Relocating your office. Top 10 considerations
Explore the key factors to consider when moving your business to a new office location, from infrastructure and accessibility to employee wellbeing and cost.
SOCIAL OCEANS
Location, location, location
Prime Location
Strategically placed in the heart of the city, close to key amenities and transport links.
Light a lot
Nestled in a tranquil suburban area, offering a serene and productive work environment.
Parking
Prestigious location with stunning panoramic views, raising your brand's profile.
Space requirements and layout
1 Assess Needs
Determine the optimal office size and layout based on team size, work activities, and future growth plans.
2
Flexible Design
Incorporate adaptable spaces that can be reconfigured for changing business needs, including collaborative and private zones.
3 Optimise Flow
Design an efficient floor plan that promotes productivity, communication, and employee wellbeing through logical zoning and circulation.
Budget and cost considerations
Financials
Establish a realistic budget covering rent, renovations, and moving expenses.
Evaluation
Carefully weigh the costs against potential benefits of the new location.
Long-term Value
Consider the office's ability to support future growth and profitability.
Infrastructure and Technology
Connectivity
Ensure robust internet, phone, and IT infrastructure to support business operations.
Future-Proof
Invest in scalable technology solutions that can grow with your business.
Collaboration
Integrate video conferencing, cloud storage, and other tools to enable remote and hybrid work.
Backup and
Security
Implement reliable data backup systems and robust cybersecurity measures to protect sensitive information.
Accessibility and Transport Links
Commuter-Friendly
Conveniently located near public transport hubs like bus stops, train stations, and metro lines.
Parking Options
Ample on-site parking or easy access to affordable public parking facilities.
Disability-Friendly
Designed with accessibility features to accommodate employees and clients with special needs.
Walkable Neighbourhood
Situated in a pedestrian-friendly area with shops, cafes, and other amenities nearby.
Employee Wellbeing and Comfort
Ergonomic Design
Comfortable, adjustable furniture and workstations to support physical health.
Healthy Environment
Ample natural light, good air quality, and noise control for productivity.
Wellness Amenities
Onsite gym, quiet zones, and breakout spaces for mental rejuvenation.
Social Connections
Collaborative areas to foster team bonding and a sense of community.
Security and Safety
1 Access Control
Robust security measures like keycard entry, biometric scanners, and visitor management systems.
3 Incident Response Comprehensive emergency protocols and trained personnel to handle security breaches or medical emergencies.
2 Surveillance
Strategically placed CCTV cameras to monitor activity and deter potential threats.
4 Fire Safety
Proper fire detection, suppression systems, and clear evacuation routes to protect occupants.
B2B Opportunities
New Potentials
A simple move can create new relationships when marketed properly
Preplanned
Let all the current clients know and the new clients understand what your USPs are.
Launch Party
This will get the word out and will do wonders for your Socials
Communication and Stakeholder Engagement
Transparent Communication
Keep all stakeholders informed through regular updates and open dialogue.
Stakeholder
Engagement
Actively collaborate with employees, clients, and the local community.
Timely Decisions
Respond promptly to questions and address concerns in a timely manner.
Post-move Evaluation and Improvement
1 Get Feedback
Gather input from employees and clients on their experiences in the new office.
2 Assess Impacts
Evaluate the move's effect on productivity, efficiency, and overall business performance.
3 Identify Issues
Pinpoint any problems or areas for improvement in the new workspace.
4 Implement Changes
Actpromptly to address concerns and enhance the office environment.
5 Continuous Review
Schedule regular check-ins to ensure the office continues meeting evolving needs.
