OLIVETECH SOLUTIONS GROUP Solutions that suit you for a better life
TECHNICAL PROPOSAL FOR A HIGH SCHOOL WEBSITE
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About this document: This is our main proposal document for the high school website. This is therefore the master document containing all information requested and more.
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Contact Information: This document is prepared by: Stanley Nguma Muthoni Chairman OliveTech Solutions Group P.O Box 2401-01000, Thika-Kenya Tel: 0720 709784 Email: stanee72@yahoo.com || stanee72@gmail.com
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Confidentiality This information is provided on the strict understanding that it is confidential and must be treated by you as such. The information contained in this document may only be divulged to those members of your staff on a need to know basis and you must ensure that they are made aware of the confidential nature of the information. You must also use all reasonable endeavors to ensure they keep such information confidential.
Non-disclosure Agreement The reader of this document hereby undertakes to keep all information, documents, and knowledge of whatever kind obtained by them or by any of our advisers or agents (whether orally, in writing or in any way recorded or by observation (“the Information”) of OliveTech Solutions Group in connection with the proposals referred to below secret and confidential and further undertake, agree and acknowledge the following: The reader will not (save with the prior written consent of OliveTech Solutions or as required by law or the relevant regulatory body) communicate any of the Information to any other person or body, (“except associated companies”), in connection with the proposals referred to in the clause below. The reader will not make or permit or procure to be made or solicit or assist any other person to make any announcement or disclosure of your discussions with OliveTech Solutions, whether or not any discussions commence, proceed or are terminated, without OliveTech Solutions prior written consent except as required by law or competent regulatory body. If agreements to any cooperation with OliveTech, at or after the date of such cooperation, no announcement of the cooperation will be made except by mutual agreement between OliveTech Solutions and the reader or as required by law or competent regulatory body, the reader will make no use of the Information for any purpose other than giving consideration to the possibility of putting forward proposals concerning a potential cooperation with OliveTech solutions or for the purpose of such proposals, and, in particular, but without prejudice to the generality of the foregoing, the reader will not use the Information to obtain any commercial benefit or for any purpose detrimental to OliveTech Solutions Group.
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Proposal Brief It is a common phrase that the world has mostly in the 21st Century, become a global village. This is where you can communicate and share resources including information with anyone at any given point in time regardless of where they are. This has been made possible through the use of the internet. Since its invention in the late 80’s, internet has grown to become an integral part of the modern society. It has been widely used in the websites through which one can disseminate information to the interested parties. This information is made available to everyone who logs in to the website. For one to access the website you need to have a stable internet connection on your PC or mobile phone and the Uniform Resource Locator (URL), that is, the web address eg, www.facebook.com which locates the website you are searching for. In Kenya and the Sub-Saharan Africa at large, we have not fully appreciated the use of internet though over the last few years we’ve made a good progress. The Kenyan government through the Ministry of Information has been on the forefront to promote the use of this technology through projects such as Konza Technocity and also establishing digital villages. Also through the ICT Trust Fund, the government has been providing learning institutions with computers. The platform for ensuring presence on the internet, that is the website, is still not addressed properly due the initial investment for the web design, domain registration, web hosting and the continuous updates needed. The problem is complicated since there are difficulties in showing immediate monetary benefits and therefore making it a difficult business case for the institutions. Everyday these institutions buy new books for every student, advertise on the print and digital media, have difficulties communicating with the stakeholders yet all these can be accomplished through proper utilization of the internet. It is from this background, we have this timely initiative to develop a website for your institution
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Proposal Solution In this proposal, we have provided the framework for delivering the required solution with options and permutations as you may deem fit. Our endeavor is to project the best scenario based on the size of the project as well as other options that maybe considered based on the circumstances. As a systems integrator we develop our solutions from scratch i.e. all or most of the components proposed herein have been developed internally by our development team an aspect which makes us be able to respond with speed to any changes or requirements that may arise at any time. This gives us an edge in our market since we are always in touch with our clients. Beyond delivering the functionality, we seek herein to demonstrate how ongoing scalability will be achieved as well as the much needed support infrastructure for the solution alongside continuous improvement and support of the same. Our aim is not to just deliver the solution but to be an engaging and dedicated partner in this course to the end. More importantly consulting with the project team and using our experience to advice where need be as the hall mark of our participation in projects.
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Services We are going to provide the following services during the development of your website: Develop a page layout, look and feel to be used throughout the site with your guidance using a standard template. Register the domain name e.g (www.myschool.ac.ke) for you. Design the navigation scheme according to your instructions. Edit, optimize and incorporate content in the form of text, photographs and images provided by you into the website. Optimize the website for search engine positioning using keywords relevant to your niche market. This is important for your website will rank top in SERP(Search Engine Results Page). Create a Site Index to maximize search engine positioning for your website. A Site Index is one of your most valuable pages and should be included in every website you build. Incorporate plugins such as DisQuss, a platform which enables discussions between interested parties example, the students and teachers. Provide several other proprietary page optimization and traffic generation solutions for your website that have proven extremely effective. Provide technical support after the website is online. A forum where students can access a wide variety of learning materials from other learning institutions and even the free online libraries globally. A platform where the school can communicate with the stakeholders, eg notifying BOG members and parents of upcoming events. An avenue to keep the school alumni updated with the school matters and progress.
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Site Map www.myschool.ac.ke
Homepage About Us History Mission Vision Motto Core Values Administration Principal Teaching Staff Non-Teaching Staff Support Staff PTA Reps BOG Members
Continued next page
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From the previous page
Curriculum Departments Notices Sports Clubs Downloads
Gallery
Contacts
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Site Map Description This is the organization of the website: The Homepage: This is the first page to see when you login into the website. It contains the school logo at the top and the links to various website pages. Has a photo slideshow. The About Us: It contains the relevant information about the school eg, the school history, mission, vision, core values etc Administration: It contains the principal’s message, the school’s staff and enlists all the PTA and BOG reps. Curriculum: Contains the information about the school’s curriculum eg, the departments, the school notices. The notices section can be maximized to include advertisements, notifying interested parties of a meeting etc. Gallery: This shows a collection of schools photos. Contacts: It provides the interested parties with the school contacts including a Google map.
NB: This site map is for prototype purposes and it’s not in any way the complete structure of the website. The client can propose changes which can be effected as he/she desires.
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Benefits of the website To the institution You would save an awful lot of paper because you could post notices and news online instead of sending letters home. Eg newsletters. You can publish results online. This will surely help parents where they can download the results. You can post notice if there are any vacancies, tenders etc instead of using print or digital media. You can post online tutorials like .PDFs files or .PPTs files. You can have online feedback from your visitors, parents and can easily evaluate their remarks. Add credibility and build positive image of schools especially it is well designed, has quality content and periodically updated. Ability to keep in touch with the alumni and keep them informed about the school’s progress. The school is able to communicate with the stakeholders eg, the BOG Each member of the staff will have an email address for easier communication.
To the teachers and students It provides a forum where the teacher can interact more with the students through discussions. Provides teachers with links to online free libraries which enable them to research for more information from the internet to provide the students relevant materials. Teachers can post their notes online for students to download and therefore enabling a continuous learning process even during holidays. Teachers are able to engage other teachers from other schools and therefore get a wider scope of knowledge. It keeps the student engaged while using the internet therefore controlling them from adverse use of the internet.
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Conditions Take note of the following: We would provide Free 24 hours of follow-up maintenance support during the first six weeks (45 days) after the website is put online, after which further maintenance support would attract charges. This support can be in the form of site modifications, updates, technical support, or consultation. Hosting of your website is included in this quotation. You would provide all images for the website. You would also need to provide me the text to be used in the site content pages and the home page. We would write the text for other pages such as Contact Us & Site Map, etc. and help edit your text to optimize it for readability and search engine optimization, but you would at all times maintain total editorial control.
Exceptions The following is not covered in this proposal:
HTML instruction Computer instruction Website support beyond that specified herein Fees related to merchant accounts and online payment processing Website maintenance fees Any other form of loss or profit as a result of interacting with the website.
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Schedule This schedule defines the major tasks to be completed during the life of the project. Individual tasks may be added, deleted or moved as required to meet the demands of the design. The elapsed times are estimates and may vary depending on workload, changes, and third-party service providers.
Phase 1: Proposal review
Contract signing Initial payment – 50% of the total cost Decide on and register your domain name Design of site theme, look and feel, template selection, Fonts etc. Development of navigation scheme Additional keyword and competition research Finalization of site map, site layout, and final preparations for construction Client review and approval
Phase 2: Receive content and submission of you including your trial home page content (We’ll review and edit this if necessary), any photographs that you would like to include, affiliate link information for inclusion in your pages, and anything else that you would like to include in the site but just aren’t sure where it would go. Incorporation of your material into your website including creating your final Sitemap. Optimize all of these pages for search engine. Test all links, (forms) and email addresses to make sure that they all work effectively. Present your site to you for review and approval Progress payment – 20% of the total cost
Phase 3: Transfer and handover of ownership of the site to you. Final payment – 30% of the total cost.
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Cost There are two packages
Economy Hosting Benefits
Free domain registration Web Space 15GB 50 Email Accounts Free site Builder Unlimited Monthly Bandwidth
Cost
Set Up Fee- Kshs. 9600
Business Hosting Benefits
Free domain registration Web Space 30GB Unlimited Email Accounts Free site Builder Unlimited Monthly Bandwidth
Cost
Set Up Fee- Kshs. 12,600
The set-up fee is the one payable in the three installments. This includes domain registration hosting and web design.
Recurrent Fees You should expect the following recurring fees: Annual Fee for Hosting (Kshs. 1,000) Annual Fee for Domain Name renewal (Kshs. 2,900)
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Website Maintenance We will provide periodic website maintenance and support as and when required at a cost corresponding to the work done. This excludes the grace period of 45 days since the launch of the website. Website maintenance is not included in the quoted Design Fees, however as our client, we want to help you succeed in any way we can. Therefore if you have a website related problem at any time, let us know and we’ll be glad to assist.
Conclusion We guarantee that we would work to the best of our abilities to help you to make your website successful. We want you to be totally delighted with your new website. You would still have to create new content over time for your site to achieve top search engine rankings, but this would provide you with a very good start online. If you contact us to build your website and anything is amiss, we would want you to tell us, and we'll fix it. And if you aren’t happy with the work we’ve done at any stage of your website's development, right up to your site's final completion and before you pay us your final installment, let us know. Thank you for giving us the opportunity to quote on your new website. If you have any questions about this quote, your new website, please feel free to contact me.
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