Required Documentation for appointment at the ranks of: Clinical Professor, part-time, on the non-tenure track Clinical Associate Professor, part-time, on the non-tenure track **Use the following checklists before and as you collect the materials for this appointment**
Process Checklist:
If part-time, 50% FTE or greater, seek approval of recruitment from Dean's office before advertising. If part-time, 50% FTE or greater, seek approval of the offer letter from the Dean's Office before letter is sent to the candidate. Read through the following checklist before beginning to obtain materials for this appointment and continue to use as a working guideline. Ensure all of the criteria listed have been met before submitting the completed packet to the OAA. Be aware that all faculty appointments at these ranks may take 4 to 6 weeks to complete, as they need to be reviewed by the Executive Committee, School of Medicine Council, and Dean. Do not send 65 copies of the candidate’s CV until you are notified that the appointment recommendation was forwarded to the Executive Committee.
Required Document & Quality Checklist DOCUMENT
Faculty Appointment Report
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COPIES FOR APT CMTE
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ONLY REQUIRED IF PART-TIME, 50% FTE OR GREATER Type the correct position number on the top of the FAR. Type the title, tenure status and start date as they appear in the offer letter and the Chair’s letter. Complete in full and list all candidates that were interviewed for the position. Provide detailed & specific, job-related reasons for selection and non-selection for each candidate listed. Ask the Department Chair, not the Administrator, to sign the FAR. Attach a copy of the ad placed for this position if the Candidate is internal.
DOCUMENT
ORIGINAL IN BLUE FOLDER
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COPIES FOR APT CMTE
Chair’s Recommendation Letter
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Include all of the following information in the first paragraph: name, degree, proposed title and tenure status, department, division, pay status and effective date. If full-time or part-time, include salary, with breakdown, in Chair’s letter or include copy of offer letter. Exclude age. Include general background information on the candidate’s education, degrees awarded, scholarships or academic honors, special training and employment history. Clearly detail the Candidate’s worthiness for the appointment. Address all academic criteria, regardless of strengths, including scholarly contributions to knowledge, clinical (if applicable), teaching responsibilities and service contributions.
State what the expectations are for the candidate in terms of teaching, research, clinical (if applicable) and University service once here at UMB. If applicable, explicitly explain why licensure is not required for this position if the candidate holds a clinical degree. ORIGINAL IN BLUE FOLDER
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COPIES FOR APT CMTE
CV Verification Form
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Curriculum Vita
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DOCUMENT
Ensure that CV closely follows the SOM format. Exclude candidate’s proposed position here at UMB. (It is not appropriate, at this time, to list the proposed UMB appointment, as the appointment has not been formally approved.) Ensure degree is indicated as it was received (e.g., do not replace M.B.B.S. with M.D.) Exclude “submitted” and “in preparation” manuscripts. Include details (dates & roles) on service at all levels (institutionally, locally, regionally & nationally). Quantify and detail all teaching responsibilities (dates, time commitments, numbers of students, etc…). Include details for both current and past funding (funding source, direct and indirect costs, beginning and end dates for the funding and the name of the PI, if other than the candidate). Have candidate sign and date the CV Certification. Ensure that the date on the CV certification is the same or later then the date on the CV. DOCUMENT
Letters of recommendation (At least 2, no more than 4)
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COPIES FOR APT CMTE
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Ask the Department Chair or the Department’s APT Chair to solicit the letters from external reviewers, not the candidate. If part-time, 50% FTE or greater, ensure that none of the letters are from anyone that served on the search committee for this candidate. Ensure that the reviewer holds the same academic rank or higher than what is being proposed for the candidate. Ask the reviewers to state their support for the specific rank and tenure status for the candidate’s proposed appointment (not support for hospital privileges, staff appointment, etc…). Obtain the originals of all of the recommendation letters before submitting the packet to the OAA. (The President's office will not accept copies of faxed letters). ORIGINAL IN BLUE FOLDER
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Interim FAIS
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SOM Salary Sheet
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DOCUMENT
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SOM Faculty Appointment Information Sheet (FAIS)
Type the title, tenure status and start date on the FAIS as it appears in the offer letter and the Chair’s letter. Ensure that the FAIS is completed accurately and signed by Chair. (Please refer to the sample FAIS). Complete SOM salary sheet in full with dollar amounts, FTE & account numbers. Ensure that the salary breakdown on the FAIS agrees with the SOM salary sheet, the offer letter and the payroll action form (if included).
For interim FAIS only: Process an interim FAIS only if the candidate will be starting before the appointment process is complete. Type the interim title as “Interim Visiting Assistant Professor” regardless of the final rank. Check non-tenure track on the interim FAIS regardless of the final tenure status. Request a 6-month term (no more, no less) for the interim appointment. Match the salary breakdown on the interim FAIS exactly with the salary on the FAIS for the final appointment. DOCUMENT
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Documentation verifying current licensure (If applicable)
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COPIES FOR APT CMTE
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Include a Maryland license if the candidate is a licensed professional (medical doctor, psychologist, nurse, etc.) and the position requires the candidate to be licensed in the State of Maryland.
Include an out of state license if the candidate is a licensed professional (medical doctor, psychologist, nurse, etc.) and the position requires the candidate be licensed but not necessarily in the State of Maryland. DOCUMENT
ORIGINAL IN BLUE FOLDER
Transcripts
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COPIES FOR APT CMTE
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ONLY REQUIRED IF PART-TIME, 50% FTE OR GREATER Obtain an official transcript, documenting graduation, from the institution that granted the terminal degree, as well as any related degrees (e.g., M.P.H.) that are critical to this position (Copies of transcripts and diplomas are not acceptable). DOCUMENT
SOM Data Information Form
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COPIES FOR APT CMTE
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NEW! For OAA purposes only, this form replaces the UMB Supplemental Data Information Form Ask the candidate to complete the form. Include the candidate’s email address and/or campus address for UMB/SOM if known.
FINAL REMINDERS: Ensure all signatures are original. (Stamped and/or electronic signatures will not be accepted). Label a standard Blue, 2-pocket folder with the Candidate's Name, Degree, Proposed Rank, Tenure Status and Department. Present all original materials in the blue folder in the same order as listed on this checklist. Remove all extra sheets used to separate documentation. (There is enough paper as it is without adding unnecessary pieces.)