Other Legal Compliance

DISCLOSURE & LEGAL COMPLIANCE OTHER LEGAL COMPLIANCE

GOVERNMENT POLICY REQUIREMENTS

SUBSTANTIVE EQUALITY & DIVERSITY

We proudly support flexible arrangements in the workplace whereby employees can balance work and family commitments, offering a purchase of leave procedure to meet individual needs, paternity and maternity leave and part-time work opportunities. Southern Ports are an inclusive and non-discriminatory employer that embraces diversity irrespective of race, age, sex, marital status, pregnancy, religious or political conviction, impairment, family responsibility or family status, gender, history or orientation. The Equal Opportunity Act 1984 is referenced by Southern Ports to guide equality in employment. The skills, knowledge and abilities for all applications for employment are assessed, the assessment method is fairly and consistently applied, and decisions are transparent and capable of review. We are committed to improving diversity outcomes in the workforce. The following data has been collated during the reporting period and provides a representation of staff diversity.

As at 30 June 2021 Southern Ports employed 246 direct employees:

• 60% in Esperance • 22% in Bunbury • 13% in Albany • 5% in West Perth

• 2% Aboriginal or Torres Strait Islander • 19% Non-English-speaking background • 7% Disability • 20% female

• 36% aged 45 and over • 62% aged 26 - 44 • 2% aged 25 an under

CONTRACTS WITH DIRECTORS, EXECUTIVE & MANAGEMENT

At the date of reporting no Directors, Executive or Management or firms of which Directors, Executive or Management are members or entities in which Directors, Executive or Management have substantial interest had any interest in the existing or proposed contracts with Southern Ports other than normal contracts of employment service.

RECONCILIATION ACTION PLAN

Southern Ports vision and values support inclusive culture, particularly through teamwork and future focus, which reflects a greater understanding and awareness of the rich heritage and history of Western Australia’s First Peoples. The Reconciliation Action Plan will continue the development of respectful and culturally aware practices, workplaces and communities within the organisation.

GIFTS AND BENEFITS

Included in the Code of Ethics and Conduct is the clear requirement for declaration of any gift or benefit received by a Director or staff member of Southern Ports.

A gifts and benefits procedure, which sets out requirements for responding to offers of gifts, benefits or hospitality has been implemented and a gifts and benefits register is in use and regularly reviewed by Executive.

OCCUPATIONAL SAFETY, HEALTH AND INJURY MANAGEMENT

It is a priority of the Board to provide a safe and healthy work environment for all people involved with port related activities within the areas controlled by Southern Ports. This extends to ensuring our injury management procedures address employees’ work and non-work-related injuries to support their individual needs. Our Safety and Health Policy was reviewed and updated in July 2020. An excerpt follows:

We are committed to:

• Prioritising a physical and mentally healthy and safe workplace.

• Ensuring sustainable development of its port jurisdictions and areas of influence through the consideration of physical and mental health and safety matters in all aspects of the decision-making process.

• Ensuring employees understand their accountability and responsibility for their own personal safety and the safety of others.

• Empowering staff and supporting the decision to stop work if there is a risk, real or perceived, to the physical or mental health and safety of individuals undertaking activities. • Promoting and upholding a positive culture that encourages everyone to report all hazards and incidents with honesty and integrity.

• Identifying and managing all health and safety hazards and risks to prevent work-related injury and illness.

• Being guided by ISO 45001 Occupational Health and Safety Management Systems and complying with all applicable health and safety legislation.

• Providing resources, training and support to meet health and safety objectives at Southern Ports.

• Jointly setting and reviewing meaningful health and safety targets with our staff as part of the continual improvement of a healthy and safety work environment.

• Ensuring this Policy is displayed, communicated, implemented and periodically updated to reflect changes that may impact upon health and safety in our workplace.

• Engaging with employees, and stakeholders on health and safety matters and to research potential innovations and risk mitigations to actively reduce risk.

OCCUPATIONAL SAFETY, HEALTH AND INJURY MANAGEMENT

MEASURES

FY21 RESULT

FY20 RESULT

FY19 RESULT TARGETS COMMENTS TOWARDS TARGETS

Number of fatalities

Lost time injury & disease incidence rate

Lost time injury & disease severity rate Per centage of injured workers returned to work (i) within 13 weeks

Per centage of injured workers returned to work (ii) within 26 weeks 0 0 0

1.21 1.46 0.55

0 0 0

100% 100% 100%

Not applicable Not applicable Not applicable 0 Target achieved

0 or 10% reduction in incidence rate

0 or 10% reduction in incidence rate Target not achieved. 3 LTI’s recorded against the zero target

Target achieved

Greater than or equal to 80% return to work within timeframe Target achieved

Not applicable as all injured workers returned within 13 weeks

Per centage of Managers trained in OSH and Injury Management responsibilities 88% 97% 100% Greater than or equal to 80% Target achieved – slightly lower result due to staff turnover. 3-yearly refresher for all managers conducted in 2021 and 100% compliance in first week of July

Iron ore is loaded via conveyors

PORT OF ESPERANCE