also works well whether you're serving
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alcohol or not—and you can't beat that aroma!
Beverage Worksheets Alcohol Estimates Quan tity
Price Each
Subtota l
Champagne (brand) _______________________
_______
________
_______
Red Wine ________________________________
_______
________
_______
White Wine ______________________________
_______
________
_______
Vodka ___________________________________
_______
________
_______
Gin _____________________________________
_______
________
_______
Whiskey _________________________________
_______
________
_______
Bourbon _________________________________
_______
________
_______
Scotch ___________________________________
_______
________
_______
Rum _____________________________________
_______
________
_______
Liqueurs/Schnappes ________________________
_______
________
_______
_________________________________________
_______
________
_______
_________________________________________
_______
________
_______
Beer _____________________________________
_______
________
_______
Non-Alcoholic Beer _______________________
_______
________
_______
_______
________
_______
Sours ____________________________________
_______
________
_______
Tonic Water/Club Soda ____________________
_______
________
_______
Ginger Ale/7 UP __________________________
_______
________
_______
Cola _____________________________________
_______
________
_______
Orange Juice ______________________________
_______
________
_______
Tomato Juice ______________________________
_______
________
_______
Diet Cola _________________________________
_______
________
_______
_______
________
_______
Number of People ________________________
Mixer Estimates
Total
Total
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Garnishes/Accessories Shopping List Limes, Cherries, Oranges, Lemons, Olives
$___________
Cocktail Straws/Swizzle Sticks
$___________
Cocktail Napkins, Disposable Glasses
$___________
Ice, Portable Bar Rental, Beer Keg/Tap
$___________
Other Accessories
$___________ Total
$___________
Notes:
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Bridal Attire/Beauty/Worksheet Although it’s worn only once, the bridal gown has long been the symbolic focal point of weddings. As times change, so do the options for choosing your wedding dress. Whether you buy off the rack or have a dress custom made, shop consignment shops or assemble your own wedding-day outfit, it all comes down to fit. Does the dress fit you, your budget, and your style of wedding?
Choosing a Bridal Boutique Buying a wedding gown involves more than the cost of the dress. It entails important services such as alterations, fittings, cleanings, and transport. Don’t be too quick to save a few dollars only to spend it later when you need alterations or other adjustments due to poor service. Shoddy alterations can come apart with a quick movement or tug of a heel. You won’t have time to repair the damage later. It’s best to ask recently married friends for their suggestions regarding bridal boutiques or department stores. How were they treated? Was the service efficient and helpful? Did everyone seem knowledgeable about the bridal industry and the products they sold? Did the dress arrive as promised? Were the alterations performed to satisfaction? The Better Business Bureau can tell you of any unsettled disputes with former customers. In addition, you might call the dress manufacturer. If that manufacturer has never heard of the shop you mentioned, you can assume that they will be using a third party who has an account with the manufacturer to obtain your dress. A full-service boutique will offer first-quality gowns, undergarments, steaming and pressing services and a professional seamstress.
Choosing a Bridal Gown When choosing the style of your gown, keep in mind the type of wedding you and your fiancée have decided upon. Will your wedding be very formal, formal, semiformal, or informal? Also consider the time of day of your ceremony and the season of the year. Your bridal professional will help you in narrowing down your choices, depending on your style of wedding. Choose a dress that complements your coloring as well as your figure type. Take your mother or a close friend along when trying on gowns. You will need the opinion of someone who has your best interests in mind. The traditional style wedding dress with long leg-o-mutton sleeves and beautiful train is still very popular. Cathedral or chapel length trains are usually prominent in very formal or formal weddings. Gowns with a train photograph beautifully and have a breathtaking effect when walking down the aisle. Some gowns may be fashioned with a detachable train, which can be removed for the reception. If your train is not detachable, make sure it can be bustled or held up in one way or another. You will want to be comfortable at the reception and be able to dance with ease. A semiformal wedding dress may be a shorter design such as tea length or street length, or just a simple floor length gown without a train.
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If you’re having an informal wedding, almost anything goes. A street length dress is usually worn and may be any color you choose. Flowers should still be included in the form of a small nosegay or a shoulder or wrist corsage.
Choosing Your Veil Once you’ve chosen your gown, you may now decide on the headpiece and veil. These should complement the dress as well as your hairstyle and face. If your gown has beautiful back detail, you may want to go with a shorter veil or a sheer longer style allowing your dress to show through. A veil can even take the place of a train. It may be detachable for the reception or attached to your wrist for easy movement. Small pillbox hats may be worn for any style of wedding from formal to informal, and may again be trimmed with a small veil and ornamental pieces. If choosing a hat, consider the brim carefully. Large brimmed hats tend to cast heavy shadows over the bride’s face which can seriously impact the quality of your photographs. Your veil may have a plain edge finish or be trimmed in pearls or lace to enhance your gown. Be sure the headpiece is comfortable and can be securely attached. Always try the headpiece on with your gown before purchasing to ensure a perfect look, and be sure to style your hair, as you will wear it on your wedding day.
Wearing Your Mother’s Gown If you’re lucky enough to be able to wear your mother’s gown or headpiece, be sure to have the dress properly cleaned, restored, and altered if needed. The laces and fabrics may have turned color slightly over the years. A professional dressmaker can usually restore or remodel a gown. Often, an older headpiece just needs a few touch-ups and perhaps a new veil attached. Wearing an heirloom can add special sentiment to your wedding day, not only for you but for your parents and grandparents too.
Second-Time Weddings A second time bride can choose as elaborate a gown and headpiece, as she likes, in white or any other color. Etiquette still dictates that she not wear a veil, especially a blusher (symbolic of purity).
Custom Made Bridal Apparel When choosing your bridal apparel, one option is to have your gown custom made. This is a very exciting option, in that you can be totally creative, and the end result can be the exact dress you’ve had in mind. Most designers/dressmakers can work from a picture or drawing, or just start with an idea and go from there. Specialty fabric shops feature a wide range of formal and bridal fabrics, laces, and trims. These stores track new trends, often visiting New York once a month. Finding a store with knowledgeable sales help is important. If you don’t know a designer or seamstress, bridal fabric stores can often make referrals.
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Always confer with a professional seamstress before purchasing patterns or fabrics, as she/he is an expert and will have some useful tips and suggestions. Having your dress custom made means you will have a custom fit, excellent workmanship, fabrics and laces of your choice, and often a one-of-a kind style for yourself and your attendants. A couple of fittings are usually necessary, and always remember to wear the same undergarments and shoes, as you will for your wedding. If you are having the bridesmaids’ dresses made, it is best to have the same person do the entire party. This ensures each dress will be assembled and finished exactly the same way. Most bridal seamstresses can also create the headpiece of your choice. Any length of veil can be made with many different types and layers of illusion to choose from. Keep in mind your seamstress can create the mothers’, grandmothers’, and flower girl’s dresses too, along with any other special projects you have in mind. For example, bowties and cummerbunds can be made from the attendant’s fabric to ensure a perfect match for the groomsmen. Allow your seamstress as much time as possible, giving her/him a bare minimum of eight to twelve weeks. More time may be needed if fabric must be special ordered.
Wedding Shoes When choosing your shoes, comfort should take priority. Shop for your shoes late in the day, after your feet have swollen. You should also consider the design and fabric of your dress. Keep your shoe material as close to that of the dress as possible; choose satin shoes for gowns of shiny fabrics, shoes of crepe for gowns with a matte finish, and lace-covered shoes for a lacy gown. Look for ornamentation or beadwork that matches or complements your gown. Remember that your shoes may need to be dyed. Be sure to take in an actual swatch of your gown fabric(s) to match. If you do not have your shoes in time for your gown fitting, wear a shoe with the same sized heel. If you don’t see a shoe you like, ask the sales consultant. Many salons don’t display samples of every shoe they carry. Additional shoes can often be ordered. While shoe shopping, consider purchasing a matching handbag. Be sure to break in your shoes well. Wear them around the house for several days before the ceremony. Scuff the soles on the pavement outside so you don’t slip.
Undergarments In addition to the gown, headpiece, and veil, you’ll need the proper undergarments. These can include panties, bra or bustier, slip, petticoat and/or crinoline, stockings and garter. Purchase your undergarments prior to the first fitting. Be certain all are comfortable. If you need a strapless bra and are unused to wearing one, wear it around the house to get used to it. If the dress has a straight skirt, shop for a full-length slip to wear underneath it. If you have chosen a dress with a fuller skirt, consider whether you need a crinoline or if a full petticoat will do. Consider, too, the waist of the gown. Many slips are styled to fit under specifically designed waists. Have your slip, petticoat or crinoline hemmed two to three inches shorter than your gown. That way, it will not accidentally show while you are walking down the aisle
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or dancing. Select hosiery to complement your dress. Sheer hose in white, ivory or cream are more becoming under your gown than shades that blend with your skin tone. Go as fancy as you want with your hosiery. Consider white lace hose, hose with bows or all-over floral patterns, or hose embellished at the ankle with embroidery and/or jewels. Be sure to have at least one extra pair on hand in case of an emergency. When purchasing a garter, be sure to check its fit. If it is too tight, it will become very uncomfortable. If it is too large, it may slide down your leg. You may want to purchase two garters, as your groom will throw one to the single male guests.
Accessories Gloves of various styles and lengths can be worn with many gowns. If you do want to wear gloves, mention your interest in wearing gloves to your sales consultant early in your gown shopping. When selecting jewelry, take a photograph of you in your gown if possible. It is best to have both a full-length photo as well as a good upper body shot. Jewelry should be selected with care. The design of the gown will dictate the choice of jewelry. Earrings are almost always worn. They should complement the overall look of the bridal ensemble: the gown, headpiece, veil, and your hairstyle. In fact, earrings may be the only jewelry needed if your gown is high-necked and long sleeved, or the bodice is elaborately detailed. If the gown exposes the neck and arms, consider purchasing matching earrings, necklace, and bracelet. Keep scale in mind. Petite brides should choose jewelry with a more delicate look, while taller and more full-figured brides can consider more dramatic jewelry. This is also a good time to look at jewelry for your attendants. Crystals come in many different colors, or choose pearl or iridescent jewelry if you have a difficult color to match. If you don’t own a fine handkerchief, now is the time to consider purchasing one. It can be wrapped around the bouquet or tucked in a sleeve. Either way, a handkerchief is an elegant way to wipe away a happy tear or two. Don’t forget a wrap, particularly if you are getting married during the late fall, winter, or early spring. If you don’t own an evening wrap, ask if you can borrow one from a close friend. You can also rent one, or purchase a beautiful shawl or cape. Both can be worn after the wedding.
Apparel for Bridal Attendants When choosing dresses for your attendants, keep in mind color, style, and cost. Opt for a style that will complement your gown as well as the girls in your bridal party. The length of the bridesmaids’ dresses need not be the same as your gown, but should never be longer. If choosing tea length for the bridesmaids, be sure they are hemmed the same distance from the floor, despite any differences in their heights. Use the tallest bridesmaid to determine the most flattering length, and have the others hemmed accordingly. The honor attendant’s dress is usually a different shade than the rest of the bridal party, although it doesn’t need to be.
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Take your bridal party along and ask for their opinions. Remember, they are wearing and paying for their own dresses and they should be comfortable with them. If you have a large wedding party, you may have to go with a majority decision, as sometimes it’s hard to get so many to agree on the same dress. All dresses should be ordered from the same store at the same time if possible. This ensures you will receive the same dye lot on all of the dresses.
Younger Attendants Junior bridesmaids usually wear an identical style to that of the bridesmaids, if possible. If you are having a flower girl, she may dress like the bridesmaids or wear a similar style in the same or complementing color. Another option is a white or off white dress trimmed with ribbons or bows of the wedding colors. If you wish to have the attendants’ shoes dyed, be sure to ask for fabric swatches to take along. All shoes should be dyed at the same place if possible to ensure color uniformity. And remember; always ask for fabric swatches to show the florist, baker, photographer, mothers, etc.
Preserving Your Gown To properly preserve your wedding gown it should receive the attention of a professional gown cleaner at the earliest possible opportunity. Once stains, both visible and invisible, begin to oxidize, they become much more difficult to remove. Find a professional gown cleaner that is skilled in handling delicate materials. Regular dry cleaning may loosen and/or discolor glued on trims and pearls, so choose your cleaning professional with care. Be sure to point out any stains that you know of when dropping off your gown for cleaning. If you know what the stain is, let the cleaner know. Keep in mind that you should not treat any stains on your dress yourself. Never rub a stain; when you rub across the weave of a fine fabric, you are more likely to set the stain further. If, and only if, a stain is water soluble (foods in general), you may want to dab it with clear, cool water to remove the worst of it. Leave the rest to a professional.
Packing Your Gown The bodice of a cleaned gown can be stuffed with white, acid-free tissue paper. The gown is then usually wrapped with more white, acid-free tissue, and placed in an acid-free box. Another alternative is wrapping the gown in a clean, white sheet and storing it in a cedar chest. Should you decide to store your gown on a hanger, it is a good idea to sew straps, slightly shorter than the bodice, to the waistline. Attaching these straps to a fabric-padded hanger will relieve the pressure on the shoulders from the weight of the skirt. Fabric covered metal buttons, pins, and sponge shoulder pads should be removed from the dress and wrapped separately; they can be safely stored in the gown box as long as they are not touching the fabric. Metal trims can oxidize and leave permanent rust stains on the fabric. Similarly, sponge padding can deteriorate and cause yellowing of the fabric. The headpiece and veil may be extremely fragile, and may show age well before the gown. These too should be wrapped in white, acid-free tissue, and stored in the box with the gown.
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Storing Your Gown Never store your gown in plastic. Plastic wrap releases gases that can actually speed the yellowing and deterioration of the fabric. Cover it with a white sheet or muslin instead. Keep your gown in a cool, dry place. Basements and attics are not recommended due to the significant changes in temperature and humidity these areas experience. Often, a guest bedroom, den or office closet is the ideal spot. You should periodically inspect your gown. Stains that were missed at the time of cleaning could appear later. If you inspect your gown every year or two, you will be able to have these hidden stains treated before they become a major problem. By preserving your wedding gown, you will have a cherished keepsake and an heirloom for your daughter and /or granddaughter to wear years from now.
Questions for Your Professional 1. How long will it take the dress(es) to come in once they’re ordered? Some dresses take months to come in, so shop early. You need extra time for fittings and alterations. 2. What do alterations cost? Get as specific an estimate as possible so you will know what to expect and fit it in your budget. Also ask about alterations to attendants’ dresses. The pricing may be different on their dresses. 3. Will my gown be steamed and pressed for pick up? It is important to have a professional handle this. Ask if there is an extra charge for this service. 4. Will the attendants’ dresses be pressed for pick up? Even if there is an extra charge, it is usually worth it as many fabrics are very tricky to steam. 5. What happens if I change my mind? Ask what is the cancellation policy on dresses. Deposits are usually not returned and you may be required to pay for the entire dress. 6. Can extra fabric be ordered? You may want extra fabric for various things including your flower girl’s dress.
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Worksheet Bridal Salon ___________________________________ Address ______________________________________ Fax __________________________________________ Consultant ____________________________________ Email ________________________________________
Phone ___________________________________ State ______________ Zip ___________________ Emergency No. ____________________________ Business Hours ___________________________ Web Site _________________________________
Bride Gown Style Name ______________________________Size ______________________________________ Color ________________________________________Price _____________________________________ Undergarments ________________________________ _________________________________________ ___________________________________________Price _____________________________________ Headpiece ____________________________________ _________________________________________ Color ________________________________________Price _____________________________________ Veil __________________________________________ _________________________________________ Color ________________________________________Price _____________________________________ Shoe Style/Color _______________________________Size ______________Price____________________ Other items ___________________________________ _________________________________________ ___________________________________________ _________________________________________ Date of First Fitting _____________________________Second Fitting _____________________________ Alterations ____________________________________ _________________________________________ ___________________________________________Price _____________________________________ Final Pick-Up Date _____________________________ _________________________________________ Attendants’ Salon _______________________________Phone ____________________________________ Address ___________________________________ State ______________ Zip _______________________ Consultant ____________________________________Business Hours ____________________________ Email ________________________________________Web Site _________________________________
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Maid/Matron of Honor Gown Style Name ______________________________Size ______________________________________ Color ________________________________________Price _____________________________________ Undergarments ________________________________Price _____________________________________ Headpiece ____________________________________ _________________________________________ Color ________________________________________Price _____________________________________ Shoe Style/Color _______________________________Size ______________Price____________________ Other items ___________________________________ _________________________________________ ___________________________________________ _________________________________________ Date of First Fitting _____________________________Second Fitting _____________________________ Alterations ____________________________________ _________________________________________ ___________________________________________Price _____________________________________ Final Pick-Up Date _____________________________ _________________________________________
Bridesmaids Gown Style Name ______________________________ _________________________________________ Color Price ____________________________________ _________________________________________ Quantities and Sizes ____________________________ _________________________________________ ___________________________________________ _________________________________________ Undergarments ________________________________Price _____________________________________ Headpiece ____________________________________ _________________________________________ Color ________________________________________Price _____________________________________ Shoe Style/Color _______________________________Price _____________________________________ Quantities and Sizes ____________________________ _________________________________________ ___________________________________________ _________________________________________ Other items ___________________________________ _________________________________________ ___________________________________________ _________________________________________ Date of First Fitting _____________________________Second Fitting _____________________________ Alterations ____________________________________ _________________________________________ Final Pick-Up Date _____________________________ _________________________________________
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Flower Girl / Junior Bridesmaid Gown Style Name ______________________________Size ______________________________________ Color ________________________________________Price _____________________________________ Undergarments ________________________________Price _____________________________________ Headpiece ____________________________________ _________________________________________ Color ________________________________________Price _____________________________________ Shoe Style/Color _______________________________Size ______________Price____________________ Other items ___________________________________ _________________________________________ ___________________________________________ _________________________________________ Date of First Fitting _____________________________Second Fitting _____________________________ Alterations ____________________________________ _________________________________________ ___________________________________________Price _____________________________________ Final Pick-Up Date _____________________________ _________________________________________ Total Price of Order (including tax) ________________ _________________________________________ Deposit Paid __________________________________Date _____________________________________ Balance Due ___________________________________Date _____________________________________ Make Checks Payable To: ______________________ _________________________________________ Cancellation Policies & Notes ___________________ _________________________________________ ___________________________________________ _________________________________________ ___________________________________________ _________________________________________ ___________________________________________ _________________________________________
Hair/Cosmetics/Nails You’ve planned your wedding day for months, right down to the last detail. When the time comes to walk down the aisle, you’ll want everything to fall into place, especially your appearance. To make sure you and your bridal party will look as radiant and as beautiful as ever; follow this timetable to create just the look you want.
Three Months Before Start planning your wedding hairstyles and headpieces. This is the time to think about the perms, coloring or cuts you’d like to try and how these changes will look with the veil, hat or other headpiece you’ve selected. Decide the best timing for perms and other major changes. Bridesmaids’ hairstyles can also be coordinated to create a more unified appearance. Coordination is possible, even when your attendants present a wide range of styling (from long curls to short and snappy cut). Combs, flowers and hats can pull the whole look together. Also, do not neglect your smile. Cosmetic whitening or routine teeth cleaning will greatly enhance your overall appearance.
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Fingernails Start taking special care of your nails to get them into shape for the big day. This goes for the groom, too, whose hands will be photographed clutching yours. Six weeks before, you should begin manicures. If you are contemplating tips for your wedding day, have them applied one to two weeks prior to get the feel of them and learn how to work with them.
One Month Before Because you will be photographed extensively on your wedding day, give serious thought to having your makeup professionally applied. Your wedding day worries can be lightened with a confident, professional makeup artist in the comfort of your own home and at your side the whole daylong. Makeup artists are trained to make you look your best against the shades of white or ivory in your gown. Advantages of an at-home makeup service are many. First, there is the pre-make-over. A makeup artist comes to your home and does a makeover on the bride and a bridesmaid, so you’ll know exactly how you will look on the wedding day. You will also choose the style, look and colors of makeup you want your bridal party to wear. Although makeup services provide top name brand cosmetics, they will use your favorite if you wish. When auditioning your hairstyle one month before, don’t forget to take along your headpiece when you visit the salon. Make an appointment for your wedding day not only for you, but also for your entire bridal party; allowing members to be pampered each by a different stylist if possible.
One Week Before Complete all the finishing touches. While avoiding any big changes at this late date, do take care of any maintenance that needs to be done. Try on your makeup and hairstyle with headpiece one final time. Encourage your attendants to do the same.
Wedding Day Plan to have your hair done first, preferably four hours before the wedding takes place. The weather will determine if you need extra hold, a tighter set or a bit more teasing since rain or high humidity can ruin the best-laid plans. Allow the stylist to arrange and secure your headpiece. Next comes your makeup and final manicure. The same treatment applies to your entire bridal party. Heal th Tip:
According to John Bailey, PhD., director of the FDA’s Office of Cosmetics and Colors, “Consumers believe that ‘if it’s on the market, it can’t hurt me’ and this belief is sometimes wrong.” In fact, in 1991, the FDA found that 65% of the cosmetic products sampled contained carcinogenic compounds. Check your local health food store or bookstore for more up to date information.
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Gifts for Each Other When choosing a gift for the groom, you should first agree on how much the two of you will spend on each other. It is often thoughtful to give something with personal meaning, and engraving adds a nice touch, often including the wedding date as well as initials. You may want to exchange gifts when the two of you are alone after the wedding.
For the Groom (From the Bride) • Engraved Gold Watch • Stereo Equipment • 35mm Camera and Accessories • Video Camcorder • Unique Chess or Backgammon Set • Case of Fine Wine • Personalized Crystal Bar Glasses • Monogrammed Briefcase • Outfitted Toolbox • Gold, Silver, Jeweled Cuff links • Sporting Event Tickets
For the Bride (From the Groom) • Jewelry to Wear on the Wedding Day (pearls, her birthstone, combination of his and her birthstones) • Delicate Lingerie • Artwork She’s Admired • Wedding Ring Quilt • Porcelain Wedding Figurine • Engraved Silver Vanity Set • Luggage Set Engraved with Her New Initials • Engraved Wristwatch • Anniversary Clock • Tickets to a Play, Concert, Ballet, Sporting Event • Enrollment for 2 in a Class she’s Interested In—Astronomy, Chinese Cooking, Art History
Bride’s Attendants’ Gifts Choosing the attendants’ gifts may depend on a number of things. If you have a large number of attendants, cost can be a determining factor. You may want to give them all an identical necklace or other piece of jewelry, which can be worn on the day of the wedding, enhancing their dresses. Your honor attendant’s gift can be slightly different if desired. Another idea is to have gift baskets made for your attendants. These could include a number of items, including jewelry, nail polish, panty hose, sachets, address book, and perfume. Attendants’ gifts are usually presented at the rehearsal or dinner, when everyone is together.
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For the Bridesmaids • Vanity Tray in Crystal or Silver • Picture Frames in China, Crystal or Silver • Silver, Crystal or China Vases or Bowls • Jewelry to Wear with Gown • Personalized Stationery • Desk Set Covered in Romantic Floral Fabric • Framed Artwork, Embroidery or Needlepoint • Engraved Silver Pen • Sterling Silver or Gold Charm • Silver Bookmark • Music Box • Silver Keychain • Silk Scarf • Crystal Paperweight • Lingerie Bag in Satin, Moire, Lace • Gift Certificates for: Manicure, Facial, Hair,
For the Flower girls or Ring bearer • Silver Charm Bracelet and Charm— Flower Girl • Jewelry to Wear with Her Gown— Flower Girl • Child-sized Personalized Luggage—Both • Book of Classic Children’s Stories—Both • Tape Player and Recorded Books on Tape—Both • Personalized Vanity Set—Flower Girl • Tickets to the Circus, Sporting Event, Nutcracker
Groom’s Attendants’ Gifts As for the men in the wedding, your fiancée should take care of their gifts. Popular choices are key chains, money clips, travel alarms, or pewter mugs. Again, engraving adds an extra personal touch.
For the Ushers • Personalized Crystal Bar Mugs • Silver Pen and Pencil Set / Personalized Business Card Case / Sports Bag • Silver Letter Opener • Engraved Silver or Pewter Key ring • Pocket Knife • Leather Photo Album • Brass Table Clock / Leather Travel Kit • Pewter Tankard • Money Clip • Tie Bar, Silk Tie / Suspenders and Pocket Square Set • Cuff links and Studs
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Wedding Party Gifts Groom’s Gift _______________________________________ __________________ _________________ Engraving (if applicable) ______________________________ __________________ _________________ Pick Up Date _______________________________________ Store _____________Price _____________ Maid of Honor’s Gift ________________________________ __________________ _________________ Engraving (if applicable) ______________________________ __________________ _________________ Pick Up Date _______________________________________ Store _____________Price _____________ Bridesmaids’ Gifts __________________________________ Store _____________ _________________ Engraving (if applicable) ______________________________ __________________ _________________ Pick Up Date _____________________ Quantity __________ Price Each ________Total _____________ Jr. Bridesmaids’ Gifts _______________________________ Store _____________ _________________ Engraving (if applicable) ______________________________ __________________ _________________ Pick Up Date _____________________ Quantity __________ Price Each ________Total _____________ Flower girls _______________________________________ Store _____________ _________________ Engraving (if applicable) ______________________________ __________________ _________________ Pick Up Date _____________________ Quantity __________ Price Each ________Total _____________ Best Man’s Gift _____________________________________ __________________ _________________ Engraving (if applicable) ______________________________ __________________ _________________ Pick Up Date _______________________________________ Store _____________Price _____________ Ushers’ Gifts _______________________________________ Store _____________ _________________ Engraving (if applicable) ______________________________ __________________ _________________ Pick Up Date _____________________ Quantity __________ Price Each ________Total _____________ Ring bearer’s, Page’s Gifts ____________________________ Store _____________ _________________ Engraving (if applicable) ______________________________ __________________ _________________ Pick Up Date _____________________ Quantity __________ Price Each ________Total _____________ Readers’, Greeters’ Gifts _____________________________ Engraving (if applicable) ______________________________ Pick Up Date _____________________ Quantity __________ Guest Book Attendant’s Gift __________________________ Engraving (if applicable) ______________________________
Store _____________ _________________ __________________ _________________ Price Each ________Total _____________ __________________ _________________ __________________ _________________
Pick Up Date _____________________________________ Store ____________ Price ____________
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Bridal Registry Wedding gift registries have become more popular and sophisticated in the age of computerization and on-line shopping, and more convenient as friends and family scatter across the country pursuing careers. Brides-to-be may find themselves on a first-name basis with their UPS or FedEx delivery person!
What to Register Once the domain of large department stores and bridal specialty shops, registries have spread to include just about every imaginable type of retailer. Register early to allow your guests to purchase shower gifts as well as wedding gifts. Call the store or check on-line to begin the process. Remember to update the list after showers, parties, and also after the wedding. Department stores with more than one branch will circulate your information to all of their stores. Bridal registries are also excellent places to purchase gifts for your attendants. Take your time and involve your fiancĂŠe when choosing styles and patterns. Remember that many wedding gifts will be with you for years to come.
Thank You Notes Thank you notes should be written in advance of the wedding as gifts arrive. Thank you notes from the wedding day should be written within one month. If you should receive a duplicate or damaged gift directly from the store, return it promptly for replacement or exchange. If you do need to return a gift, do not notify the giver. A thank you note should be written for the gift received.
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Fine China
Need
Mfg ____________________ Pattern__________________ Dinner Plates ____ Salad Plates ____ Bread/Butter Plates ____ Cups ____ Saucers ____ Soup Bowls ____ Lg-Md-Sm Platters ____ Fruit Dishes ____ Open Veg. Dishes ____ Covered Veg. Dishes ____ Gravy Boat ____ Sugar Bowl ____ Creamer ____ Coffee Server ____ Tea Pot ____ Salt & Pepper Shakers ____ Pasta Bowls ____ _______________ ____ _______________ ____
Sterling/Silver-plate Flatware
Need
Mfg ____________________ Pattern__________________ Dinner Knives ____ Dinner Forks ____ Salad Forks ____ Place/Soup Spoons ____ Teaspoons ____ Iced Beverage Spoons ____ Butter Spreaders ____ Cocktail Forks ____ Tablespoon ____ Pierced Tablespoon ____ Cold Meat Forks ____ Gravy Ladle ____ Desert Server ____ Butter Knife ____ Silver Chest ____ _______________ ____
Have
____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____
Have
____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____
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Fine Stemware
Need
Have
Goblets
____
____
Wines
____
____
Mfg ____________________ Pattern__________________
Champagne Flutes
____
____
Iced Beverage Glasses
____
____
Hi-balls
____
____
Double Old Fashions
____
____
Sherbets
____
____
Cordials
____
____
Brandy Snifters
____
____
Casual Glassware
Need
Have
Mfg ____________________ Pattern__________________ Goblets ____ Wines ____ Juice Glasses ____ Iced Beverage Glasses ____ Tumblers ____ Beer Mugs ____ Martini Glasses ____
____ ____ ____ ____ ____ ____ ____
Serving Accessories
Need
Have
Tea Set Candlesticks Cake Plate Water Pitcher Charger Plates Serving Trays Ice Bucket Punch Bowl Decanter Candy Dish Relish Tray Roll Tray Salad Bowl Chip 'n Dip Serving Bowl Butter Dish Covered Baker
____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____
____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____
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Serving Accessories Need
Have
Food Warmer _______________
____ ____
____ ____
Casual China
Need
Have
Mfg ____________________ Pattern__________________ Dinner Plates ____ Salad Plates ____ Soup/Cereal Bowls ____ Cups ____ Saucers ____ Coffee Mugs ____ Bread/Butter Plates ____ Fruit Dishes ____ Vegetable Dishes ____ Serving Platters ____ Gravy Boat ____ Sugar Bowl/Creamer ____ Salt & Pepper Shakers ____ Teapot ____ Pasta Bowls ____ _______________ ____ _______________ ____ _______________ ____ _______________ ____
____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____
Stainless Flatware
Have
Need
Mfg ____________________ Pattern__________________ Dinner Knives ____ Dinner Forks ____ Salad Forks ____ Teaspoons ____ Place/Soup Spoons ____ Iced Tea Spoons ____ Tablespoon ____ Pierced Tablespoon ____ Cold Meat Fork ____ Gravy Ladle ____ Desert Server ____
____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____
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Stainless Flatware
Need
Have
Butter Knife _______________ _______________ _______________ _______________
____ ____ ____ ____ ____
____ ____ ____ ____ ____
Kitchen-Sm. Appliances Need
Have
Electric Can Opener Coffee Maker Electric Grill Blender Food Processor Deep Fryer Ice Cream Maker Juicer Electric Mixer Toaster Toaster Oven Microwave Oven Popcorn Popper Electric Knife Slow Cooker/Crock Pot Electric Wok Bread Baker Rice Cooker/Steamer Pasta Maker Waffle Maker
____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____
____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____
Kitchen Accessories
Need
Have
Kitchen Table Cloth ____ Size ____________ ____ Mixing Bowls ____ Casual Placemats ____ Napkins ____ Coasters ____ Canister Set ____ Bread Box ____ Aprons ____ Cookie Jar ____
____ ____ ____ ____ ____ ____ ____ ____ ____ ____
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Kitchen Accessories Need
Have
Gelatin Molds Cutlery Set Steak Knife Set Colander Tea Kettle Ice Bucket Spice Rack Cheese Board Cutting Boards
____ ____ ____ ____ ____ ____ ____ ____ ____
____ ____ ____ ____ ____ ____ ____ ____ ____
Kitchen Accessories
Need
Have
Silk/Dry Flowers Clock Oven Mitts Pot Holders Tea Towels
____ ____ ____ ____ ____
____ ____ ____ ____ ____
Cookware
Need
Have
Mfg ____________________ Large Frying Pan ____ Small Frying Pan ____ Sauce Pans ____ Skillets ____ Roasting Pan ____ Omelet Pan ____ Double Boiler ____ Microwave Cookware ____ Stockpot ____ Frying Pan/Skillet ____ _______________ ____ _______________ ____ _______________ ____ _______________ ____
Bakeware
Need
Mfg ____________________ Cake Pans ____ Loaf Pans ____ Muffin Pans ____ Oblong Baking ____
____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____
Have ____ ____ ____ ____
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Bakeware
Need
Have
Square Baking ____ Casseroles ____ Dutch Oven ____ Pie Pans ____ Round Baking Pans ____ Cookie Sheets ____ Pizza Pan ____ _______________ ____ _______________ ____ _______________ ____ _______________ ____
____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____
Gadgets
Have
Need
Dry Measuring Cups ____ Measuring Spoons ____ Liquid Measuring Cup ____ Kitchen Timer ____ Kitchen Scissors ____ Cheese Slicer ____ Bottle Opener ____ Potato Peeler ____ Potato Masher ____ Pizza Cutter ____ Rotary Beater ____ Four-Sided Grater ____ Cookie Cutters ____ Funnels ____ Slotted Spoon ____ Spatulas ____ Ladle ____ Basting Bulb ____ Whisks ____ Tongs ____ Flour Sifter ____ Pastry Blender ____ Pastry Brush ____ Rolling Pin ____ Wire Cooling Racks ____ Nut Cracker ____ Food Chopper ____
____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____
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Gadgets
Need
Citrus Juicer ____ Wine Bottle Opener ____ Meat Mallet/Tenderizer ____ Barbecue Utensils ____ _______________ ____ _______________ ____ _______________ ____ _______________ ____ _______________ ____ _______________ ____ _______________ ____ _______________ ____
Have ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____
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Budget Planning In the post-modern era, the question of who pays for a wedding has as many answers as locations where can you get married. Traditionally, the bride’s family assumed responsibility for the majority of the wedding expenses with the groom’s family paying for specific items. Today, most couples enter marriage after starting careers and both plan, and to some degree, pay for their own weddings. Often the bride and groom accept help from either or both sets of parents.
Budget Details When planning your budget, be realistic! Divide your planning by those definitely needed services and those wanted if budget allows. Once you’ve determined what you need and what you want, it’s time to start shopping. Call various vendors and ask their fees. Keep accurate records so that you can establish your budget. When asking about costs, ask about low-end, high-end and average prices. Keep in mind that some vendors will not discuss fees over the phone; they may send you information or may not discuss monetary issues in any way but in person. A time effective way of shopping for service providers is to attend a bridal show or hire a bridal consultant. A professional bridal consultant will be able to tell you quickly what the going prices are for services in your area. Once you have an idea of your price range, you will then know if your budget will accommodate any of your additional wants. Don’t forget the all the details; i.e., the wedding dress is only one part of your expense. Remember to add in the cost of alterations and all of the accessories (undergarments, hosiery, shoes, etc.).
Using the Checklist Below is a checklist of expenses typically covered by the bride/family, the groom/family, and various attendants? If you are splitting costs differently, use the space on the left to help indicate who’s paying for what. For expenses being covered by the bride and/or her family, place a “B” on the line on the left; by the groom and/or his family, place a “G” there. Once you have made these decisions, write down estimates and actual costs in the spaces provided. This detailed list will give you an overview of your wedding budget as you progress. (Note: You may want to photocopy these pages for “guesstimates,” and fill in the estimate columns below complete your budget.)
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Bride and/or Her Family Wedding Invitations and Stationery
Estimate #1 Estimate #2
Estimate #3
Actual
____ Invitations
__________ __________
__________
_________
____ Envelopes-Return
__________ __________
__________
_________
____ Envelopes-Inner
__________ ___________
__________
_________
____ Reception Cards
__________ __________
__________
_________
____ RSVP Cards
__________ __________
__________
_________
____ Announcements
__________ __________
__________
_________
____ Thank You Notes
__________ __________
__________
_________
____ Ceremony Programs
__________ __________
__________
_________
____ At Home Cards
__________ __________
__________
_________
____ Calligraphy
__________ __________
__________
_________
____ Napkins
__________ __________
__________
_________
____ Matches
__________ __________
__________
_________
____ Cake Boxes
__________ __________
__________
_________
____ Place Cards
__________ __________
__________
_________
____ Guest Book/Pen
__________ __________
__________
_________
____ Postage
__________ __________
__________
_________
____ Food
__________ __________
__________
_________
____ Beverages/Liquor
__________ __________
__________
_________
____ Location Charges
__________ __________
__________
_________
____ Cake
__________ __________
__________
_________
Totals This Page
__________ __________
__________
_________
Engagement Party
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Bridesmaids’ Party or Luncheon Estimate #1
Estimate #2
Estimate #3
Actual
____ Food
__________ __________
__________
_________
____ Beverages/Liquor
__________ __________
__________
_________
____ Location Charges
__________ __________
__________
_________
____ Cake
__________ __________
__________
_________
Flowers for Ceremony, Reception, Bridesmaids ____ Altar/Chuppah
__________ __________
__________
_________
____ Pew Bows or Bouquets
__________ __________
__________
_________
____ Aisle Runners
__________ __________
__________
_________
____ Bride’s Bouquet
__________ __________
__________
_________
____ Maid of Honor Bouquet
__________ __________
__________
_________
____ Bridesmaids’ Bouquets
__________ __________
__________
_________
____ Flower Girl Bouquet/Basket
__________ __________
__________
_________
____ Bride’s Toss-A-Way Bouquet
__________ __________
__________
_________
____ Groom’s, Groomsmen’s Flowers
__________ __________
__________
_________
____ Cake Table Arrangement
__________ __________
__________
_________
____ Head Table Arrangement
__________ __________
__________
_________
____ Family Table Centerpieces
__________ __________
__________
_________
____ Guest Table Centerpieces
__________ __________
__________
_________
____ Other _____________
__________ __________
__________
_________
____ Delivery Fee
__________ __________
__________
_________
Totals This Page
__________ __________
__________
_________
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Wedding Gown, Headpiece, and Accessories Estimate #1 Estimate #2
Estimate #3
Actual
____ Wedding Gown
__________ __________
__________
_________
____ Headpiece and Veil
__________ __________
__________
_________
____ Alterations
__________ __________
__________
_________
____ Undergarments
__________ __________
__________
_________
____ Purse
__________ __________
__________
_________
____ Shoes/Hosiery
__________ __________
__________
_________
____ Garters
__________ __________
__________
_________
____ Jewelry
__________ __________
__________
_________
____ Hair Dresser
__________ __________
__________
_________
____ Manicurist
__________ __________
__________
_________
____ Facial/Make up Artist
__________ __________
__________
_________
____ Other Accessories
__________ __________
__________
_________
____ Gown Preservation
__________ __________
__________
_________
____ Bridal Trousseau
__________ __________
__________
_________
____ Groom’s Wedding Ring
__________ __________
__________
_________
____ Groom’s Gift
__________ __________
__________
_________
Totals This Page
__________ __________
__________
_________
For the Groom
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Photography
Estimate #1
____ Engagement Portrait
__________ __________
__________
_________
____ Formal Wedding Portrait
__________ __________
__________
_________
____ Proofs
__________ __________
__________
_________
____ Wedding Album
__________ __________
__________
_________
____ Candid
__________ __________
__________
_________
____ Disposable Cameras
__________ __________
__________
_________
____ Parents’ Albums
__________ __________
__________
_________
____ Reprints
__________ __________
__________
_________
____ Special Effects
__________ __________
__________
_________
____ Photographer’s Fee
__________ __________
__________
_________
____ Ceremony
__________ __________
__________
_________
____ Reception
__________ __________
__________
_________
____ Duplicate Tapes
__________ __________
__________
_________
____ Editing Charges
__________ __________
__________
_________
____ Special Effects
__________ __________
__________
_________
____ Church/Ceremony Site
__________ __________
__________
_________
____ Custodial Fees
__________ __________
__________
_________
____ Candelabra/Candles
__________ __________
__________
_________
____ Canopy/Chuppah
__________ __________
__________
_________
____ Ring bearer’s Pillow
__________ __________
__________
_________
____ Birdseed/Rice/Balloons
__________ __________
__________
_________
____ Other (Rentals)
__________ __________
__________
_________
____ Organist/Pianist
__________ __________
__________
_________
____ Soloist/other Musicians
__________ __________
__________
_________
Estimate #2
Estimate #3
Actual
Videography
Ceremony
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Reception
Estimate #1
____ Site Rental
__________ __________
__________
_________
____ Food
__________ __________
__________
_________
____ Hors d’oeuvres
__________ __________
__________
_________
____ Wedding Cake
__________ __________
__________
_________
____ Cake Top
__________ __________
__________
_________
____ Groom’s Cake
__________ __________
__________
_________
____ Cake Knife/Server
__________ __________
__________
_________
____ Alcoholic Beverages (Groom)
__________ __________
__________
_________
____ Non-Alcoholic Beverages
__________ __________
__________
_________
____ Servers
__________ __________
__________
_________
____ Bartenders
__________ __________
__________
_________
____ Valet
__________ __________
__________
_________
____ Band/Musicians
__________ __________
__________
_________
____ DJ
__________ __________
__________
_________
____ Gratuities/Taxes
__________ __________
__________
_________
____ Ice Sculpture
__________ __________
__________
_________
____ Toasting Glasses
__________ __________
__________
_________
____ Card/Money Box
__________ __________
__________
_________
____ Favors
__________ __________
__________
_________
____ Cookies/Traying Fee
__________ __________
__________
_________
____ Mints/Candies
__________ __________
__________
_________
____ Balloons/Arches
__________ __________
__________
_________
____ Decorations
__________ __________
__________
_________
____ Linens
__________ __________
__________
_________
____ China
__________ __________
__________
_________
____ Rentals (chairs, tables, etc.)
__________ __________
__________
_________
____ Other ______________
__________ __________
__________
_________
____ Other ______________
__________ __________
__________
_________
Totals This Page
__________ _________
__________
_________
Estimate #2
Estimate #3
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Actual
Transportation for Bridal Party ____ Limousines
Estimate #1 Estimate #2 Estimate #3 __________ __________ __________
Actual _________
____ Chauffeur’s Gratuity
__________ __________
__________
_________
____ Carriages
__________ __________
__________
_________
____ Driver’s Gratuity
__________ __________
__________
_________
____ Rental Cars
__________ __________
__________
_________
____ Parking
__________ __________
__________
_________
____ Other ______________
__________ __________
__________
_________
Bride's Attendants' Gifts ____ Honor Attendant
__________ __________
__________
_________
____ Bridesmaids
__________ __________
__________
_________
____ Flower Girl
__________ __________
__________
_________
____ Guest Book Attendant
__________ __________
__________
_________
____ Hostess/Consultant
__________ __________
__________
_________
____ Other ______________
__________ __________
__________
________
____ Bride’s Phy. Exam/Blood Test
__________ __________
__________
_________
____ Guest Book
__________ __________
__________
_________
____ Bridal Consultant
__________ __________
__________
_________
Totals This Page
__________ __________
__________
_________
____ Accommodations for bride’s
__________ __________
__________
_________
____ Out-of-town attendants/guests
__________ __________
__________
_________
____ Cocktail Party
__________ __________
__________
_________
____ Day After Brunch
__________ __________
__________
_________
Other
If desired…
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Groom and/or His Family For the Bride
Estimate #1 Estimate #2
Estimate #3
Actual
____ Bride’s Engag./Wedding Rings
__________ __________
__________
_________
____ Bride’s Bouquet
__________ __________
__________
_________
____ Wedding Present for Bride
__________ __________
__________
_________
____ Mothers’ Corsages
__________ __________
__________
_________
____ Grandmothers’ Corsages
__________ __________
__________
_________
____ Boutonnieres for Fathers
__________ __________
__________
_________
____ Boutonnieres for Grandfathers
__________ __________
__________
_________
____ Boutonnieres for Ushers
__________ __________
__________
_________
____ Boutonniere for Ring bearer
__________ __________
__________
_________
____ Best Man
__________ __________
__________
_________
____ Ushers
__________ __________
__________
_________
____ Ring Bearer
__________ __________
__________
_________
____ Site Fee
__________ __________
__________
_________
____ Food
__________ __________
__________
_________
____ Beverages/Liquor
__________ __________
__________
_________
____ Cake
__________ __________
__________
_________
Totals This Page
__________ __________
__________
_________
____ Transportation
__________ __________
__________
_________
____ Lodging
__________ __________
__________
_________
____ Entertainment
__________ __________
__________
_________
____ Food/Meals
__________ __________
__________
_________
____ Spending Money
__________ __________
__________
_________
Totals This Page
__________ __________
__________
_________
Flowers for Others
Groom’s Attendants’ Gifts
Rehearsal Dinner
Honeymoon
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Miscellaneous Fees
Estimate #1 Estimate #2
Estimate #3
Actual
____ Fee for Officiant or Clergyman
__________ __________
__________
_________
____ Marriage License
__________ __________
__________
_________
____ Groom’s Phy. Exam/blood Test
__________ __________
__________
_________
____ Wedding Night Accommod.
__________ __________
__________
_________
____ Groom’s Formalwear
__________ __________
__________
_________
____ Liquor and Drinks at Reception
__________ __________
__________
_________
____ Other ______________
__________ __________
__________
_________
Out-of-Town Attendants/Guests __________ __________
__________
_________
If Desired… ____ Accommodations for Groom’s
____ Other ______________
__________ __________
__________
_________
____ Other ______________
__________ __________
__________
_________
____ Maid of Honor Dress/Headpiece __________ __________
__________
_________
____ Maid of Honor Alterations
__________ __________
__________
_________
____ Maid of Honor Shoes
__________ __________
__________
_________
____ Bridesmaid’s Dress/Headpiece
__________ __________
__________
_________
____ Bridesmaid’s Alterations
__________ __________
__________
_________
____ Bridesmaid’s Shoes
__________ __________
__________
_________
____ Undergarments, Hosiery
__________ __________
__________
_________
____ Flower Girl’s Dress/Headpiece
__________ __________
__________
_________
____ Flower Girl’s Alterations
__________ __________
__________
_________
____ Flower Girl’s Shoes
__________ __________
__________
_________
Totals This Page
__________ __________
__________
_________
Attendants' Budget Bride's Attendants
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Groom's Attendants
Estimate #1 Estimate #2
Estimate #3
Actual
____ Usher’s Formalwear
__________ __________
__________
_________
____ Ring Bearer’s Formalwear
__________ __________
__________
_________
____ Other ______________
__________ __________
__________
_________
____ Other ______________
__________ __________
__________
_________
____ Travel Costs
__________ __________
__________
_________
____ Showers and/or Parties
__________ __________
__________
_________
____ For the Bridal Couple
__________ __________
__________
_________
____ Wedding Gift
__________ __________
__________
_________
____ Other ______________
__________ __________
__________
_________
Totals This Page
__________ __________
__________
_________
Totals
__________ __________
__________
_________
Totals
__________ __________
__________
_________
Totals
__________ __________
__________
_________
Totals
__________ __________
__________
_________
Totals
__________ __________
__________
_________
Totals
__________ __________
__________
_________
__________ __________
__________
_________
Other
Grand Totals Wedding Budget Costs
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Catering / Guidelines / Worksheet Your caterer can play an important role in helping you plan your event. Caterers’ services range from supplying the food and serving personnel to completely planning your entire event. Some caterers are full-scale event planners. Whomever you choose, it is important to find a caterer whose professionalism and judgment you can depend upon.
Know Your Caterer Most caterers are knowledgeable about the different locations available in their area. Some caterers are off-prem, meaning they bring their equipment and food to your facility, while others cater out of their own facility. It is your decision whether you use the caterer’s facility or not. Off-prem caterers have their own equipment, which enables you to choose from a larger selection of sites. Choose a caterer who has enough experience to handle the unexpected, especially if the site is not equipped with a standard kitchen. It is helpful to have the caterer review the site with you. The type of food, how it will be serviced, the number of serving personnel and other details pertaining to food will depend a lot on the facility. It is important to have a good rapport with your caterer. Be direct and realistic with him/her about your budget so that the caterer can do the best possible job for you. Give the caterer the purpose for your event, who are the guests and the image you want to project. When interviewing for a caterer, view their portfolio. Ask for and check references. Be sure the caterer has a state license as well as liability insurance. This can save you time and emotional stress. Caterers offer many different types of food. Ask about your caterer’s specialty items, and then decide what type of menu will suit your event. Specialized ethnic food could be an added attraction to the food display. Caterers can subcontract other food caterers for specialized types of food, thereby adding a variety to your menu. Check the facility’s alcoholic restrictions. Consider a host or no-host bar. Know which name brands are available. Ask if the bar includes mixes, cocktail napkins and glasses. If serving alcohol, make sure the caterer has on-premise and off-premise alcohol beverage permits as well as liquor liability insurance. Review the caterer's alcohol management program. Has their staff been trained to handle guests who are obviously inebriated? There are bartender catering services that handle all of the alcoholic requirements. This is their main business and have all the supplies, alcohol, insurance and staff. They do not provide the food. Your caterer should know the limitations and restrictions of your facility, such as time(s) for setup, hour limitations and kitchen availability. Give your caterer a schedule of the event so he/she can determine how long service personnel will be needed from setup to cleanup. Inquire if there are extra costs for personnel, including bartenders. Carefully coordinate all catering deliveries and access to the loading entrance with other vendors. Catering costs usually encompass four different categories—food, beverage, equipment and staff. Your menu, depending upon your budget, the facility and type of setup, can include © 2009, 2010 All Rights Reserved Bridal Extravaganza - www.bestbridalshow.com
cocktails and hors d’oeuvres, buffet stations or a formal sit-down dinner, alcoholic and nonalcoholic beverages, and a dessert. Payment procedures will vary among caterers, however, a sizable down payment is usually required with the balance due the day of the event. Asking for a total of all costs beforehand—fees, gratuities, extra charges, taxes, overtime, payment schedules and cancellation policy—will help you avoid last-minute surprises.
The Menu The menu will be partially determined by the time of day you select. Brunch, lunch, and a light dinner are all acceptable choices for a morning or early afternoon reception. Late afternoon lends itself to a tea reception, cocktails and hors d’oeuvres, or a light supper. Evening receptions can consist of cocktails and hors d’oeuvres and/or an elegant dinner. Informal Luncheons should consist of a plated entree with vegetables and dessert. Formal Luncheons can include up to five courses, including soup, fish, meat and vegetables, salad, and dessert. Informal Dinners consist of three courses, beginning with an appetizer or soup, entree, and dessert, with an emphasis on hors d’oeuvres. Formal Dinners consist of three to six courses, including appetizer or soup, fish, entree, salad, cheese, and dessert, and are often complemented by small baked breads and rolls. Hors d’oeuvre quantities are limited when preceding the formal dinner. Buffets provide guests with a choice of two or three entrees, and a minimum of four accompanying vegetables. Appetizer or soup and salad courses can be presented at the guests’ tables or you may substitute heavy hors d’oeuvres. Dining Stations, a popular form of buffet, are small displays each dedicated to different types or themes of food, scattered throughout the room. Cocktail Receptions feature a wide variety, up to 12 selections, of substantial hors d’oeuvres generally hand-passed. A buffet of additional hot hors d’oeuvres and a carving station are often included. Tea Receptions offer bite-sized sandwiches and sweets, with a limited selection of beverages.
Choosing a Menu Within Your Budget Catering costs are based on a per-person charge. Most caterers offer a variety of sample menus that can be adjusted for price. Keep in mind, though, that the total cost will be greater due to the addition of taxes and gratuities. Gratuities can range from 10- 20 percent, plus tax. Some caterers include the wedding cake in the price, but give you the option of bringing in your own for a slightly reduced price. Savings, however, may be eliminated if the caterer charges a cake-cutting fee. Ask your caterer if special dietary needs, such as kosher, low-sodium, low fat, or vegetarian can be met. © 2009, 2010 All Rights Reserved Bridal Extravaganza - www.bestbridalshow.com
If you are inviting children to the reception, ask what type of children’s menu or discount is offered. Special meals of chicken fingers or hamburgers, french fries, corn, and applesauce are big hits with the under-10 crowd. If you are providing meals for the wedding professionals, such as your photographer, videographer, bridal consultant, or musicians, see what options the caterer can suggest. These people do not need to be fed the same meal as your guests; family-style platters or sandwich trays, accompanied by soft drinks will be sufficient and should cost significantly less than your per-guest cost.
Questions for Your Caterer 1. Are there a minimum number of guests that must be paid for? Most places do have a minimum number of guests they will book their site for. If you are a few people short, you may have to pay extra to reach their minimum figure. 2. Where is the food prepared? Ask this if you are having on outside caterer. Additional kitchen facilities may be needed at the reception site that will have to be rented. 3. When must the menu be finalized and when is the final count due? They will give you a cutoff date, after which no changes may be made. If you run into an emergency, most caterers will do everything possible to accommodate you. 4. What is the wait-staff-to-guest ratio, and how are they dressed? The wait staff should have professional uniforms, or dress in black and white. At a sitdown meal, one staff member for every 15-20 guests, at a buffet or cocktail reception, one for every 25-30 guests should be sufficient. 5. How are fees determined, and what do they include? Inclusions may be food, cake, beverages, liquor, complete set-up, dishwashing, clean up, linens, cloths and special skirting, taxes, and gratuities. Some wedding packages will also include the DJ and table centerpieces. Are there separate corkage, cake-cutting, and/or cookie-traying fees? Can an ice sculpture be provided or must you look elsewhere? Once you have chosen your menu, make arrangements to sample the meal. The caterer may prepare the meal especially for you or make arrangements for you to unobtrusively visit another wedding reception to sample the food and view the presentation.
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Catering Guidelines Catering considerations and questions: Where are you located? Are you an off-prem caterer? Do you have a permit? Do you have a commercial kitchen? Is the caterer responsive to your needs? Are they professional in appearance/actions? Have an excellent and well-trained staff? Have you tasted the caterer’s food? Who will actually be available at the event? Have you reviewed his portfolio and letters of recommendation? Timing issues to consider: Know facility setup and tear down time Hours for: Cocktails/Refreshments; If a open bar, closing time? Hors d’oeuvres; if butler-style, servings? First Course Main Course Cake Cutting The different serving styles: Informal versus formal Hors d’oeuvres/butler- or buffet-style Open seating versus reserved Sit-down dinner or buffet Food stations; how many? Menu issues to consider: Type of food Hot or cold food; both? Menu variety; is there a choice of entrees? Uniqueness Quality Number of courses Theme-related foods Special dietary requirements available Beverages considerations: Restrictions; alcohol/beer/wine/champagne Host or no-host bar Full bar? Premium bar? Well bar? Include mixes, cocktail napkins and glasses? Alcohol beverage licensing/permits Liquor liability insurance Alcohol management program Soda? Juices? Specialty water? Tea and coffee Beverage to be served with dinner © 2009, 2010 All Rights Reserved Bridal Extravaganza - www.bestbridalshow.com
Personnel considerations: Who provides the staff, caterer or coordinator? Bartenders; how many? Wait persons; how many? Bus persons; how many? Kitchen personnel; how many? Personnel; what is their attire? Personnel with First Aid/CPR training? Location considerations: Private dining rooms Outside/Patio Busing stations Foyers Room/Table arrangements considerations: Round tables Rectangular tables U-shaped, square, etc. layout Head tables Are tables to be numbered or identified? Accommodations for extra people Room/Table arrangements considerations (continued): Space for bar(s) Space for entertainment Storage space/personal and equipment How will traffic flow? Facility/Equipment considerations and whose responsibility? Kitchen facilities/restrictions Tables/chairs China, crystal and utensils Linens; clothes and napkins Decorations; props Flowers, balloons, etc. Special equipment Preparation Serving, etc. Costs Food Beverage Personnel Tables/Chairs Linens; cloths and napkins China, crystal and utensils Other rentals Extra charges; overtime, security, etc. Gratuity / Tax Deposit amount, when due Balance due Š 2009, 2010 All Rights Reserved Bridal Extravaganza - www.bestbridalshow.com
Scheduling Final head count due Delivery date and time Delivery access to unloading/loading Setup time/Cleanup time Length of service Rental pickup date and time
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Catering Worksheet Caterer _________________________________________ Phone _________________________________ Address ________________________________________ State __________ Zip ____________________ Consultant ______________________________________ Business Hours _________________________ Fax ____________________________________________ Emergency No. __________________________ Email __________________________________________ Web Site _______________________________
Catering Checklist Type of Reception: (sit-down, buffet, hors d’oeuvres, other) _______________________________________ Types of Hors d’oeuvres: _____________________________ _____________________________________ _________________________________________________ Service Time: _________________________ Appetizer _________________________________________ Service Time: _________________________ Soup _____________________________________________ Service Time: _________________________ Salad _____________________________________________ Service Time: _________________________ Entrees ___________________________________________ Service Time: _________________________ Vegetables_________________________________________ Service Time: _________________________ Potatoes __________________________________________ Service Time: _________________________ Additions _________________________________________ Service Time: _________________________ Dessert—Wedding Cake _____________________________ Service Time: _________________________ Dessert—Other ____________________________________ Service Time: _________________________
Service Worksheet If Buffet, is Bridal Table Served? _________________________Service Time: ________________________ Number of Waiters/Waitresses: _____________________________________________________________ Name of Supervisor who will be there: ________________________________________________________ If party is late, will sinner be held? Is it a problem? ______________________________________________
Miscellaneous Considerations Make a list of all services/items the caterer/location does not provide that must be covered by you _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________
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Recommended staff to guests: Sit-down meal:
1 server per 20 guests
Buffet:
1 server per 40 guests
Sit-down or buffet:
1 captain per 250 guests
Cocktail party:
1-2 bartenders per 100 guests and 1-2 waiters per 100 guests
Dinner per Person Number of Guests (adult) ____________
Rate per Person _______________Total ________________
Number of Guests (children) _________
Rate per Person _______________Total ________________
Alcoholic Beverages ________________
Rate per Person _______________Total ________________
Catering/Location Costs Site Rental
$_____________
Food (from above)
$_____________
Hors d'oeuvres
$_____________
Alcoholic Beverages (see Beverage Wksts)
$_____________
Other Beverages
$_____________
Serving Personnel
$_____________
Bartenders
$_____________
Valet Parkers
$_____________
Ice Sculpture
$_____________
Cookies/Traying Fee
$_____________
Linens
$_____________
China
$_____________
Chafers
$_____________
Rentals
$_____________
Other _____________
$_____________
Other _____________
$_____________
Totals
$_____________
Total ______________________ Deposit Paid _____________________________ Date _________________ Balance Due _____________________________ Balance Due on or Before __________________________
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Make Checks Payable To: _________________________________________________________________ Cancellation Policies & Notes _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________
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Ceremony Planning and Timeline While couples have long expressed their unique sense of celebration and tradition in planning and staging the wedding reception, more and more couples are bringing the same sense of individuality and creativity to the wedding ceremony itself. Whether in a church or in a castle, traditional or nontraditional, the ceremony of marriage has enjoyed a renaissance in recent times.
Choosing a Setting and Style In a formal wedding, you will conform to strict, traditional marriage rites and rituals. A formal wedding is generally held in a place of worship and is larger in the number of attendants and the number of guests. It is also more elaborate in attire, invitations, reception arrangements, flowers, decorations, and special touches than a semiformal or informal wedding. A semiformal wedding generally follows the traditions. Arrangements, however, are less elaborate and allow for more flexibility than a formal wedding. Semiformal wedding ceremonies may take place in a church, hotel, or private club. An informal wedding can be as simple or as elaborate as you wish. Only your imagination and budget limit you. Informal weddings are usually smaller in both wedding party size and number of guests invited. An informal wedding may be held in a church, club, hotel, park, public garden, private residence, or anywhere you choose. Be sure to check on permits if you are considering a public park, garden, or historical site for your ceremony.
Ceremony Location If you plan on marrying at your place of worship, you should consult with the clergy as soon as possible. Your clergy may assist you in selecting a date, advise you on required premarital counseling, and provide information on the ceremony itself. Ask about: •
Fees and donations expected for the use of facilities and services provided.
•
Services and equipment available: music, decorations, parking, clean up, etc.
•
The standard church service and amount of freedom allowed for personalization.
•
Ceremony music, readings, and help with
•
Church capacity and local fire laws.
•
Restrictions around music, photography, flowers, throwing of rice or birdseed.
writing special vows, if permitted.
• Use of the church facilities for the bridal party to dress. If you are not currently a member of a church but wish to be married in one, you have several options. If you have the time and desire, you may join a church. If your family belongs to a church, ask their clergy if they would be willing to perform the ceremony. Ask friends and relatives if they know of clergy who will perform ceremonies for nonmembers. You may also call churches directly. Some will offer to marry you, others will not. Premarital counseling is almost always a condition of acceptance on the part of the clergy. Unitarian and other congregations may offer more flexibility. Interfaith couples may wish to consider an ecumenical ceremony in which a clergy from each faith is present. © 2009, 2010 All Rights Reserved Bridal Extravaganza - www.bestbridalshow.com
You may also have your clergy perform the ceremony at the site of the reception or at an outdoor location. Be sure to discuss this early because some religions restrict or prohibit this type of ceremony. You should contact the reception site to see what equipment (portable altar, kneelers, and chuppah) they have available. There may be additional charges for the use of these items, or they may have to be rented from a rental service. Should you plan an outdoor ceremony, be certain to have an alternate site readily available in case of bad weather. Rental agencies can provide tents. If you prefer a civil ceremony, you should contact local judges and/or district magistrates. Some perform wedding ceremonies only at their offices. Be sure to inquire about requirements and fees. Check listings in the your local phone book under Government Offices.
Personalizing Your Ceremony If you have chosen to personalize your ceremony, ask friends, clergy, relatives, musicians, and others for ideas on the right mix of readings, poetry, and songs. Several very good books of wedding readings can be found in bookstores and libraries. The incorporation of religious or ethnic rites and rituals can enhance and individualize your ceremony. For example, the lighting of the Unity Candle from two separate candles symbolizes the unity of marriage and the fire of passion. African American weddings often incorporate the ritual of jumping the broom, symbolic of jumping into marriage and freedom together. You can include those who are not members of the wedding party by having them greet your guests, hand out programs, light candles, give a reading, present gifts at a Catholic ceremony, or hold the chuppah at a Jewish ceremony. Special floral tributes or the selection of favorite readings or musical pieces may honor deceased and/or ill relatives and friends. This information may be printed in the wedding program or the officiant may make a brief announcement. If your religion permits, you may personalize your ceremony by writing your own vows. This may be as simple as updating the language of standard vows by substituting words or phrases that better suit you, or as elaborate as composing and reciting all the promises your hearts make. Your officiant may be able to guide you through this process.
Second Marriages Second marriages require the same level of planning as any wedding. Whether you choose to be elaborate or simple, you must consider all of the elements of wedding planning. Additionally, you need to recognize and consider religious restrictions and requirements when planning. Meeting with your clergy early in the planning process is vital to ensure that all religious requirements are met. Taboos around the degree of pomp and formality of second marriages have largely disappeared. Couples feel free today to plan as elaborate a wedding as they want and can afford. Often brides previously married in large, elaborate ceremonies wish to avoid that level of pomp. Brides previously married in small, quiet, or civil ceremonies often choose to stage the wedding of a lifetime. Your personal preferences and religious choices are what count. The Š 2009, 2010 All Rights Reserved Bridal Extravaganza - www.bestbridalshow.com
only thing still frowned upon is the wearing of a veil and train. Invitations may be issued by the bride’s parents but are usually issued by the couple themselves. The bride may choose to walk down the aisle alone or with the groom. If she chooses to have her father accompany her, he may leave her at his pew, allowing her to walk the few steps to her groom alone. Children of previous marriages should be asked to participate to the extent of their comfort. Consider implementing a family ceremony after the exchange of rings during the wedding ceremony. This can include a special reading on the nature of family, an exchange of tokens of commitment, and a special blessing on the new family unit. Give every child an important role in the wedding, such as ring bearer, flower girl, junior bridesmaid, usher, or reader. If several children are involved, try to avoid giving the role of honor attendant to one child. If only two children are involved, and they are old enough to fulfill the responsibilities of honor attendant, disregard gender, if necessary, when assigning roles. The bride’s son can hold her bouquet just as easily as a girl and the groom’s daughter may be just the one to calm her Dad before the ceremony and to hand him the ring. Supporting a parent during his/her transfer into a new life can build a child’s self esteem.
Ceremony Music The three main musical components of a ceremony include the prelude (may include a solo or two), the processional (introduces wedding party and bride), and recessional/postlude (which begin the celebration). You should always discuss your ideas with and obtain approval from the officiant or music director at your ceremony site. Some faiths require certain types or even particular pieces of music, and/or forbid other selections, particularly secular pieces. Ceremony music will vary based upon your faith. Marriage is a sacrament in the Catholic Church. As such, it limits the choice of music, but offers options for musical interludes (selected prayers, sign of peace, unity candle ceremony, and Holy Communion). Protestant ceremonies vary by congregation. Musical selections can encompass the lighting of the unity candle, Lord’s Prayer, or hymns sung as blessings. Reformed and Conservative Jewish ceremonies generally offer the greatest range of selection, often permitting a mixture of traditional and popular music. Orthodox Jewish ceremony music, however, reflects the solemnity of the ceremony, and is generally selected from a group of traditional pieces. For a sample of favorite ceremony selections, see the list on the following page.
The Prelude Prelude music should begin 20 to 30 minutes before the ceremony. Music played at this time can encompass classical selections, religious music, and/or romantic favorites. Many places of worship place few, if any, restrictions on pre-ceremony music. If you do not have specific requests for the prelude, the music director and/or musicians selected will create your program.
The Processional © 2009, 2010 All Rights Reserved Bridal Extravaganza - www.bestbridalshow.com
The processional signals the arrival of the wedding party. Selections can range from traditional to modern. If you have a large bridal party, you may want to consider having one musical selection for the entrance of the attendants and another selection for the entrance of the bride.
The Recessional and Postlude The recessional marks the true beginning of the celebration. Music selected should reflect the joy of the day. Postlude music should be lively and upbeat, and should be played as your guests are exiting.
Selecting Musicians The organ, harp, and piano comprise the three instruments that can carry a church service. Some couples opt to enhance their musical selections with other musicians. Trumpets, flutes, violins, guitar, and bagpipes all embellish with distinct sound. A string quartet, comprised of two violins, a viola, and a cello, adds an elegant touch. For a majestic quartet, consider brass: two trumpets, a trombone, and a French horn. Popular trios are the woodwind: comprised of a flute, oboe, and bassoon, or the flute: comprised of a flute, violin and cello. An extremely elegant duo pairs a harp and a flute. When considering ceremony musicians, be sure to inquire about church or synagogue policies. Many churches require you to use their staff musicians and/or soloists. Others will permit you to hire and bring in your own musicians, but require that you pay their staff musicians whether you use them or not. Be certain to inquire about fees, and what they include. If there is a special selection that you want a musician to play, offer to send them copies of the sheet music with proper arrangements—well in advance of the wedding date. If special selections must be learned, or extra rehearsals are required with outside musicians/soloists, additional fees may apply. If you hold your ceremony and reception at the same location, you can have the same musicians for both functions. If not, you may want to have some of the musicians from the ceremony travel to the reception, either for dinner music, or the entire reception. If you rely on a DJ for both ceremony and reception, make sure he/she has proper music for the ceremony. As with any wedding professional, obtain a contract covering details as listed on page 31.
Ceremony Music The three main musical components of a ceremony include the prelude (may include a solo or two), the processional (introduces wedding party and bride), and recessional/postlude (which begin the celebration). You should always discuss your ideas with and obtain approval from the officiant or music director at your ceremony site. Some faiths require certain types or even particular pieces of music, and/or forbid other selections, particularly secular pieces. Ceremony music will vary based upon your faith. Marriage is a sacrament in the Catholic Church. As such, it limits the choice of music, but offers options for musical interludes (selected prayers, sign of peace, unity candle ceremony, and Holy Communion). Protestant Š 2009, 2010 All Rights Reserved Bridal Extravaganza - www.bestbridalshow.com
ceremonies vary by congregation. Musical selections can encompass the lighting of the unity candle, Lord’s Prayer, or hymns sung as blessings. Reformed and Conservative Jewish ceremonies generally offer the greatest range of selection, often permitting a mixture of traditional and popular music. Orthodox Jewish ceremony music, however, reflects the solemnity of the ceremony, and is generally selected from a group of traditional pieces. For a sample of favorite ceremony selections, see the list on the following page.
The Prelude Prelude music should begin 20 to 30 minutes before the ceremony. Music played at this time can encompass classical selections, religious music, and/or romantic favorites. Many places of worship place few, if any, restrictions on pre-ceremony music. If you do not have specific requests for the prelude, the music director and/or musicians selected will create your program.
The Processional The processional signals the arrival of the wedding party. Selections can range from traditional to modern. If you have a large bridal party, you may want to consider having one musical selection for the entrance of the attendants and another selection for the entrance of the bride.
The Recessional and Postlude The recessional marks the true beginning of the celebration. Music selected should reflect the joy of the day. Postlude music should be lively and upbeat, and should be played as your guests are exiting.
Selecting Musicians The organ, harp, and piano comprise the three instruments that can carry a church service. Some couples opt to enhance their musical selections with other musicians. Trumpets, flutes, violins, guitar, and bagpipes all embellish with distinct sound. A string quartet, comprised of two violins, a viola, and a cello, adds an elegant touch. For a majestic quartet, consider brass: two trumpets, a trombone, and a French horn. Popular trios are the woodwind: comprised of a flute, oboe, and bassoon, or the flute: comprised of a flute, violin and cello. An extremely elegant duo pairs a harp and a flute. When considering ceremony musicians, be sure to inquire about church or synagogue policies. Many churches require you to use their staff musicians and/or soloists. Others will permit you to hire and bring in your own musicians, but require that you pay their staff musicians whether you use them or not. Be certain to inquire about fees, and what they include. If there is a special selection that you want a musician to play, offer to send them copies of the sheet music with proper arrangements—well in advance of the wedding date. If special selections must be learned, or extra rehearsals are required with outside musicians/soloists, additional fees may apply. If you hold your ceremony and reception at the same location, you can have the same musicians for both functions. If not, you may want to have some of the musicians from the ceremony travel to the reception, either for dinner music, or the entire reception. If you rely on a DJ for both ceremony and reception, make sure he/she has proper music for the ceremony. Š 2009, 2010 All Rights Reserved Bridal Extravaganza - www.bestbridalshow.com
Ceremony Timeline Event
Notes
Time
Site available for vendor arrivals _______________________________________________ Florist arrives _______________________________________________________________ Wedding Consultant/ Point person arrives ________________________________________ Bride and bridesmaids arriv e __________________________________________________ Groom and g roomsmen arrive __________________________________________________ Families ar rive ______________________________________________________________ Photographer arrives _________________________________________________________ Videographer arrives _________________________________________________________ Musicians arrive _____________________________________________________________ Bride’s pho tographs __________________________________________________________ Groom’s pho tographs _________________________________________________________ Photography ends ____________________________________________________________ Guest arriv e and ar e seated - music playing _______________________________________ Seating the grooms’ parents____________________________________________________ Seating of the brides’ parents __________________________________________________ Groom and men get into position _______________________________________________ Processional ________________________________________________________________ Bride enter s ________________________________________________________________ Vows exchanged _____________________________________________________________ Ring exchange_______________________________________________________________ Readings/So los ______________________________________________________________ Unity Candle/Candle Lighting _________________________________________________ The Kiss ___________________________________________________________________ The Introductions ____________________________________________________________ The Recessional _____________________________________________________________ Other ______________________________________________________________________ Other ______________________________________________________________________
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APPENDIX I CONSULTANT SERVICES The Consultant shall perform the following services: Deliverables: Acceptable copy edits of proposed RFCs. Editing to include: grammar, style, usage, typography, punctuation, and spelling to hone clear, concise technical prose without deliberately changing an author’s intended meaning. References: The copy editor will ensure that written materials conform to generally-accepted English standards. The RFC Editor currently uses the following reference materials: • The Elements of Style by Strunk & White (4th Ed., 2000) • A Pocket Style Manual by Diana Hacker (4th Ed., 2004), • Merriam-Webster Online Dictionary (www.merriamwebster.com) The copy editor will also apply RFC-specific and IETF-specific conventions determined by the RFC Editor. Work Source: The RFC Editor at ISI will be the primary source of work. Work Flow: On average, Consultant will deliver 150 pages per week, or about 600 pages per month. The objective is that a steady flow of deliverables be sent to the RFC Editor in a timely manner (i.e., on a weekly basis). Deliverables Supervisor: The RFC Editor will be the primary source of work. <___> of the RFC Editor will be the Deliverables Supervisor for work. The RFC Editor staff will determine whether copy edits are accurate and thorough, whether they comply with RFC Editor reference materials, and whether the intended meaning has potentially been altered. The Deliverables Supervisor will provide feedback to the consultant regarding editorial performance and will notify the consultant about evolving editorial policies as necessary. Deliverables Procedure: Deliverables to RFC Editor will be provided in such manner, form, and format as the Deliverables Supervisor may require.
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Entertainment While things like food and flowers enjoy a universal appeal, the choice of entertainment for your wedding reception often must satisfy diverse tastes. Weddings typically involve a mixed audience of young and old, and so you may want entertainment that will cater to both.
Options Reception entertainment options include DJs, bands, orchestras, violinists, and polka bands. Many couples will use a combination of entertainers at their reception. Cocktail hours require livelier background music, while dinner calls for quieter selections. Dance music should be a mixture that calls everyone from his or her seats at one time or another. You may start with a strolling violinist, pianist or string quartet for dinner music and then have a band or DJ for the remainder of the evening. You can also have a separate DJ to fill in break times of your live performers. If you are having your ceremony and reception at the same facility, many entertainers can supply the music for both events.
Booking Entertainment You should begin looking for entertainment as soon as you have your reception facility booked. Many bands and DJs book more than one year in advance. Start by asking friends for references. Another source of entertainers is a booking agency. They will be able to show you hundreds of acts on videotape. This is very convenient and can save you a lot of time. Most booking agencies do not charge a commission; they earn their fee directly from the musicians they represent.
Live Band If you are considering live entertainment, the number of musicians should be proportionate to the number of guests, and the size of your reception location. Consider a trio, or four to five musicians for a party of 50 to 175, and a seven or eight member band for 175 to 250 people. A large area may need more musicians for the music to be heard by everyone, but this will depend on the acoustics and the individual band. Professional musicianâ&#x20AC;&#x2122;s rates will vary. Be certain that you understand what the bandâ&#x20AC;&#x2122;s price includes as far as playing time verses break time. When considering a band, review its play list. Look for a band that can play a variety of music that will fit into your style of reception. Many bands will play a mixture of Top 40, rock, oldies, polkas, etc. Others may play big band selections; show tunes, waltzes, fox trots, Latin rhythms and ballads. Inquire about their policy on learning new songs at your request. When signing a contract with a band or booking agent, follow the guidelines as listed on page 31. Be sure to list the names of the bandleader and other key band members. Ask to be informed of any band changes, and make it clear that while minor band members may come and go, you expect the essential presentation to remain unchanged.
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DJ A DJ is an ideal solution for people who want to hear original artist’s recordings. The DJ can also act as an emcee and coordinator—either by addressing the reception directly, or more subtly by pacing the activities through the selection of music. The job of emcee requires a strong personality and some homework. Etiq uette Ti p: Assign a friend or relative to make the DJ aware of any last minute changes in the wedding party due to illness or other emergency. Also, provide a pronunciation guide for all names, first and last, no matter how obvious they may seem.
A DJ should provide his/her own sound system. Be sure that it is adequate but not overpowering for the space at your reception. When selecting a DJ listen for clarity and consistency of sound—big speakers do not always mean quality.
Requests and Play Lists Most DJs will not allow you to see them in action at an actual wedding (not fair to the couple and not a good time to talk). But do ask for references and/or videotapes. Ask to see sample play lists. Ask whether the DJ will acquire requested music for your reception and if there is an extra charge. If you provide the DJ with recordings, assign someone to retrieve these the night of the reception. Requests can be a big issue with DJs and couples. Try not to micro-manage the entire play list—find a balance between your requests and the DJ’s experience and sense of timing. Ask about allowing a friend or relative to sing a special song.
Questions for Your Entertainers 1. How many years have you been in the wedding business? You will want to have an established professional in charge of your reception. A professional DJ or band leader will know the normal order of events for a wedding, will be able to work with the photographer, videographer, and caterer, and will be able to act as the master of ceremonies, if you so desire. If your facility has a director, have your entertainers contact them prior to the wedding to coordinate roles. 2. What kind of equipment do you use? Your DJ or band should have professional audio equipment. Inquire about their equipment in advance, regardless of the size of your reception, because professional sound equipment will make a big difference in your wedding music. Be sure to discuss appropriate volume and speaker placement. And speak up if there are certain styles, songs or artists you do not want played. 3. Will the band or DJ meet you in person? Some entertainers try to do all of their bookings over the telephone. Insist on a face-to-face meeting to allow you to gauge body language and your overall compatibility. 4. What is your fee, and how long do you play? Always ask your entertainers about their fee and the length of time they will play. Find out © 2009, 2010 All Rights Reserved Bridal Extravaganza - www.bestbridalshow.com
how many, if any breaks will be taken. Most bands require a (10-15 minute) break each hour for each member. These breaks can be staggered or all members may break at the same time. Some bands will provide recorded music during their breaks so there is not a lull in the reception. If you’re hiring a band, ask if they can learn any of your special requests that may not be in their repertoire. Discuss setup times, procedures and overtime policies. 5. What will the band or DJ wear? Be sure to ask about a dress code, as musicians may have a different idea of what is appropriate at a wedding.
Choosing Your Entertainers For all reception entertainers you should provide a list of songs you want played for specific parts of the reception such as the first dance, your parents’ dance, the bride’s dance with her father, the groom’s dance with his mother, cutting the cake, tossing the bouquet and garter, departure, etc. A general timetable of events should be worked out in advance between you, the caterer, photographer and musicians. Your DJ or bandleader should have a very pleasing personality. They will help to hold the reception together, making sure everything goes as planned. Be sure that he/she is flexible, patient, and very understanding about the tone and type of reception that you desire.
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Entertainer _______________________________________Phone _______________________________ Address __________________________________________State ______________ Zip ______________ FAX ___________________________________________Emergency No. _______________________ Consultant ________________________________________Business Hours________________________ Email ___________________________________________Web Site Address _____________________ Entertainer ________________________________________Phone _______________________________ Address __________________________________________State ______________ Zip ______________ FAX ___________________________________________Emergency No. _______________________ Consultant ________________________________________Business Hours________________________ Email
____________________________________________________ Web Site Address _____________________________
Entertainment Details 1. Number of Members in Band/Number of DJs _______________________________________________ Hours Needed __________________________ Overtime Available/Fee _______________________ DJ/Band leader Serving as Master of Ceremonies? ___________________ Set Up Time _____________________________________________________________________________ 2. Number of Members in Band/Number of DJs _______________________________________________ Hours Needed _______________________________ Overtime Available/Fee ____________________________________________________________________ DJ/Band leader Serving as Master of Ceremonies? ______________________________ Set Up Time _____________________________________________________________________________ Favorite Songs to be played by: #1 or #2 Entertainer (specify) _________________ _______________________________________________________________________ _________________ _______________________________________________________________________ _________________ _______________________________________________________________________ _________________ _______________________________________________________________________ ______________________________ __________________________________________________________ _________________ _______________________________________________________________________ Dinner Music ____________________________________________________________________________ First Dance Music _________________________________________________ Approx Time ___________ Bridal (Money) Dance _____________________________________________ Approx Time ___________ Other Dance Music _______________________________________________________________________ _________________________________________________________________________________ Fun Songs (Bird Song, Hokey Pokey, etc.) ____________________________________________________ _________________ _______________________________________________________________________ _________________ _______________________________________________________________________ Š 2009, 2010 All Rights Reserved Bridal Extravaganza - www.bestbridalshow.com
Special Requests ________________________________________________________________________________ 1. Total _______________________________________________________ __________________________ Deposit Paid ____________ Date_______________________________ Balance Due ______________________________ Balance Due on or Before __________________________________________________________________ Make Checks Payable To: _________________________________________________________________ 2. Total _______________________________________________________ __________________________ Deposit Paid ____________ Date_______________________________ Balance Due ______________________________ Balance Due on or Before __________________________________________________________________ Make Checks Payable To: _________________________________________________________________ Cancellation Policies and Notes ___________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________
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Favors Many couples continue the age-old custom of giving small wedding favors to guests. In some cultures, flower seeds or tree seedlings were offered to ensure fertility. Favors can literally be anything that matches your taste and budget. Many items can be personalized with names, date, etc. Following are some general ideas for favors: • Candies, cookies, nuts wrapped in tulle • Personalized chocolate bars or wrappers • Holiday ornaments • Porcelain napkin rings • Champagne with personal labels • Potted rosemary plants (remembrance) • Puppets or tin toys • Small snow globes • Hand-lettered fans • Potpourri sachets • Packets of flowers seeds • Individual tree seedlings • Packets of personalized coffee and teas • Hand painted blown eggs • Tiny address books with your married name and address inscribed • Imprinted scrolls, matchbooks, ribbons
Accessory Items Certain accessories provide the perfect finishing touch to your wedding reception. Select a Guest Book to place at the reception entrance. Choose either an address/telephone format or a blank book that invites friends and relatives to write longer notes and wishes. Be sure to anchor a good pen with the guest book. Personalized Toasting Goblets or Flutes of crystal, silver or pewter lend a special touch. While many caterers provide the standard “Bride” and “Groom” glasses, having your own goblets adds an extra touch of romance to the day. You may want to consider ordering glasses for your wedding party. You will also need a Cake Knife and Server set for the ceremonial cutting of the cake. These come with gold, silver or crystal handles. The blades can be engraved with your names and wedding date. As a special touch, have your florist add ribbon and a small floral arrangement to the handles. A gift table Card Box can be trimmed with flowers and ribbons to coordinate with your bridal party colors. A birdcage is a favorite design, along with boxes shaped as churches, mailboxes, baskets, and wishing wells. © 2009, 2010 All Rights Reserved Bridal Extravaganza - www.bestbridalshow.com
You may wish to purchase a Keepsake Bag. This bag, in white or ecru to match your gown, can be used to hold cards, or to collect donations during the traditional “Money Dance.” The bag can also hold mementos for years to come.
Favors Items Favors and Quantities _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ Total ______________________ Deposit Paid __________________________Date ____________________ Balance Due ____________________________ Balance Due on or Before ___________________________ Make Checks Payable To: ___________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________
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It’s the day before your wedding. Hopefully, everything has gone smoothly so far. Here's a final, and hopefully humorous, checklist and some suggestions to get your mind off everything else and RELAX!
Before the Rehearsal or The Day Before Your Wedding… ____ Make sure your bridal gown, headpiece, shoes, etc. are ready. ____ Make sure all your bridal lingerie/under garments are ready. ____ Have at least three pairs of stockings available (you won't need them, but you'll worry if you don't have them nearby). ____ Get all your cosmetics, hair styling tools together. ____ Give yourself a manicure and pedicure. ____ Finalize packing for your honeymoon. ____ Make sure you have something old, new, borrowed, and blue.
At the Rehearsal and Dinner ____ Hand out all the assignment sheets (let someone else do the work now!). ____ Enjoy being with your family, friends, and fiancée. ____ Excuse yourself early so you can go home and unwind.
After the Rehearsal Dinner, Try Some of the Following… ____ Take a long bubble bath with a good book. ____ Give yourself a facial. ____ Clean your engagement ring. ____ Look at your baby pictures. ____ Try to get some sleep!
On The Big Day . . . It’s here! That day you thought would never come has arrived! Hopefully you got some sleep last night, although the excitement was probably unbearable. Take your time with everything you do today. Allow plenty of time so you do not have to rush. And don’t panic wondering if everything is ready. Rely heavily on your family and attendants today. They’ll be glad to help with anything that needs to be done. They’ll also help ease your mind and emotions. Enjoy this day to its fullest. Family and friends who will wish you only the best will surround you. Make an effort to talk with everyone at the reception, even if it’s only for a short © 2009, 2010 All Rights Reserved Bridal Extravaganza - www.bestbridalshow.com
moment. Your time and attention will be greatly appreciated. If some detail does not go exactly as planned, make the most of it — do not let it ruin your entire wedding that you’ve worked so hard to put together. If it should happen to rain, don’t panic. Make needed arrangements ahead of time, should this situation arise. Many beautiful weddings have taken place on a rainy day and it is often said that rain brings GOOD LUCK! Once the reception is over, you can look forward to your honeymoon and the wonderful new life you will have together. Be patient, understanding, loving, and most of all, be sure to communicate with one another.
Have a Wonderful Day !
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Money Management One of the biggest challenges newlyweds face can be summed up in one word . . . money! The financial issues in a new household are not unlike those in any home, except that couples are making life decisions together for the first time. Family input, existing debts and saving plans, and varying viewpoints, complicates Many times these decisions. Compromise is key, as is outside help and a respect for the emotions that underlie all financial matters. The following guide will help get you started.
Cash Management Cash management is more than just keeping a balanced checkbook and deciding which partner will pay the bills and keep the family records.
Cash management includes: 1. Preparing and following a budget (this one makes hanging wall paper together, the supposed ultimate test of a marriage, a cakewalk). The budget is often an ongoing project that takes months to finalize. It involves being honest with your partner, openly discussing the intimate details of each and every daily expense, and being open to changing oneâ&#x20AC;&#x2122;s daily routine for the greater good of the family budget. 2. Using credit wisely includes determining what credit cards to keep, shopping for and opening joint cards, and determining who will use them and for what reasons. 3. Keeping the income tax burden to the lowest possible level. Will you file jointly or separately? What benefits will each method bring to the table? Adjusting your W-4 information concerning the withholdings your employer has on file for you will affect the overall outcome of the next tax year.
Risk Management There is always a risk of loss of life and loss of property. Your current insurance should be reviewed to determine what policies need to be kept, cancelled, or adjusted to include your partner. Savings often result from combining polices. 1) Health insurance to protect against illness is a must. This can be a complicated issue requiring research into plans available through work as well as costs of adding a partner to an existing plan. Care should be taken in the consideration of pre-existing conditions, waiting periods, deductibles, and benefits such as eye, dental, and prescription drug coverage. 2) Life insurance can be used to protect a new family against the risk of premature death. Term insurance is usually preferred. Carefully consider the amount based upon need, and then determine the plan which offers the features most suited to your situation. 3) Disability insurance can protect against the loss of each partnerâ&#x20AC;&#x2122;s ability to earn a living. The ability to earn a living is your greatest asset. Many times a company benefit package includes this coverage, however in some cases careful consideration into the extent of coverage and the details of what constitutes a claim will uncover additional needs. Š 2009, 2010 All Rights Reserved Bridal Extravaganza - www.bestbridalshow.com
4) Property and casualty insurance can protect worldly goods against accident and such perils as fire, flood, earthquake, and theft. Quite often a policy that combines coverage of the home and auto provides tremendous savings.
Accumulation Goals Saving money for your new family’s goals needs to be considered early on. Determining the goals is the first step. •
A new home or home repairs and improvements.
•
Major purchases like cars, vacations, furniture, and appliances.
• Higher education funds for you, your partner, and eventually your children. Each partner will have funds in his/her own name (for example: cash accounts and retirement accounts at work). Changing these accounts to joint accounts or renaming beneficiaries is an important consideration. Establishing an emergency fund, savings program, and retirement account is imperative. It is equally important to have a systematic plan for the funding of these accounts. The idea is to have money (no matter what the goal), when the money is needed. The plan should take into account the risk tolerances of both partners.
Making It Work Solving these challenges can be difficult. Two basic steps are involved. The first step is to recognize that in our complex, ever changing world, expert help is required. There is the need to assemble what can be called the financial planning team. Trained professionals such as your attorney, CPA, insurance agent, securities broker, and financial planner are generally members of this team. With their help the second step can be taken. The second step involves the development of a detailed financial plan. Identifying and preparing for financial issues prior to marriage will make the transition easier.
The following worksheet will: •
Identify accounts and policies.
•
Serve as a checklist for the accomplishment of the financial goals as well as provide the basis for the family’s first net worth statement.
The net worth statement is a great summarization of the family finances, as well as a tool for determining the progress of the newlywed’s financial plan.
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Income Gross Salaries
Husband $ ____________________ Wife $
__________________________________
Interest or Dividend Income
Husband $ ____________________ Wife $
__________________________________
_________________ Total Income $
Expenses Fixed Outflows Cash
___________________
Mortgage/Rent Payment
___________________
Auto Payment(s)
___________________
Insurance Premiums
___________________
Loans
___________________
Other ________________
___________________
Other ________________
___________________
Other ________________
___________________
Total Fixed Outflows
$__________________
Variable Outflows Food/Household
___________________
Transportation
___________________
Clothing/Personal Care
___________________
Entertainment/Vacations
___________________
Medical/Dental Care
___________________
Utilities/House Expenses
___________________
Charity
___________________
Taxes
___________________
Other __________________
___________________
Other __________________
___________________
Other __________________
___________________
Total Variable Outflows
$ __________________
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________________
Investments Ownership Beneficiary
Val u e
Curr e nt Li ab i l i ty
Rat e o f Re tu rn
Savings & Investments _____________________________________________ ____________
$_____________ $ _____________ $ _____________
__________________________________________________________
$_____________ $ _____________ $ _____________
_____________________________________________ ____________
$_____________ $ _____________ $ _____________
__________________________________________________________
$_____________ $ _____________ $ _____________
Qualified Plans & IRAs _____________________________________________ ____________
$_____________ $ _____________ $ _____________
__________________________________________________________
$_____________ $ _____________ $ _____________
_____________________________________________ ____________
$_____________ $ _____________ $ _____________
__________________________________________________________
$_____________ $ _____________ $ _____________
* Ind=individual, CP=community property, JT=joint tenants w/rights of survivorship, TC=tenants in common
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Selecting a Florist Once considered part of the background scenery, flowers have moved into the foreground of wedding planning. The trend is toward flowers that are fresher and in-season, and more of them—for decorating the exterior of the ceremony site and even on the wedding cake. The first step is to find a reliable and experienced florist. Get recommendations from family members and friends. Ask the church or synagogue’s wedding coordinator, your caterer, or bridal consultant for suggestions. Before meeting with a florist, work up an accurate list of the number of bouquets and arrangements you will need. In addition to your bouquet, you will need flowers for the attendants, flower girl, mothers, grandmothers, Godmothers, guest book attendant, female greeters and readers. Boutonnieres will be needed for the groom, groomsmen, ring bearer, fathers, grandfathers, male greeters and readers. You may want wreaths, bows or arrangements for the church doors, vestibule displays, altar or chuppah arrangements, pew markers, candelabra bouquets, garlands for the aisle or altar railings, sign of peace roses, unity candle arrangements, and/or faith-specific floral tributes. For the reception you may need arrangements for the head table, candelabra, guests’ tables, buffet tables, parents’ table, ice carvings, wedding cake (including the knife and table), a tossaway bouquet, entrance vestibules, and restrooms. Of course this may change as you hear new ideas and get estimates of everything you want. Set a realistic budget before meeting with a florist, but don’t let your budget limit your imagination. A creative florist will be able to modify designs to suit your imagination as well as monetary constraints. Money Saver Tip If there is more than one wedding at a church, consider the idea of sharing flower costs.
Take time to visit several florists and ask to see photographs of their work. Compare flower quality, craftsmanship, and design. Ask for and contact references. Arrange to visit a ceremony and/or reception site just after it has been set up, before guests arrive. This will give you an excellent overview of their work. Ask each florist to provide you with a written estimate. Inquire about cancellation, deposit, payment, and refund policies.
Selecting the Arrangements Remember that while you can get most flowers year round, buying flowers in season will save you money, and ensure quality and availability. (See the flower chart on page 118 to help you choose your flowers.) NOTE: Remember that florists experience heavy demand for flowers on certain holidays (Valentine’s Day, Mothers Day). There are many details to consider when choosing bouquets and arrangements. Obtain fabric swatches from all gowns and dresses. Try to get enough fabric so you can leave a sample with the florist for matching flowers, ribbons, tulle, and other accents. © 2009, 2010 All Rights Reserved Bridal Extravaganza - www.bestbridalshow.com
Photographs of your gown and attendants’ gowns will be very helpful. Photographs of the interior of the ceremony site and reception sites will help if your floral designer has never worked there. Also inquire about any restrictions. Your dress, color scheme, style, season, and time of day of the wedding will impact floral selections. Church arrangements need to present a dignified yet joyful quality, keeping with the majesty of the building. When choosing arrangements for the reception, keep in mind the color of the walls and height of ceilings. The trend is toward smaller vases to allow open conversation around the table. The room’s lighting may also influence floral design. Dimly lit and large rooms benefit from dripless candles, votive lights or small table lamps. If you do not know how many centerpieces you will need, estimate the number of tables by counting the number of guests invited (excluding those who will be sitting at the head table), subtracting 10 percent and dividing by the number of seats at each table. Remember that this number can be adjusted later. Your bouquet and the attendants’ bouquets will enhance the head table beautifully. A long bow on the head table can tie in your wedding flowers and colors. To ensure continuity of design, have your florist also design flowers for the cake and ice sculptures. Be sure to keep the baker, florist, and ice sculptor in communication to avoid conflicts.
Bridal Bouquet The style of your bridal bouquet must complement both your dress and your form. Trailing cascades will overwhelm petite brides, while large or tall women may look awkward carrying a small nosegay. Gowns with elaborate detailing at the waist and/or the skirt require smaller bouquets. Plain-skirted gowns permit the use of more elaborate cascades or crescent bouquets. You may opt to carry a basket of flowers, floral fan arrangement, parasol bedecked with flowers, or a decorated Bible or prayer book.
Attendants’ Bouquets Your attendants should carry bouquets that complement your bouquet as well as the style and color of their gowns. The honor attendant’s bouquet may match the bridesmaids’ or be a little more elaborate. Solid color pastel gowns can be enhanced by vivid colors or in tone-on-tone arrangements. White flowers are dramatic against deeper, jewel-toned dresses. Multicolored/print dresses benefit from monochromatic bouquets in undertone colors in the fabric. Other options include wreaths, decorated candles, tussie-mussies (Victorian cone-shaped flower holders, often made of silver), sprays of pine or greenery, wrist bouquets, or small sprig bouquets attached to velvet muffs. A small sprig for the hair also adds a nice touch. Take into consideration your attendants’ hairstyles, as sprays can either be attached with small combs or bobby pins. Flower girls can carry miniature bouquets, baskets of ivy, flowers and/or flower petals, wreaths or muffs. © 2009, 2010 All Rights Reserved Bridal Extravaganza - www.bestbridalshow.com
Corsages Flowers for the mother and grandmothers should complement their dresses. Consider the body flower corsage, which pins to the dress at the top of the shoulder. Not only does this prevent the pulling of sheer and lightweight fabrics; it can be seen from behind as well. Some dresses are perfect for waist corsages. Elaborately detailed tops may call for wrist or purse corsages. Remember, too, your Godmothers, greeters, readers, and guest book attendant. If you do not know what they are wearing, select a small tasteful corsage in white. Be sure the florist can quickly adapt it from shoulder to wrist corsage at the church if needed.
Boutonnieres The men involved with the wedding wear boutonnieres on their left lapel. The trend is toward more elaborate and accented boutonnieres for the groom’s to match the bride’s bouquet. The best man, groomsmen, ring bearer, fathers’, grandfathers’, and Godfathers’ boutonnieres may either contain sprays that coordinate with their female counterparts’ flowers or consist of a simple rose or carnation.
Details Before the wedding day, decide what you will do with all of your flowers from the ceremony and reception. Arrangements from the ceremony may be able to be taken to the reception site and used there to save money. Check with your officiant and see what their restrictions are. If there are no more ceremonies after yours, some churches would love to have the arrangements for their upcoming services. Likewise, if you are getting married around Easter or Christmas, the church may already have flowers that would enhance your ceremony while saving you money. If you want your family and friends to be able to take home table arrangements from the reception, be sure to inform the florist. Arrangements can either be placed in less expensive bases or designed to be detachable, individual, arrangements allowing each guest to take one home. Another option is to take your leftover flowers to a retirement home, hospital, or shut-ins in your neighborhood. Provide your florist with the names and phone numbers of the officiant and/or church’s wedding coordinator, your bridal consultant, reception site contact, caterer, baker, ice sculptor, etc. This will allow them to contact the other professionals and coordinate directly with them concerning details. Be sure you appoint someone to answer questions the florist may have about placement at the ceremony and reception.
Questions for Your Florist 1. How many weddings do you accept per date? Florists with too many commitments may not be able to give your wedding the attention it deserves.
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2. Can you work with fresh, silk, or dyed flowers depending on my taste? As long as the florist you choose can fulfill your needs, it doesn’t matter if they handle all types of flowers. 3. What other accessories do you rent or sell? Many offer aisle runners, candelabra, mirrors, pedestals, topiary trees, potted plants, trellises and canopies, among other items. 4. How much of a deposit do you need to hold a date? Is it refundable? Be prepared to leave a 10-20 percent deposit of the estimated costs to reserve the date. 5. Are there extra delivery charges? This may be included in the cost. Also ask about returning any vases and rented items—Will they collect them or do you have to return them? 6. Will you visit the ceremony and reception sites if you’re not familiar with them? Your florist could offer many suggestions after seeing the locations.
Floral Preservation Your bouquet and other mementos of your wedding day can be beautifully preserved under glass by local artisans. Your bouquet can be mounted alone or with a copy of the invitation, place card, handkerchief, garter, and other memorabilia. The process begins with delivering your bouquet the day after the wedding to the preservationist. The bouquet is then freeze-dried or dried in silica gel. Drying can take two to four weeks. Once dried, it can be arranged either whole or in portions on your choice of background. It is then covered with convex acrylic or glass and placed in a frame. The entire process can take six to twelve weeks or longer.
Choosing Flowers to Preserve If you are interested in this type of keepsake, discuss the matter with your florist and preservationist. The style of your bouquet will dictate whether it can be preserved as is, or if it will need to be dismantled. Choose your florals with care since not all flowers can withstand the preservation process. Flowers that dry beautifully include the rose, lily, orchid, carnation, alstromeria, gardenia, hydrangea, calla lily, daffodil, iris, lilac, and tulip. Chrysanthemums and daisies do not preserve well.
Preservation Details If you decide to have your bouquet preserved, make arrangements with the preservationist at least one month in advance. Arrange to have someone (your maid of honor, mother, sister) refrigerate your bouquet overnight and deliver it to the preservationist the next day. Be prepared to leave a deposit of at least 50 percent when dropping it off. The balance will be due upon completion and pick up.
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Compared to selecting a wedding gown, the choice of formalwear is far more straightforward, dictated largely by the season, time and formality of the wedding. The groom’s attire should complement that of the bride and fall within etiquette guidelines.
Tuxedo Styles Formal evening weddings dictate a black tailcoat—cut short in front and extending to tails in the back. This is worn with a white, wing collar shirt and pleated black trousers. Accessories can vary with the degree of formality desired. For a semiformal evening wedding, the classic black tuxedo or dinner jacket with a black tie and cummerbund are popular choices. A white dinner jacket is acceptable between Memorial Day and Labor Day, or for a wedding in the tropics any time of year. A dark suit is also acceptable for a semiformal wedding. The formal daytime wedding calls for a cutaway coat in dark gray worn with gray striped trousers. A white wing-collar shirt and ascot or tie completes the look. The groom may also choose a top hat, spats and matching gray gloves. The look for a semiformal daytime wedding is a gray stroller with pinstripe trousers. This is worn with a turned-down collar shirt, tie, buttoned vest and pin-striped trousers. A suit is also an appropriate choice. Informal evening and daytime ceremonies call for a simple black suit, or navy blue jackets with light-colored trousers.
Attendants For a touch of contrast, the ushers’ formalwear should differ from that of the groom. This can be achieved by changing the color of the bow ties or by having the ushers wear a completely different style or color of tuxedo. If you wish to have male guests wear formal attire, simply add the notation, “Black tie invited” to the lower left corner of the reception invitation. To complete your wedding, consider the ring bearer’s attire. He can match the groom from head to toe, or simply dress him identically to the ushers. If a flower girl is to be his partner, you may wish to have his accessories match her gown. The father’s tuxedo need not match the groom’s or the ushers’, since his formalwear will match or accent his wife’s gown. He can also wear his own tuxedo if he has one. Another nice touch is to invite grandfathers to wear tuxedos.
Shopping for Formalwear You should begin shopping for formalwear at least four months prior to the wedding. Allow additional time if you are planning to marry in May or early June to avoid prom season. The groom should try on several different styles of jackets and trousers before deciding. Also try on several different vests and cummerbunds to see which will best suit your wedding. The bride should bring swatches from the bridesmaids’ and mothers’ gowns to match or contrast colors. The groom can also model the groomsmen’s attire if it is different from his. Most formalwear shops include all accessories, except shoes, in the rental price. Be certain the © 2009, 2010 All Rights Reserved Bridal Extravaganza - www.bestbridalshow.com
rental agreement includes that information and also lists additional charges. Once you have selected the men’s attire, arrange to have the members of the wedding party fitted a minimum of six weeks in advance. All formalwear should be rented from the same shop, even for out-of-town attendants. Also, be sure all of the attendants have matching socks. Attendants not living locally should be professionally measured at a formalwear shop since tuxedo measurements differ slightly from those of regular suits. There may be a small fee for this service. Have them send their measurements as quickly as possible.
Trying on Formalwear The groom and groomsmen should try on their tuxedos two-to-three days before the wedding in case more alterations are needed. At this fitting, the groom and attendants should check the following: 1. Make sure jacket fits comfortably and lapels lay smoothly over the chest. 2. All sleeves should be hemmed to show the same amount of shirtsleeve. 3. Trousers should be hemmed to just break over the front of the shoe. 4. Make sure shoes and accessories fit, and that colors match.
Returning Formalwear Most formalwear shops offer optional insurance for a nominal fee that covers excessive damage. Each groomsman is responsible for paying for the rental of his outfit, including shoes. The groom may elect to give his attendants gifts in the form of cuff links and studs, monogrammed pocket squares or unusual suspenders. After the wedding, each groomsman should assemble his attire and deliver it to the best man or other specified person who will return all rented items to the tuxedo shop.
Questions for Formalwear Specialist 1. What formalwear styles best suit the time and formality of my wedding? They will be able to point you in the right direction and offer many options that will be appropriate. 2. What is included in the rental price? Are shoes and accessories included or extra? Important Money Saver Tip: Be sure to get the total tuxedo price including shoes, cummerbund or vest, and accessories in writing for the entire wedding party. To prevent accidental overcharging, let the groomsmen know in advance what they will pay and what’s included when picking up their tuxedos.
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3. Are all alterations included in the price? Also ask if second alterations are needed, are they also covered in the price? 4. When will the formalwear be available for final fittings and pickup? Have all members try on their tuxedos three days before the wedding in case more alterations are needed. 5. When must the formalwear be returned? Also inquire about what happens if a tuxedo is damaged. Do they offer insurance? Formalwear Shop ___________________________________________ Phone _________________________________________ Address __________________________________________________ State __________ Zip _____________________________ Fax
__________________________________________________ Emergency No. __________________________________
Consultant ________________________________________________ Business Hours __________________________________ Email
__________________________________________________ Web Site _______________________________________
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When booking any service provider for your wedding, there are many details to consider and have in writing! This is extremely important for you as well as your service provider. Following are many details to cover in almost every contract you will sign, and it is very important to have a written contract for every aspect of your wedding.
Questions to Ask 1. How long will they hold a date? This will vary greatly between every vendor you talk to. Some may hold a date with just a verbal commitment for a period of time—possibly ten days to two weeks. Others may not hold a date at all without a monetary deposit. If you do put down a deposit, be sure to inquire about cancellation policies. 2. When are future payments and the balance due? Some vendors will set up a payment plan often splitting payments over the upcoming months. Others will want a deposit and then payment in full prior to the wedding. 3. What are the cancellation policies? Again, this will vary greatly from vendor to vendor. If you have a deposit down, and you must change the date of your wedding or cancel it, you may lose your money. Some vendors will offer to apply your deposit towards a future date (if they are open on that date). It is very important to cover yourself the best way you can concerning cancellations. It’s not something you think will happen, but sometimes circumstances change. 4. What attire will be worn by all service personnel? Anyone performing a service for your wedding should dress accordingly and professionally. You will not want a vendor showing up in jeans and a T-shirt if you’re having a formal wedding.
Points to Cover in Writing 1. Date and location of ceremony and reception 2. Business name, address, and phone number of the company and the representative or actual person performing the service. Insist upon an emergency number! If someone does not show or an error is made, you need to have someone who is accountable and can solve your problems. 3. Your names and addresses 4. A detailed account of the exact service or item(s) that will be provided by the vendor 5. Any restrictions relating to each vendor 6. Arrival times and locations, and length of time they will stay, breaks that will be taken 7. Total payment due for services including tax and gratuities 8. Deposit made with date, and specific dates that future and final payments will be due 9. Cancellation policies—should be very specific 10. Professional attire © 2009, 2010 All Rights Reserved Bridal Extravaganza - www.bestbridalshow.com
11. If you are feeding them at the receptionâ&#x20AC;&#x201D;this is up to you, just let everyone know if you are, or are not ordering dinner for them 12. Delivery dates of items such as photographs or videos that will be available only after the wedding 13. Any additional costs you may incur that are not included in the total price 14. Dates items must be returned by (tuxedos, rental equipment) 15. What will be done with any leftover food, cake, and beverages? 16. Signatures of vendor and yourself
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Selecting a Diamond Do y ou prefer to kno w or to be compl etely surprised? That’s the question reg arding engagement rings. In many cases, budget dictates some prior discussi on and/o r coll aboratio n between you and your fiancée. Follow these basic guidelines when choo sing a diamond.
The 4 Cs 1. Cut does not refer to the shape of the diamond, but rather to the number of facets cut into it. Industry standards call for 58 full facets to bring out the brilliance of the gemstone. The shape of the diamond is a matter of personal preference and can be round (brilliant), rectangular (emerald), diamond (marquise), pear, oval, or heart shaped. 2. Color is absent in a perfect diamond. A totally colorless diamond acts as a prism, allowing light to pass effortlessly through the diamond and be transformed into rainbows of color. Diamond colors range from a light yellow to colorless, and even though a diamond may be large in size, those with a yellow tint have diminished value. 3. Clarity refers to the diamond’s interior or exterior flaws or inclusions. To determine a diamond’s clarity, it is viewed under high-powered magnification by your jeweler’s trained eye. Minute flaws neither mar its beauty nor endanger its durability, but the most valuable diamond is flawless. 4. Carat is the weight measurement used to determine diamond size. One carat is divided into 100 “points,” so, for example, a diamond of 62 points weighs 0.62 carats. Although the size of your diamond is definitely the biggest factor in determining its value, it does not guarantee high quality. Two diamonds of equal size can have substantially different values, depending on quality.
Selecting a Setting Gold remains the most popular setting choice, followed by either white gold or platinum. Some rings use gold for the band with platinum prongs (stronger and less visible) to hold the diamond in place. The most popular styles are solitaire, and main stone flanked by two or more side stones. Premade styles vary widely from traditional to contemporary. A growing number of couples search for unique wedding and engagement bands. A jewelry craftsman can help create just about any combination of setting and stone. Precious and semiprecious stones other than the traditional diamond are acceptable for your engagement ring, although diamonds remain the number one choice. The groom’s wedding ring can match the bride’s or can be totally different.
When to Buy Your Wedding Rings Couples typically purchase rings no later than two to four months prior to the ceremony. Wedding rings may be put on layaway at the same time the engagement ring is purchased. © 2009, 2010 All Rights Reserved Bridal Extravaganza - www.bestbridalshow.com
Whatever you select, make sure that you both have your rings professionally sized at least one month prior to the ceremony.
Cleaning Your Rings Always check with your professional jeweler on the correct way to clean your rings. They may provide a professional cleaning solutionâ&#x20AC;&#x201D;be aware that certain stones are affected differently. Diamonds should be cleaned monthly to retain their brilliance. Soak them in warm soapy water with mild detergent. Gently brush with a very soft toothbrush. Rinse with clear warm water and pat dry on a lint-free cloth.
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Marriage License Both individuals must appear in person to complete the application for a marriage license. Proof of age is required. Acceptable forms of proof include certified photocopies of your birth certificate, baptismal record, adoption record, immigration record, naturalization record, or passport. Proof of citizenship is needed for any parties not born in the United States. You must check with the Marriage License Department at the City or County Clerk’s office for requirements for your state. Ask if the license is good anywhere in the state, legal age to marry, what you need if not of legal age, how long is the license valid before wedding, is a blood test required and how do you pay for the license.
Prenuptial Agreement A prenuptial agreement is a legally binding document, prepared prior to the wedding, which details assets brought into the marriage and provides for the distribution of property in the event of a divorce. While no one likes to think that their marriage will not last, the number of second marriages continues to attest to the fact that not all marriages survive. A prenuptial agreement can provide protection for both parties in the event of a divorce. Many people are tending to marry at an older age, arriving at the altar with an established career and sometimes significant assets. Additionally, those who have been previously married may bring assets they want passed on to the children of the prior marriage in the event of their death. While division of assets upon death is traditionally covered in a will, a prenuptial agreement will help prevent problems such as a contested will from occurring. Should you decide to enter into a prenuptial agreement, remember that you must each acquire the services of independent attorneys. The same attorney cannot fairly represent both parties.
Will A will is a vital document that dictates the disposition of a person’s property upon his/her death. The preparation of a will is generally a simple process. It can encompass as little as disposition of personal assets among relatives, friends, and/or charities, or as much as establishing guardianship of children and implementing a trust to care for their share of the assets. It is highly recommended that you seek the counsel of an attorney to ensure that your will is valid. Should you not wish to use the services of an attorney, you can consider several do-ityourself books, kits, and/or computer programs on the market.
Changing Names Traditionally, the bride has assumed the husband’s family name upon marriage. Today, many brides prefer to retain their own family name. Women with established professional reputations in their own name are reluctant to surrender their hard-won identity. Check with an attorney if you are considering alternative solutions, such as a new, blended family name. Should you decide to retain your own name, you should discuss how you would handle the last names of any children born. This can be as simple as having children use their father’s last © 2009, 2010 All Rights Reserved Bridal Extravaganza - www.bestbridalshow.com
name, or using the hyphenated version of both names. While a bride who retains her last name may not have to worry about name changes, you should still keep in mind that marriage might bring about a change of address or a change of beneficiary. Be sure to review your financial records and determine which changes you will need to make.
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Location & Reception Aside from choosing your wedding date, deciding on a reception location can be one of your earliest and most important wedding decisions. In fact, the reception decision—what kind of reception and where to hold it—may even influence your wedding date. Planning the reception requires juggling many priorities such as budget, space availability, and individual wedding tastes.
Setting the Date Late spring/early summer and fall weddings continue to be the most popular. Reception facilities may be booked months or even years in advance for prime weekends. More and more couples are booking Friday or Sunday weddings as an alternative. Another trend is a weekend-long event, with parties, outings, and picnics. If you’ve elected a shorter engagement, you may need to pursue several options to find the right reception location. If you consider an off-season or off-peak day for a wedding, you’re likely to discover caterers and others more forthcoming with discounts and extras. The perfect location will go a long way to making your event a big success. It enhances the ambiance that makes it memorable. A lot of thought is needed to finding that unique setting. If it is the right location, it will stand out on its own or by decorating it you can create what you desire. Selecting the perfect location depends upon the size, logistics, image, number of guests and budget. There is no end to the list where you can hold events: hotels, restaurants, night clubs, wineries, historic houses, vacant mansions, warehouses, parks, museums, women’s clubs, an automobile showroom, any public or private facility. Use your imagination and be open to the many possibilities and how they can work for you.
Reception Options Banquet Houses and Halls These sites are created for the banquet and wedding business, and feature catering managers versed in event planning. Many facilities can accommodate both ceremony and reception. Ask about liquor. If you must provide your own, follow our suggestions listed in the beverage section.
Hotel Receptions Hotels have flexible event space and well-trained staffs. Guestrooms allow those attending your wedding the option of not driving home. A hotel may offer you and your groom a bridal suite for your wedding night included in the wedding package.
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Independent Caterers Are great for staging an at home wedding or garden reception. Special equipment is required for off-site caterers since they usually do not have access to a kitchen. Several party houses also provide these services, but not all. Independent caterers can help you plan your menu and make suggestions for table placement. Services will vary with each caterer with regard to china, linens, and table set-ups. The site size needs to accommodate the number of guests expected. If too large, your guests will feel lost. However, with decorations and props, you can scale down an area to create a cozy ambience. If the site is too small, people will feel cramped and it will not work. When looking at the event sites, keep in mind the following: •
What type of ambiance do you want to create?
•
What is the purpose, formality, theme and the image you wish to convey?
•
Will it be indoor or outdoor?
•
If outdoors, is there an indoor room available if it should rain?
•
Who are the guests and how many do you anticipate?
•
Is it clean?
•
What type of food and beverage will you serve?
•
Will music be provided for dancing?
•
Will there be other entertainment?
•
What is the traffic flow to the bar, for the food, etc.
• • • • •
Is the location easy to get to and from? Are there any special transportation issues? What are the parking facilities? Is to close to public transportation? Does it need to be? Is it safe? Do you need security in the buildings and/or parking lot?
With these factors and a clear idea of your budget, it will keep you focused while looking for a site. After you have determined the type of facility and location, ask friends and other special event professionals for recommendations. You can check resource guides, yellow pages, magazines and the Internet for additional information. Once you have narrowed down the possibilities, inquire if the site is available on your chosen date. You may have to have an alternate date in mind in order to secure the site of your choice. Ask what are the facility’s rules and regulations pertaining to all aspects of your event (food, beverages, decorations, entertainment). Be sure it will accommodate the event, the number of guests, and ask if you can bring in decorations, your own caterer, equipment and entertainment. Know what the policies are regarding smoking, liquor, insurance and security. Ask if you need any permits and who provides them. Also, confirm the hours of operation.
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It helps to visit a site when it is setup for an event to see how it accommodates a party. Also look at photos of previous events and check recommendations. If the site is outdoors, have a contingency plan should the weather not cooperate. Know your move-in and -out times. If timing is an issue, ask if another event is before or after you. To book the facility, sign a contract and leave a deposit. A signed contract is imperative in holding the site. Inquire about their restrictions and cancellation policies. Ascertain whether or not the deposit is refundable and the time-frame for a refund. When properly planned, your event will be a celebration of which you will be proud.
The First Cut You can pare down your list of possible reception sites by asking a few simple questions. Does the location: ❑ Accommodate your guest list? ❑ Fall within budget/season? ❑ Offer the right style/formality? ❑ Offer easy drive from the ceremony site?
Passing Inspection After you’ve narrowed the list of possible reception sites, it’s time for an on-site inspection. Here’s a short (alphabetical) list of major issues to investigate: A cooperative catering manager or banquet hall manager will gladly spend the time necessary to answer all of your questions.
Remember to ❑ Ask for photos/videos of hall in use. ❑ Taste test food. ❑ Ask to hear sound system. ❑ Check cleanliness of kitchen and public rooms. ❑ Talk to staff.
Questions for Reception Location 1. Can the facility comfortably accommodate our wedding? Consider the space needed for more than just the guest tables. Walk off the space needed for the head table, as well as a cake, guest book, place card, gift, and cookie table. The band or DJ will require set-up space. The dance floor should comfortably accommodate your guests. If the dance floor is not large enough, and space permits, you can rent a portable dance floor.
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2. If needed, is there a separate room available for the ceremony? This can be a smaller area if not all of your guests are invited to the ceremony. Also inquire if there is a babysitting area if needed. 3. Is there ample parking available? Ask if parking is self-serve, or if valet parking is required. There may be fees involved if guests have to park in a garage or use valets. 4. Are there any site policies or local laws that require you to hire extra help? Local laws or site policies may require you to hire security guards, traffic directors, police, restroom and coat check attendants, parking valets, doormen, cleaning staff, dishwashers, etc. If any of these are required, the site should have a list of people for you to hire, or handle it directly, charging you the extra fees, including any gratuities. 5. What security deposits are required and what do they cover? You may be liable for any damage done by your guests to furniture, decor, artwork, fixtures, or rooms. Also ask when the deposits will be returned and under what conditions. 6. What hours are the facility available to you and your guests? If you have setting up or decorating to do, you will need to get into the site early in the day, or the previous day. Ask about overtime and what extra fees would be incurred. 7. Are lighting, heating, and ventilation adequate? Can each be controlled separately for your chosen area, especially if there are multiple events going on at the same place? 8. Are other events occurring at the same time in the same facility? Check if there are other functions that may interfere with your partyâ&#x20AC;&#x201D;such as guests sharing common areas, or the music coming through from next door.
Room-to-people proportions recommended Sq. ft. per Setup
Theatre/Auditorium Stand-up Buffets Receptions Sitting Banquets Classroom If dancing, add
Person
9-10 8-10 8-10 10-14 15-16 2
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Table Sizes/Accommodations Table Size
People
Rectangle 5’ x 36” Rectangle 6’ x 36” Rectangle 8’ x 36” Round 42” Round 48” Round 54” Round 60” Round 72”
6-8 8-10 10-12 4 4-6 8-10 10 12
Parking Considerations Half as many spaces as people Facility
_______________________________________________ Pbone ____________________________________________
Address State___________________________________________State __________ Zip ________________________________ Fax No. _______________________________________________Emergency No. ______________________________________ Consultant _____________________________________________Business Hours _____________________________________ Email
_______________________________________________Web Site ___________________________________________
Location Details Date of Reception: ____________________ Time: (normally 2 hours after ceremony) _____________________________________ Room(s) Name _________________________________________Size ________________________________________________ Time(s) Available _______________________________________ ___________________________________________________ Number of Guests, which can be accommodated: ______________ On Dance Floor: _____________________________________ Fire Marshal Approved Capacity - Standing __________________Seated ______________________________________________ Reserve _______months in advance. $_____________ in advance, due on ______________________________________________ Storage Space Available __________________________________Cost _______________________________________________ Insurance Needed _______________________________________ ___________________________________________________ Type of Insurance _______________________________________ ___________________________________________________ Time Room is Available for Early Decoration and Entertainment Setup: _______________________________________________ Liquor will be Provided by: ❑ You ❑ Location—Served by: _________ _______________________________________________ Does the Bar Close During Meal Service? ❑ Yes ❑ No
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Bring in Own Caterer ❑ Yes
❑ No
Caterer’s Name________ ___________________________________________________
Kitchen Facilities include _________________________________ ___________________________________________________ Kitchen Rentals China and Glasses ____________________________ Qty.________________________________ Cost ______________________ Serving Dishes ______________________________ Qty.________________________________ Cost ______________________ Silverware and Servicing Utensils _______________ Qty.________________________________ Cost ______________________ Is Floor Plan Available for Table and Seating Arrangements? ❑ Yes ❑ No No. of Tables Provided: _________________________ Round or Long Tables: __________________________________________ Type__________________________ Size ____________________Quantity
_______ Cost __________________________
Type__________________________ Size ____________________Quantity
_______ Cost __________________________
No. of Chairs Provided: _____________________ No. Seated at Each Table: ___________________________________________ Type__________________________ Size ____________________ Quantity
______ Cost __________________________
Type__________________________ Size ____________________ Quantity
______ Cost __________________________
Ice Sculpture Available? ❑ Yes ❑ No—At What Charge? $ _________________________________________________________ Linens Provided? ❑ Yes ❑ No Linens - Cloths and Napkins_______ ________________________ Qty. _______________ Cost __________________________ Decor (props) _______________________________ ___________________________________ __________________________ Flowers ____________________________________ ___________________________________ __________________________ Centerpieces? ❑ Yes ❑ No____________________ ___________________________________ __________________________ Balloons ____________________________________ ___________________________________ __________________________ Custodian/Security Provided ___________________ ___________________________________ Cost ______________________ Who Takes Care of Clean Up? _______________________________ Extra Charge? _____________________________________ Restrooms __________________________________ ___________________________________ How many? ________________ Public Telephone (location/number) _____________ ___________________________________ __________________________ Equipment Available: A/V _______________Cost ____________________ Dance Floor ________________ Cost _______________________________ Stage ______________Cost ____________________ Gazebo/Arch________________ Cost _______________________________ Tent _______________Cost ____________________ Other _____________________ Cost _______________________________ Parking Available? ❑ Yes ❑ No — ❑ Self or ❑ Valet _______
Cost __________________________________________
Must Be Out By: _______________________________________Additional Time Available for: $ _________________________ Total Fee $__________________________ Deposit $ __________________________ Date_______________________________ ___________________________________ Balance Due $ ______________________ Date_______________________________
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Fee Includes ___________________________________________ Excludes
__________________________________________
______________________________________________________ ___________________________________________________ ______________________________________________________ ___________________________________________________ Refund/Cancellation Policy________________________________ ___________________________________________________ ______________________________________________________ ___________________________________________________ ______________________________________________________ ___________________________________________________ Special Conditions/Restrictions/Permits Alcohol _____________________________________________________________________ __________________________ Decorating __________________________________________________________________ __________________________ Electrical____________________________________________________________________ __________________________ Music ______________________________________________________________________ __________________________ General Comments ___________________________ ___________________________________ __________________________ ___________________________________________ ___________________________________ __________________________ Same Day Functions __________________________ ___________________________________ __________________________ References (previous events) ___________________ ___________________________________ __________________________ Directions __________________________________ ___________________________________ __________________________
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Choosing a Photographer While the techniques and technology of wedding photography continue to change and improve, one thing remains the same. You want wedding photographs that reflect your taste and that will one day become family treasures. There are three basic types of wedding photographers: 1) owner/operators who both own the studio and shoot the photos; 2) staff photographers who work exclusively for a particular studio; 3) freelance photographers who may work for several studios or who operate independently. Equally important is the creative approach of the photographer. There can be wide variation within the common definitions of candid, documentary, photo-journalistic, and classic. It’s worth the extra effort to make sure you and your photographer share the same definitions and expectations.
When to Book? Couples should begin looking for a photographer at the same time they are making plans for the ceremony and reception, as many photographers will be booked a year or more in advance. Determine a budget ahead of time.
Choices Depending on your budget, you might choose from the following: • Traditional studio portraits. • Classic posed shots immediately before/after the ceremony. • Photo-journalistic and/or candid shots of your entire wedding (sometimes including rehearsal dinner and other pre-wedding parties). • Any combination of the above. Time Saver Studio portraits can be coordinated with your final fitting to save time. Be sure to see if you can have a replica of your bridal bouquet made should you choose to do this.
Changing Technology The advent of digital photography and new photo storage and editing mediums has brought a host of new options and choices. Some photographers use proofs, while others prefer slides, and still others use computer programs to display images before assembling the final wedding album. New high-speed film may allow for greater flexibility. Some photographers will offer a choice of black and white or color prints from the same film. Others will want the highest quality printing and use only black and white film for black and white prints. The need for flash will depend on the photographer, type of images, and the setting. Ask your photographer about his or her preferences and experience.
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Compatibility One of the most important qualities of the photographer you choose should be his or her personality. They should be pleasant, not pushy—someone who adds an element of calm to an otherwise emotional day. Since you will be spending almost an entire day with them, you need someone who will put you at ease and make you feel comfortable. A seasoned professional is within reach and yet never too visible.
Viewing Sample Wedding Albums Ask to see the photographer’s sample albums as well as proofs and a complete album from a recently photographed wedding. Do you like the photography style? Do the photographs capture emotions? Can you picture yourself within the sample album? Also notice if the photographs are of good quality. Are the subjects in sharp focus and are colors crisp and clear? Is the lighting well done? Do shadows enhance the subjects or detract from them? When viewing sample photos, be sure to ask if they were taken by the person you are speaking with. If not, ask when you can talk with that photographer personally, and be sure to find out exactly which photographer will be photographing your wedding.
Questions for Your Photographer There are many details to consider when making a final decision on your photographer. The following questions will guide you to make the most informed decision possible. 1. Does the photographer bring a second photographer and/or assistant? A second pair of eyes and hands may be needed if you’re having a large wedding. Smoother transitions from one set up to another will definitely save time. Etiquette Tip: Be sure to spell out your expectations for how the photographer and any assistants will dress for the occasion.
2. Does the photographer have backup equipment, and backup photographers in case of technical problems or personal illness? This is very important to ensure the quality of your photographs and peace of mind. 3. Can the photographer do outdoor and on-location photography? Many couples have a special place they would like to be photographed on their wedding day. If time restrictions won’t allow this, ask about the possibility of photographing these at another time. 4. Is the photographer a member of any professional organizations or group? While credentials matter less than the work itself, it’s always good to gauge a person’s long-term commitment to his or her craft. 5. What is the typical shooting schedule? When and where will the photographer arrive and how long will he/she stay? Are there extra charges for travel and additional time spent? Approximately how many photographs will be taken during the ceremony and reception coverage? Is there a limit on the number
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of exposures that will be taken? If so, what is it? 6. How does the photographer handle the guests at the wedding who will want to take their own pictures? Be sure your photographer will work well with your family and friends, as taking pictures is very important to them also. 7. When and where are formal portraits taken? Formal portraits may be done in advance at the studio or your home, or they can be taken on the day of the wedding. If doing them in advance, be sure to see if you can have a replica of your bridal bouquet made. If doing them the day of the wedding, you have choices there also. Many couples are stepping around superstitions and having portraits taken together before the ceremony. This saves much time and can actually be very calming to each other before you walk down the aisle. The other option is to have them done after the ceremony, considering the time allowed. 8. How much time is needed for family portraits? If extra time will be needed between the wedding and reception, schedule reception time accordingly, or opt to have photographs taken ahead of time. 9. Does the photographer offer a slide presentation of the bride and groom? Many photographers or videographers can create a slide presentation in which you supply them with photographs from your lives (childhood to adult) and they put them together with music. This is usually shown at the reception. 10. Will the photographer work well with the videographer? Ask if there is a problem working with a videographer, also can they possibly talk prior to your wedding to set up camera placement. Etiquette Tip: Assign one or two friends to point out key friends and family members to the photographer and videographer on the day of the wedding. This will ease your concern that nobody be missed.
11. Does the photographer offer both packages and ala carte plans? Specifically ask what each wedding package includes. The photographer’s time, wedding album, the number and size of photographs, retouching, formal portraits, special effects? Is the price based on the number of photographs or the number of pages in the album? Although you should know how many photographs are included in your package, it is more important to look for quality over quantity. Photography is not something that is purchased by the pound. When choosing your photographer, don’t be misled by the number of photographs included in a package, instead look at the quality of the photographs. Are the images what you would like your album to look like? It’s what the photographer can create on photographic paper that gives it its value. Remember, just one photograph that you love will be more valuable, more treasured than many photographs you are unhappy with. 12. How will the images be previewed? Does the photographer use proofs, slides, or a computer to display images before assembling the final wedding album? If proofs, how long will you be able to view the proofs before ordering the wedding album?
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13. When will the wedding album be available? The amount and type of pictures you choose will affect the time involved in preparing your finished album(s). 14. What other special items are available? Many photographers offer a variety of options when it comes to your wedding photographs. Oil portraits can be magnificent—be sure to ask about price and timing. They may also offer photo invitations, photo thank you notes, parents’ albums, and customized portfolios. 15. How long are the negatives kept? If your wedding album is destroyed in five, ten, or twenty-five years from now, will you be able to order a replacement? Will the photographer notify you if he/she decides to no longer keep the negatives or goes out of business? Can you to purchase the negatives?
Once You’ve Decided Some couples hire a photographer to take an engagement picture as an audition. When you’ve made your final decision on a photographer, notify them as soon as possible to lock in your wedding date. Meet with them and be sure to get all of the details in writing. The contract should cover the details as listed on page 31
.
In addition, let your photographer know the details of your wedding and of any special circumstances such as: •
number in wedding party
•
wedding party colors
•
children in wedding party
•
any physically challenged people and their special requirements
• lists of photographs and special groups of people you’ll want together Hiring a professional photographer may cost a few dollars more, but it is comforting to know that the duty lies in the hands of a trained professional, someone who will work to capture your images on film to treasure forever.
Additional Photography Photography can enhance your wedding, from engagement through the end of your honeymoon. Many couples begin their own personal photo album of special moments such as engagement parties, gown fittings, showers, and bridesmaids’ luncheons.
Disposable Cameras It has become common practice to provide disposable 35mm cameras with flashes on each table for your guests to use at the reception and rehearsal dinner. Your guests will leave these cameras behind (be sure to assign someone to collect them). Have all the photos developed in twin-prints. That way, you will have one to keep for your personal album and one to include in their thank you note.
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Organizing Personal Photographs Plan on organizing your personal photographs and memorabilia properly. Choose materials for long-term storage—available by mail from companies that specialize in library and museum archival work. Be sure your albums have acid-free paper. If you use albums with plastic pages and covers, be sure they do not contain polyvinylchloride (PVC), which can cause the plastic to gradually disintegrate your photographs. When labeling photos, use only pens tested for long-term photographic storage. Taking extra care now will ensure your photographs will last a lifetime.
Scrapbooks Making Your Own Keepsake Scrapbooks have made a huge comeback in recent years. If you had one as a child, you know how yellow and fragile they can become over time. With new technology, all of that has changed. Look for scrapbook lines that have acid free, lignin free, and PVC free products. These will ensure that your keepsakes will last for generations. You can capture your entire courtship, pre-wedding parties, wedding, reception, and honeymoon, and keep adding to your scrapbooks for years to come. Since you create your own pages, the possibilities are endless. Some page ideas may include: • How We Met • Our First Date • Love Letters • "Will You Marry Me?" • Official Announcement • Engagement Party • Bridal Shower • Bachelorette Party • Rehearsal & Dinner • Getting Ready • Wedding • Reception • Honeymoon
Courtship and Engagement Share the story of how you met. Save any photos, ticket stubs, love letters, cards, phone bills, etc. while dating. What did you think of your spouse when you first met? What attracted you to him? What challenges occurred in your relationship? Who popped the question? Save announcements, shower invitations, and rehearsal dinner memorabilia.
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Wedding and Reception Tell a story in chronological order using professional and candid photos. A good place to start is the wedding invitation. It's a good idea to keep sample programs, napkins, matchbooks, pressed flowers, fabric samples, sheet music, special cards or letters, scraps of gift wrap, any favors.
Honeymoon Adventure Share your first vacation together as a married couple. How did you travel? Where did you go? You can describe your favorite outing, the highlights and funny moments of your honeymoon. Save your tickets, travel brochures, maps, postcards, Do Not Disturb sign, etc. Many scrapbook companies offer workshops or parties to get you going and show you the endless possibilities. Photography Studio ________________________________________ Phone _________________________________________ Address Fax
________________________________________________ State __________ Zip _____________________________ _________________________________________________ Emergency No. __________________________________
Consultant _______________________________________________ Business Hours __________________________________ Email
_________________________________________________ Web site _______________________________________
Engagement Portrait Engagement Sitting Date __________________________Location _______________________ __________________________ Sizes/Quantities/Package Description ________________ ______________________________ __________________________ Proofs Available on ______________________________Finals Available on ______________ Price _____________________
Formal Wedding Portrait Formal Wedding Portrait Date _____________________Location _______________________ __________________________ Sizes/Quantities/Package Description ________________ ______________________________ __________________________ Proofs Available on ______________________________Finals Available on ______________ Price _____________________
Wedding Album Album Cover Style _______________________________Color _________________________ __________________________ Sizes/Quantities/Package Description ________________ ______________________________ __________________________ Proofs/Viewing Available on _______________________Completed Album on _____________ __________________________ Enlargements Ordered ____________________________ ______________________________ __________________________ ____________________________________________Available on ____________________ Price _____________________
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Slide/Video Presentation Photos Needed __________________________________ ______________________________ __________________________ ____________________________________________ ______________________________ __________________________ Music Selections _________________________________ ______________________________ __________________________ Shown At ______________________________________ ______________________________ __________________________
Parents’ Albums Sizes/Quantities/Package Description ________________ ______________________________ __________________________ ____________________________________________Available on ____________________ __________________________ Price Each _____________________________________Number Needed ________________ Total Price ________________
Attendants’ Photos/Folios Sizes/Quantities/Package Description ________________ ______________________________ __________________________ ____________________________________________Available on ____________________ __________________________ Price Each _____________________________________Number Needed ________________ Total Price ________________
Additional Items Disposable Cameras—Price Each ___________________Number Needed ________________ Total Price _________________ ____________________________________________ ______________________________ __________________________
Photo Invitations, Thank You Total __________________________________________Deposit Paid ___________________ Date _____________________ Balance Due ____________________________________Balance Due on or Before _________ __________________________ Make Checks Payable To: ________________________ ______________________________ __________________________ Cancellation Policies & Notes _____________________ ______________________________ __________________________ ____________________________________________ ______________________________ __________________________ ____________________________________________ ______________________________ __________________________ ____________________________________________ ______________________________ __________________________ ____________________________________________ ______________________________ __________________________ ____________________________________________ ______________________________ __________________________
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Pre-Wedding Ideas The Bridal Shower As a rule, bridal showers should be given one to two months prior to your wedding date. Members of your bridal party and/or members of your or your fiancées family usually give showers. Showers may be held at a restaurant, hotel, party house, or private home. Showers should include your bridal attendants, close friends, and family who will be attending your wedding. If there is to be more than one shower, you may want to divide the guest list so your guests are only obligated to attend one shower. If some of your guests will be attending more than one shower (specifically, members of your bridal party), let them know that one gift is sufficient. It is proper for the hostess to include the names of your bridal registries in the shower invitations (do not include these in your wedding invitations). This is extremely important if your shower has a special theme. You may want to pick a certain room in your house and have the shower centered on it. For example: kitchen, powder room, game room, bedroom, etc. If you already have a full stock of household goods, another idea would be a honeymoon shower. Your guests might purchase anything from suntan lotion to lingerie to champagne to giving money towards your honeymoon registry. It is a tradition to save all of your ribbons from the gifts, insert them through a hole in a paper plate, and carry the ribbon bouquet down the aisle at rehearsal.
Bride and Groom Showers Something that is becoming increasingly popular is a shower for the bride and groom together. A picnic or barbecue is always a lot of fun for everyone involved. Gifts should be something both the bride and groom can share, or the male guests may buy gifts for the groom and the female guests may buy for the bride. Inform the guests on the invitations exactly how the gifts should be directed. Many hardware stores are offering “Wedding Registries” for both the bride and groom. You and your groom can choose anything from a lawn mower to tool sets, to power tools, to gardening equipment.
Thank You Notes Thank you notes should always be written to show your appreciation for all of the gifts, hard work, and love that goes into a shower. If the groom was involved in a shower, he should also take part in writing the thank you notes. Have your honor attendant keep a written account of every gift you receive and who it is from. Remember to update your registries after every shower.
The Bachelorette Party Your bridal attendants may plan a bachelorette party for you. This event (often held the same night as the groom’s bachelor party) can take on many different forms. The maid of honor will usually make all of the arrangements after consulting with other members of your bridal party.
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You may all go out to dinner, see a show (or male dance review), go to a bar, or have a party at someone’s house. In any event, the party may be a formal affair or just a comfortable, casual evening. Disposable cameras will add fun and spontaneity to the evening. You or your attendants may have them developed. If you do go out on the town, be sure to designate a safe driver for each car or hire a limousine.
Bridal Luncheon You may want to take your bridal party out to lunch before the wedding, possibly when your attendants order their dresses. You may have to hold the luncheon the week of the wedding, but keep in mind you will be very busy. Again, this can be as formal or informal as you prefer. The luncheon may be held at your home or in a hotel, restaurant, or party house. You can also include your mother and future mother-in-law in your plans, as well as other close family members you couldn’t include in the ceremony. Luncheon Facility ____________________________________ Phone _____________________________________ Consultant __________________________________________ Business Hours ______________________________ Fax ________________________________________________ Emergency No. ______________________________ Address_____________________________________________ State ______________ Zip ____________________ Email ______________________________________________ Web Site ___________________________________ Date Of Luncheon __________________________________________ Time _________________________________ Appetizer _______________________________________________________________________________________ Soup/Salad _____________________________________________________________________________________ Main Course ____________________________________________________________________________________ Dessert ________________________________________________________________________________________ Beverages ______________________________________________________________________________________ Number Invited ______________________________________ Price Each ___________________________________ Total _________________________ Deposit Paid ________________________________ Date __________________ Balance Due _____________________________ Balance Due on or Before __________________________________ Make Checks Payable To: _________________________________________________________________________ Cancellation Policies & Notes ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________
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Luncheon Guests ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ Bridal Shower(s) Shower #1 - Date _________________________ Location ________________________________________________ Given By _______________________________________________________________________________________ Shower #2 - Date _________________________ Location ________________________________________________ Given By _______________________________________________________________________________________ Shower #3 - Date _________________________ Location ________________________________________________ Given By _______________________________________________________________________________________
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Reception/Etiquette/Tradition Receiving Line If you skipped the receiving line at the ceremony site, it can be held at the reception site as guests arrive during the first 30 to 60 minutes. See the receiving line formations on page 91. Beverages would be served as guests mingle, pick up their place cards, and find their tables. If dinner is to be served immediately, the bridal party proceeds to the head table.
Bridal Dance/Order of Dances Even the most informal weddings will often recognize the tradition of the bridal dance—to the first song chosen by the newlywed couple. At more formal affairs, cocktails and hors d’oeuvres may be served following a receiving line. At this time, the bride and groom may begin the dancing with their bridal dance. The parents of the bride would join the next dance, father with the bride and mother dancing with the groom. The bride’s mother may remove her daughter’s veil after the bride has danced with her father. Parents of the groom would follow in the same arrangement. How to handle multiple stepparents really becomes a personal decision. The wedding party would join the dance next and then the guests. After the first dance, the bridal party is seated at the head table. At an extremely large wedding, guests may be invited to begin dancing once they’ve been through the receiving line. In a less formal format, the first dance may be held immediately after dinner.
Toasting After the first dance, the bridal party is seated at the head table. The clergy or a family member then offers a blessing. The best man raises his glass in a toast to the newlyweds. Everyone except the bride should rise and join the toast. The groom then toasts his thanks to the best man, complements his bride, his parents, and his new in-laws. The bride, the parents, and other well-wishers may then rise to toast.
Cutting the Cake Shortly after dinner, before dessert is served, the couple will cut the wedding cake. At a cocktail reception, the cake is cut immediately after the receiving line concludes.
Bouquet and Garter After dessert, the single women are urged onto the dance floor for the tossing of the bouquet. If you want to preserve your bouquet, ask the florist to prepare a second one for the traditional throwing. The bouquet toss is usually followed by the gathering of single men for the tossing of the bride’s garter. The bridal party can organize and encourage any reluctant singles.
Ice Sculpture Ice carvings come in every imaginable size and shape, from a simple heart design to a city skyline, complete with blinking lights. Ice can also be carved into useful serving bowls to hold punch or a raw bar. Plan ahead—ice carvers are in great demand during peak wedding season. Ice carvings require coordination with your catering manager to ensure proper storage, lighting, draining, and table support.
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Reception Keepsakes Make a list of special items that you want collected and delivered to your home, or another specified location. Remember the cake top, the anniversary layer of the cake, cake knife and server, toasting goblets, guest book and pen, card box, disposable cameras, a plate of cookies from the cookie table, and your place cards. Several days before the ceremony, set aside an imprinted napkin, a favor, and a copy of the wedding program for your keepsake album.
Reception TimeLine Event
Time
Notes
❑ Site available for vendor arrivals____________________________________________________________________________ ❑ Site available for guest arrivals _____________________________________________________________________________ ❑ Musicians arrive ________________________________________________________________________________________ ❑ Gift table, guestbook and decorations set up __________________________________________________________________ ❑ Cocktail hour if planned __________________________________________________________________________________ ❑ Addi tional b ridal pa rty wedd ing phot ographs __________________________________________________ ❑ Wedd ing part y arrive ______________________________________________________________________ ❑ Form al intro ductions _______________________________________________________________________ ❑ Receiving Li ne ____________________________________________________________________________ ❑ Meal ____________________________________________________________________________________ ❑ Toasts ___________________________________________________________________________________ ❑ First dance _______________________________________________________________________________ ❑ Prot ocol dan ces ___________________________________________________________________________ ❑ Brid e and groom ming le with guests __________________________________________________________ ❑ Cake Cutting _____________________________________________________________________________ ❑ Bouq uet toss ______________________________________________________________________________ ❑ Gart er toss _______________________________________________________________________________ ❑ Dancing _________________________________________________________________________________
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❑ Dedi cations (songs) ________________________________________________________________________ ❑ Last Dance _______________________________________________________________________________ ❑ Gran d Exit _______________________________________________________________________________ ❑ Other ___________________________________________________________________________________ ❑ Other ___________________________________________________________________________________
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Rehearsal and Dinner The Rehearsal A wedding rehearsal will tie up all the loose ends and set your mind at ease. The rehearsal will be held at the ceremony site, usually the evening before the wedding. This ensures that everyone will be able to attend, even if they are coming from out of town. It is not mandatory that the rehearsal be held the night before the wedding. If all can attend, you can have it two or three days before. This can make the night before your wedding a little less hectic. Make sure that the bridal party is there—the soloists, musicians, clergy, readers, and your parents. To ensure a timely start to the rehearsal, you may want to tell people to arrive 15 minutes earlier than scheduled in case anyone is habitually late. Your attendants’ spouses or partners and any family or friends invited to the rehearsal dinner need not be at the rehearsal—they can meet you at the rehearsal dinner site. Your clergy member should take charge and give everyone direction. You will go over a shortened version of the entire ceremony, practicing your vows to make sure you feel comfortable with them. You will do a walk through, going over the timing of the attendants and your walk down the aisle to the music. Discuss seating arrangements, informing the ushers where your family and the groom’s family will sit. Also let the ushers know when to seat all of the parents and where. Go over the receiving line and be sure everyone knows his/her position (see receiving line diagrams on page 91). If you’re planning on having the line outside, make arrangements to move it inside the church or reception hall if it should rain. This is also a good opportunity to pass out the wedding day assignment sheets provided on page 53. These checklists outline everyone’s responsibilities on the day of the wedding.
The Rehearsal Dinner Now, on to the rehearsal dinner. The groom’s parents traditionally pay. If they are from out of town, you and your family should do everything possible to help with the preparations. The list of invited should include: • Bride and groom • Bride’s/groom’s parents and grandparents • Bride’s/groom’s siblings and partners • Bridesmaids and husbands/fiancees • Groomsmen and wives/fiancees • Child attendants and their parents • Readers, soloists, greeters, their spouses/ fiancees • Officiant and spouse
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If finances and space permit . . . • Close relatives in from out-of-town. The rehearsal dinner can be any type of party, as long as it does not overshadow the wedding reception. Restaurants, hotels, and private clubs located near the ceremony site are excellent places to have the dinner. You might suggest it be held where your out-of-town guests or relatives are staying. A backyard barbecue, pool or pizza party is another option. Out-of-town relatives might appreciate spending a few extra hours with family members. If the budget does not allow you to have them at the rehearsal dinner, you could have a cocktail party in one of the hospitality suites at a hotel where the majority are staying. Another option is to have a relative hold a gettogether at their house.
Rehearsal Dinner Festivities At some point in the evening, the best man offers a toast to the bridal couple. Often, the groom will follow with a toast to the bride, her parents and his. Toasts can be longer and more personal in this intimate setting than at the reception. The rehearsal dinner provides the perfect setting for the bride and groom to give the attendants their gifts. The evening can be a great way for everyone in the wedding party to get to know one another better. Space permitting, games such as charades, musical chairs, or other games can help break the ice. A slide show of the bridal couple’s history with each attendant is a personal touch sure to bring tears, laughter, and an added closeness to the evening. Try not to let the rehearsal dinner run too late, because everyone will need a good night’s sleep for the big day ahead.
Rehearsal/Dinner Worksheet Rehearsal Rehearsal Date _______________________________ Location ____________________________________________ Time _________________________ Approximate Length of Rehearsal ______________________________________ Directions to Rehearsal Site ________________________________________________________________________
Rehearsal Dinner Rehearsal Dinner Facility ____________________________ Phone ________________________________________ Address State __________ Zip _______________________ Consultant ________________________________________ Business Hours ________________________________ Email
__________________________________________ Web Site ____________________________________
Rehearsal Dinner Date ______________________________ Location ______________________________________
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Time
__________________________________________ Formal/Informal _______________________________
Number of Guests (Adults) __________________________ (Children) ____________________________________
Menu to Include ___________________________________ _____________________________________________ __________________________________________ _____________________________________________ Cash or Open Bar __________________________________ _____________________________________________ Price per Person ___________________________________ Total Price ____________________________________ Guest List __________________________________________
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____________________________________________
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____________________________________________
__________________________________________
____________________________________________
__________________________________________
____________________________________________
__________________________________________
____________________________________________
__________________________________________
____________________________________________
__________________________________________
____________________________________________
__________________________________________
____________________________________________
Total # of Adults ___________________________________ Total # of Children _____________________________ Total _________________________ Deposit Paid ________________________________ Date __________________ Balance Due _________________________________________ Balance Due on or Before_______________________ Make Checks Payable To: _________________________________________________________________________ Cancellation Policies & Notes ________________________________________________________________________________________
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Selecting Attendants The honor of attending a bride or groom on her or his wedding day is accompanied by specific duties both prior to and on the wedding day.
Maid/Matron of Honor This person will serve as your confidante, aide, consultant, and general shoulder to cry on. The maid of honor may share some of the pre-wedding legwork. She may address invitations, help record and display your gifts, host a bridal shower, help shop for a wedding gown and bridesmaids’ apparel, and arrange to have dresses fitted and shoes dyed. The maid/matron of honor will serve as your legal witness and sign your marriage certificate. She will help you and the bridesmaids dress and ensure that your going away and honeymoon clothes are packed and in the right places. She will hold and hand you the groom’s ring at the appropriate time, will adjust your veil and train, and will hold your flowers as needed.
Bridesmaids Generally your (and his) sisters, cousins, and friends, they may help run errands, make favors, decorate the hall, and address invitations and announcements. They may host, individually or jointly, a bridal shower.
Junior Bridesmaids These are younger girls (generally 9 through 14 years of age) and are sisters, cousins, or nieces. Try to involve them in more than just the wedding day; ask their attendance at showers and other pre-wedding parties.
Flower girl/Ring bearer These are generally nieces, nephews, or other close relatives between the ages of 4 and 8. There are usually one or two flower girls and one ring bearer. If two flower girls are used, they should be about the same size. According to tradition, the flower girl drops petals for the bride to walk on, but she may simply carry a small floral arrangement. The ring bearer may precede or escort the flower girl down the aisle. He carries prop rings attached to a decorated pillow with ribbon.
Pages or Train Bearers These children, usually 7 to 10 years old of either sex, are the only people to follow the bride down the aisle, always in pairs. Their outfits should match those of other young attendants.
Best Man The best man provides emotional support to the groom. He arranges the bachelor dinner, assists the bride’s parents in arranging for transportation for the wedding party, confirms honeymoon travel arrangements the day before the wedding, and makes certain that the groom has the proper tickets, passports, etc. He is the first to offer a toast at the rehearsal dinner and
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reception.
On the day of the wedding, he arrives early to help the groom dress, makes sure the groom’s going away clothes are packed, loads the bride’s and groom’s honeymoon luggage in the car, and drives the groom to the church on time. He will serve as your legal witness and sign your marriage certificate. The best man receives the clergy’s fee and the marriage license from the groom for presentation to the officiant at the appropriate time. He carries the bride’s ring and presents it to the groom for the exchange of the rings. The best man either drives the couple to the reception or rides with the couple along with the maid of honor. He assists the couple in leaving the reception and returns the groom’s rented clothing as soon as possible.
Ushers These are relatives and friends of the groom and bride. Their purpose is to seat guests and act as escorts to the bridesmaids. They should arrive at the church, fully dressed, one hour before the ceremony. The bride and groom should select an usher to escort their mothers down the aisle. One or two ushers will unroll the crash. After the ceremony, selected ushers escort family members out, then return to direct the departure of guests from the pews. These men may also offer short toasts to the couple.
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Transportation Limousines For comfort and visual impact, nothing beats a limousine—whether standard, stretch, 4x4, Rolls Royce or antique. Shop early. White models often reserve months in advance. Weddings in May and June compete with prom season. Most firms charge from the time that the car leaves the garage until it returns. A three-hour minimum, plus driver gratuity (15-20 percent) is standard. Additional charges may apply for excess mileage and overtime (calculated on 15- or 30-minute intervals). Check on cancellation policies. Some firms will refund your deposit if you cancel a week or more in advance; others will retain a portion or all of your deposit. When asking about seating capacity, know that some companies count the seat next to the chauffeur. As for dress code, many firms issue standard uniforms. If not, make sure that the driver’s attire is acceptable. Ask about insurance and licensing. License requirements change with larger vehicles, and California might require a separate license for each county of operation. Does the company provide extras (champagne, glasses and ice)? If not, can you bring your own? Will the company decorate the car or will they permit you to do so?
Private Automobiles One way to keep costs down is to ask members of the wedding party, friends and relatives about borrowing a vintage or luxury car. Offer to pay for gas and a car wash (inside and out), and thank them with a small gift. Arrange for drivers as well, also thanking them with a token. Antique automobiles are also available for hire. Contact a local car collector club.
Rental Cars Luxury cars such as Lincolns and Cadillacs, along with speciality vehicles (Hummers) and high-end SUVs are available from rental agencies. Arrange to pick up the car at least one day before the ceremony to make sure it’s clean, inside and out.
Other Transportation Options Trolleys, luxury motorcoach buses, and SUV type vehicles have become very popular for weddings. The larger capacity allows the entire wedding party to travel together. Some accommodate wheelchairs. A horse-drawn carriage makes for a memorable getaway, if your church and reception sites are not too far apart. Check local ordinances—some prohibit horses or require special permits. Consider weather, and always have a back up in case of emergency. Hot air balloons and helicopters are also available for truly thrilling getaways. Ask about licenses, and accident and liability insurance. Also, arrange a backup plan in case of bad weather.
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Wedding Day Regardless of the mode of transportation you choose, arrange to have all of the cars arrive at your house 30 minutes before you need to leave for the church. If you will be dressing at the church, be sure to allow extra time. The bride’s mother and honor attendant should be in the first car, followed by enough cars to comfortably seat the bridesmaids. The last car in the procession should contain the bride and her father. The cars should pull up to the entrance door, arriving 15 minutes before the ceremony. Once everyone has disembarked, the drivers will arrange the cars in the proper order for departure. The groom and his attendants need to make their own transportation arrangements. The ushers will need to be at the church at least one hour before the ceremony, while the groom and best man should arrive one half hour before. When leaving the ceremony, the bride and groom ride in the lead car, and based on space, the best man and maid of honor can accompany them. Following should be the bride’s parents, then the groom’s parents, both in their own cars, followed by the ushers and attendants. Be sure to arrange transportation for after the reception if you do not have your own cars there. Name
__________________________________________ Phone _______________________________________
Fax
__________________________________________ Emergency No. _______________________________
Address __________________________________________ State __________ Zip __________________________ Consultant ________________________________________ Business Hours _______________________________ Email
__________________________________________ Web Site ____________________________________
Transportation Details Type of Transportation (limousine, carriage, etc.) _______________ _______________________________________ Number of People to Accommodate __________________________ _______________________________________ Number of Vehicles Needed ________________________________ Color(s) ________________________________ Type(s) of Vehicles Needed ________________________________ _______________________________________ Number of Hours Needed _________________________________ Overtime Available? ______________________ Overtime Details _________________________________________ _______________________________________ Transportation Will Arrive at (location) ______________________ _______________________________________ Time of Arrival (first stop) _________________________________ Departure (to ceremony) __________________ Time of Arrival at Ceremony _______________________________ Departure (to reception) __________________ Rate per Vehicle _________________________________________ _______________________________________ Overtime Charges per Vehicle ______________________________ _______________________________________ Total Amount (including tax) _______________________________ Amount for Gratuity ______________________
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Car Styles and Passengers Car 1-Type ____________________ Passengers to Ceremony _____________________________________________ Car 2-Type ____________________ Passengers to Ceremony _____________________________________________ Car 3-Type ____________________ Passengers to Ceremony _____________________________________________ Car 4-Type ____________________ Passengers to Ceremony _____________________________________________ Car 1-Type ____________________ Passengers to Reception _____________________________________________ Car 2-Type ____________________ Passengers to Reception _____________________________________________ Car 3-Type ____________________ Passengers to Reception _____________________________________________ Car 4-Type ____________________ Passengers to Reception _____________________________________________ Car 5-Type ____________________ Passengers to Reception _____________________________________________ Drivers (if not chauffeur driven) ____________________________________________________________________ Total Price of Order (including gratuity) _____________ Deposit Paid ____________ Date _____________________ Balance Due _____________________________ Balance Due on or Before __________________________________ Make Checks Payable To: _________________________________________________________________________ Cancellation Policies & Notes _______________________________________________________________________ ______________________________________________________________________________________
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Choosing a Videographer It used to be that the videographer—armed with lights, boom microphones, and clumsy tripods—stood out at a wedding ceremony or reception even more than the bride did. Thanks to new developments in digital technology, camcorders and wireless microphones, a professional videographer can capture your event and barely be noticed. Technology has also changed the editing process as well as the final delivery medium, with the advent of digital editing and DVD. The fundamentals of wedding videography, though, remain unchanged. Regardless of the type of equipment a videographer uses, you want to find someone who feels like a good fit for your style, your personality, and your budget. As with photography and other creative services, referrals from friends and family are a great way to begin your search. Another good source for referrals is your wedding photographer, if you’ve chosen one. Once you have a list of candidates, you can begin the process of interviewing and viewing samples. Keep in mind that videographers can book anywhere from six to 18 months in advance.
Viewing Samples Ask to see the videographer’s sample wedding tape. Most companies will offer to show you a compilation tape of different weddings. Ask about any new technology they have invested in and how proficient they’ve become. Make sure that the sample you view belongs to the actual person who will videotape your wedding. Creativity is an individual talent, not a company talent. Make sure you meet your videographer in person and add their name to the contract. Beware of high-pressure sales techniques that require an immediate decision. Simply explain that you want to honor all of your appointments before deciding.
Options Packages can range from a single camera, unedited video to a multiple-camera video with all of the available special effects. Extras can include everything from personal interviews to a montage of childhood photos set to music. Some couples like to send a highlight tape (usually 5-15 minutes long) to key friends and relatives, especially to those people who could not make it to your wedding. Ask about the cost of multiple duplicates. If you see something in a demo that you like, ask if it’s available.
Technology 101 When viewing the tape, focus on these fundamentals: Is the tape of good quality? Are the images clear, sharp, and in focus? Are the colors bright and true to life, or do they appear muted or muddy? Are camera movements and edits smooth and the sound clear? Is the lighting appropriate and unobtrusive? Although technology changes every few months, here are a couple of important questions. Ask about the frequency of the microphones. UHF wireless microphones attract less interference from other sound systems. As for cameras, a basic distinction is 3-chip vs. 1-chip, with 3-chip providing crisper images and color.
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Questions for Your Videographer There are many details to consider when making a final decision on your videographer. The following questions will guide you to make a qualified decision. 1. Can the videographer handle your specific lighting requirements? As couples find new and unusual locations for wedding ceremonies and receptions, the issue of lighting becomes more crucial. Inquire ahead of time with your church or reception location, and pass along any information about restrictions or special lighting situations to your photographer and videographer. 2. Does the videographer have backup equipment in case of a technical breakdown, and backup videographers in case of personal illness? This is very important to ensure the quality of your video and that you will be covered in case of any emergency. 3. What time will your videographer arrive? Once there, how long will they stay? Are there extra fees for longer receptions? Are there additional fees for travel? Will they agree to a dress code? 4. Does the videographer do editing in house or contract it out? Is the editing done in-house or sent out? Will you have input in the editing process such as choosing the captions and background music? Is it possible to intersperse photographs of the couple? Are special effects included in the cost? 5. Does the videographer and photographer know each other? Ask if there is a problem working with the photographer you have chosen, and ask if the two of them can coordinate camera placement prior to your wedding. 6. When will the tape(s) be available? If you’re having your tape edited, ask how long that takes and when you will have the final product. Remember that it takes several days to a week to edit the footage. Ask about waiting periods, especially during peak wedding seasons. It’s to your advantage to make your final payment upon delivery—otherwise you are at the mercy of schedules. 7. How long is the master tape kept? Ask if you will be able to get more copies if desired in the future, and will you be notified if they are no longer keeping the masters. Will you be able to purchase them?
Once You’ve Decided When you’ve made your final decision on a videographer, notify them as soon as possible to lock in your wedding date. Meet with them and be sure to get all of the details in writing. The contract should contain important information as listed on page 31.
Details Let your videographer know the details of your wedding and of any special circumstances such as:
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• number in wedding party • children in wedding party • restrictions at the ceremony or reception • lists of special moments not to be missed • will they start at the house or church Decide if you want the videographer to go ahead to the reception even if you are having photographs taken after the ceremony. They can be filming all of the fun you are missing! Video is the only moving record you will have of your wedding. Be sure to hire a professional to keep that memory alive. Videography Studio ___________________________________ Phone ____________________________________ Address _____________________________________________ State __________ Zip ________________________ Fax
_____________________________________________ Emergency No. _____________________________
Consultant ___________________________________________ Business Hours _____________________________ Email
_____________________________________________ Web Site___________________________________
Videography Details Number of Cameras Videographers ________________________ _________________________________________ Arrival Time for Set-up at House __________________________ at Ceremony ______________________________ Arrival Time for Set-up at Reception _______________________ _________________________________________ Editing Hours Required (approximate) _____________________ Price ____________________________________ Special Effects (list) _____________________________________ _________________________________________ ______________________________________________ _________________________________________ ______________________________________________ _________________________________________ ______________________________________________ _________________________________________ ______________________________________________ Price ____________________________________ Price of Finished Tape __________________________________ No. Needed ___________ Total ______________ Price of Highlights Tape _________________________________ No. Needed ___________ Total ______________ Other
______________________________________________ Price_____________________________________
Tapes can be Picked Up on (date) _________________________ at ________________________________________ Make Checks Payable to: ________________________________ _________________________________________ Cancellation Policies ad Notes: ___________________________ _________________________________________ ______________________________________________ _________________________________________ ______________________________________________ _________________________________________
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Wedding Cake Flavors Like many elements of the modern wedding celebration, the ever-popular wedding cake has become a memorable mix of tradition and imagination. While the traditional round, tiered white cake with white icing and a miniature bride and groom remains popular; many couples are choosing different flavored cakes, gourmet fillings, elaborate and decorative icings, edible flower toppings, and very distinctive cake toppers. Trends include cakes that feature a different filling in each layer. Fillings can include raspberry or orange marmalade, chocolate mousse, hazelnut, amaretto, fraise du bois (miniature wild strawberries), Grand Marnier, and mousse in lemon, strawberry, raspberry or apricot flavors. Another trend is a feature cake surrounded by several “designer” cakes such as carrot, spice, lemon, banana, chocolate, or cheesecake.
Wedding Cake Designs Cakes can be created in round, square, heart, hexagon, or diamond shapes. Elaborate designs can resemble gazebos, Faberge eggs, basket of fruit, flowers or birds, vases of flowers, mountain ranges and waterfalls. Creative bakery artists may also enhance their designs with beads, charms and ribbons, as well as fountains, lights, candles and bridgework. Mone y Saver Tip: Your baker may suggest a smaller wedding cake supplemented by layered sheet cakes kept in the kitchen. This is an excellent option when you are having a large number of people at your reception. It can also make having an unusual cake more affordable, since the decorative efforts can be concentrated on the display cake itself. A growing trend is to cut the cake before dinner so that it can be served as dessert. ALSO there a faux cakes now available, saving you more money.
Cake Toppers When deciding on the cake’s design, consider the cake topper you have in mind. Toppers can be anything of importance to you and your groom. Antique tops, used by your parents or grandparents can be refurbished if necessary. Bridal couples can be customized to resemble the two of you, or you may have kissing teddy bears, crystal hearts, castles, swans and doves, fresh flowers or framed baby pictures of the bridal couple. You may want to incorporate the Victorian tradition of “ribbon pulls.” Charms, attached to ribbons, are layered into the icing. Before the bride and groom share the first slice, the unmarried bridesmaids gather around the cake to pull a ribbon and learn the promise of their future. Several different charms are used, each with its own symbolism. The maid pulling the token ring is said to be the next to marry. Consider the decorations at the base of the cake. Ribbons entwined with greenery and flowers to match the cake or your bridal bouquet are popular choices.
The Bakery Begin shopping for your wedding cake four to six months before the wedding and try to make your final decision at least two months before, since edible works of art can take up to 40 hours to decorate and can be prepared no more than 72 hours in advance. When interviewing your baker, ask to see their portfolio of actual designs completed. These photographs will give you an idea of their level of creativity. Compare taste, costs, and © 2009, 2010 All Rights Reserved Bridal Extravaganza - www.bestbridalshow.com
workmanship before deciding. Although the plainest of cakes often begin around $1.50 per slice, expect to pay more for a professionally created cake with fillings and special flavors. Your baker will need to know the number of guests attending to suggest the appropriately sized cake. Check on delivery, set-up fees and deposits required on items such as separators, pillars, fountains, etc. Inquire about the how and when of returning these items. Be sure the “first anniversary layer” is included in the price. Inquire about the best way to freeze the top layer of your cake to share on your first anniversary. Some bakers will give you a certificate for a first anniversary cake that they will make fresh in a year.
At the Reception Once you and your husband have cut the cake and neatly given each other a piece, the caterer will move it to the side or into the kitchen to finish cutting and serving. Asking friends or relatives to assist in cutting the cake is an honor in certain circles. If you want to do so, be sure to ask your baker for written directions on the best way to cut your cake, and be sure your friends have copies before the wedding day.
The Groom’s Cake Groom’s cakes are becoming increasingly popular. Black forest, German chocolate or dark chocolate are just a few of the choices for this delectable confection. Anything the groom loves is acceptable and it’s a nice way to have something especially designed for him. It can be served at the reception, taken home, or boxed for your guests to take with them.
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Wedding Cake Style
_________________________________________ _______________________________________
Batter _________________________________________Filling __________________________________ Frosting Flavor __________________________________Main Frosting Color ______________________ Trimmed in what Color(s)? _________________________ _______________________________________ Number of Servings _______________________________Price per Serving _________ Total ___________ Number of Layers ________________________________Cake Top Decoration _____________________ Cake Top Flowers ________________________________ _______________________________________ Other Decorations ________________________________ _______________________________________ Cake Table Trimmed with __________________________ _______________________________________ Special Instructions _______________________________ _______________________________________ Top Layer to be Wrapped and Saved? ________________ _______________________________________ Cake to be Served as Dessert? ______________________By Whom? ______________________________ Delivery Fee ____________________________________Delivery Date and Time ___________________ To be Delivered to (location) ____________________________ ___________________________________________
Groomâ&#x20AC;&#x2122;s Cake Design _______________________ Batter Flavor _______Icing Flavor _____________________________ To be Served at Reception? ________________________Price ___________________________________ Dividers ________________________________________ Deposit on Dividers _____________________ Date _____Refundable? _____________________________ Dividers Must be Returned by (date) _________________At (location) ____________________________ Dividers Will be Returned by (person) _______________ _________________ Total _________________ Deposit Paid on Cake _____________________________Date ___________________________________ Balance Due _____________________________________Balance Due on or Before __________________ Make Checks Payable To: Cancellation Policies & Notes ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________
_____________________________________________________________________
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Wedding Timetable Following is an overall timetable for your actual wedding celebrations beginning with the rehearsal and dinner through the end of the reception. You may want to photocopy this and give it to your wedding specialists that will be with you at these events. Your family and the groom’s family may also find this very helpful. Just fill in the approximate times you expect these events to take place. Don’t panic if you get a little off of your schedule—everything will be of!
Rehearsal Rehearsal _____________________________________ Rehearsal Dinner ______________________________
Wedding Day Hairdresser ___________________________________ Manicurist ____________________________________ Facial/Make-Up _______________________________
Time of Arrival at Bride’s Home Attendants ____________________________________ Photographer __________________________________ Videographer __________________________________ Limousines ___________________________________ Florist _______________________________________ Departing Time ________________________________
Arrival at Church Ushers _______________________________________ Groomsmen ___________________________________ Best Man _____________________________________ Groom _______________________________________ Groom’s Parents _______________________________ Bride’s Mother ________________________________ Bridesmaids ___________________________________ Maid of Honor ________________________________ Bride’s Father _________________________________ Bride ________________________________________ Guest Book Attendant __________________________ Florist _______________________________________ Rental Items __________________________________
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Arrival at Church continued Photographer __________________________________ Videographer __________________________________ Musicians ____________________________________ Officiant _____________________________________ Receiving Line (Location) _______________________ Other _____________________________________
Arrival at Reception Location Caterer _______________________________________ Rental Items __________________________________ Baker _______________________________________ Musicians ____________________________________ Florist _______________________________________ Photographer __________________________________ Videographer __________________________________ Guests (early) _________________________________ Bride & Groom ________________________________
Timing of Cocktails _____________________________________ Hors dâ&#x20AC;&#x2122;oeuvres ________________________________ Blessing ______________________________________ Toast ________________________________________ Dinner _______________________________________ Dessert ______________________________________ Start of Music _________________________________ First Dance ___________________________________ Dance with Father _____________________________ Special Dances ________________________________ Other ________________________________________ Other ________________________________________ Cutting of Cake ________________________________ Bouquet Toss __________________________________ Garter Toss ___________________________________ Departure for Bride & Groom ____________________ Function Ending _______________________________
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Timing of Overtime Available Until ________________________ Other ________________________________________ Other ________________________________________ Other ________________________________________ Other ________________________________________
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Bridal Attire/Beauty/Worksheet Although it’s worn only once, the bridal gown has long been the symbolic focal point of weddings. As times change, so do the options for choosing your wedding dress. Whether you buy off the rack or have a dress custom made, shop consignment shops or assemble your own wedding-day outfit, it all comes down to fit. Does the dress fit you, your budget, and your style of wedding?
Choosing a Bridal Boutique Buying a wedding gown involves more than the cost of the dress. It entails important services such as alterations, fittings, cleanings, and transport. Don’t be too quick to save a few dollars only to spend it later when you need alterations or other adjustments due to poor service. Shoddy alterations can come apart with a quick movement or tug of a heel. You won’t have time to repair the damage later. It’s best to ask recently married friends for their suggestions regarding bridal boutiques or department stores. How were they treated? Was the service efficient and helpful? Did everyone seem knowledgeable about the bridal industry and the products they sold? Did the dress arrive as promised? Were the alterations performed to satisfaction? The Better Business Bureau can tell you of any unsettled disputes with former customers. In addition, you might call the dress manufacturer. If that manufacturer has never heard of the shop you mentioned, you can assume that they will be using a third party who has an account with the manufacturer to obtain your dress. A full-service boutique will offer first-quality gowns, undergarments, steaming and pressing services and a professional seamstress.
Choosing a Bridal Gown When choosing the style of your gown, keep in mind the type of wedding you and your fiancée have decided upon. Will your wedding be very formal, formal, semiformal, or informal? Also consider the time of day of your ceremony and the season of the year. Your bridal professional will help you in narrowing down your choices, depending on your style of wedding. Choose a dress that complements your coloring as well as your figure type. Take your mother or a close friend along when trying on gowns. You will need the opinion of someone who has your best interests in mind. The traditional style wedding dress with long leg-o-mutton sleeves and beautiful train is still very popular. Cathedral or chapel length trains are usually prominent in very formal or formal weddings. Gowns with a train photograph beautifully and have a breathtaking effect when walking down the aisle. Some gowns may be fashioned with a detachable train, which can be removed for the reception. If your train is not detachable, make sure it can be bustled or held up in one way or another. You will want to be comfortable at the reception and be able to dance with ease. A semiformal wedding dress may be a shorter design such as tea length or street length, or just a simple floor length gown without a train.
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If you’re having an informal wedding, almost anything goes. A street length dress is usually worn and may be any color you choose. Flowers should still be included in the form of a small nosegay or a shoulder or wrist corsage.
Choosing Your Veil Once you’ve chosen your gown, you may now decide on the headpiece and veil. These should complement the dress as well as your hairstyle and face. If your gown has beautiful back detail, you may want to go with a shorter veil or a sheer longer style allowing your dress to show through. A veil can even take the place of a train. It may be detachable for the reception or attached to your wrist for easy movement. Small pillbox hats may be worn for any style of wedding from formal to informal, and may again be trimmed with a small veil and ornamental pieces. If choosing a hat, consider the brim carefully. Large brimmed hats tend to cast heavy shadows over the bride’s face which can seriously impact the quality of your photographs. Your veil may have a plain edge finish or be trimmed in pearls or lace to enhance your gown. Be sure the headpiece is comfortable and can be securely attached. Always try the headpiece on with your gown before purchasing to ensure a perfect look, and be sure to style your hair, as you will wear it on your wedding day.
Wearing Your Mother’s Gown If you’re lucky enough to be able to wear your mother’s gown or headpiece, be sure to have the dress properly cleaned, restored, and altered if needed. The laces and fabrics may have turned color slightly over the years. A professional dressmaker can usually restore or remodel a gown. Often, an older headpiece just needs a few touch-ups and perhaps a new veil attached. Wearing an heirloom can add special sentiment to your wedding day, not only for you but for your parents and grandparents too.
Second-Time Weddings A second time bride can choose as elaborate a gown and headpiece, as she likes, in white or any other color. Etiquette still dictates that she not wear a veil, especially a blusher (symbolic of purity).
Custom Made Bridal Apparel When choosing your bridal apparel, one option is to have your gown custom made. This is a very exciting option, in that you can be totally creative, and the end result can be the exact dress you’ve had in mind. Most designers/dressmakers can work from a picture or drawing, or just start with an idea and go from there. Specialty fabric shops feature a wide range of formal and bridal fabrics, laces, and trims. These stores track new trends, often visiting New York once a month. Finding a store with knowledgeable sales help is important. If you don’t know a designer or seamstress, bridal fabric stores can often make referrals.
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Always confer with a professional seamstress before purchasing patterns or fabrics, as she/he is an expert and will have some useful tips and suggestions. Having your dress custom made means you will have a custom fit, excellent workmanship, fabrics and laces of your choice, and often a one-of-a kind style for yourself and your attendants. A couple of fittings are usually necessary, and always remember to wear the same undergarments and shoes, as you will for your wedding. If you are having the bridesmaids’ dresses made, it is best to have the same person do the entire party. This ensures each dress will be assembled and finished exactly the same way. Most bridal seamstresses can also create the headpiece of your choice. Any length of veil can be made with many different types and layers of illusion to choose from. Keep in mind your seamstress can create the mothers’, grandmothers’, and flower girl’s dresses too, along with any other special projects you have in mind. For example, bowties and cummerbunds can be made from the attendant’s fabric to ensure a perfect match for the groomsmen. Allow your seamstress as much time as possible, giving her/him a bare minimum of eight to twelve weeks. More time may be needed if fabric must be special ordered.
Wedding Shoes When choosing your shoes, comfort should take priority. Shop for your shoes late in the day, after your feet have swollen. You should also consider the design and fabric of your dress. Keep your shoe material as close to that of the dress as possible; choose satin shoes for gowns of shiny fabrics, shoes of crepe for gowns with a matte finish, and lace-covered shoes for a lacy gown. Look for ornamentation or beadwork that matches or complements your gown. Remember that your shoes may need to be dyed. Be sure to take in an actual swatch of your gown fabric(s) to match. If you do not have your shoes in time for your gown fitting, wear a shoe with the same sized heel. If you don’t see a shoe you like, ask the sales consultant. Many salons don’t display samples of every shoe they carry. Additional shoes can often be ordered. While shoe shopping, consider purchasing a matching handbag. Be sure to break in your shoes well. Wear them around the house for several days before the ceremony. Scuff the soles on the pavement outside so you don’t slip.
Undergarments In addition to the gown, headpiece, and veil, you’ll need the proper undergarments. These can include panties, bra or bustier, slip, petticoat and/or crinoline, stockings and garter. Purchase your undergarments prior to the first fitting. Be certain all are comfortable. If you need a strapless bra and are unused to wearing one, wear it around the house to get used to it. If the dress has a straight skirt, shop for a full-length slip to wear underneath it. If you have chosen a dress with a fuller skirt, consider whether you need a crinoline or if a full petticoat will do. Consider, too, the waist of the gown. Many slips are styled to fit under specifically designed waists. Have your slip, petticoat or crinoline hemmed two to three inches shorter than your gown. That way, it will not accidentally show while you are walking down the aisle
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or dancing. Select hosiery to complement your dress. Sheer hose in white, ivory or cream are more becoming under your gown than shades that blend with your skin tone. Go as fancy as you want with your hosiery. Consider white lace hose, hose with bows or all-over floral patterns, or hose embellished at the ankle with embroidery and/or jewels. Be sure to have at least one extra pair on hand in case of an emergency. When purchasing a garter, be sure to check its fit. If it is too tight, it will become very uncomfortable. If it is too large, it may slide down your leg. You may want to purchase two garters, as your groom will throw one to the single male guests.
Accessories Gloves of various styles and lengths can be worn with many gowns. If you do want to wear gloves, mention your interest in wearing gloves to your sales consultant early in your gown shopping. When selecting jewelry, take a photograph of you in your gown if possible. It is best to have both a full-length photo as well as a good upper body shot. Jewelry should be selected with care. The design of the gown will dictate the choice of jewelry. Earrings are almost always worn. They should complement the overall look of the bridal ensemble: the gown, headpiece, veil, and your hairstyle. In fact, earrings may be the only jewelry needed if your gown is high-necked and long sleeved, or the bodice is elaborately detailed. If the gown exposes the neck and arms, consider purchasing matching earrings, necklace, and bracelet. Keep scale in mind. Petite brides should choose jewelry with a more delicate look, while taller and more full-figured brides can consider more dramatic jewelry. This is also a good time to look at jewelry for your attendants. Crystals come in many different colors, or choose pearl or iridescent jewelry if you have a difficult color to match. If you don’t own a fine handkerchief, now is the time to consider purchasing one. It can be wrapped around the bouquet or tucked in a sleeve. Either way, a handkerchief is an elegant way to wipe away a happy tear or two. Don’t forget a wrap, particularly if you are getting married during the late fall, winter, or early spring. If you don’t own an evening wrap, ask if you can borrow one from a close friend. You can also rent one, or purchase a beautiful shawl or cape. Both can be worn after the wedding.
Apparel for Bridal Attendants When choosing dresses for your attendants, keep in mind color, style, and cost. Opt for a style that will complement your gown as well as the girls in your bridal party. The length of the bridesmaids’ dresses need not be the same as your gown, but should never be longer. If choosing tea length for the bridesmaids, be sure they are hemmed the same distance from the floor, despite any differences in their heights. Use the tallest bridesmaid to determine the most flattering length, and have the others hemmed accordingly. The honor attendant’s dress is usually a different shade than the rest of the bridal party, although it doesn’t need to be.
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Take your bridal party along and ask for their opinions. Remember, they are wearing and paying for their own dresses and they should be comfortable with them. If you have a large wedding party, you may have to go with a majority decision, as sometimes itâ&#x20AC;&#x2122;s hard to get so many to agree on the same dress. All dresses should be ordered from the same store at the same time if possible. This ensures you will receive the same dye lot on all of the dresses.
Younger Attendants Junior bridesmaids usually wear an identical style to that of the bridesmaids, if possible. If you are having a flower girl, she may dress like the bridesmaids or wear a similar style in the same or complementing color. Another option is a white or off white dress trimmed with ribbons or bows of the wedding colors. If you wish to have the attendantsâ&#x20AC;&#x2122; shoes dyed, be sure to ask for fabric swatches to take along. All shoes should be dyed at the same place if possible to ensure color uniformity. And remember; always ask for fabric swatches to show the florist, baker, photographer, mothers, etc.
Preserving Your Gown To properly preserve your wedding gown it should receive the attention of a professional gown cleaner at the earliest possible opportunity. Once stains, both visible and invisible, begin to oxidize, they become much more difficult to remove. Find a professional gown cleaner that is skilled in handling delicate materials. Regular dry cleaning may loosen and/or discolor glued on trims and pearls, so choose your cleaning professional with care. Be sure to point out any stains that you know of when dropping off your gown for cleaning. If you know what the stain is, let the cleaner know. Keep in mind that you should not treat any stains on your dress yourself. Never rub a stain; when you rub across the weave of a fine fabric, you are more likely to set the stain further. If, and only if, a stain is water soluble (foods in general), you may want to dab it with clear, cool water to remove the worst of it. Leave the rest to a professional.
Packing Your Gown The bodice of a cleaned gown can be stuffed with white, acid-free tissue paper. The gown is then usually wrapped with more white, acid-free tissue, and placed in an acid-free box. Another alternative is wrapping the gown in a clean, white sheet and storing it in a cedar chest. Should you decide to store your gown on a hanger, it is a good idea to sew straps, slightly shorter than the bodice, to the waistline. Attaching these straps to a fabric-padded hanger will relieve the pressure on the shoulders from the weight of the skirt. Fabric covered metal buttons, pins, and sponge shoulder pads should be removed from the dress and wrapped separately; they can be safely stored in the gown box as long as they are not touching the fabric. Metal trims can oxidize and leave permanent rust stains on the fabric. Similarly, sponge padding can deteriorate and cause yellowing of the fabric. The headpiece and veil may be extremely fragile, and may show age well before the gown. These too should be wrapped in white, acid-free tissue, and stored in the box with the gown.
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Storing Your Gown Never store your gown in plastic. Plastic wrap releases gases that can actually speed the yellowing and deterioration of the fabric. Cover it with a white sheet or muslin instead. Keep your gown in a cool, dry place. Basements and attics are not recommended due to the significant changes in temperature and humidity these areas experience. Often, a guest bedroom, den or office closet is the ideal spot. You should periodically inspect your gown. Stains that were missed at the time of cleaning could appear later. If you inspect your gown every year or two, you will be able to have these hidden stains treated before they become a major problem. By preserving your wedding gown, you will have a cherished keepsake and an heirloom for your daughter and /or granddaughter to wear years from now.
Questions for Your Professional 1. How long will it take the dress(es) to come in once they’re ordered? Some dresses take months to come in, so shop early. You need extra time for fittings and alterations. 2. What do alterations cost? Get as specific an estimate as possible so you will know what to expect and fit it in your budget. Also ask about alterations to attendants’ dresses. The pricing may be different on their dresses. 3. Will my gown be steamed and pressed for pick up? It is important to have a professional handle this. Ask if there is an extra charge for this service. 4. Will the attendants’ dresses be pressed for pick up? Even if there is an extra charge, it is usually worth it as many fabrics are very tricky to steam. 5. What happens if I change my mind? Ask what is the cancellation policy on dresses. Deposits are usually not returned and you may be required to pay for the entire dress. 6. Can extra fabric be ordered? You may want extra fabric for various things including your flower girl’s dress.
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Worksheet Bridal Salon ___________________________________ Address ______________________________________ Fax __________________________________________ Consultant ____________________________________ Email ________________________________________
Phone ___________________________________ State ______________ Zip ___________________ Emergency No. ____________________________ Business Hours ___________________________ Web Site _________________________________
Bride Gown Style Name ______________________________Size ______________________________________ Color ________________________________________Price _____________________________________ Undergarments ________________________________ _________________________________________ ___________________________________________Price _____________________________________ Headpiece ____________________________________ _________________________________________ Color ________________________________________Price _____________________________________ Veil __________________________________________ _________________________________________ Color ________________________________________Price _____________________________________ Shoe Style/Color _______________________________Size ______________Price____________________ Other items ___________________________________ _________________________________________ ___________________________________________ _________________________________________ Date of First Fitting _____________________________Second Fitting _____________________________ Alterations ____________________________________ _________________________________________ ___________________________________________Price _____________________________________ Final Pick-Up Date _____________________________ _________________________________________ Attendantsâ&#x20AC;&#x2122; Salon _______________________________Phone ____________________________________ Address ___________________________________ State ______________ Zip _______________________ Consultant ____________________________________Business Hours ____________________________ Email ________________________________________Web Site _________________________________
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Maid/Matron of Honor Gown Style Name ______________________________Size ______________________________________ Color ________________________________________Price _____________________________________ Undergarments ________________________________Price _____________________________________ Headpiece ____________________________________ _________________________________________ Color ________________________________________Price _____________________________________ Shoe Style/Color _______________________________Size ______________Price____________________ Other items ___________________________________ _________________________________________ ___________________________________________ _________________________________________ Date of First Fitting _____________________________Second Fitting _____________________________ Alterations ____________________________________ _________________________________________ ___________________________________________Price _____________________________________ Final Pick-Up Date _____________________________ _________________________________________
Bridesmaids Gown Style Name ______________________________ _________________________________________ Color Price ____________________________________ _________________________________________ Quantities and Sizes ____________________________ _________________________________________ ___________________________________________ _________________________________________ Undergarments ________________________________Price _____________________________________ Headpiece ____________________________________ _________________________________________ Color ________________________________________Price _____________________________________ Shoe Style/Color _______________________________Price _____________________________________ Quantities and Sizes ____________________________ _________________________________________ ___________________________________________ _________________________________________ Other items ___________________________________ _________________________________________ ___________________________________________ _________________________________________ Date of First Fitting _____________________________Second Fitting _____________________________ Alterations ____________________________________ _________________________________________ Final Pick-Up Date _____________________________ _________________________________________
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Flower Girl / Junior Bridesmaid Gown Style Name ______________________________Size ______________________________________ Color ________________________________________Price _____________________________________ Undergarments ________________________________Price _____________________________________ Headpiece ____________________________________ _________________________________________ Color ________________________________________Price _____________________________________ Shoe Style/Color _______________________________Size ______________Price____________________ Other items ___________________________________ _________________________________________ ___________________________________________ _________________________________________ Date of First Fitting _____________________________Second Fitting _____________________________ Alterations ____________________________________ _________________________________________ ___________________________________________Price _____________________________________ Final Pick-Up Date _____________________________ _________________________________________ Total Price of Order (including tax) ________________ _________________________________________ Deposit Paid __________________________________Date _____________________________________ Balance Due ___________________________________Date _____________________________________ Make Checks Payable To: ______________________ _________________________________________ Cancellation Policies & Notes ___________________ _________________________________________ ___________________________________________ _________________________________________ ___________________________________________ _________________________________________ ___________________________________________ _________________________________________
Hair/Cosmetics/Nails You’ve planned your wedding day for months, right down to the last detail. When the time comes to walk down the aisle, you’ll want everything to fall into place, especially your appearance. To make sure you and your bridal party will look as radiant and as beautiful as ever; follow this timetable to create just the look you want.
Three Months Before Start planning your wedding hairstyles and headpieces. This is the time to think about the perms, coloring or cuts you’d like to try and how these changes will look with the veil, hat or other headpiece you’ve selected. Decide the best timing for perms and other major changes. Bridesmaids’ hairstyles can also be coordinated to create a more unified appearance. Coordination is possible, even when your attendants present a wide range of styling (from long curls to short and snappy cut). Combs, flowers and hats can pull the whole look together. Also, do not neglect your smile. Cosmetic whitening or routine teeth cleaning will greatly enhance your overall appearance.
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Fingernails Start taking special care of your nails to get them into shape for the big day. This goes for the groom, too, whose hands will be photographed clutching yours. Six weeks before, you should begin manicures. If you are contemplating tips for your wedding day, have them applied one to two weeks prior to get the feel of them and learn how to work with them.
One Month Before Because you will be photographed extensively on your wedding day, give serious thought to having your makeup professionally applied. Your wedding day worries can be lightened with a confident, professional makeup artist in the comfort of your own home and at your side the whole daylong. Makeup artists are trained to make you look your best against the shades of white or ivory in your gown. Advantages of an at-home makeup service are many. First, there is the pre-make-over. A makeup artist comes to your home and does a makeover on the bride and a bridesmaid, so you’ll know exactly how you will look on the wedding day. You will also choose the style, look and colors of makeup you want your bridal party to wear. Although makeup services provide top name brand cosmetics, they will use your favorite if you wish. When auditioning your hairstyle one month before, don’t forget to take along your headpiece when you visit the salon. Make an appointment for your wedding day not only for you, but also for your entire bridal party; allowing members to be pampered each by a different stylist if possible.
One Week Before Complete all the finishing touches. While avoiding any big changes at this late date, do take care of any maintenance that needs to be done. Try on your makeup and hairstyle with headpiece one final time. Encourage your attendants to do the same.
Wedding Day Plan to have your hair done first, preferably four hours before the wedding takes place. The weather will determine if you need extra hold, a tighter set or a bit more teasing since rain or high humidity can ruin the best-laid plans. Allow the stylist to arrange and secure your headpiece. Next comes your makeup and final manicure. The same treatment applies to your entire bridal party. Heal th Tip:
According to John Bailey, PhD., director of the FDA’s Office of Cosmetics and Colors, “Consumers believe that ‘if it’s on the market, it can’t hurt me’ and this belief is sometimes wrong.” In fact, in 1991, the FDA found that 65% of the cosmetic products sampled contained carcinogenic compounds. Check your local health food store or bookstore for more up to date information.
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Gifts for Each Other When choosing a gift for the groom, you should first agree on how much the two of you will spend on each other. It is often thoughtful to give something with personal meaning, and engraving adds a nice touch, often including the wedding date as well as initials. You may want to exchange gifts when the two of you are alone after the wedding.
For the Groom (From the Bride) • Engraved Gold Watch • Stereo Equipment • 35mm Camera and Accessories • Video Camcorder • Unique Chess or Backgammon Set • Case of Fine Wine • Personalized Crystal Bar Glasses • Monogrammed Briefcase • Outfitted Toolbox • Gold, Silver, Jeweled Cuff links • Sporting Event Tickets
For the Bride (From the Groom) • Jewelry to Wear on the Wedding Day (pearls, her birthstone, combination of his and her birthstones) • Delicate Lingerie • Artwork She’s Admired • Wedding Ring Quilt • Porcelain Wedding Figurine • Engraved Silver Vanity Set • Luggage Set Engraved with Her New Initials • Engraved Wristwatch • Anniversary Clock • Tickets to a Play, Concert, Ballet, Sporting Event • Enrollment for 2 in a Class she’s Interested In—Astronomy, Chinese Cooking, Art History
Bride’s Attendants’ Gifts Choosing the attendants’ gifts may depend on a number of things. If you have a large number of attendants, cost can be a determining factor. You may want to give them all an identical necklace or other piece of jewelry, which can be worn on the day of the wedding, enhancing their dresses. Your honor attendant’s gift can be slightly different if desired. Another idea is to have gift baskets made for your attendants. These could include a number of items, including jewelry, nail polish, panty hose, sachets, address book, and perfume. Attendants’ gifts are usually presented at the rehearsal or dinner, when everyone is together.
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For the Bridesmaids • Vanity Tray in Crystal or Silver • Picture Frames in China, Crystal or Silver • Silver, Crystal or China Vases or Bowls • Jewelry to Wear with Gown • Personalized Stationery • Desk Set Covered in Romantic Floral Fabric • Framed Artwork, Embroidery or Needlepoint • Engraved Silver Pen • Sterling Silver or Gold Charm • Silver Bookmark • Music Box • Silver Keychain • Silk Scarf • Crystal Paperweight • Lingerie Bag in Satin, Moire, Lace • Gift Certificates for: Manicure, Facial, Hair,
For the Flower girls or Ring bearer • Silver Charm Bracelet and Charm— Flower Girl • Jewelry to Wear with Her Gown— Flower Girl • Child-sized Personalized Luggage—Both • Book of Classic Children’s Stories—Both • Tape Player and Recorded Books on Tape—Both • Personalized Vanity Set—Flower Girl • Tickets to the Circus, Sporting Event, Nutcracker
Groom’s Attendants’ Gifts As for the men in the wedding, your fiancée should take care of their gifts. Popular choices are key chains, money clips, travel alarms, or pewter mugs. Again, engraving adds an extra personal touch.
For the Ushers • Personalized Crystal Bar Mugs • Silver Pen and Pencil Set / Personalized Business Card Case / Sports Bag • Silver Letter Opener • Engraved Silver or Pewter Key ring • Pocket Knife • Leather Photo Album • Brass Table Clock / Leather Travel Kit • Pewter Tankard • Money Clip • Tie Bar, Silk Tie / Suspenders and Pocket Square Set • Cuff links and Studs
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Wedding Party Gifts Groom’s Gift _______________________________________ __________________ _________________ Engraving (if applicable) ______________________________ __________________ _________________ Pick Up Date _______________________________________ Store _____________Price _____________ Maid of Honor’s Gift ________________________________ __________________ _________________ Engraving (if applicable) ______________________________ __________________ _________________ Pick Up Date _______________________________________ Store _____________Price _____________ Bridesmaids’ Gifts __________________________________ Store _____________ _________________ Engraving (if applicable) ______________________________ __________________ _________________ Pick Up Date _____________________ Quantity __________ Price Each ________Total _____________ Jr. Bridesmaids’ Gifts _______________________________ Store _____________ _________________ Engraving (if applicable) ______________________________ __________________ _________________ Pick Up Date _____________________ Quantity __________ Price Each ________Total _____________ Flower girls _______________________________________ Store _____________ _________________ Engraving (if applicable) ______________________________ __________________ _________________ Pick Up Date _____________________ Quantity __________ Price Each ________Total _____________ Best Man’s Gift _____________________________________ __________________ _________________ Engraving (if applicable) ______________________________ __________________ _________________ Pick Up Date _______________________________________ Store _____________Price _____________ Ushers’ Gifts _______________________________________ Store _____________ _________________ Engraving (if applicable) ______________________________ __________________ _________________ Pick Up Date _____________________ Quantity __________ Price Each ________Total _____________ Ring bearer’s, Page’s Gifts ____________________________ Store _____________ _________________ Engraving (if applicable) ______________________________ __________________ _________________ Pick Up Date _____________________ Quantity __________ Price Each ________Total _____________ Readers’, Greeters’ Gifts _____________________________ Engraving (if applicable) ______________________________ Pick Up Date _____________________ Quantity __________ Guest Book Attendant’s Gift __________________________ Engraving (if applicable) ______________________________
Store _____________ _________________ __________________ _________________ Price Each ________Total _____________ __________________ _________________ __________________ _________________
Pick Up Date _____________________________________ Store ____________ Price ____________
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Bridal Registry Wedding gift registries have become more popular and sophisticated in the age of computerization and on-line shopping, and more convenient as friends and family scatter across the country pursuing careers. Brides-to-be may find themselves on a first-name basis with their UPS or FedEx delivery person!
What to Register Once the domain of large department stores and bridal specialty shops, registries have spread to include just about every imaginable type of retailer. Register early to allow your guests to purchase shower gifts as well as wedding gifts. Call the store or check on-line to begin the process. Remember to update the list after showers, parties, and also after the wedding. Department stores with more than one branch will circulate your information to all of their stores. Bridal registries are also excellent places to purchase gifts for your attendants. Take your time and involve your fiancĂŠe when choosing styles and patterns. Remember that many wedding gifts will be with you for years to come.
Thank You Notes Thank you notes should be written in advance of the wedding as gifts arrive. Thank you notes from the wedding day should be written within one month. If you should receive a duplicate or damaged gift directly from the store, return it promptly for replacement or exchange. If you do need to return a gift, do not notify the giver. A thank you note should be written for the gift received.
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Fine China
Need
Mfg ____________________ Pattern__________________ Dinner Plates ____ Salad Plates ____ Bread/Butter Plates ____ Cups ____ Saucers ____ Soup Bowls ____ Lg-Md-Sm Platters ____ Fruit Dishes ____ Open Veg. Dishes ____ Covered Veg. Dishes ____ Gravy Boat ____ Sugar Bowl ____ Creamer ____ Coffee Server ____ Tea Pot ____ Salt & Pepper Shakers ____ Pasta Bowls ____ _______________ ____ _______________ ____
Sterling/Silver-plate Flatware
Need
Mfg ____________________ Pattern__________________ Dinner Knives ____ Dinner Forks ____ Salad Forks ____ Place/Soup Spoons ____ Teaspoons ____ Iced Beverage Spoons ____ Butter Spreaders ____ Cocktail Forks ____ Tablespoon ____ Pierced Tablespoon ____ Cold Meat Forks ____ Gravy Ladle ____ Desert Server ____ Butter Knife ____ Silver Chest ____ _______________ ____
Have
____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____
Have
____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____
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Fine Stemware
Need
Have
Goblets
____
____
Wines
____
____
Mfg ____________________ Pattern__________________
Champagne Flutes
____
____
Iced Beverage Glasses
____
____
Hi-balls
____
____
Double Old Fashions
____
____
Sherbets
____
____
Cordials
____
____
Brandy Snifters
____
____
Casual Glassware
Need
Have
Mfg ____________________ Pattern__________________ Goblets ____ Wines ____ Juice Glasses ____ Iced Beverage Glasses ____ Tumblers ____ Beer Mugs ____ Martini Glasses ____
____ ____ ____ ____ ____ ____ ____
Serving Accessories
Need
Have
Tea Set Candlesticks Cake Plate Water Pitcher Charger Plates Serving Trays Ice Bucket Punch Bowl Decanter Candy Dish Relish Tray Roll Tray Salad Bowl Chip 'n Dip Serving Bowl Butter Dish Covered Baker
____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____
____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____
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Serving Accessories Need
Have
Food Warmer _______________
____ ____
____ ____
Casual China
Need
Have
Mfg ____________________ Pattern__________________ Dinner Plates ____ Salad Plates ____ Soup/Cereal Bowls ____ Cups ____ Saucers ____ Coffee Mugs ____ Bread/Butter Plates ____ Fruit Dishes ____ Vegetable Dishes ____ Serving Platters ____ Gravy Boat ____ Sugar Bowl/Creamer ____ Salt & Pepper Shakers ____ Teapot ____ Pasta Bowls ____ _______________ ____ _______________ ____ _______________ ____ _______________ ____
____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____
Stainless Flatware
Have
Need
Mfg ____________________ Pattern__________________ Dinner Knives ____ Dinner Forks ____ Salad Forks ____ Teaspoons ____ Place/Soup Spoons ____ Iced Tea Spoons ____ Tablespoon ____ Pierced Tablespoon ____ Cold Meat Fork ____ Gravy Ladle ____ Desert Server ____
____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____
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Stainless Flatware
Need
Have
Butter Knife _______________ _______________ _______________ _______________
____ ____ ____ ____ ____
____ ____ ____ ____ ____
Kitchen-Sm. Appliances Need
Have
Electric Can Opener Coffee Maker Electric Grill Blender Food Processor Deep Fryer Ice Cream Maker Juicer Electric Mixer Toaster Toaster Oven Microwave Oven Popcorn Popper Electric Knife Slow Cooker/Crock Pot Electric Wok Bread Baker Rice Cooker/Steamer Pasta Maker Waffle Maker
____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____
____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____
Kitchen Accessories
Need
Have
Kitchen Table Cloth ____ Size ____________ ____ Mixing Bowls ____ Casual Placemats ____ Napkins ____ Coasters ____ Canister Set ____ Bread Box ____ Aprons ____ Cookie Jar ____
____ ____ ____ ____ ____ ____ ____ ____ ____ ____
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Kitchen Accessories Need
Have
Gelatin Molds Cutlery Set Steak Knife Set Colander Tea Kettle Ice Bucket Spice Rack Cheese Board Cutting Boards
____ ____ ____ ____ ____ ____ ____ ____ ____
____ ____ ____ ____ ____ ____ ____ ____ ____
Kitchen Accessories
Need
Have
Silk/Dry Flowers Clock Oven Mitts Pot Holders Tea Towels
____ ____ ____ ____ ____
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Cookware
Need
Have
Mfg ____________________ Large Frying Pan ____ Small Frying Pan ____ Sauce Pans ____ Skillets ____ Roasting Pan ____ Omelet Pan ____ Double Boiler ____ Microwave Cookware ____ Stockpot ____ Frying Pan/Skillet ____ _______________ ____ _______________ ____ _______________ ____ _______________ ____
Bakeware
Need
Mfg ____________________ Cake Pans ____ Loaf Pans ____ Muffin Pans ____ Oblong Baking ____
____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____
Have ____ ____ ____ ____
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Bakeware
Need
Have
Square Baking ____ Casseroles ____ Dutch Oven ____ Pie Pans ____ Round Baking Pans ____ Cookie Sheets ____ Pizza Pan ____ _______________ ____ _______________ ____ _______________ ____ _______________ ____
____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____
Gadgets
Have
Need
Dry Measuring Cups ____ Measuring Spoons ____ Liquid Measuring Cup ____ Kitchen Timer ____ Kitchen Scissors ____ Cheese Slicer ____ Bottle Opener ____ Potato Peeler ____ Potato Masher ____ Pizza Cutter ____ Rotary Beater ____ Four-Sided Grater ____ Cookie Cutters ____ Funnels ____ Slotted Spoon ____ Spatulas ____ Ladle ____ Basting Bulb ____ Whisks ____ Tongs ____ Flour Sifter ____ Pastry Blender ____ Pastry Brush ____ Rolling Pin ____ Wire Cooling Racks ____ Nut Cracker ____ Food Chopper ____
____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____
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Gadgets
Need
Citrus Juicer ____ Wine Bottle Opener ____ Meat Mallet/Tenderizer ____ Barbecue Utensils ____ _______________ ____ _______________ ____ _______________ ____ _______________ ____ _______________ ____ _______________ ____ _______________ ____ _______________ ____
Have ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____
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Budget Planning In the post-modern era, the question of who pays for a wedding has as many answers as locations where can you get married. Traditionally, the bride’s family assumed responsibility for the majority of the wedding expenses with the groom’s family paying for specific items. Today, most couples enter marriage after starting careers and both plan, and to some degree, pay for their own weddings. Often the bride and groom accept help from either or both sets of parents.
Budget Details When planning your budget, be realistic! Divide your planning by those definitely needed services and those wanted if budget allows. Once you’ve determined what you need and what you want, it’s time to start shopping. Call various vendors and ask their fees. Keep accurate records so that you can establish your budget. When asking about costs, ask about low-end, high-end and average prices. Keep in mind that some vendors will not discuss fees over the phone; they may send you information or may not discuss monetary issues in any way but in person. A time effective way of shopping for service providers is to attend a bridal show or hire a bridal consultant. A professional bridal consultant will be able to tell you quickly what the going prices are for services in your area. Once you have an idea of your price range, you will then know if your budget will accommodate any of your additional wants. Don’t forget the all the details; i.e., the wedding dress is only one part of your expense. Remember to add in the cost of alterations and all of the accessories (undergarments, hosiery, shoes, etc.).
Using the Checklist Below is a checklist of expenses typically covered by the bride/family, the groom/family, and various attendants? If you are splitting costs differently, use the space on the left to help indicate who’s paying for what. For expenses being covered by the bride and/or her family, place a “B” on the line on the left; by the groom and/or his family, place a “G” there. Once you have made these decisions, write down estimates and actual costs in the spaces provided. This detailed list will give you an overview of your wedding budget as you progress. (Note: You may want to photocopy these pages for “guesstimates,” and fill in the estimate columns below complete your budget.)
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Bride and/or Her Family Wedding Invitations and Stationery
Estimate #1 Estimate #2
Estimate #3
Actual
____ Invitations
__________ __________
__________
_________
____ Envelopes-Return
__________ __________
__________
_________
____ Envelopes-Inner
__________ ___________
__________
_________
____ Reception Cards
__________ __________
__________
_________
____ RSVP Cards
__________ __________
__________
_________
____ Announcements
__________ __________
__________
_________
____ Thank You Notes
__________ __________
__________
_________
____ Ceremony Programs
__________ __________
__________
_________
____ At Home Cards
__________ __________
__________
_________
____ Calligraphy
__________ __________
__________
_________
____ Napkins
__________ __________
__________
_________
____ Matches
__________ __________
__________
_________
____ Cake Boxes
__________ __________
__________
_________
____ Place Cards
__________ __________
__________
_________
____ Guest Book/Pen
__________ __________
__________
_________
____ Postage
__________ __________
__________
_________
____ Food
__________ __________
__________
_________
____ Beverages/Liquor
__________ __________
__________
_________
____ Location Charges
__________ __________
__________
_________
____ Cake
__________ __________
__________
_________
Totals This Page
__________ __________
__________
_________
Engagement Party
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Bridesmaids’ Party or Luncheon Estimate #1
Estimate #2
Estimate #3
Actual
____ Food
__________ __________
__________
_________
____ Beverages/Liquor
__________ __________
__________
_________
____ Location Charges
__________ __________
__________
_________
____ Cake
__________ __________
__________
_________
Flowers for Ceremony, Reception, Bridesmaids ____ Altar/Chuppah
__________ __________
__________
_________
____ Pew Bows or Bouquets
__________ __________
__________
_________
____ Aisle Runners
__________ __________
__________
_________
____ Bride’s Bouquet
__________ __________
__________
_________
____ Maid of Honor Bouquet
__________ __________
__________
_________
____ Bridesmaids’ Bouquets
__________ __________
__________
_________
____ Flower Girl Bouquet/Basket
__________ __________
__________
_________
____ Bride’s Toss-A-Way Bouquet
__________ __________
__________
_________
____ Groom’s, Groomsmen’s Flowers
__________ __________
__________
_________
____ Cake Table Arrangement
__________ __________
__________
_________
____ Head Table Arrangement
__________ __________
__________
_________
____ Family Table Centerpieces
__________ __________
__________
_________
____ Guest Table Centerpieces
__________ __________
__________
_________
____ Other _____________
__________ __________
__________
_________
____ Delivery Fee
__________ __________
__________
_________
Totals This Page
__________ __________
__________
_________
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Wedding Gown, Headpiece, and Accessories Estimate #1 Estimate #2
Estimate #3
Actual
____ Wedding Gown
__________ __________
__________
_________
____ Headpiece and Veil
__________ __________
__________
_________
____ Alterations
__________ __________
__________
_________
____ Undergarments
__________ __________
__________
_________
____ Purse
__________ __________
__________
_________
____ Shoes/Hosiery
__________ __________
__________
_________
____ Garters
__________ __________
__________
_________
____ Jewelry
__________ __________
__________
_________
____ Hair Dresser
__________ __________
__________
_________
____ Manicurist
__________ __________
__________
_________
____ Facial/Make up Artist
__________ __________
__________
_________
____ Other Accessories
__________ __________
__________
_________
____ Gown Preservation
__________ __________
__________
_________
____ Bridal Trousseau
__________ __________
__________
_________
____ Groom’s Wedding Ring
__________ __________
__________
_________
____ Groom’s Gift
__________ __________
__________
_________
Totals This Page
__________ __________
__________
_________
For the Groom
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Photography
Estimate #1
____ Engagement Portrait
__________ __________
__________
_________
____ Formal Wedding Portrait
__________ __________
__________
_________
____ Proofs
__________ __________
__________
_________
____ Wedding Album
__________ __________
__________
_________
____ Candid
__________ __________
__________
_________
____ Disposable Cameras
__________ __________
__________
_________
____ Parents’ Albums
__________ __________
__________
_________
____ Reprints
__________ __________
__________
_________
____ Special Effects
__________ __________
__________
_________
____ Photographer’s Fee
__________ __________
__________
_________
____ Ceremony
__________ __________
__________
_________
____ Reception
__________ __________
__________
_________
____ Duplicate Tapes
__________ __________
__________
_________
____ Editing Charges
__________ __________
__________
_________
____ Special Effects
__________ __________
__________
_________
____ Church/Ceremony Site
__________ __________
__________
_________
____ Custodial Fees
__________ __________
__________
_________
____ Candelabra/Candles
__________ __________
__________
_________
____ Canopy/Chuppah
__________ __________
__________
_________
____ Ring bearer’s Pillow
__________ __________
__________
_________
____ Birdseed/Rice/Balloons
__________ __________
__________
_________
____ Other (Rentals)
__________ __________
__________
_________
____ Organist/Pianist
__________ __________
__________
_________
____ Soloist/other Musicians
__________ __________
__________
_________
Estimate #2
Estimate #3
Actual
Videography
Ceremony
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Reception
Estimate #1
____ Site Rental
__________ __________
__________
_________
____ Food
__________ __________
__________
_________
____ Hors d’oeuvres
__________ __________
__________
_________
____ Wedding Cake
__________ __________
__________
_________
____ Cake Top
__________ __________
__________
_________
____ Groom’s Cake
__________ __________
__________
_________
____ Cake Knife/Server
__________ __________
__________
_________
____ Alcoholic Beverages (Groom)
__________ __________
__________
_________
____ Non-Alcoholic Beverages
__________ __________
__________
_________
____ Servers
__________ __________
__________
_________
____ Bartenders
__________ __________
__________
_________
____ Valet
__________ __________
__________
_________
____ Band/Musicians
__________ __________
__________
_________
____ DJ
__________ __________
__________
_________
____ Gratuities/Taxes
__________ __________
__________
_________
____ Ice Sculpture
__________ __________
__________
_________
____ Toasting Glasses
__________ __________
__________
_________
____ Card/Money Box
__________ __________
__________
_________
____ Favors
__________ __________
__________
_________
____ Cookies/Traying Fee
__________ __________
__________
_________
____ Mints/Candies
__________ __________
__________
_________
____ Balloons/Arches
__________ __________
__________
_________
____ Decorations
__________ __________
__________
_________
____ Linens
__________ __________
__________
_________
____ China
__________ __________
__________
_________
____ Rentals (chairs, tables, etc.)
__________ __________
__________
_________
____ Other ______________
__________ __________
__________
_________
____ Other ______________
__________ __________
__________
_________
Totals This Page
__________ _________
__________
_________
Estimate #2
Estimate #3
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Actual
Transportation for Bridal Party ____ Limousines
Estimate #1 Estimate #2 Estimate #3 __________ __________ __________
Actual _________
____ Chauffeur’s Gratuity
__________ __________
__________
_________
____ Carriages
__________ __________
__________
_________
____ Driver’s Gratuity
__________ __________
__________
_________
____ Rental Cars
__________ __________
__________
_________
____ Parking
__________ __________
__________
_________
____ Other ______________
__________ __________
__________
_________
Bride's Attendants' Gifts ____ Honor Attendant
__________ __________
__________
_________
____ Bridesmaids
__________ __________
__________
_________
____ Flower Girl
__________ __________
__________
_________
____ Guest Book Attendant
__________ __________
__________
_________
____ Hostess/Consultant
__________ __________
__________
_________
____ Other ______________
__________ __________
__________
________
____ Bride’s Phy. Exam/Blood Test
__________ __________
__________
_________
____ Guest Book
__________ __________
__________
_________
____ Bridal Consultant
__________ __________
__________
_________
Totals This Page
__________ __________
__________
_________
____ Accommodations for bride’s
__________ __________
__________
_________
____ Out-of-town attendants/guests
__________ __________
__________
_________
____ Cocktail Party
__________ __________
__________
_________
____ Day After Brunch
__________ __________
__________
_________
Other
If desired…
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Groom and/or His Family For the Bride
Estimate #1 Estimate #2
Estimate #3
Actual
____ Bride’s Engag./Wedding Rings
__________ __________
__________
_________
____ Bride’s Bouquet
__________ __________
__________
_________
____ Wedding Present for Bride
__________ __________
__________
_________
____ Mothers’ Corsages
__________ __________
__________
_________
____ Grandmothers’ Corsages
__________ __________
__________
_________
____ Boutonnieres for Fathers
__________ __________
__________
_________
____ Boutonnieres for Grandfathers
__________ __________
__________
_________
____ Boutonnieres for Ushers
__________ __________
__________
_________
____ Boutonniere for Ring bearer
__________ __________
__________
_________
____ Best Man
__________ __________
__________
_________
____ Ushers
__________ __________
__________
_________
____ Ring Bearer
__________ __________
__________
_________
____ Site Fee
__________ __________
__________
_________
____ Food
__________ __________
__________
_________
____ Beverages/Liquor
__________ __________
__________
_________
____ Cake
__________ __________
__________
_________
Totals This Page
__________ __________
__________
_________
____ Transportation
__________ __________
__________
_________
____ Lodging
__________ __________
__________
_________
____ Entertainment
__________ __________
__________
_________
____ Food/Meals
__________ __________
__________
_________
____ Spending Money
__________ __________
__________
_________
Totals This Page
__________ __________
__________
_________
Flowers for Others
Groom’s Attendants’ Gifts
Rehearsal Dinner
Honeymoon
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Miscellaneous Fees
Estimate #1 Estimate #2
Estimate #3
Actual
____ Fee for Officiant or Clergyman
__________ __________
__________
_________
____ Marriage License
__________ __________
__________
_________
____ Groom’s Phy. Exam/blood Test
__________ __________
__________
_________
____ Wedding Night Accommod.
__________ __________
__________
_________
____ Groom’s Formalwear
__________ __________
__________
_________
____ Liquor and Drinks at Reception
__________ __________
__________
_________
____ Other ______________
__________ __________
__________
_________
Out-of-Town Attendants/Guests __________ __________
__________
_________
If Desired… ____ Accommodations for Groom’s
____ Other ______________
__________ __________
__________
_________
____ Other ______________
__________ __________
__________
_________
____ Maid of Honor Dress/Headpiece __________ __________
__________
_________
____ Maid of Honor Alterations
__________ __________
__________
_________
____ Maid of Honor Shoes
__________ __________
__________
_________
____ Bridesmaid’s Dress/Headpiece
__________ __________
__________
_________
____ Bridesmaid’s Alterations
__________ __________
__________
_________
____ Bridesmaid’s Shoes
__________ __________
__________
_________
____ Undergarments, Hosiery
__________ __________
__________
_________
____ Flower Girl’s Dress/Headpiece
__________ __________
__________
_________
____ Flower Girl’s Alterations
__________ __________
__________
_________
____ Flower Girl’s Shoes
__________ __________
__________
_________
Totals This Page
__________ __________
__________
_________
Attendants' Budget Bride's Attendants
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Groom's Attendants
Estimate #1 Estimate #2
Estimate #3
Actual
____ Usher’s Formalwear
__________ __________
__________
_________
____ Ring Bearer’s Formalwear
__________ __________
__________
_________
____ Other ______________
__________ __________
__________
_________
____ Other ______________
__________ __________
__________
_________
____ Travel Costs
__________ __________
__________
_________
____ Showers and/or Parties
__________ __________
__________
_________
____ For the Bridal Couple
__________ __________
__________
_________
____ Wedding Gift
__________ __________
__________
_________
____ Other ______________
__________ __________
__________
_________
Totals This Page
__________ __________
__________
_________
Totals
__________ __________
__________
_________
Totals
__________ __________
__________
_________
Totals
__________ __________
__________
_________
Totals
__________ __________
__________
_________
Totals
__________ __________
__________
_________
Totals
__________ __________
__________
_________
__________ __________
__________
_________
Other
Grand Totals Wedding Budget Costs
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Catering / Guidelines / Worksheet Your caterer can play an important role in helping you plan your event. Caterers’ services range from supplying the food and serving personnel to completely planning your entire event. Some caterers are full-scale event planners. Whomever you choose, it is important to find a caterer whose professionalism and judgment you can depend upon.
Know Your Caterer Most caterers are knowledgeable about the different locations available in their area. Some caterers are off-prem, meaning they bring their equipment and food to your facility, while others cater out of their own facility. It is your decision whether you use the caterer’s facility or not. Off-prem caterers have their own equipment, which enables you to choose from a larger selection of sites. Choose a caterer who has enough experience to handle the unexpected, especially if the site is not equipped with a standard kitchen. It is helpful to have the caterer review the site with you. The type of food, how it will be serviced, the number of serving personnel and other details pertaining to food will depend a lot on the facility. It is important to have a good rapport with your caterer. Be direct and realistic with him/her about your budget so that the caterer can do the best possible job for you. Give the caterer the purpose for your event, who are the guests and the image you want to project. When interviewing for a caterer, view their portfolio. Ask for and check references. Be sure the caterer has a state license as well as liability insurance. This can save you time and emotional stress. Caterers offer many different types of food. Ask about your caterer’s specialty items, and then decide what type of menu will suit your event. Specialized ethnic food could be an added attraction to the food display. Caterers can subcontract other food caterers for specialized types of food, thereby adding a variety to your menu. Check the facility’s alcoholic restrictions. Consider a host or no-host bar. Know which name brands are available. Ask if the bar includes mixes, cocktail napkins and glasses. If serving alcohol, make sure the caterer has on-premise and off-premise alcohol beverage permits as well as liquor liability insurance. Review the caterer's alcohol management program. Has their staff been trained to handle guests who are obviously inebriated? There are bartender catering services that handle all of the alcoholic requirements. This is their main business and have all the supplies, alcohol, insurance and staff. They do not provide the food. Your caterer should know the limitations and restrictions of your facility, such as time(s) for setup, hour limitations and kitchen availability. Give your caterer a schedule of the event so he/she can determine how long service personnel will be needed from setup to cleanup. Inquire if there are extra costs for personnel, including bartenders. Carefully coordinate all catering deliveries and access to the loading entrance with other vendors. Catering costs usually encompass four different categories—food, beverage, equipment and staff. Your menu, depending upon your budget, the facility and type of setup, can include © 2009, 2010 All Rights Reserved Bridal Extravaganza - www.bestbridalshow.com
cocktails and hors d’oeuvres, buffet stations or a formal sit-down dinner, alcoholic and nonalcoholic beverages, and a dessert. Payment procedures will vary among caterers, however, a sizable down payment is usually required with the balance due the day of the event. Asking for a total of all costs beforehand—fees, gratuities, extra charges, taxes, overtime, payment schedules and cancellation policy—will help you avoid last-minute surprises.
The Menu The menu will be partially determined by the time of day you select. Brunch, lunch, and a light dinner are all acceptable choices for a morning or early afternoon reception. Late afternoon lends itself to a tea reception, cocktails and hors d’oeuvres, or a light supper. Evening receptions can consist of cocktails and hors d’oeuvres and/or an elegant dinner. Informal Luncheons should consist of a plated entree with vegetables and dessert. Formal Luncheons can include up to five courses, including soup, fish, meat and vegetables, salad, and dessert. Informal Dinners consist of three courses, beginning with an appetizer or soup, entree, and dessert, with an emphasis on hors d’oeuvres. Formal Dinners consist of three to six courses, including appetizer or soup, fish, entree, salad, cheese, and dessert, and are often complemented by small baked breads and rolls. Hors d’oeuvre quantities are limited when preceding the formal dinner. Buffets provide guests with a choice of two or three entrees, and a minimum of four accompanying vegetables. Appetizer or soup and salad courses can be presented at the guests’ tables or you may substitute heavy hors d’oeuvres. Dining Stations, a popular form of buffet, are small displays each dedicated to different types or themes of food, scattered throughout the room. Cocktail Receptions feature a wide variety, up to 12 selections, of substantial hors d’oeuvres generally hand-passed. A buffet of additional hot hors d’oeuvres and a carving station are often included. Tea Receptions offer bite-sized sandwiches and sweets, with a limited selection of beverages.
Choosing a Menu Within Your Budget Catering costs are based on a per-person charge. Most caterers offer a variety of sample menus that can be adjusted for price. Keep in mind, though, that the total cost will be greater due to the addition of taxes and gratuities. Gratuities can range from 10- 20 percent, plus tax. Some caterers include the wedding cake in the price, but give you the option of bringing in your own for a slightly reduced price. Savings, however, may be eliminated if the caterer charges a cake-cutting fee. Ask your caterer if special dietary needs, such as kosher, low-sodium, low fat, or vegetarian can be met. © 2009, 2010 All Rights Reserved Bridal Extravaganza - www.bestbridalshow.com
If you are inviting children to the reception, ask what type of childrenâ&#x20AC;&#x2122;s menu or discount is offered. Special meals of chicken fingers or hamburgers, french fries, corn, and applesauce are big hits with the under-10 crowd. If you are providing meals for the wedding professionals, such as your photographer, videographer, bridal consultant, or musicians, see what options the caterer can suggest. These people do not need to be fed the same meal as your guests; family-style platters or sandwich trays, accompanied by soft drinks will be sufficient and should cost significantly less than your per-guest cost.
Questions for Your Caterer 1. Are there a minimum number of guests that must be paid for? Most places do have a minimum number of guests they will book their site for. If you are a few people short, you may have to pay extra to reach their minimum figure. 2. Where is the food prepared? Ask this if you are having on outside caterer. Additional kitchen facilities may be needed at the reception site that will have to be rented. 3. When must the menu be finalized and when is the final count due? They will give you a cutoff date, after which no changes may be made. If you run into an emergency, most caterers will do everything possible to accommodate you. 4. What is the wait-staff-to-guest ratio, and how are they dressed? The wait staff should have professional uniforms, or dress in black and white. At a sitdown meal, one staff member for every 15-20 guests, at a buffet or cocktail reception, one for every 25-30 guests should be sufficient. 5. How are fees determined, and what do they include? Inclusions may be food, cake, beverages, liquor, complete set-up, dishwashing, clean up, linens, cloths and special skirting, taxes, and gratuities. Some wedding packages will also include the DJ and table centerpieces. Are there separate corkage, cake-cutting, and/or cookie-traying fees? Can an ice sculpture be provided or must you look elsewhere? Once you have chosen your menu, make arrangements to sample the meal. The caterer may prepare the meal especially for you or make arrangements for you to unobtrusively visit another wedding reception to sample the food and view the presentation.
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Catering Guidelines Catering considerations and questions: Where are you located? Are you an off-prem caterer? Do you have a permit? Do you have a commercial kitchen? Is the caterer responsive to your needs? Are they professional in appearance/actions? Have an excellent and well-trained staff? Have you tasted the caterer’s food? Who will actually be available at the event? Have you reviewed his portfolio and letters of recommendation? Timing issues to consider: Know facility setup and tear down time Hours for: Cocktails/Refreshments; If a open bar, closing time? Hors d’oeuvres; if butler-style, servings? First Course Main Course Cake Cutting The different serving styles: Informal versus formal Hors d’oeuvres/butler- or buffet-style Open seating versus reserved Sit-down dinner or buffet Food stations; how many? Menu issues to consider: Type of food Hot or cold food; both? Menu variety; is there a choice of entrees? Uniqueness Quality Number of courses Theme-related foods Special dietary requirements available Beverages considerations: Restrictions; alcohol/beer/wine/champagne Host or no-host bar Full bar? Premium bar? Well bar? Include mixes, cocktail napkins and glasses? Alcohol beverage licensing/permits Liquor liability insurance Alcohol management program Soda? Juices? Specialty water? Tea and coffee Beverage to be served with dinner © 2009, 2010 All Rights Reserved Bridal Extravaganza - www.bestbridalshow.com
Personnel considerations: Who provides the staff, caterer or coordinator? Bartenders; how many? Wait persons; how many? Bus persons; how many? Kitchen personnel; how many? Personnel; what is their attire? Personnel with First Aid/CPR training? Location considerations: Private dining rooms Outside/Patio Busing stations Foyers Room/Table arrangements considerations: Round tables Rectangular tables U-shaped, square, etc. layout Head tables Are tables to be numbered or identified? Accommodations for extra people Room/Table arrangements considerations (continued): Space for bar(s) Space for entertainment Storage space/personal and equipment How will traffic flow? Facility/Equipment considerations and whose responsibility? Kitchen facilities/restrictions Tables/chairs China, crystal and utensils Linens; clothes and napkins Decorations; props Flowers, balloons, etc. Special equipment Preparation Serving, etc. Costs Food Beverage Personnel Tables/Chairs Linens; cloths and napkins China, crystal and utensils Other rentals Extra charges; overtime, security, etc. Gratuity / Tax Deposit amount, when due Balance due Š 2009, 2010 All Rights Reserved Bridal Extravaganza - www.bestbridalshow.com
Scheduling Final head count due Delivery date and time Delivery access to unloading/loading Setup time/Cleanup time Length of service Rental pickup date and time
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Catering Worksheet Caterer _________________________________________ Phone _________________________________ Address ________________________________________ State __________ Zip ____________________ Consultant ______________________________________ Business Hours _________________________ Fax ____________________________________________ Emergency No. __________________________ Email __________________________________________ Web Site _______________________________
Catering Checklist Type of Reception: (sit-down, buffet, hors d’oeuvres, other) _______________________________________ Types of Hors d’oeuvres: _____________________________ _____________________________________ _________________________________________________ Service Time: _________________________ Appetizer _________________________________________ Service Time: _________________________ Soup _____________________________________________ Service Time: _________________________ Salad _____________________________________________ Service Time: _________________________ Entrees ___________________________________________ Service Time: _________________________ Vegetables_________________________________________ Service Time: _________________________ Potatoes __________________________________________ Service Time: _________________________ Additions _________________________________________ Service Time: _________________________ Dessert—Wedding Cake _____________________________ Service Time: _________________________ Dessert—Other ____________________________________ Service Time: _________________________
Service Worksheet If Buffet, is Bridal Table Served? _________________________Service Time: ________________________ Number of Waiters/Waitresses: _____________________________________________________________ Name of Supervisor who will be there: ________________________________________________________ If party is late, will sinner be held? Is it a problem? ______________________________________________
Miscellaneous Considerations Make a list of all services/items the caterer/location does not provide that must be covered by you _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________
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Recommended staff to guests: Sit-down meal:
1 server per 20 guests
Buffet:
1 server per 40 guests
Sit-down or buffet:
1 captain per 250 guests
Cocktail party:
1-2 bartenders per 100 guests and 1-2 waiters per 100 guests
Dinner per Person Number of Guests (adult) ____________
Rate per Person _______________Total ________________
Number of Guests (children) _________
Rate per Person _______________Total ________________
Alcoholic Beverages ________________
Rate per Person _______________Total ________________
Catering/Location Costs Site Rental
$_____________
Food (from above)
$_____________
Hors d'oeuvres
$_____________
Alcoholic Beverages (see Beverage Wksts)
$_____________
Other Beverages
$_____________
Serving Personnel
$_____________
Bartenders
$_____________
Valet Parkers
$_____________
Ice Sculpture
$_____________
Cookies/Traying Fee
$_____________
Linens
$_____________
China
$_____________
Chafers
$_____________
Rentals
$_____________
Other _____________
$_____________
Other _____________
$_____________
Totals
$_____________
Total ______________________ Deposit Paid _____________________________ Date _________________ Balance Due _____________________________ Balance Due on or Before __________________________
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Make Checks Payable To: _________________________________________________________________ Cancellation Policies & Notes _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________
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Ceremony Planning and Timeline While couples have long expressed their unique sense of celebration and tradition in planning and staging the wedding reception, more and more couples are bringing the same sense of individuality and creativity to the wedding ceremony itself. Whether in a church or in a castle, traditional or nontraditional, the ceremony of marriage has enjoyed a renaissance in recent times.
Choosing a Setting and Style In a formal wedding, you will conform to strict, traditional marriage rites and rituals. A formal wedding is generally held in a place of worship and is larger in the number of attendants and the number of guests. It is also more elaborate in attire, invitations, reception arrangements, flowers, decorations, and special touches than a semiformal or informal wedding. A semiformal wedding generally follows the traditions. Arrangements, however, are less elaborate and allow for more flexibility than a formal wedding. Semiformal wedding ceremonies may take place in a church, hotel, or private club. An informal wedding can be as simple or as elaborate as you wish. Only your imagination and budget limit you. Informal weddings are usually smaller in both wedding party size and number of guests invited. An informal wedding may be held in a church, club, hotel, park, public garden, private residence, or anywhere you choose. Be sure to check on permits if you are considering a public park, garden, or historical site for your ceremony.
Ceremony Location If you plan on marrying at your place of worship, you should consult with the clergy as soon as possible. Your clergy may assist you in selecting a date, advise you on required premarital counseling, and provide information on the ceremony itself. Ask about: •
Fees and donations expected for the use of facilities and services provided.
•
Services and equipment available: music, decorations, parking, clean up, etc.
•
The standard church service and amount of freedom allowed for personalization.
•
Ceremony music, readings, and help with
•
Church capacity and local fire laws.
•
Restrictions around music, photography, flowers, throwing of rice or birdseed.
writing special vows, if permitted.
• Use of the church facilities for the bridal party to dress. If you are not currently a member of a church but wish to be married in one, you have several options. If you have the time and desire, you may join a church. If your family belongs to a church, ask their clergy if they would be willing to perform the ceremony. Ask friends and relatives if they know of clergy who will perform ceremonies for nonmembers. You may also call churches directly. Some will offer to marry you, others will not. Premarital counseling is almost always a condition of acceptance on the part of the clergy. Unitarian and other congregations may offer more flexibility. Interfaith couples may wish to consider an ecumenical ceremony in which a clergy from each faith is present. © 2009, 2010 All Rights Reserved Bridal Extravaganza - www.bestbridalshow.com
You may also have your clergy perform the ceremony at the site of the reception or at an outdoor location. Be sure to discuss this early because some religions restrict or prohibit this type of ceremony. You should contact the reception site to see what equipment (portable altar, kneelers, and chuppah) they have available. There may be additional charges for the use of these items, or they may have to be rented from a rental service. Should you plan an outdoor ceremony, be certain to have an alternate site readily available in case of bad weather. Rental agencies can provide tents. If you prefer a civil ceremony, you should contact local judges and/or district magistrates. Some perform wedding ceremonies only at their offices. Be sure to inquire about requirements and fees. Check listings in the your local phone book under Government Offices.
Personalizing Your Ceremony If you have chosen to personalize your ceremony, ask friends, clergy, relatives, musicians, and others for ideas on the right mix of readings, poetry, and songs. Several very good books of wedding readings can be found in bookstores and libraries. The incorporation of religious or ethnic rites and rituals can enhance and individualize your ceremony. For example, the lighting of the Unity Candle from two separate candles symbolizes the unity of marriage and the fire of passion. African American weddings often incorporate the ritual of jumping the broom, symbolic of jumping into marriage and freedom together. You can include those who are not members of the wedding party by having them greet your guests, hand out programs, light candles, give a reading, present gifts at a Catholic ceremony, or hold the chuppah at a Jewish ceremony. Special floral tributes or the selection of favorite readings or musical pieces may honor deceased and/or ill relatives and friends. This information may be printed in the wedding program or the officiant may make a brief announcement. If your religion permits, you may personalize your ceremony by writing your own vows. This may be as simple as updating the language of standard vows by substituting words or phrases that better suit you, or as elaborate as composing and reciting all the promises your hearts make. Your officiant may be able to guide you through this process.
Second Marriages Second marriages require the same level of planning as any wedding. Whether you choose to be elaborate or simple, you must consider all of the elements of wedding planning. Additionally, you need to recognize and consider religious restrictions and requirements when planning. Meeting with your clergy early in the planning process is vital to ensure that all religious requirements are met. Taboos around the degree of pomp and formality of second marriages have largely disappeared. Couples feel free today to plan as elaborate a wedding as they want and can afford. Often brides previously married in large, elaborate ceremonies wish to avoid that level of pomp. Brides previously married in small, quiet, or civil ceremonies often choose to stage the wedding of a lifetime. Your personal preferences and religious choices are what count. The Š 2009, 2010 All Rights Reserved Bridal Extravaganza - www.bestbridalshow.com
only thing still frowned upon is the wearing of a veil and train. Invitations may be issued by the bride’s parents but are usually issued by the couple themselves. The bride may choose to walk down the aisle alone or with the groom. If she chooses to have her father accompany her, he may leave her at his pew, allowing her to walk the few steps to her groom alone. Children of previous marriages should be asked to participate to the extent of their comfort. Consider implementing a family ceremony after the exchange of rings during the wedding ceremony. This can include a special reading on the nature of family, an exchange of tokens of commitment, and a special blessing on the new family unit. Give every child an important role in the wedding, such as ring bearer, flower girl, junior bridesmaid, usher, or reader. If several children are involved, try to avoid giving the role of honor attendant to one child. If only two children are involved, and they are old enough to fulfill the responsibilities of honor attendant, disregard gender, if necessary, when assigning roles. The bride’s son can hold her bouquet just as easily as a girl and the groom’s daughter may be just the one to calm her Dad before the ceremony and to hand him the ring. Supporting a parent during his/her transfer into a new life can build a child’s self esteem.
Ceremony Music The three main musical components of a ceremony include the prelude (may include a solo or two), the processional (introduces wedding party and bride), and recessional/postlude (which begin the celebration). You should always discuss your ideas with and obtain approval from the officiant or music director at your ceremony site. Some faiths require certain types or even particular pieces of music, and/or forbid other selections, particularly secular pieces. Ceremony music will vary based upon your faith. Marriage is a sacrament in the Catholic Church. As such, it limits the choice of music, but offers options for musical interludes (selected prayers, sign of peace, unity candle ceremony, and Holy Communion). Protestant ceremonies vary by congregation. Musical selections can encompass the lighting of the unity candle, Lord’s Prayer, or hymns sung as blessings. Reformed and Conservative Jewish ceremonies generally offer the greatest range of selection, often permitting a mixture of traditional and popular music. Orthodox Jewish ceremony music, however, reflects the solemnity of the ceremony, and is generally selected from a group of traditional pieces. For a sample of favorite ceremony selections, see the list on the following page.
The Prelude Prelude music should begin 20 to 30 minutes before the ceremony. Music played at this time can encompass classical selections, religious music, and/or romantic favorites. Many places of worship place few, if any, restrictions on pre-ceremony music. If you do not have specific requests for the prelude, the music director and/or musicians selected will create your program.
The Processional © 2009, 2010 All Rights Reserved Bridal Extravaganza - www.bestbridalshow.com
The processional signals the arrival of the wedding party. Selections can range from traditional to modern. If you have a large bridal party, you may want to consider having one musical selection for the entrance of the attendants and another selection for the entrance of the bride.
The Recessional and Postlude The recessional marks the true beginning of the celebration. Music selected should reflect the joy of the day. Postlude music should be lively and upbeat, and should be played as your guests are exiting.
Selecting Musicians The organ, harp, and piano comprise the three instruments that can carry a church service. Some couples opt to enhance their musical selections with other musicians. Trumpets, flutes, violins, guitar, and bagpipes all embellish with distinct sound. A string quartet, comprised of two violins, a viola, and a cello, adds an elegant touch. For a majestic quartet, consider brass: two trumpets, a trombone, and a French horn. Popular trios are the woodwind: comprised of a flute, oboe, and bassoon, or the flute: comprised of a flute, violin and cello. An extremely elegant duo pairs a harp and a flute. When considering ceremony musicians, be sure to inquire about church or synagogue policies. Many churches require you to use their staff musicians and/or soloists. Others will permit you to hire and bring in your own musicians, but require that you pay their staff musicians whether you use them or not. Be certain to inquire about fees, and what they include. If there is a special selection that you want a musician to play, offer to send them copies of the sheet music with proper arrangementsâ&#x20AC;&#x201D;well in advance of the wedding date. If special selections must be learned, or extra rehearsals are required with outside musicians/soloists, additional fees may apply. If you hold your ceremony and reception at the same location, you can have the same musicians for both functions. If not, you may want to have some of the musicians from the ceremony travel to the reception, either for dinner music, or the entire reception. If you rely on a DJ for both ceremony and reception, make sure he/she has proper music for the ceremony. As with any wedding professional, obtain a contract covering details as listed on page 31.
Ceremony Music The three main musical components of a ceremony include the prelude (may include a solo or two), the processional (introduces wedding party and bride), and recessional/postlude (which begin the celebration). You should always discuss your ideas with and obtain approval from the officiant or music director at your ceremony site. Some faiths require certain types or even particular pieces of music, and/or forbid other selections, particularly secular pieces. Ceremony music will vary based upon your faith. Marriage is a sacrament in the Catholic Church. As such, it limits the choice of music, but offers options for musical interludes (selected prayers, sign of peace, unity candle ceremony, and Holy Communion). Protestant Š 2009, 2010 All Rights Reserved Bridal Extravaganza - www.bestbridalshow.com
ceremonies vary by congregation. Musical selections can encompass the lighting of the unity candle, Lordâ&#x20AC;&#x2122;s Prayer, or hymns sung as blessings. Reformed and Conservative Jewish ceremonies generally offer the greatest range of selection, often permitting a mixture of traditional and popular music. Orthodox Jewish ceremony music, however, reflects the solemnity of the ceremony, and is generally selected from a group of traditional pieces. For a sample of favorite ceremony selections, see the list on the following page.
The Prelude Prelude music should begin 20 to 30 minutes before the ceremony. Music played at this time can encompass classical selections, religious music, and/or romantic favorites. Many places of worship place few, if any, restrictions on pre-ceremony music. If you do not have specific requests for the prelude, the music director and/or musicians selected will create your program.
The Processional The processional signals the arrival of the wedding party. Selections can range from traditional to modern. If you have a large bridal party, you may want to consider having one musical selection for the entrance of the attendants and another selection for the entrance of the bride.
The Recessional and Postlude The recessional marks the true beginning of the celebration. Music selected should reflect the joy of the day. Postlude music should be lively and upbeat, and should be played as your guests are exiting.
Selecting Musicians The organ, harp, and piano comprise the three instruments that can carry a church service. Some couples opt to enhance their musical selections with other musicians. Trumpets, flutes, violins, guitar, and bagpipes all embellish with distinct sound. A string quartet, comprised of two violins, a viola, and a cello, adds an elegant touch. For a majestic quartet, consider brass: two trumpets, a trombone, and a French horn. Popular trios are the woodwind: comprised of a flute, oboe, and bassoon, or the flute: comprised of a flute, violin and cello. An extremely elegant duo pairs a harp and a flute. When considering ceremony musicians, be sure to inquire about church or synagogue policies. Many churches require you to use their staff musicians and/or soloists. Others will permit you to hire and bring in your own musicians, but require that you pay their staff musicians whether you use them or not. Be certain to inquire about fees, and what they include. If there is a special selection that you want a musician to play, offer to send them copies of the sheet music with proper arrangementsâ&#x20AC;&#x201D;well in advance of the wedding date. If special selections must be learned, or extra rehearsals are required with outside musicians/soloists, additional fees may apply. If you hold your ceremony and reception at the same location, you can have the same musicians for both functions. If not, you may want to have some of the musicians from the ceremony travel to the reception, either for dinner music, or the entire reception. If you rely on a DJ for both ceremony and reception, make sure he/she has proper music for the ceremony. Š 2009, 2010 All Rights Reserved Bridal Extravaganza - www.bestbridalshow.com
Ceremony Timeline Event
Notes
Time
Site available for vendor arrivals _______________________________________________ Florist arrives _______________________________________________________________ Wedding Consultant/ Point person arrives ________________________________________ Bride and bridesmaids arriv e __________________________________________________ Groom and g roomsmen arrive __________________________________________________ Families ar rive ______________________________________________________________ Photographer arrives _________________________________________________________ Videographer arrives _________________________________________________________ Musicians arrive _____________________________________________________________ Bride’s pho tographs __________________________________________________________ Groom’s pho tographs _________________________________________________________ Photography ends ____________________________________________________________ Guest arriv e and ar e seated - music playing _______________________________________ Seating the grooms’ parents____________________________________________________ Seating of the brides’ parents __________________________________________________ Groom and men get into position _______________________________________________ Processional ________________________________________________________________ Bride enter s ________________________________________________________________ Vows exchanged _____________________________________________________________ Ring exchange_______________________________________________________________ Readings/So los ______________________________________________________________ Unity Candle/Candle Lighting _________________________________________________ The Kiss ___________________________________________________________________ The Introductions ____________________________________________________________ The Recessional _____________________________________________________________ Other ______________________________________________________________________ Other ______________________________________________________________________
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Entertainment While things like food and flowers enjoy a universal appeal, the choice of entertainment for your wedding reception often must satisfy diverse tastes. Weddings typically involve a mixed audience of young and old, and so you may want entertainment that will cater to both.
Options Reception entertainment options include DJs, bands, orchestras, violinists, and polka bands. Many couples will use a combination of entertainers at their reception. Cocktail hours require livelier background music, while dinner calls for quieter selections. Dance music should be a mixture that calls everyone from his or her seats at one time or another. You may start with a strolling violinist, pianist or string quartet for dinner music and then have a band or DJ for the remainder of the evening. You can also have a separate DJ to fill in break times of your live performers. If you are having your ceremony and reception at the same facility, many entertainers can supply the music for both events.
Booking Entertainment You should begin looking for entertainment as soon as you have your reception facility booked. Many bands and DJs book more than one year in advance. Start by asking friends for references. Another source of entertainers is a booking agency. They will be able to show you hundreds of acts on videotape. This is very convenient and can save you a lot of time. Most booking agencies do not charge a commission; they earn their fee directly from the musicians they represent.
Live Band If you are considering live entertainment, the number of musicians should be proportionate to the number of guests, and the size of your reception location. Consider a trio, or four to five musicians for a party of 50 to 175, and a seven or eight member band for 175 to 250 people. A large area may need more musicians for the music to be heard by everyone, but this will depend on the acoustics and the individual band. Professional musicianâ&#x20AC;&#x2122;s rates will vary. Be certain that you understand what the bandâ&#x20AC;&#x2122;s price includes as far as playing time verses break time. When considering a band, review its play list. Look for a band that can play a variety of music that will fit into your style of reception. Many bands will play a mixture of Top 40, rock, oldies, polkas, etc. Others may play big band selections; show tunes, waltzes, fox trots, Latin rhythms and ballads. Inquire about their policy on learning new songs at your request. When signing a contract with a band or booking agent, follow the guidelines as listed on page 31. Be sure to list the names of the bandleader and other key band members. Ask to be informed of any band changes, and make it clear that while minor band members may come and go, you expect the essential presentation to remain unchanged.
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DJ A DJ is an ideal solution for people who want to hear original artist’s recordings. The DJ can also act as an emcee and coordinator—either by addressing the reception directly, or more subtly by pacing the activities through the selection of music. The job of emcee requires a strong personality and some homework. Etiq uette Ti p: Assign a friend or relative to make the DJ aware of any last minute changes in the wedding party due to illness or other emergency. Also, provide a pronunciation guide for all names, first and last, no matter how obvious they may seem.
A DJ should provide his/her own sound system. Be sure that it is adequate but not overpowering for the space at your reception. When selecting a DJ listen for clarity and consistency of sound—big speakers do not always mean quality.
Requests and Play Lists Most DJs will not allow you to see them in action at an actual wedding (not fair to the couple and not a good time to talk). But do ask for references and/or videotapes. Ask to see sample play lists. Ask whether the DJ will acquire requested music for your reception and if there is an extra charge. If you provide the DJ with recordings, assign someone to retrieve these the night of the reception. Requests can be a big issue with DJs and couples. Try not to micro-manage the entire play list—find a balance between your requests and the DJ’s experience and sense of timing. Ask about allowing a friend or relative to sing a special song.
Questions for Your Entertainers 1. How many years have you been in the wedding business? You will want to have an established professional in charge of your reception. A professional DJ or band leader will know the normal order of events for a wedding, will be able to work with the photographer, videographer, and caterer, and will be able to act as the master of ceremonies, if you so desire. If your facility has a director, have your entertainers contact them prior to the wedding to coordinate roles. 2. What kind of equipment do you use? Your DJ or band should have professional audio equipment. Inquire about their equipment in advance, regardless of the size of your reception, because professional sound equipment will make a big difference in your wedding music. Be sure to discuss appropriate volume and speaker placement. And speak up if there are certain styles, songs or artists you do not want played. 3. Will the band or DJ meet you in person? Some entertainers try to do all of their bookings over the telephone. Insist on a face-to-face meeting to allow you to gauge body language and your overall compatibility. 4. What is your fee, and how long do you play? Always ask your entertainers about their fee and the length of time they will play. Find out © 2009, 2010 All Rights Reserved Bridal Extravaganza - www.bestbridalshow.com
how many, if any breaks will be taken. Most bands require a (10-15 minute) break each hour for each member. These breaks can be staggered or all members may break at the same time. Some bands will provide recorded music during their breaks so there is not a lull in the reception. If you’re hiring a band, ask if they can learn any of your special requests that may not be in their repertoire. Discuss setup times, procedures and overtime policies. 5. What will the band or DJ wear? Be sure to ask about a dress code, as musicians may have a different idea of what is appropriate at a wedding.
Choosing Your Entertainers For all reception entertainers you should provide a list of songs you want played for specific parts of the reception such as the first dance, your parents’ dance, the bride’s dance with her father, the groom’s dance with his mother, cutting the cake, tossing the bouquet and garter, departure, etc. A general timetable of events should be worked out in advance between you, the caterer, photographer and musicians. Your DJ or bandleader should have a very pleasing personality. They will help to hold the reception together, making sure everything goes as planned. Be sure that he/she is flexible, patient, and very understanding about the tone and type of reception that you desire.
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Entertainer _______________________________________Phone _______________________________ Address __________________________________________State ______________ Zip ______________ FAX ___________________________________________Emergency No. _______________________ Consultant ________________________________________Business Hours________________________ Email ___________________________________________Web Site Address _____________________ Entertainer ________________________________________Phone _______________________________ Address __________________________________________State ______________ Zip ______________ FAX ___________________________________________Emergency No. _______________________ Consultant ________________________________________Business Hours________________________ Email
____________________________________________________ Web Site Address _____________________________
Entertainment Details 1. Number of Members in Band/Number of DJs _______________________________________________ Hours Needed __________________________ Overtime Available/Fee _______________________ DJ/Band leader Serving as Master of Ceremonies? ___________________ Set Up Time _____________________________________________________________________________ 2. Number of Members in Band/Number of DJs _______________________________________________ Hours Needed _______________________________ Overtime Available/Fee ____________________________________________________________________ DJ/Band leader Serving as Master of Ceremonies? ______________________________ Set Up Time _____________________________________________________________________________ Favorite Songs to be played by: #1 or #2 Entertainer (specify) _________________ _______________________________________________________________________ _________________ _______________________________________________________________________ _________________ _______________________________________________________________________ _________________ _______________________________________________________________________ ______________________________ __________________________________________________________ _________________ _______________________________________________________________________ Dinner Music ____________________________________________________________________________ First Dance Music _________________________________________________ Approx Time ___________ Bridal (Money) Dance _____________________________________________ Approx Time ___________ Other Dance Music _______________________________________________________________________ _________________________________________________________________________________ Fun Songs (Bird Song, Hokey Pokey, etc.) ____________________________________________________ _________________ _______________________________________________________________________ _________________ _______________________________________________________________________ Š 2009, 2010 All Rights Reserved Bridal Extravaganza - www.bestbridalshow.com
Special Requests ________________________________________________________________________________ 1. Total _______________________________________________________ __________________________ Deposit Paid ____________ Date_______________________________ Balance Due ______________________________ Balance Due on or Before __________________________________________________________________ Make Checks Payable To: _________________________________________________________________ 2. Total _______________________________________________________ __________________________ Deposit Paid ____________ Date_______________________________ Balance Due ______________________________ Balance Due on or Before __________________________________________________________________ Make Checks Payable To: _________________________________________________________________ Cancellation Policies and Notes ___________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________
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Favors Many couples continue the age-old custom of giving small wedding favors to guests. In some cultures, flower seeds or tree seedlings were offered to ensure fertility. Favors can literally be anything that matches your taste and budget. Many items can be personalized with names, date, etc. Following are some general ideas for favors: • Candies, cookies, nuts wrapped in tulle • Personalized chocolate bars or wrappers • Holiday ornaments • Porcelain napkin rings • Champagne with personal labels • Potted rosemary plants (remembrance) • Puppets or tin toys • Small snow globes • Hand-lettered fans • Potpourri sachets • Packets of flowers seeds • Individual tree seedlings • Packets of personalized coffee and teas • Hand painted blown eggs • Tiny address books with your married name and address inscribed • Imprinted scrolls, matchbooks, ribbons
Accessory Items Certain accessories provide the perfect finishing touch to your wedding reception. Select a Guest Book to place at the reception entrance. Choose either an address/telephone format or a blank book that invites friends and relatives to write longer notes and wishes. Be sure to anchor a good pen with the guest book. Personalized Toasting Goblets or Flutes of crystal, silver or pewter lend a special touch. While many caterers provide the standard “Bride” and “Groom” glasses, having your own goblets adds an extra touch of romance to the day. You may want to consider ordering glasses for your wedding party. You will also need a Cake Knife and Server set for the ceremonial cutting of the cake. These come with gold, silver or crystal handles. The blades can be engraved with your names and wedding date. As a special touch, have your florist add ribbon and a small floral arrangement to the handles. A gift table Card Box can be trimmed with flowers and ribbons to coordinate with your bridal party colors. A birdcage is a favorite design, along with boxes shaped as churches, mailboxes, baskets, and wishing wells. © 2009, 2010 All Rights Reserved Bridal Extravaganza - www.bestbridalshow.com
You may wish to purchase a Keepsake Bag. This bag, in white or ecru to match your gown, can be used to hold cards, or to collect donations during the traditional “Money Dance.” The bag can also hold mementos for years to come.
Favors Items Favors and Quantities _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ Total ______________________ Deposit Paid __________________________Date ____________________ Balance Due ____________________________ Balance Due on or Before ___________________________ Make Checks Payable To: ___________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________
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It’s the day before your wedding. Hopefully, everything has gone smoothly so far. Here's a final, and hopefully humorous, checklist and some suggestions to get your mind off everything else and RELAX!
Before the Rehearsal or The Day Before Your Wedding… ____ Make sure your bridal gown, headpiece, shoes, etc. are ready. ____ Make sure all your bridal lingerie/under garments are ready. ____ Have at least three pairs of stockings available (you won't need them, but you'll worry if you don't have them nearby). ____ Get all your cosmetics, hair styling tools together. ____ Give yourself a manicure and pedicure. ____ Finalize packing for your honeymoon. ____ Make sure you have something old, new, borrowed, and blue.
At the Rehearsal and Dinner ____ Hand out all the assignment sheets (let someone else do the work now!). ____ Enjoy being with your family, friends, and fiancée. ____ Excuse yourself early so you can go home and unwind.
After the Rehearsal Dinner, Try Some of the Following… ____ Take a long bubble bath with a good book. ____ Give yourself a facial. ____ Clean your engagement ring. ____ Look at your baby pictures. ____ Try to get some sleep!
On The Big Day . . . It’s here! That day you thought would never come has arrived! Hopefully you got some sleep last night, although the excitement was probably unbearable. Take your time with everything you do today. Allow plenty of time so you do not have to rush. And don’t panic wondering if everything is ready. Rely heavily on your family and attendants today. They’ll be glad to help with anything that needs to be done. They’ll also help ease your mind and emotions. Enjoy this day to its fullest. Family and friends who will wish you only the best will surround you. Make an effort to talk with everyone at the reception, even if it’s only for a short © 2009, 2010 All Rights Reserved Bridal Extravaganza - www.bestbridalshow.com
moment. Your time and attention will be greatly appreciated. If some detail does not go exactly as planned, make the most of it — do not let it ruin your entire wedding that you’ve worked so hard to put together. If it should happen to rain, don’t panic. Make needed arrangements ahead of time, should this situation arise. Many beautiful weddings have taken place on a rainy day and it is often said that rain brings GOOD LUCK! Once the reception is over, you can look forward to your honeymoon and the wonderful new life you will have together. Be patient, understanding, loving, and most of all, be sure to communicate with one another.
Have a Wonderful Day !
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Money Management One of the biggest challenges newlyweds face can be summed up in one word . . . money! The financial issues in a new household are not unlike those in any home, except that couples are making life decisions together for the first time. Family input, existing debts and saving plans, and varying viewpoints, complicates Many times these decisions. Compromise is key, as is outside help and a respect for the emotions that underlie all financial matters. The following guide will help get you started.
Cash Management Cash management is more than just keeping a balanced checkbook and deciding which partner will pay the bills and keep the family records.
Cash management includes: 1. Preparing and following a budget (this one makes hanging wall paper together, the supposed ultimate test of a marriage, a cakewalk). The budget is often an ongoing project that takes months to finalize. It involves being honest with your partner, openly discussing the intimate details of each and every daily expense, and being open to changing oneâ&#x20AC;&#x2122;s daily routine for the greater good of the family budget. 2. Using credit wisely includes determining what credit cards to keep, shopping for and opening joint cards, and determining who will use them and for what reasons. 3. Keeping the income tax burden to the lowest possible level. Will you file jointly or separately? What benefits will each method bring to the table? Adjusting your W-4 information concerning the withholdings your employer has on file for you will affect the overall outcome of the next tax year.
Risk Management There is always a risk of loss of life and loss of property. Your current insurance should be reviewed to determine what policies need to be kept, cancelled, or adjusted to include your partner. Savings often result from combining polices. 1) Health insurance to protect against illness is a must. This can be a complicated issue requiring research into plans available through work as well as costs of adding a partner to an existing plan. Care should be taken in the consideration of pre-existing conditions, waiting periods, deductibles, and benefits such as eye, dental, and prescription drug coverage. 2) Life insurance can be used to protect a new family against the risk of premature death. Term insurance is usually preferred. Carefully consider the amount based upon need, and then determine the plan which offers the features most suited to your situation. 3) Disability insurance can protect against the loss of each partnerâ&#x20AC;&#x2122;s ability to earn a living. The ability to earn a living is your greatest asset. Many times a company benefit package includes this coverage, however in some cases careful consideration into the extent of coverage and the details of what constitutes a claim will uncover additional needs. Š 2009, 2010 All Rights Reserved Bridal Extravaganza - www.bestbridalshow.com
4) Property and casualty insurance can protect worldly goods against accident and such perils as fire, flood, earthquake, and theft. Quite often a policy that combines coverage of the home and auto provides tremendous savings.
Accumulation Goals Saving money for your new family’s goals needs to be considered early on. Determining the goals is the first step. •
A new home or home repairs and improvements.
•
Major purchases like cars, vacations, furniture, and appliances.
• Higher education funds for you, your partner, and eventually your children. Each partner will have funds in his/her own name (for example: cash accounts and retirement accounts at work). Changing these accounts to joint accounts or renaming beneficiaries is an important consideration. Establishing an emergency fund, savings program, and retirement account is imperative. It is equally important to have a systematic plan for the funding of these accounts. The idea is to have money (no matter what the goal), when the money is needed. The plan should take into account the risk tolerances of both partners.
Making It Work Solving these challenges can be difficult. Two basic steps are involved. The first step is to recognize that in our complex, ever changing world, expert help is required. There is the need to assemble what can be called the financial planning team. Trained professionals such as your attorney, CPA, insurance agent, securities broker, and financial planner are generally members of this team. With their help the second step can be taken. The second step involves the development of a detailed financial plan. Identifying and preparing for financial issues prior to marriage will make the transition easier.
The following worksheet will: •
Identify accounts and policies.
•
Serve as a checklist for the accomplishment of the financial goals as well as provide the basis for the family’s first net worth statement.
The net worth statement is a great summarization of the family finances, as well as a tool for determining the progress of the newlywed’s financial plan.
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Income Gross Salaries
Husband $ ____________________ Wife $
__________________________________
Interest or Dividend Income
Husband $ ____________________ Wife $
__________________________________
_________________ Total Income $
Expenses Fixed Outflows Cash
___________________
Mortgage/Rent Payment
___________________
Auto Payment(s)
___________________
Insurance Premiums
___________________
Loans
___________________
Other ________________
___________________
Other ________________
___________________
Other ________________
___________________
Total Fixed Outflows
$__________________
Variable Outflows Food/Household
___________________
Transportation
___________________
Clothing/Personal Care
___________________
Entertainment/Vacations
___________________
Medical/Dental Care
___________________
Utilities/House Expenses
___________________
Charity
___________________
Taxes
___________________
Other __________________
___________________
Other __________________
___________________
Other __________________
___________________
Total Variable Outflows
$ __________________
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________________
Investments Ownership Beneficiary
Val u e
Curr e nt Li ab i l i ty
Rat e o f Re tu rn
Savings & Investments _____________________________________________ ____________
$_____________ $ _____________ $ _____________
__________________________________________________________
$_____________ $ _____________ $ _____________
_____________________________________________ ____________
$_____________ $ _____________ $ _____________
__________________________________________________________
$_____________ $ _____________ $ _____________
Qualified Plans & IRAs _____________________________________________ ____________
$_____________ $ _____________ $ _____________
__________________________________________________________
$_____________ $ _____________ $ _____________
_____________________________________________ ____________
$_____________ $ _____________ $ _____________
__________________________________________________________
$_____________ $ _____________ $ _____________
* Ind=individual, CP=community property, JT=joint tenants w/rights of survivorship, TC=tenants in common
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Selecting a Florist Once considered part of the background scenery, flowers have moved into the foreground of wedding planning. The trend is toward flowers that are fresher and in-season, and more of them—for decorating the exterior of the ceremony site and even on the wedding cake. The first step is to find a reliable and experienced florist. Get recommendations from family members and friends. Ask the church or synagogue’s wedding coordinator, your caterer, or bridal consultant for suggestions. Before meeting with a florist, work up an accurate list of the number of bouquets and arrangements you will need. In addition to your bouquet, you will need flowers for the attendants, flower girl, mothers, grandmothers, Godmothers, guest book attendant, female greeters and readers. Boutonnieres will be needed for the groom, groomsmen, ring bearer, fathers, grandfathers, male greeters and readers. You may want wreaths, bows or arrangements for the church doors, vestibule displays, altar or chuppah arrangements, pew markers, candelabra bouquets, garlands for the aisle or altar railings, sign of peace roses, unity candle arrangements, and/or faith-specific floral tributes. For the reception you may need arrangements for the head table, candelabra, guests’ tables, buffet tables, parents’ table, ice carvings, wedding cake (including the knife and table), a tossaway bouquet, entrance vestibules, and restrooms. Of course this may change as you hear new ideas and get estimates of everything you want. Set a realistic budget before meeting with a florist, but don’t let your budget limit your imagination. A creative florist will be able to modify designs to suit your imagination as well as monetary constraints. Money Saver Tip If there is more than one wedding at a church, consider the idea of sharing flower costs.
Take time to visit several florists and ask to see photographs of their work. Compare flower quality, craftsmanship, and design. Ask for and contact references. Arrange to visit a ceremony and/or reception site just after it has been set up, before guests arrive. This will give you an excellent overview of their work. Ask each florist to provide you with a written estimate. Inquire about cancellation, deposit, payment, and refund policies.
Selecting the Arrangements Remember that while you can get most flowers year round, buying flowers in season will save you money, and ensure quality and availability. (See the flower chart on page 118 to help you choose your flowers.) NOTE: Remember that florists experience heavy demand for flowers on certain holidays (Valentine’s Day, Mothers Day). There are many details to consider when choosing bouquets and arrangements. Obtain fabric swatches from all gowns and dresses. Try to get enough fabric so you can leave a sample with the florist for matching flowers, ribbons, tulle, and other accents. © 2009, 2010 All Rights Reserved Bridal Extravaganza - www.bestbridalshow.com
Photographs of your gown and attendants’ gowns will be very helpful. Photographs of the interior of the ceremony site and reception sites will help if your floral designer has never worked there. Also inquire about any restrictions. Your dress, color scheme, style, season, and time of day of the wedding will impact floral selections. Church arrangements need to present a dignified yet joyful quality, keeping with the majesty of the building. When choosing arrangements for the reception, keep in mind the color of the walls and height of ceilings. The trend is toward smaller vases to allow open conversation around the table. The room’s lighting may also influence floral design. Dimly lit and large rooms benefit from dripless candles, votive lights or small table lamps. If you do not know how many centerpieces you will need, estimate the number of tables by counting the number of guests invited (excluding those who will be sitting at the head table), subtracting 10 percent and dividing by the number of seats at each table. Remember that this number can be adjusted later. Your bouquet and the attendants’ bouquets will enhance the head table beautifully. A long bow on the head table can tie in your wedding flowers and colors. To ensure continuity of design, have your florist also design flowers for the cake and ice sculptures. Be sure to keep the baker, florist, and ice sculptor in communication to avoid conflicts.
Bridal Bouquet The style of your bridal bouquet must complement both your dress and your form. Trailing cascades will overwhelm petite brides, while large or tall women may look awkward carrying a small nosegay. Gowns with elaborate detailing at the waist and/or the skirt require smaller bouquets. Plain-skirted gowns permit the use of more elaborate cascades or crescent bouquets. You may opt to carry a basket of flowers, floral fan arrangement, parasol bedecked with flowers, or a decorated Bible or prayer book.
Attendants’ Bouquets Your attendants should carry bouquets that complement your bouquet as well as the style and color of their gowns. The honor attendant’s bouquet may match the bridesmaids’ or be a little more elaborate. Solid color pastel gowns can be enhanced by vivid colors or in tone-on-tone arrangements. White flowers are dramatic against deeper, jewel-toned dresses. Multicolored/print dresses benefit from monochromatic bouquets in undertone colors in the fabric. Other options include wreaths, decorated candles, tussie-mussies (Victorian cone-shaped flower holders, often made of silver), sprays of pine or greenery, wrist bouquets, or small sprig bouquets attached to velvet muffs. A small sprig for the hair also adds a nice touch. Take into consideration your attendants’ hairstyles, as sprays can either be attached with small combs or bobby pins. Flower girls can carry miniature bouquets, baskets of ivy, flowers and/or flower petals, wreaths or muffs. © 2009, 2010 All Rights Reserved Bridal Extravaganza - www.bestbridalshow.com
Corsages Flowers for the mother and grandmothers should complement their dresses. Consider the body flower corsage, which pins to the dress at the top of the shoulder. Not only does this prevent the pulling of sheer and lightweight fabrics; it can be seen from behind as well. Some dresses are perfect for waist corsages. Elaborately detailed tops may call for wrist or purse corsages. Remember, too, your Godmothers, greeters, readers, and guest book attendant. If you do not know what they are wearing, select a small tasteful corsage in white. Be sure the florist can quickly adapt it from shoulder to wrist corsage at the church if needed.
Boutonnieres The men involved with the wedding wear boutonnieres on their left lapel. The trend is toward more elaborate and accented boutonnieres for the groom’s to match the bride’s bouquet. The best man, groomsmen, ring bearer, fathers’, grandfathers’, and Godfathers’ boutonnieres may either contain sprays that coordinate with their female counterparts’ flowers or consist of a simple rose or carnation.
Details Before the wedding day, decide what you will do with all of your flowers from the ceremony and reception. Arrangements from the ceremony may be able to be taken to the reception site and used there to save money. Check with your officiant and see what their restrictions are. If there are no more ceremonies after yours, some churches would love to have the arrangements for their upcoming services. Likewise, if you are getting married around Easter or Christmas, the church may already have flowers that would enhance your ceremony while saving you money. If you want your family and friends to be able to take home table arrangements from the reception, be sure to inform the florist. Arrangements can either be placed in less expensive bases or designed to be detachable, individual, arrangements allowing each guest to take one home. Another option is to take your leftover flowers to a retirement home, hospital, or shut-ins in your neighborhood. Provide your florist with the names and phone numbers of the officiant and/or church’s wedding coordinator, your bridal consultant, reception site contact, caterer, baker, ice sculptor, etc. This will allow them to contact the other professionals and coordinate directly with them concerning details. Be sure you appoint someone to answer questions the florist may have about placement at the ceremony and reception.
Questions for Your Florist 1. How many weddings do you accept per date? Florists with too many commitments may not be able to give your wedding the attention it deserves.
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2. Can you work with fresh, silk, or dyed flowers depending on my taste? As long as the florist you choose can fulfill your needs, it doesn’t matter if they handle all types of flowers. 3. What other accessories do you rent or sell? Many offer aisle runners, candelabra, mirrors, pedestals, topiary trees, potted plants, trellises and canopies, among other items. 4. How much of a deposit do you need to hold a date? Is it refundable? Be prepared to leave a 10-20 percent deposit of the estimated costs to reserve the date. 5. Are there extra delivery charges? This may be included in the cost. Also ask about returning any vases and rented items—Will they collect them or do you have to return them? 6. Will you visit the ceremony and reception sites if you’re not familiar with them? Your florist could offer many suggestions after seeing the locations.
Floral Preservation Your bouquet and other mementos of your wedding day can be beautifully preserved under glass by local artisans. Your bouquet can be mounted alone or with a copy of the invitation, place card, handkerchief, garter, and other memorabilia. The process begins with delivering your bouquet the day after the wedding to the preservationist. The bouquet is then freeze-dried or dried in silica gel. Drying can take two to four weeks. Once dried, it can be arranged either whole or in portions on your choice of background. It is then covered with convex acrylic or glass and placed in a frame. The entire process can take six to twelve weeks or longer.
Choosing Flowers to Preserve If you are interested in this type of keepsake, discuss the matter with your florist and preservationist. The style of your bouquet will dictate whether it can be preserved as is, or if it will need to be dismantled. Choose your florals with care since not all flowers can withstand the preservation process. Flowers that dry beautifully include the rose, lily, orchid, carnation, alstromeria, gardenia, hydrangea, calla lily, daffodil, iris, lilac, and tulip. Chrysanthemums and daisies do not preserve well.
Preservation Details If you decide to have your bouquet preserved, make arrangements with the preservationist at least one month in advance. Arrange to have someone (your maid of honor, mother, sister) refrigerate your bouquet overnight and deliver it to the preservationist the next day. Be prepared to leave a deposit of at least 50 percent when dropping it off. The balance will be due upon completion and pick up.
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Compared to selecting a wedding gown, the choice of formalwear is far more straightforward, dictated largely by the season, time and formality of the wedding. The groom’s attire should complement that of the bride and fall within etiquette guidelines.
Tuxedo Styles Formal evening weddings dictate a black tailcoat—cut short in front and extending to tails in the back. This is worn with a white, wing collar shirt and pleated black trousers. Accessories can vary with the degree of formality desired. For a semiformal evening wedding, the classic black tuxedo or dinner jacket with a black tie and cummerbund are popular choices. A white dinner jacket is acceptable between Memorial Day and Labor Day, or for a wedding in the tropics any time of year. A dark suit is also acceptable for a semiformal wedding. The formal daytime wedding calls for a cutaway coat in dark gray worn with gray striped trousers. A white wing-collar shirt and ascot or tie completes the look. The groom may also choose a top hat, spats and matching gray gloves. The look for a semiformal daytime wedding is a gray stroller with pinstripe trousers. This is worn with a turned-down collar shirt, tie, buttoned vest and pin-striped trousers. A suit is also an appropriate choice. Informal evening and daytime ceremonies call for a simple black suit, or navy blue jackets with light-colored trousers.
Attendants For a touch of contrast, the ushers’ formalwear should differ from that of the groom. This can be achieved by changing the color of the bow ties or by having the ushers wear a completely different style or color of tuxedo. If you wish to have male guests wear formal attire, simply add the notation, “Black tie invited” to the lower left corner of the reception invitation. To complete your wedding, consider the ring bearer’s attire. He can match the groom from head to toe, or simply dress him identically to the ushers. If a flower girl is to be his partner, you may wish to have his accessories match her gown. The father’s tuxedo need not match the groom’s or the ushers’, since his formalwear will match or accent his wife’s gown. He can also wear his own tuxedo if he has one. Another nice touch is to invite grandfathers to wear tuxedos.
Shopping for Formalwear You should begin shopping for formalwear at least four months prior to the wedding. Allow additional time if you are planning to marry in May or early June to avoid prom season. The groom should try on several different styles of jackets and trousers before deciding. Also try on several different vests and cummerbunds to see which will best suit your wedding. The bride should bring swatches from the bridesmaids’ and mothers’ gowns to match or contrast colors. The groom can also model the groomsmen’s attire if it is different from his. Most formalwear shops include all accessories, except shoes, in the rental price. Be certain the © 2009, 2010 All Rights Reserved Bridal Extravaganza - www.bestbridalshow.com
rental agreement includes that information and also lists additional charges. Once you have selected the men’s attire, arrange to have the members of the wedding party fitted a minimum of six weeks in advance. All formalwear should be rented from the same shop, even for out-of-town attendants. Also, be sure all of the attendants have matching socks. Attendants not living locally should be professionally measured at a formalwear shop since tuxedo measurements differ slightly from those of regular suits. There may be a small fee for this service. Have them send their measurements as quickly as possible.
Trying on Formalwear The groom and groomsmen should try on their tuxedos two-to-three days before the wedding in case more alterations are needed. At this fitting, the groom and attendants should check the following: 1. Make sure jacket fits comfortably and lapels lay smoothly over the chest. 2. All sleeves should be hemmed to show the same amount of shirtsleeve. 3. Trousers should be hemmed to just break over the front of the shoe. 4. Make sure shoes and accessories fit, and that colors match.
Returning Formalwear Most formalwear shops offer optional insurance for a nominal fee that covers excessive damage. Each groomsman is responsible for paying for the rental of his outfit, including shoes. The groom may elect to give his attendants gifts in the form of cuff links and studs, monogrammed pocket squares or unusual suspenders. After the wedding, each groomsman should assemble his attire and deliver it to the best man or other specified person who will return all rented items to the tuxedo shop.
Questions for Formalwear Specialist 1. What formalwear styles best suit the time and formality of my wedding? They will be able to point you in the right direction and offer many options that will be appropriate. 2. What is included in the rental price? Are shoes and accessories included or extra? Important Money Saver Tip: Be sure to get the total tuxedo price including shoes, cummerbund or vest, and accessories in writing for the entire wedding party. To prevent accidental overcharging, let the groomsmen know in advance what they will pay and what’s included when picking up their tuxedos.
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3. Are all alterations included in the price? Also ask if second alterations are needed, are they also covered in the price? 4. When will the formalwear be available for final fittings and pickup? Have all members try on their tuxedos three days before the wedding in case more alterations are needed. 5. When must the formalwear be returned? Also inquire about what happens if a tuxedo is damaged. Do they offer insurance? Formalwear Shop ___________________________________________ Phone _________________________________________ Address __________________________________________________ State __________ Zip _____________________________ Fax
__________________________________________________ Emergency No. __________________________________
Consultant ________________________________________________ Business Hours __________________________________ Email
__________________________________________________ Web Site _______________________________________
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When booking any service provider for your wedding, there are many details to consider and have in writing! This is extremely important for you as well as your service provider. Following are many details to cover in almost every contract you will sign, and it is very important to have a written contract for every aspect of your wedding.
Questions to Ask 1. How long will they hold a date? This will vary greatly between every vendor you talk to. Some may hold a date with just a verbal commitment for a period of time—possibly ten days to two weeks. Others may not hold a date at all without a monetary deposit. If you do put down a deposit, be sure to inquire about cancellation policies. 2. When are future payments and the balance due? Some vendors will set up a payment plan often splitting payments over the upcoming months. Others will want a deposit and then payment in full prior to the wedding. 3. What are the cancellation policies? Again, this will vary greatly from vendor to vendor. If you have a deposit down, and you must change the date of your wedding or cancel it, you may lose your money. Some vendors will offer to apply your deposit towards a future date (if they are open on that date). It is very important to cover yourself the best way you can concerning cancellations. It’s not something you think will happen, but sometimes circumstances change. 4. What attire will be worn by all service personnel? Anyone performing a service for your wedding should dress accordingly and professionally. You will not want a vendor showing up in jeans and a T-shirt if you’re having a formal wedding.
Points to Cover in Writing 1. Date and location of ceremony and reception 2. Business name, address, and phone number of the company and the representative or actual person performing the service. Insist upon an emergency number! If someone does not show or an error is made, you need to have someone who is accountable and can solve your problems. 3. Your names and addresses 4. A detailed account of the exact service or item(s) that will be provided by the vendor 5. Any restrictions relating to each vendor 6. Arrival times and locations, and length of time they will stay, breaks that will be taken 7. Total payment due for services including tax and gratuities 8. Deposit made with date, and specific dates that future and final payments will be due 9. Cancellation policies—should be very specific 10. Professional attire © 2009, 2010 All Rights Reserved Bridal Extravaganza - www.bestbridalshow.com
11. If you are feeding them at the receptionâ&#x20AC;&#x201D;this is up to you, just let everyone know if you are, or are not ordering dinner for them 12. Delivery dates of items such as photographs or videos that will be available only after the wedding 13. Any additional costs you may incur that are not included in the total price 14. Dates items must be returned by (tuxedos, rental equipment) 15. What will be done with any leftover food, cake, and beverages? 16. Signatures of vendor and yourself
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Selecting a Diamond Do y ou prefer to kno w or to be compl etely surprised? That’s the question reg arding engagement rings. In many cases, budget dictates some prior discussi on and/o r coll aboratio n between you and your fiancée. Follow these basic guidelines when choo sing a diamond.
The 4 Cs 1. Cut does not refer to the shape of the diamond, but rather to the number of facets cut into it. Industry standards call for 58 full facets to bring out the brilliance of the gemstone. The shape of the diamond is a matter of personal preference and can be round (brilliant), rectangular (emerald), diamond (marquise), pear, oval, or heart shaped. 2. Color is absent in a perfect diamond. A totally colorless diamond acts as a prism, allowing light to pass effortlessly through the diamond and be transformed into rainbows of color. Diamond colors range from a light yellow to colorless, and even though a diamond may be large in size, those with a yellow tint have diminished value. 3. Clarity refers to the diamond’s interior or exterior flaws or inclusions. To determine a diamond’s clarity, it is viewed under high-powered magnification by your jeweler’s trained eye. Minute flaws neither mar its beauty nor endanger its durability, but the most valuable diamond is flawless. 4. Carat is the weight measurement used to determine diamond size. One carat is divided into 100 “points,” so, for example, a diamond of 62 points weighs 0.62 carats. Although the size of your diamond is definitely the biggest factor in determining its value, it does not guarantee high quality. Two diamonds of equal size can have substantially different values, depending on quality.
Selecting a Setting Gold remains the most popular setting choice, followed by either white gold or platinum. Some rings use gold for the band with platinum prongs (stronger and less visible) to hold the diamond in place. The most popular styles are solitaire, and main stone flanked by two or more side stones. Premade styles vary widely from traditional to contemporary. A growing number of couples search for unique wedding and engagement bands. A jewelry craftsman can help create just about any combination of setting and stone. Precious and semiprecious stones other than the traditional diamond are acceptable for your engagement ring, although diamonds remain the number one choice. The groom’s wedding ring can match the bride’s or can be totally different.
When to Buy Your Wedding Rings Couples typically purchase rings no later than two to four months prior to the ceremony. Wedding rings may be put on layaway at the same time the engagement ring is purchased. © 2009, 2010 All Rights Reserved Bridal Extravaganza - www.bestbridalshow.com
Whatever you select, make sure that you both have your rings professionally sized at least one month prior to the ceremony.
Cleaning Your Rings Always check with your professional jeweler on the correct way to clean your rings. They may provide a professional cleaning solutionâ&#x20AC;&#x201D;be aware that certain stones are affected differently. Diamonds should be cleaned monthly to retain their brilliance. Soak them in warm soapy water with mild detergent. Gently brush with a very soft toothbrush. Rinse with clear warm water and pat dry on a lint-free cloth.
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Marriage License Both individuals must appear in person to complete the application for a marriage license. Proof of age is required. Acceptable forms of proof include certified photocopies of your birth certificate, baptismal record, adoption record, immigration record, naturalization record, or passport. Proof of citizenship is needed for any parties not born in the United States. You must check with the Marriage License Department at the City or County Clerk’s office for requirements for your state. Ask if the license is good anywhere in the state, legal age to marry, what you need if not of legal age, how long is the license valid before wedding, is a blood test required and how do you pay for the license.
Prenuptial Agreement A prenuptial agreement is a legally binding document, prepared prior to the wedding, which details assets brought into the marriage and provides for the distribution of property in the event of a divorce. While no one likes to think that their marriage will not last, the number of second marriages continues to attest to the fact that not all marriages survive. A prenuptial agreement can provide protection for both parties in the event of a divorce. Many people are tending to marry at an older age, arriving at the altar with an established career and sometimes significant assets. Additionally, those who have been previously married may bring assets they want passed on to the children of the prior marriage in the event of their death. While division of assets upon death is traditionally covered in a will, a prenuptial agreement will help prevent problems such as a contested will from occurring. Should you decide to enter into a prenuptial agreement, remember that you must each acquire the services of independent attorneys. The same attorney cannot fairly represent both parties.
Will A will is a vital document that dictates the disposition of a person’s property upon his/her death. The preparation of a will is generally a simple process. It can encompass as little as disposition of personal assets among relatives, friends, and/or charities, or as much as establishing guardianship of children and implementing a trust to care for their share of the assets. It is highly recommended that you seek the counsel of an attorney to ensure that your will is valid. Should you not wish to use the services of an attorney, you can consider several do-ityourself books, kits, and/or computer programs on the market.
Changing Names Traditionally, the bride has assumed the husband’s family name upon marriage. Today, many brides prefer to retain their own family name. Women with established professional reputations in their own name are reluctant to surrender their hard-won identity. Check with an attorney if you are considering alternative solutions, such as a new, blended family name. Should you decide to retain your own name, you should discuss how you would handle the last names of any children born. This can be as simple as having children use their father’s last © 2009, 2010 All Rights Reserved Bridal Extravaganza - www.bestbridalshow.com
name, or using the hyphenated version of both names. While a bride who retains her last name may not have to worry about name changes, you should still keep in mind that marriage might bring about a change of address or a change of beneficiary. Be sure to review your financial records and determine which changes you will need to make.
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Location & Reception Aside from choosing your wedding date, deciding on a reception location can be one of your earliest and most important wedding decisions. In fact, the reception decision—what kind of reception and where to hold it—may even influence your wedding date. Planning the reception requires juggling many priorities such as budget, space availability, and individual wedding tastes.
Setting the Date Late spring/early summer and fall weddings continue to be the most popular. Reception facilities may be booked months or even years in advance for prime weekends. More and more couples are booking Friday or Sunday weddings as an alternative. Another trend is a weekend-long event, with parties, outings, and picnics. If you’ve elected a shorter engagement, you may need to pursue several options to find the right reception location. If you consider an off-season or off-peak day for a wedding, you’re likely to discover caterers and others more forthcoming with discounts and extras. The perfect location will go a long way to making your event a big success. It enhances the ambiance that makes it memorable. A lot of thought is needed to finding that unique setting. If it is the right location, it will stand out on its own or by decorating it you can create what you desire. Selecting the perfect location depends upon the size, logistics, image, number of guests and budget. There is no end to the list where you can hold events: hotels, restaurants, night clubs, wineries, historic houses, vacant mansions, warehouses, parks, museums, women’s clubs, an automobile showroom, any public or private facility. Use your imagination and be open to the many possibilities and how they can work for you.
Reception Options Banquet Houses and Halls These sites are created for the banquet and wedding business, and feature catering managers versed in event planning. Many facilities can accommodate both ceremony and reception. Ask about liquor. If you must provide your own, follow our suggestions listed in the beverage section.
Hotel Receptions Hotels have flexible event space and well-trained staffs. Guestrooms allow those attending your wedding the option of not driving home. A hotel may offer you and your groom a bridal suite for your wedding night included in the wedding package.
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Independent Caterers Are great for staging an at home wedding or garden reception. Special equipment is required for off-site caterers since they usually do not have access to a kitchen. Several party houses also provide these services, but not all. Independent caterers can help you plan your menu and make suggestions for table placement. Services will vary with each caterer with regard to china, linens, and table set-ups. The site size needs to accommodate the number of guests expected. If too large, your guests will feel lost. However, with decorations and props, you can scale down an area to create a cozy ambience. If the site is too small, people will feel cramped and it will not work. When looking at the event sites, keep in mind the following: •
What type of ambiance do you want to create?
•
What is the purpose, formality, theme and the image you wish to convey?
•
Will it be indoor or outdoor?
•
If outdoors, is there an indoor room available if it should rain?
•
Who are the guests and how many do you anticipate?
•
Is it clean?
•
What type of food and beverage will you serve?
•
Will music be provided for dancing?
•
Will there be other entertainment?
•
What is the traffic flow to the bar, for the food, etc.
• • • • •
Is the location easy to get to and from? Are there any special transportation issues? What are the parking facilities? Is to close to public transportation? Does it need to be? Is it safe? Do you need security in the buildings and/or parking lot?
With these factors and a clear idea of your budget, it will keep you focused while looking for a site. After you have determined the type of facility and location, ask friends and other special event professionals for recommendations. You can check resource guides, yellow pages, magazines and the Internet for additional information. Once you have narrowed down the possibilities, inquire if the site is available on your chosen date. You may have to have an alternate date in mind in order to secure the site of your choice. Ask what are the facility’s rules and regulations pertaining to all aspects of your event (food, beverages, decorations, entertainment). Be sure it will accommodate the event, the number of guests, and ask if you can bring in decorations, your own caterer, equipment and entertainment. Know what the policies are regarding smoking, liquor, insurance and security. Ask if you need any permits and who provides them. Also, confirm the hours of operation.
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It helps to visit a site when it is setup for an event to see how it accommodates a party. Also look at photos of previous events and check recommendations. If the site is outdoors, have a contingency plan should the weather not cooperate. Know your move-in and -out times. If timing is an issue, ask if another event is before or after you. To book the facility, sign a contract and leave a deposit. A signed contract is imperative in holding the site. Inquire about their restrictions and cancellation policies. Ascertain whether or not the deposit is refundable and the time-frame for a refund. When properly planned, your event will be a celebration of which you will be proud.
The First Cut You can pare down your list of possible reception sites by asking a few simple questions. Does the location: ❑ Accommodate your guest list? ❑ Fall within budget/season? ❑ Offer the right style/formality? ❑ Offer easy drive from the ceremony site?
Passing Inspection After you’ve narrowed the list of possible reception sites, it’s time for an on-site inspection. Here’s a short (alphabetical) list of major issues to investigate: A cooperative catering manager or banquet hall manager will gladly spend the time necessary to answer all of your questions.
Remember to ❑ Ask for photos/videos of hall in use. ❑ Taste test food. ❑ Ask to hear sound system. ❑ Check cleanliness of kitchen and public rooms. ❑ Talk to staff.
Questions for Reception Location 1. Can the facility comfortably accommodate our wedding? Consider the space needed for more than just the guest tables. Walk off the space needed for the head table, as well as a cake, guest book, place card, gift, and cookie table. The band or DJ will require set-up space. The dance floor should comfortably accommodate your guests. If the dance floor is not large enough, and space permits, you can rent a portable dance floor.
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2. If needed, is there a separate room available for the ceremony? This can be a smaller area if not all of your guests are invited to the ceremony. Also inquire if there is a babysitting area if needed. 3. Is there ample parking available? Ask if parking is self-serve, or if valet parking is required. There may be fees involved if guests have to park in a garage or use valets. 4. Are there any site policies or local laws that require you to hire extra help? Local laws or site policies may require you to hire security guards, traffic directors, police, restroom and coat check attendants, parking valets, doormen, cleaning staff, dishwashers, etc. If any of these are required, the site should have a list of people for you to hire, or handle it directly, charging you the extra fees, including any gratuities. 5. What security deposits are required and what do they cover? You may be liable for any damage done by your guests to furniture, decor, artwork, fixtures, or rooms. Also ask when the deposits will be returned and under what conditions. 6. What hours are the facility available to you and your guests? If you have setting up or decorating to do, you will need to get into the site early in the day, or the previous day. Ask about overtime and what extra fees would be incurred. 7. Are lighting, heating, and ventilation adequate? Can each be controlled separately for your chosen area, especially if there are multiple events going on at the same place? 8. Are other events occurring at the same time in the same facility? Check if there are other functions that may interfere with your partyâ&#x20AC;&#x201D;such as guests sharing common areas, or the music coming through from next door.
Room-to-people proportions recommended Sq. ft. per Setup
Theatre/Auditorium Stand-up Buffets Receptions Sitting Banquets Classroom If dancing, add
Person
9-10 8-10 8-10 10-14 15-16 2
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Table Sizes/Accommodations Table Size
People
Rectangle 5’ x 36” Rectangle 6’ x 36” Rectangle 8’ x 36” Round 42” Round 48” Round 54” Round 60” Round 72”
6-8 8-10 10-12 4 4-6 8-10 10 12
Parking Considerations Half as many spaces as people Facility
_______________________________________________ Pbone ____________________________________________
Address State___________________________________________State __________ Zip ________________________________ Fax No. _______________________________________________Emergency No. ______________________________________ Consultant _____________________________________________Business Hours _____________________________________ Email
_______________________________________________Web Site ___________________________________________
Location Details Date of Reception: ____________________ Time: (normally 2 hours after ceremony) _____________________________________ Room(s) Name _________________________________________Size ________________________________________________ Time(s) Available _______________________________________ ___________________________________________________ Number of Guests, which can be accommodated: ______________ On Dance Floor: _____________________________________ Fire Marshal Approved Capacity - Standing __________________Seated ______________________________________________ Reserve _______months in advance. $_____________ in advance, due on ______________________________________________ Storage Space Available __________________________________Cost _______________________________________________ Insurance Needed _______________________________________ ___________________________________________________ Type of Insurance _______________________________________ ___________________________________________________ Time Room is Available for Early Decoration and Entertainment Setup: _______________________________________________ Liquor will be Provided by: ❑ You ❑ Location—Served by: _________ _______________________________________________ Does the Bar Close During Meal Service? ❑ Yes ❑ No
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Bring in Own Caterer ❑ Yes
❑ No
Caterer’s Name________ ___________________________________________________
Kitchen Facilities include _________________________________ ___________________________________________________ Kitchen Rentals China and Glasses ____________________________ Qty.________________________________ Cost ______________________ Serving Dishes ______________________________ Qty.________________________________ Cost ______________________ Silverware and Servicing Utensils _______________ Qty.________________________________ Cost ______________________ Is Floor Plan Available for Table and Seating Arrangements? ❑ Yes ❑ No No. of Tables Provided: _________________________ Round or Long Tables: __________________________________________ Type__________________________ Size ____________________Quantity
_______ Cost __________________________
Type__________________________ Size ____________________Quantity
_______ Cost __________________________
No. of Chairs Provided: _____________________ No. Seated at Each Table: ___________________________________________ Type__________________________ Size ____________________ Quantity
______ Cost __________________________
Type__________________________ Size ____________________ Quantity
______ Cost __________________________
Ice Sculpture Available? ❑ Yes ❑ No—At What Charge? $ _________________________________________________________ Linens Provided? ❑ Yes ❑ No Linens - Cloths and Napkins_______ ________________________ Qty. _______________ Cost __________________________ Decor (props) _______________________________ ___________________________________ __________________________ Flowers ____________________________________ ___________________________________ __________________________ Centerpieces? ❑ Yes ❑ No____________________ ___________________________________ __________________________ Balloons ____________________________________ ___________________________________ __________________________ Custodian/Security Provided ___________________ ___________________________________ Cost ______________________ Who Takes Care of Clean Up? _______________________________ Extra Charge? _____________________________________ Restrooms __________________________________ ___________________________________ How many? ________________ Public Telephone (location/number) _____________ ___________________________________ __________________________ Equipment Available: A/V _______________Cost ____________________ Dance Floor ________________ Cost _______________________________ Stage ______________Cost ____________________ Gazebo/Arch________________ Cost _______________________________ Tent _______________Cost ____________________ Other _____________________ Cost _______________________________ Parking Available? ❑ Yes ❑ No — ❑ Self or ❑ Valet _______
Cost __________________________________________
Must Be Out By: _______________________________________Additional Time Available for: $ _________________________ Total Fee $__________________________ Deposit $ __________________________ Date_______________________________ ___________________________________ Balance Due $ ______________________ Date_______________________________
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Fee Includes ___________________________________________ Excludes
__________________________________________
______________________________________________________ ___________________________________________________ ______________________________________________________ ___________________________________________________ Refund/Cancellation Policy________________________________ ___________________________________________________ ______________________________________________________ ___________________________________________________ ______________________________________________________ ___________________________________________________ Special Conditions/Restrictions/Permits Alcohol _____________________________________________________________________ __________________________ Decorating __________________________________________________________________ __________________________ Electrical____________________________________________________________________ __________________________ Music ______________________________________________________________________ __________________________ General Comments ___________________________ ___________________________________ __________________________ ___________________________________________ ___________________________________ __________________________ Same Day Functions __________________________ ___________________________________ __________________________ References (previous events) ___________________ ___________________________________ __________________________ Directions __________________________________ ___________________________________ __________________________
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Choosing a Photographer While the techniques and technology of wedding photography continue to change and improve, one thing remains the same. You want wedding photographs that reflect your taste and that will one day become family treasures. There are three basic types of wedding photographers: 1) owner/operators who both own the studio and shoot the photos; 2) staff photographers who work exclusively for a particular studio; 3) freelance photographers who may work for several studios or who operate independently. Equally important is the creative approach of the photographer. There can be wide variation within the common definitions of candid, documentary, photo-journalistic, and classic. It’s worth the extra effort to make sure you and your photographer share the same definitions and expectations.
When to Book? Couples should begin looking for a photographer at the same time they are making plans for the ceremony and reception, as many photographers will be booked a year or more in advance. Determine a budget ahead of time.
Choices Depending on your budget, you might choose from the following: • Traditional studio portraits. • Classic posed shots immediately before/after the ceremony. • Photo-journalistic and/or candid shots of your entire wedding (sometimes including rehearsal dinner and other pre-wedding parties). • Any combination of the above. Time Saver Studio portraits can be coordinated with your final fitting to save time. Be sure to see if you can have a replica of your bridal bouquet made should you choose to do this.
Changing Technology The advent of digital photography and new photo storage and editing mediums has brought a host of new options and choices. Some photographers use proofs, while others prefer slides, and still others use computer programs to display images before assembling the final wedding album. New high-speed film may allow for greater flexibility. Some photographers will offer a choice of black and white or color prints from the same film. Others will want the highest quality printing and use only black and white film for black and white prints. The need for flash will depend on the photographer, type of images, and the setting. Ask your photographer about his or her preferences and experience.
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Compatibility One of the most important qualities of the photographer you choose should be his or her personality. They should be pleasant, not pushy—someone who adds an element of calm to an otherwise emotional day. Since you will be spending almost an entire day with them, you need someone who will put you at ease and make you feel comfortable. A seasoned professional is within reach and yet never too visible.
Viewing Sample Wedding Albums Ask to see the photographer’s sample albums as well as proofs and a complete album from a recently photographed wedding. Do you like the photography style? Do the photographs capture emotions? Can you picture yourself within the sample album? Also notice if the photographs are of good quality. Are the subjects in sharp focus and are colors crisp and clear? Is the lighting well done? Do shadows enhance the subjects or detract from them? When viewing sample photos, be sure to ask if they were taken by the person you are speaking with. If not, ask when you can talk with that photographer personally, and be sure to find out exactly which photographer will be photographing your wedding.
Questions for Your Photographer There are many details to consider when making a final decision on your photographer. The following questions will guide you to make the most informed decision possible. 1. Does the photographer bring a second photographer and/or assistant? A second pair of eyes and hands may be needed if you’re having a large wedding. Smoother transitions from one set up to another will definitely save time. Etiquette Tip: Be sure to spell out your expectations for how the photographer and any assistants will dress for the occasion.
2. Does the photographer have backup equipment, and backup photographers in case of technical problems or personal illness? This is very important to ensure the quality of your photographs and peace of mind. 3. Can the photographer do outdoor and on-location photography? Many couples have a special place they would like to be photographed on their wedding day. If time restrictions won’t allow this, ask about the possibility of photographing these at another time. 4. Is the photographer a member of any professional organizations or group? While credentials matter less than the work itself, it’s always good to gauge a person’s long-term commitment to his or her craft. 5. What is the typical shooting schedule? When and where will the photographer arrive and how long will he/she stay? Are there extra charges for travel and additional time spent? Approximately how many photographs will be taken during the ceremony and reception coverage? Is there a limit on the number
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of exposures that will be taken? If so, what is it? 6. How does the photographer handle the guests at the wedding who will want to take their own pictures? Be sure your photographer will work well with your family and friends, as taking pictures is very important to them also. 7. When and where are formal portraits taken? Formal portraits may be done in advance at the studio or your home, or they can be taken on the day of the wedding. If doing them in advance, be sure to see if you can have a replica of your bridal bouquet made. If doing them the day of the wedding, you have choices there also. Many couples are stepping around superstitions and having portraits taken together before the ceremony. This saves much time and can actually be very calming to each other before you walk down the aisle. The other option is to have them done after the ceremony, considering the time allowed. 8. How much time is needed for family portraits? If extra time will be needed between the wedding and reception, schedule reception time accordingly, or opt to have photographs taken ahead of time. 9. Does the photographer offer a slide presentation of the bride and groom? Many photographers or videographers can create a slide presentation in which you supply them with photographs from your lives (childhood to adult) and they put them together with music. This is usually shown at the reception. 10. Will the photographer work well with the videographer? Ask if there is a problem working with a videographer, also can they possibly talk prior to your wedding to set up camera placement. Etiquette Tip: Assign one or two friends to point out key friends and family members to the photographer and videographer on the day of the wedding. This will ease your concern that nobody be missed.
11. Does the photographer offer both packages and ala carte plans? Specifically ask what each wedding package includes. The photographer’s time, wedding album, the number and size of photographs, retouching, formal portraits, special effects? Is the price based on the number of photographs or the number of pages in the album? Although you should know how many photographs are included in your package, it is more important to look for quality over quantity. Photography is not something that is purchased by the pound. When choosing your photographer, don’t be misled by the number of photographs included in a package, instead look at the quality of the photographs. Are the images what you would like your album to look like? It’s what the photographer can create on photographic paper that gives it its value. Remember, just one photograph that you love will be more valuable, more treasured than many photographs you are unhappy with. 12. How will the images be previewed? Does the photographer use proofs, slides, or a computer to display images before assembling the final wedding album? If proofs, how long will you be able to view the proofs before ordering the wedding album?
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13. When will the wedding album be available? The amount and type of pictures you choose will affect the time involved in preparing your finished album(s). 14. What other special items are available? Many photographers offer a variety of options when it comes to your wedding photographs. Oil portraits can be magnificent—be sure to ask about price and timing. They may also offer photo invitations, photo thank you notes, parents’ albums, and customized portfolios. 15. How long are the negatives kept? If your wedding album is destroyed in five, ten, or twenty-five years from now, will you be able to order a replacement? Will the photographer notify you if he/she decides to no longer keep the negatives or goes out of business? Can you to purchase the negatives?
Once You’ve Decided Some couples hire a photographer to take an engagement picture as an audition. When you’ve made your final decision on a photographer, notify them as soon as possible to lock in your wedding date. Meet with them and be sure to get all of the details in writing. The contract should cover the details as listed on page 31
.
In addition, let your photographer know the details of your wedding and of any special circumstances such as: •
number in wedding party
•
wedding party colors
•
children in wedding party
•
any physically challenged people and their special requirements
• lists of photographs and special groups of people you’ll want together Hiring a professional photographer may cost a few dollars more, but it is comforting to know that the duty lies in the hands of a trained professional, someone who will work to capture your images on film to treasure forever.
Additional Photography Photography can enhance your wedding, from engagement through the end of your honeymoon. Many couples begin their own personal photo album of special moments such as engagement parties, gown fittings, showers, and bridesmaids’ luncheons.
Disposable Cameras It has become common practice to provide disposable 35mm cameras with flashes on each table for your guests to use at the reception and rehearsal dinner. Your guests will leave these cameras behind (be sure to assign someone to collect them). Have all the photos developed in twin-prints. That way, you will have one to keep for your personal album and one to include in their thank you note.
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Organizing Personal Photographs Plan on organizing your personal photographs and memorabilia properly. Choose materials for long-term storage—available by mail from companies that specialize in library and museum archival work. Be sure your albums have acid-free paper. If you use albums with plastic pages and covers, be sure they do not contain polyvinylchloride (PVC), which can cause the plastic to gradually disintegrate your photographs. When labeling photos, use only pens tested for long-term photographic storage. Taking extra care now will ensure your photographs will last a lifetime.
Scrapbooks Making Your Own Keepsake Scrapbooks have made a huge comeback in recent years. If you had one as a child, you know how yellow and fragile they can become over time. With new technology, all of that has changed. Look for scrapbook lines that have acid free, lignin free, and PVC free products. These will ensure that your keepsakes will last for generations. You can capture your entire courtship, pre-wedding parties, wedding, reception, and honeymoon, and keep adding to your scrapbooks for years to come. Since you create your own pages, the possibilities are endless. Some page ideas may include: • How We Met • Our First Date • Love Letters • "Will You Marry Me?" • Official Announcement • Engagement Party • Bridal Shower • Bachelorette Party • Rehearsal & Dinner • Getting Ready • Wedding • Reception • Honeymoon
Courtship and Engagement Share the story of how you met. Save any photos, ticket stubs, love letters, cards, phone bills, etc. while dating. What did you think of your spouse when you first met? What attracted you to him? What challenges occurred in your relationship? Who popped the question? Save announcements, shower invitations, and rehearsal dinner memorabilia.
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Wedding and Reception Tell a story in chronological order using professional and candid photos. A good place to start is the wedding invitation. It's a good idea to keep sample programs, napkins, matchbooks, pressed flowers, fabric samples, sheet music, special cards or letters, scraps of gift wrap, any favors.
Honeymoon Adventure Share your first vacation together as a married couple. How did you travel? Where did you go? You can describe your favorite outing, the highlights and funny moments of your honeymoon. Save your tickets, travel brochures, maps, postcards, Do Not Disturb sign, etc. Many scrapbook companies offer workshops or parties to get you going and show you the endless possibilities. Photography Studio ________________________________________ Phone _________________________________________ Address Fax
________________________________________________ State __________ Zip _____________________________ _________________________________________________ Emergency No. __________________________________
Consultant _______________________________________________ Business Hours __________________________________ Email
_________________________________________________ Web site _______________________________________
Engagement Portrait Engagement Sitting Date __________________________Location _______________________ __________________________ Sizes/Quantities/Package Description ________________ ______________________________ __________________________ Proofs Available on ______________________________Finals Available on ______________ Price _____________________
Formal Wedding Portrait Formal Wedding Portrait Date _____________________Location _______________________ __________________________ Sizes/Quantities/Package Description ________________ ______________________________ __________________________ Proofs Available on ______________________________Finals Available on ______________ Price _____________________
Wedding Album Album Cover Style _______________________________Color _________________________ __________________________ Sizes/Quantities/Package Description ________________ ______________________________ __________________________ Proofs/Viewing Available on _______________________Completed Album on _____________ __________________________ Enlargements Ordered ____________________________ ______________________________ __________________________ ____________________________________________Available on ____________________ Price _____________________
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Slide/Video Presentation Photos Needed __________________________________ ______________________________ __________________________ ____________________________________________ ______________________________ __________________________ Music Selections _________________________________ ______________________________ __________________________ Shown At ______________________________________ ______________________________ __________________________
Parents’ Albums Sizes/Quantities/Package Description ________________ ______________________________ __________________________ ____________________________________________Available on ____________________ __________________________ Price Each _____________________________________Number Needed ________________ Total Price ________________
Attendants’ Photos/Folios Sizes/Quantities/Package Description ________________ ______________________________ __________________________ ____________________________________________Available on ____________________ __________________________ Price Each _____________________________________Number Needed ________________ Total Price ________________
Additional Items Disposable Cameras—Price Each ___________________Number Needed ________________ Total Price _________________ ____________________________________________ ______________________________ __________________________
Photo Invitations, Thank You Total __________________________________________Deposit Paid ___________________ Date _____________________ Balance Due ____________________________________Balance Due on or Before _________ __________________________ Make Checks Payable To: ________________________ ______________________________ __________________________ Cancellation Policies & Notes _____________________ ______________________________ __________________________ ____________________________________________ ______________________________ __________________________ ____________________________________________ ______________________________ __________________________ ____________________________________________ ______________________________ __________________________ ____________________________________________ ______________________________ __________________________ ____________________________________________ ______________________________ __________________________
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Pre-Wedding Ideas The Bridal Shower As a rule, bridal showers should be given one to two months prior to your wedding date. Members of your bridal party and/or members of your or your fiancées family usually give showers. Showers may be held at a restaurant, hotel, party house, or private home. Showers should include your bridal attendants, close friends, and family who will be attending your wedding. If there is to be more than one shower, you may want to divide the guest list so your guests are only obligated to attend one shower. If some of your guests will be attending more than one shower (specifically, members of your bridal party), let them know that one gift is sufficient. It is proper for the hostess to include the names of your bridal registries in the shower invitations (do not include these in your wedding invitations). This is extremely important if your shower has a special theme. You may want to pick a certain room in your house and have the shower centered on it. For example: kitchen, powder room, game room, bedroom, etc. If you already have a full stock of household goods, another idea would be a honeymoon shower. Your guests might purchase anything from suntan lotion to lingerie to champagne to giving money towards your honeymoon registry. It is a tradition to save all of your ribbons from the gifts, insert them through a hole in a paper plate, and carry the ribbon bouquet down the aisle at rehearsal.
Bride and Groom Showers Something that is becoming increasingly popular is a shower for the bride and groom together. A picnic or barbecue is always a lot of fun for everyone involved. Gifts should be something both the bride and groom can share, or the male guests may buy gifts for the groom and the female guests may buy for the bride. Inform the guests on the invitations exactly how the gifts should be directed. Many hardware stores are offering “Wedding Registries” for both the bride and groom. You and your groom can choose anything from a lawn mower to tool sets, to power tools, to gardening equipment.
Thank You Notes Thank you notes should always be written to show your appreciation for all of the gifts, hard work, and love that goes into a shower. If the groom was involved in a shower, he should also take part in writing the thank you notes. Have your honor attendant keep a written account of every gift you receive and who it is from. Remember to update your registries after every shower.
The Bachelorette Party Your bridal attendants may plan a bachelorette party for you. This event (often held the same night as the groom’s bachelor party) can take on many different forms. The maid of honor will usually make all of the arrangements after consulting with other members of your bridal party.
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You may all go out to dinner, see a show (or male dance review), go to a bar, or have a party at someone’s house. In any event, the party may be a formal affair or just a comfortable, casual evening. Disposable cameras will add fun and spontaneity to the evening. You or your attendants may have them developed. If you do go out on the town, be sure to designate a safe driver for each car or hire a limousine.
Bridal Luncheon You may want to take your bridal party out to lunch before the wedding, possibly when your attendants order their dresses. You may have to hold the luncheon the week of the wedding, but keep in mind you will be very busy. Again, this can be as formal or informal as you prefer. The luncheon may be held at your home or in a hotel, restaurant, or party house. You can also include your mother and future mother-in-law in your plans, as well as other close family members you couldn’t include in the ceremony. Luncheon Facility ____________________________________ Phone _____________________________________ Consultant __________________________________________ Business Hours ______________________________ Fax ________________________________________________ Emergency No. ______________________________ Address_____________________________________________ State ______________ Zip ____________________ Email ______________________________________________ Web Site ___________________________________ Date Of Luncheon __________________________________________ Time _________________________________ Appetizer _______________________________________________________________________________________ Soup/Salad _____________________________________________________________________________________ Main Course ____________________________________________________________________________________ Dessert ________________________________________________________________________________________ Beverages ______________________________________________________________________________________ Number Invited ______________________________________ Price Each ___________________________________ Total _________________________ Deposit Paid ________________________________ Date __________________ Balance Due _____________________________ Balance Due on or Before __________________________________ Make Checks Payable To: _________________________________________________________________________ Cancellation Policies & Notes ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________
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Luncheon Guests ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ Bridal Shower(s) Shower #1 - Date _________________________ Location ________________________________________________ Given By _______________________________________________________________________________________ Shower #2 - Date _________________________ Location ________________________________________________ Given By _______________________________________________________________________________________ Shower #3 - Date _________________________ Location ________________________________________________ Given By _______________________________________________________________________________________
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Reception/Etiquette/Tradition Receiving Line If you skipped the receiving line at the ceremony site, it can be held at the reception site as guests arrive during the first 30 to 60 minutes. See the receiving line formations on page 91. Beverages would be served as guests mingle, pick up their place cards, and find their tables. If dinner is to be served immediately, the bridal party proceeds to the head table.
Bridal Dance/Order of Dances Even the most informal weddings will often recognize the tradition of the bridal dance—to the first song chosen by the newlywed couple. At more formal affairs, cocktails and hors d’oeuvres may be served following a receiving line. At this time, the bride and groom may begin the dancing with their bridal dance. The parents of the bride would join the next dance, father with the bride and mother dancing with the groom. The bride’s mother may remove her daughter’s veil after the bride has danced with her father. Parents of the groom would follow in the same arrangement. How to handle multiple stepparents really becomes a personal decision. The wedding party would join the dance next and then the guests. After the first dance, the bridal party is seated at the head table. At an extremely large wedding, guests may be invited to begin dancing once they’ve been through the receiving line. In a less formal format, the first dance may be held immediately after dinner.
Toasting After the first dance, the bridal party is seated at the head table. The clergy or a family member then offers a blessing. The best man raises his glass in a toast to the newlyweds. Everyone except the bride should rise and join the toast. The groom then toasts his thanks to the best man, complements his bride, his parents, and his new in-laws. The bride, the parents, and other well-wishers may then rise to toast.
Cutting the Cake Shortly after dinner, before dessert is served, the couple will cut the wedding cake. At a cocktail reception, the cake is cut immediately after the receiving line concludes.
Bouquet and Garter After dessert, the single women are urged onto the dance floor for the tossing of the bouquet. If you want to preserve your bouquet, ask the florist to prepare a second one for the traditional throwing. The bouquet toss is usually followed by the gathering of single men for the tossing of the bride’s garter. The bridal party can organize and encourage any reluctant singles.
Ice Sculpture Ice carvings come in every imaginable size and shape, from a simple heart design to a city skyline, complete with blinking lights. Ice can also be carved into useful serving bowls to hold punch or a raw bar. Plan ahead—ice carvers are in great demand during peak wedding season. Ice carvings require coordination with your catering manager to ensure proper storage, lighting, draining, and table support.
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Reception Keepsakes Make a list of special items that you want collected and delivered to your home, or another specified location. Remember the cake top, the anniversary layer of the cake, cake knife and server, toasting goblets, guest book and pen, card box, disposable cameras, a plate of cookies from the cookie table, and your place cards. Several days before the ceremony, set aside an imprinted napkin, a favor, and a copy of the wedding program for your keepsake album.
Reception TimeLine Event
Time
Notes
❑ Site available for vendor arrivals____________________________________________________________________________ ❑ Site available for guest arrivals _____________________________________________________________________________ ❑ Musicians arrive ________________________________________________________________________________________ ❑ Gift table, guestbook and decorations set up __________________________________________________________________ ❑ Cocktail hour if planned __________________________________________________________________________________ ❑ Addi tional b ridal pa rty wedd ing phot ographs __________________________________________________ ❑ Wedd ing part y arrive ______________________________________________________________________ ❑ Form al intro ductions _______________________________________________________________________ ❑ Receiving Li ne ____________________________________________________________________________ ❑ Meal ____________________________________________________________________________________ ❑ Toasts ___________________________________________________________________________________ ❑ First dance _______________________________________________________________________________ ❑ Prot ocol dan ces ___________________________________________________________________________ ❑ Brid e and groom ming le with guests __________________________________________________________ ❑ Cake Cutting _____________________________________________________________________________ ❑ Bouq uet toss ______________________________________________________________________________ ❑ Gart er toss _______________________________________________________________________________ ❑ Dancing _________________________________________________________________________________
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❑ Dedi cations (songs) ________________________________________________________________________ ❑ Last Dance _______________________________________________________________________________ ❑ Gran d Exit _______________________________________________________________________________ ❑ Other ___________________________________________________________________________________ ❑ Other ___________________________________________________________________________________
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Rehearsal and Dinner The Rehearsal A wedding rehearsal will tie up all the loose ends and set your mind at ease. The rehearsal will be held at the ceremony site, usually the evening before the wedding. This ensures that everyone will be able to attend, even if they are coming from out of town. It is not mandatory that the rehearsal be held the night before the wedding. If all can attend, you can have it two or three days before. This can make the night before your wedding a little less hectic. Make sure that the bridal party is there—the soloists, musicians, clergy, readers, and your parents. To ensure a timely start to the rehearsal, you may want to tell people to arrive 15 minutes earlier than scheduled in case anyone is habitually late. Your attendants’ spouses or partners and any family or friends invited to the rehearsal dinner need not be at the rehearsal—they can meet you at the rehearsal dinner site. Your clergy member should take charge and give everyone direction. You will go over a shortened version of the entire ceremony, practicing your vows to make sure you feel comfortable with them. You will do a walk through, going over the timing of the attendants and your walk down the aisle to the music. Discuss seating arrangements, informing the ushers where your family and the groom’s family will sit. Also let the ushers know when to seat all of the parents and where. Go over the receiving line and be sure everyone knows his/her position (see receiving line diagrams on page 91). If you’re planning on having the line outside, make arrangements to move it inside the church or reception hall if it should rain. This is also a good opportunity to pass out the wedding day assignment sheets provided on page 53. These checklists outline everyone’s responsibilities on the day of the wedding.
The Rehearsal Dinner Now, on to the rehearsal dinner. The groom’s parents traditionally pay. If they are from out of town, you and your family should do everything possible to help with the preparations. The list of invited should include: • Bride and groom • Bride’s/groom’s parents and grandparents • Bride’s/groom’s siblings and partners • Bridesmaids and husbands/fiancees • Groomsmen and wives/fiancees • Child attendants and their parents • Readers, soloists, greeters, their spouses/ fiancees • Officiant and spouse
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If finances and space permit . . . • Close relatives in from out-of-town. The rehearsal dinner can be any type of party, as long as it does not overshadow the wedding reception. Restaurants, hotels, and private clubs located near the ceremony site are excellent places to have the dinner. You might suggest it be held where your out-of-town guests or relatives are staying. A backyard barbecue, pool or pizza party is another option. Out-of-town relatives might appreciate spending a few extra hours with family members. If the budget does not allow you to have them at the rehearsal dinner, you could have a cocktail party in one of the hospitality suites at a hotel where the majority are staying. Another option is to have a relative hold a gettogether at their house.
Rehearsal Dinner Festivities At some point in the evening, the best man offers a toast to the bridal couple. Often, the groom will follow with a toast to the bride, her parents and his. Toasts can be longer and more personal in this intimate setting than at the reception. The rehearsal dinner provides the perfect setting for the bride and groom to give the attendants their gifts. The evening can be a great way for everyone in the wedding party to get to know one another better. Space permitting, games such as charades, musical chairs, or other games can help break the ice. A slide show of the bridal couple’s history with each attendant is a personal touch sure to bring tears, laughter, and an added closeness to the evening. Try not to let the rehearsal dinner run too late, because everyone will need a good night’s sleep for the big day ahead.
Rehearsal/Dinner Worksheet Rehearsal Rehearsal Date _______________________________ Location ____________________________________________ Time _________________________ Approximate Length of Rehearsal ______________________________________ Directions to Rehearsal Site ________________________________________________________________________
Rehearsal Dinner Rehearsal Dinner Facility ____________________________ Phone ________________________________________ Address State __________ Zip _______________________ Consultant ________________________________________ Business Hours ________________________________ Email
__________________________________________ Web Site ____________________________________
Rehearsal Dinner Date ______________________________ Location ______________________________________
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Time
__________________________________________ Formal/Informal _______________________________
Number of Guests (Adults) __________________________ (Children) ____________________________________
Menu to Include ___________________________________ _____________________________________________ __________________________________________ _____________________________________________ Cash or Open Bar __________________________________ _____________________________________________ Price per Person ___________________________________ Total Price ____________________________________ Guest List __________________________________________
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____________________________________________
__________________________________________
____________________________________________
__________________________________________
____________________________________________
__________________________________________
____________________________________________
__________________________________________
____________________________________________
__________________________________________
____________________________________________
__________________________________________
____________________________________________
__________________________________________
____________________________________________
Total # of Adults ___________________________________ Total # of Children _____________________________ Total _________________________ Deposit Paid ________________________________ Date __________________ Balance Due _________________________________________ Balance Due on or Before_______________________ Make Checks Payable To: _________________________________________________________________________ Cancellation Policies & Notes ________________________________________________________________________________________
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Selecting Attendants The honor of attending a bride or groom on her or his wedding day is accompanied by specific duties both prior to and on the wedding day.
Maid/Matron of Honor This person will serve as your confidante, aide, consultant, and general shoulder to cry on. The maid of honor may share some of the pre-wedding legwork. She may address invitations, help record and display your gifts, host a bridal shower, help shop for a wedding gown and bridesmaids’ apparel, and arrange to have dresses fitted and shoes dyed. The maid/matron of honor will serve as your legal witness and sign your marriage certificate. She will help you and the bridesmaids dress and ensure that your going away and honeymoon clothes are packed and in the right places. She will hold and hand you the groom’s ring at the appropriate time, will adjust your veil and train, and will hold your flowers as needed.
Bridesmaids Generally your (and his) sisters, cousins, and friends, they may help run errands, make favors, decorate the hall, and address invitations and announcements. They may host, individually or jointly, a bridal shower.
Junior Bridesmaids These are younger girls (generally 9 through 14 years of age) and are sisters, cousins, or nieces. Try to involve them in more than just the wedding day; ask their attendance at showers and other pre-wedding parties.
Flower girl/Ring bearer These are generally nieces, nephews, or other close relatives between the ages of 4 and 8. There are usually one or two flower girls and one ring bearer. If two flower girls are used, they should be about the same size. According to tradition, the flower girl drops petals for the bride to walk on, but she may simply carry a small floral arrangement. The ring bearer may precede or escort the flower girl down the aisle. He carries prop rings attached to a decorated pillow with ribbon.
Pages or Train Bearers These children, usually 7 to 10 years old of either sex, are the only people to follow the bride down the aisle, always in pairs. Their outfits should match those of other young attendants.
Best Man The best man provides emotional support to the groom. He arranges the bachelor dinner, assists the bride’s parents in arranging for transportation for the wedding party, confirms honeymoon travel arrangements the day before the wedding, and makes certain that the groom has the proper tickets, passports, etc. He is the first to offer a toast at the rehearsal dinner and
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reception.
On the day of the wedding, he arrives early to help the groom dress, makes sure the groom’s going away clothes are packed, loads the bride’s and groom’s honeymoon luggage in the car, and drives the groom to the church on time. He will serve as your legal witness and sign your marriage certificate. The best man receives the clergy’s fee and the marriage license from the groom for presentation to the officiant at the appropriate time. He carries the bride’s ring and presents it to the groom for the exchange of the rings. The best man either drives the couple to the reception or rides with the couple along with the maid of honor. He assists the couple in leaving the reception and returns the groom’s rented clothing as soon as possible.
Ushers These are relatives and friends of the groom and bride. Their purpose is to seat guests and act as escorts to the bridesmaids. They should arrive at the church, fully dressed, one hour before the ceremony. The bride and groom should select an usher to escort their mothers down the aisle. One or two ushers will unroll the crash. After the ceremony, selected ushers escort family members out, then return to direct the departure of guests from the pews. These men may also offer short toasts to the couple.
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Transportation Limousines For comfort and visual impact, nothing beats a limousine—whether standard, stretch, 4x4, Rolls Royce or antique. Shop early. White models often reserve months in advance. Weddings in May and June compete with prom season. Most firms charge from the time that the car leaves the garage until it returns. A three-hour minimum, plus driver gratuity (15-20 percent) is standard. Additional charges may apply for excess mileage and overtime (calculated on 15- or 30-minute intervals). Check on cancellation policies. Some firms will refund your deposit if you cancel a week or more in advance; others will retain a portion or all of your deposit. When asking about seating capacity, know that some companies count the seat next to the chauffeur. As for dress code, many firms issue standard uniforms. If not, make sure that the driver’s attire is acceptable. Ask about insurance and licensing. License requirements change with larger vehicles, and California might require a separate license for each county of operation. Does the company provide extras (champagne, glasses and ice)? If not, can you bring your own? Will the company decorate the car or will they permit you to do so?
Private Automobiles One way to keep costs down is to ask members of the wedding party, friends and relatives about borrowing a vintage or luxury car. Offer to pay for gas and a car wash (inside and out), and thank them with a small gift. Arrange for drivers as well, also thanking them with a token. Antique automobiles are also available for hire. Contact a local car collector club.
Rental Cars Luxury cars such as Lincolns and Cadillacs, along with speciality vehicles (Hummers) and high-end SUVs are available from rental agencies. Arrange to pick up the car at least one day before the ceremony to make sure it’s clean, inside and out.
Other Transportation Options Trolleys, luxury motorcoach buses, and SUV type vehicles have become very popular for weddings. The larger capacity allows the entire wedding party to travel together. Some accommodate wheelchairs. A horse-drawn carriage makes for a memorable getaway, if your church and reception sites are not too far apart. Check local ordinances—some prohibit horses or require special permits. Consider weather, and always have a back up in case of emergency. Hot air balloons and helicopters are also available for truly thrilling getaways. Ask about licenses, and accident and liability insurance. Also, arrange a backup plan in case of bad weather.
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Wedding Day Regardless of the mode of transportation you choose, arrange to have all of the cars arrive at your house 30 minutes before you need to leave for the church. If you will be dressing at the church, be sure to allow extra time. The bride’s mother and honor attendant should be in the first car, followed by enough cars to comfortably seat the bridesmaids. The last car in the procession should contain the bride and her father. The cars should pull up to the entrance door, arriving 15 minutes before the ceremony. Once everyone has disembarked, the drivers will arrange the cars in the proper order for departure. The groom and his attendants need to make their own transportation arrangements. The ushers will need to be at the church at least one hour before the ceremony, while the groom and best man should arrive one half hour before. When leaving the ceremony, the bride and groom ride in the lead car, and based on space, the best man and maid of honor can accompany them. Following should be the bride’s parents, then the groom’s parents, both in their own cars, followed by the ushers and attendants. Be sure to arrange transportation for after the reception if you do not have your own cars there. Name
__________________________________________ Phone _______________________________________
Fax
__________________________________________ Emergency No. _______________________________
Address __________________________________________ State __________ Zip __________________________ Consultant ________________________________________ Business Hours _______________________________ Email
__________________________________________ Web Site ____________________________________
Transportation Details Type of Transportation (limousine, carriage, etc.) _______________ _______________________________________ Number of People to Accommodate __________________________ _______________________________________ Number of Vehicles Needed ________________________________ Color(s) ________________________________ Type(s) of Vehicles Needed ________________________________ _______________________________________ Number of Hours Needed _________________________________ Overtime Available? ______________________ Overtime Details _________________________________________ _______________________________________ Transportation Will Arrive at (location) ______________________ _______________________________________ Time of Arrival (first stop) _________________________________ Departure (to ceremony) __________________ Time of Arrival at Ceremony _______________________________ Departure (to reception) __________________ Rate per Vehicle _________________________________________ _______________________________________ Overtime Charges per Vehicle ______________________________ _______________________________________ Total Amount (including tax) _______________________________ Amount for Gratuity ______________________
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Car Styles and Passengers Car 1-Type ____________________ Passengers to Ceremony _____________________________________________ Car 2-Type ____________________ Passengers to Ceremony _____________________________________________ Car 3-Type ____________________ Passengers to Ceremony _____________________________________________ Car 4-Type ____________________ Passengers to Ceremony _____________________________________________ Car 1-Type ____________________ Passengers to Reception _____________________________________________ Car 2-Type ____________________ Passengers to Reception _____________________________________________ Car 3-Type ____________________ Passengers to Reception _____________________________________________ Car 4-Type ____________________ Passengers to Reception _____________________________________________ Car 5-Type ____________________ Passengers to Reception _____________________________________________ Drivers (if not chauffeur driven) ____________________________________________________________________ Total Price of Order (including gratuity) _____________ Deposit Paid ____________ Date _____________________ Balance Due _____________________________ Balance Due on or Before __________________________________ Make Checks Payable To: _________________________________________________________________________ Cancellation Policies & Notes _______________________________________________________________________ ______________________________________________________________________________________
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Choosing a Videographer It used to be that the videographer—armed with lights, boom microphones, and clumsy tripods—stood out at a wedding ceremony or reception even more than the bride did. Thanks to new developments in digital technology, camcorders and wireless microphones, a professional videographer can capture your event and barely be noticed. Technology has also changed the editing process as well as the final delivery medium, with the advent of digital editing and DVD. The fundamentals of wedding videography, though, remain unchanged. Regardless of the type of equipment a videographer uses, you want to find someone who feels like a good fit for your style, your personality, and your budget. As with photography and other creative services, referrals from friends and family are a great way to begin your search. Another good source for referrals is your wedding photographer, if you’ve chosen one. Once you have a list of candidates, you can begin the process of interviewing and viewing samples. Keep in mind that videographers can book anywhere from six to 18 months in advance.
Viewing Samples Ask to see the videographer’s sample wedding tape. Most companies will offer to show you a compilation tape of different weddings. Ask about any new technology they have invested in and how proficient they’ve become. Make sure that the sample you view belongs to the actual person who will videotape your wedding. Creativity is an individual talent, not a company talent. Make sure you meet your videographer in person and add their name to the contract. Beware of high-pressure sales techniques that require an immediate decision. Simply explain that you want to honor all of your appointments before deciding.
Options Packages can range from a single camera, unedited video to a multiple-camera video with all of the available special effects. Extras can include everything from personal interviews to a montage of childhood photos set to music. Some couples like to send a highlight tape (usually 5-15 minutes long) to key friends and relatives, especially to those people who could not make it to your wedding. Ask about the cost of multiple duplicates. If you see something in a demo that you like, ask if it’s available.
Technology 101 When viewing the tape, focus on these fundamentals: Is the tape of good quality? Are the images clear, sharp, and in focus? Are the colors bright and true to life, or do they appear muted or muddy? Are camera movements and edits smooth and the sound clear? Is the lighting appropriate and unobtrusive? Although technology changes every few months, here are a couple of important questions. Ask about the frequency of the microphones. UHF wireless microphones attract less interference from other sound systems. As for cameras, a basic distinction is 3-chip vs. 1-chip, with 3-chip providing crisper images and color.
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Questions for Your Videographer There are many details to consider when making a final decision on your videographer. The following questions will guide you to make a qualified decision. 1. Can the videographer handle your specific lighting requirements? As couples find new and unusual locations for wedding ceremonies and receptions, the issue of lighting becomes more crucial. Inquire ahead of time with your church or reception location, and pass along any information about restrictions or special lighting situations to your photographer and videographer. 2. Does the videographer have backup equipment in case of a technical breakdown, and backup videographers in case of personal illness? This is very important to ensure the quality of your video and that you will be covered in case of any emergency. 3. What time will your videographer arrive? Once there, how long will they stay? Are there extra fees for longer receptions? Are there additional fees for travel? Will they agree to a dress code? 4. Does the videographer do editing in house or contract it out? Is the editing done in-house or sent out? Will you have input in the editing process such as choosing the captions and background music? Is it possible to intersperse photographs of the couple? Are special effects included in the cost? 5. Does the videographer and photographer know each other? Ask if there is a problem working with the photographer you have chosen, and ask if the two of them can coordinate camera placement prior to your wedding. 6. When will the tape(s) be available? If you’re having your tape edited, ask how long that takes and when you will have the final product. Remember that it takes several days to a week to edit the footage. Ask about waiting periods, especially during peak wedding seasons. It’s to your advantage to make your final payment upon delivery—otherwise you are at the mercy of schedules. 7. How long is the master tape kept? Ask if you will be able to get more copies if desired in the future, and will you be notified if they are no longer keeping the masters. Will you be able to purchase them?
Once You’ve Decided When you’ve made your final decision on a videographer, notify them as soon as possible to lock in your wedding date. Meet with them and be sure to get all of the details in writing. The contract should contain important information as listed on page 31.
Details Let your videographer know the details of your wedding and of any special circumstances such as:
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• number in wedding party • children in wedding party • restrictions at the ceremony or reception • lists of special moments not to be missed • will they start at the house or church Decide if you want the videographer to go ahead to the reception even if you are having photographs taken after the ceremony. They can be filming all of the fun you are missing! Video is the only moving record you will have of your wedding. Be sure to hire a professional to keep that memory alive. Videography Studio ___________________________________ Phone ____________________________________ Address _____________________________________________ State __________ Zip ________________________ Fax
_____________________________________________ Emergency No. _____________________________
Consultant ___________________________________________ Business Hours _____________________________ Email
_____________________________________________ Web Site___________________________________
Videography Details Number of Cameras Videographers ________________________ _________________________________________ Arrival Time for Set-up at House __________________________ at Ceremony ______________________________ Arrival Time for Set-up at Reception _______________________ _________________________________________ Editing Hours Required (approximate) _____________________ Price ____________________________________ Special Effects (list) _____________________________________ _________________________________________ ______________________________________________ _________________________________________ ______________________________________________ _________________________________________ ______________________________________________ _________________________________________ ______________________________________________ Price ____________________________________ Price of Finished Tape __________________________________ No. Needed ___________ Total ______________ Price of Highlights Tape _________________________________ No. Needed ___________ Total ______________ Other
______________________________________________ Price_____________________________________
Tapes can be Picked Up on (date) _________________________ at ________________________________________ Make Checks Payable to: ________________________________ _________________________________________ Cancellation Policies ad Notes: ___________________________ _________________________________________ ______________________________________________ _________________________________________ ______________________________________________ _________________________________________
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Wedding Cake Flavors Like many elements of the modern wedding celebration, the ever-popular wedding cake has become a memorable mix of tradition and imagination. While the traditional round, tiered white cake with white icing and a miniature bride and groom remains popular; many couples are choosing different flavored cakes, gourmet fillings, elaborate and decorative icings, edible flower toppings, and very distinctive cake toppers. Trends include cakes that feature a different filling in each layer. Fillings can include raspberry or orange marmalade, chocolate mousse, hazelnut, amaretto, fraise du bois (miniature wild strawberries), Grand Marnier, and mousse in lemon, strawberry, raspberry or apricot flavors. Another trend is a feature cake surrounded by several “designer” cakes such as carrot, spice, lemon, banana, chocolate, or cheesecake.
Wedding Cake Designs Cakes can be created in round, square, heart, hexagon, or diamond shapes. Elaborate designs can resemble gazebos, Faberge eggs, basket of fruit, flowers or birds, vases of flowers, mountain ranges and waterfalls. Creative bakery artists may also enhance their designs with beads, charms and ribbons, as well as fountains, lights, candles and bridgework. Mone y Saver Tip: Your baker may suggest a smaller wedding cake supplemented by layered sheet cakes kept in the kitchen. This is an excellent option when you are having a large number of people at your reception. It can also make having an unusual cake more affordable, since the decorative efforts can be concentrated on the display cake itself. A growing trend is to cut the cake before dinner so that it can be served as dessert. ALSO there a faux cakes now available, saving you more money.
Cake Toppers When deciding on the cake’s design, consider the cake topper you have in mind. Toppers can be anything of importance to you and your groom. Antique tops, used by your parents or grandparents can be refurbished if necessary. Bridal couples can be customized to resemble the two of you, or you may have kissing teddy bears, crystal hearts, castles, swans and doves, fresh flowers or framed baby pictures of the bridal couple. You may want to incorporate the Victorian tradition of “ribbon pulls.” Charms, attached to ribbons, are layered into the icing. Before the bride and groom share the first slice, the unmarried bridesmaids gather around the cake to pull a ribbon and learn the promise of their future. Several different charms are used, each with its own symbolism. The maid pulling the token ring is said to be the next to marry. Consider the decorations at the base of the cake. Ribbons entwined with greenery and flowers to match the cake or your bridal bouquet are popular choices.
The Bakery Begin shopping for your wedding cake four to six months before the wedding and try to make your final decision at least two months before, since edible works of art can take up to 40 hours to decorate and can be prepared no more than 72 hours in advance. When interviewing your baker, ask to see their portfolio of actual designs completed. These photographs will give you an idea of their level of creativity. Compare taste, costs, and © 2009, 2010 All Rights Reserved Bridal Extravaganza - www.bestbridalshow.com
workmanship before deciding. Although the plainest of cakes often begin around $1.50 per slice, expect to pay more for a professionally created cake with fillings and special flavors. Your baker will need to know the number of guests attending to suggest the appropriately sized cake. Check on delivery, set-up fees and deposits required on items such as separators, pillars, fountains, etc. Inquire about the how and when of returning these items. Be sure the “first anniversary layer” is included in the price. Inquire about the best way to freeze the top layer of your cake to share on your first anniversary. Some bakers will give you a certificate for a first anniversary cake that they will make fresh in a year.
At the Reception Once you and your husband have cut the cake and neatly given each other a piece, the caterer will move it to the side or into the kitchen to finish cutting and serving. Asking friends or relatives to assist in cutting the cake is an honor in certain circles. If you want to do so, be sure to ask your baker for written directions on the best way to cut your cake, and be sure your friends have copies before the wedding day.
The Groom’s Cake Groom’s cakes are becoming increasingly popular. Black forest, German chocolate or dark chocolate are just a few of the choices for this delectable confection. Anything the groom loves is acceptable and it’s a nice way to have something especially designed for him. It can be served at the reception, taken home, or boxed for your guests to take with them.
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Wedding Cake Style
_________________________________________ _______________________________________
Batter _________________________________________Filling __________________________________ Frosting Flavor __________________________________Main Frosting Color ______________________ Trimmed in what Color(s)? _________________________ _______________________________________ Number of Servings _______________________________Price per Serving _________ Total ___________ Number of Layers ________________________________Cake Top Decoration _____________________ Cake Top Flowers ________________________________ _______________________________________ Other Decorations ________________________________ _______________________________________ Cake Table Trimmed with __________________________ _______________________________________ Special Instructions _______________________________ _______________________________________ Top Layer to be Wrapped and Saved? ________________ _______________________________________ Cake to be Served as Dessert? ______________________By Whom? ______________________________ Delivery Fee ____________________________________Delivery Date and Time ___________________ To be Delivered to (location) ____________________________ ___________________________________________
Groomâ&#x20AC;&#x2122;s Cake Design _______________________ Batter Flavor _______Icing Flavor _____________________________ To be Served at Reception? ________________________Price ___________________________________ Dividers ________________________________________ Deposit on Dividers _____________________ Date _____Refundable? _____________________________ Dividers Must be Returned by (date) _________________At (location) ____________________________ Dividers Will be Returned by (person) _______________ _________________ Total _________________ Deposit Paid on Cake _____________________________Date ___________________________________ Balance Due _____________________________________Balance Due on or Before __________________ Make Checks Payable To: Cancellation Policies & Notes ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________
_____________________________________________________________________
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Wedding Timetable Following is an overall timetable for your actual wedding celebrations beginning with the rehearsal and dinner through the end of the reception. You may want to photocopy this and give it to your wedding specialists that will be with you at these events. Your family and the groom’s family may also find this very helpful. Just fill in the approximate times you expect these events to take place. Don’t panic if you get a little off of your schedule—everything will be of!
Rehearsal Rehearsal _____________________________________ Rehearsal Dinner ______________________________
Wedding Day Hairdresser ___________________________________ Manicurist ____________________________________ Facial/Make-Up _______________________________
Time of Arrival at Bride’s Home Attendants ____________________________________ Photographer __________________________________ Videographer __________________________________ Limousines ___________________________________ Florist _______________________________________ Departing Time ________________________________
Arrival at Church Ushers _______________________________________ Groomsmen ___________________________________ Best Man _____________________________________ Groom _______________________________________ Groom’s Parents _______________________________ Bride’s Mother ________________________________ Bridesmaids ___________________________________ Maid of Honor ________________________________ Bride’s Father _________________________________ Bride ________________________________________ Guest Book Attendant __________________________ Florist _______________________________________ Rental Items __________________________________
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Arrival at Church continued Photographer __________________________________ Videographer __________________________________ Musicians ____________________________________ Officiant _____________________________________ Receiving Line (Location) _______________________ Other _____________________________________
Arrival at Reception Location Caterer _______________________________________ Rental Items __________________________________ Baker _______________________________________ Musicians ____________________________________ Florist _______________________________________ Photographer __________________________________ Videographer __________________________________ Guests (early) _________________________________ Bride & Groom ________________________________
Timing of Cocktails _____________________________________ Hors dâ&#x20AC;&#x2122;oeuvres ________________________________ Blessing ______________________________________ Toast ________________________________________ Dinner _______________________________________ Dessert ______________________________________ Start of Music _________________________________ First Dance ___________________________________ Dance with Father _____________________________ Special Dances ________________________________ Other ________________________________________ Other ________________________________________ Cutting of Cake ________________________________ Bouquet Toss __________________________________ Garter Toss ___________________________________ Departure for Bride & Groom ____________________ Function Ending _______________________________
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Timing of Overtime Available Until ________________________ Other ________________________________________ Other ________________________________________ Other ________________________________________ Other ________________________________________
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