EUROCOP CONFERENCE2022 AUTUMN COMMITTEE MEETING Torremolinos,Spain Tuesday8thtoThursday10thNovember INDEX IndexA-Agenda IndexB-MinutesfromAprilMeetingin Gibraltar IndexC-StatutesforEuroCOPadopted24th November2020 IndexD-FinanceOrdersadopted24th November2021
EUROCOP CONFERENCE2022 AGENDA Tuesday8thNovember Registrationwillbeopenfrom5pmandwillcloseat8pm. Weinvitegueststoattendaninformalwelcomedrinks receptionfrom5pmto7pm. Wednesday9thNovember 0900 Welcome NigelDennis,HeadofOffice 0905 Chairtoopenthemeeting UnnAlmaSkatvold,VicePresident -Determinationofnumberofregistered delegatesandvotes -Adoptionofdraftagenda -AdoptionofdraftminutesoftheEuroCOPspring meeting 0930 Welcomefromthehostcountry JavierOjer,CCOO 0945 TheChairwillInvitedelegatesand/orobserversof memberorganisationstotaketothefloorfora maximumof3minuteseachtointroduce themselvesandtheirorganisation 1015 Presidentsaddress CalumSteele 1045 BREAK 1115 AssaultsonPolice,theescalationofsuchevents andtheculturalresponses DrLeeJohnson 1300 LUNCH 1345 TheCommitteewillbesplitintogroupswiththe objectiveofbringingforwardpotentialsolutionsas tothenextstepsforEuroCOPtohighlightthe increaseinviolenceagainstPoliceOfficersacross thewholeoftheEuropeanlandscape
EUROCOP CONFERENCE2022 AGENDA Wednesday9thNovember 1415 Feedbackfromgroups 1500 BREAK 1530 NordicModelofCooperation MortonMossin,NorwegianPoliceUnion 1600 EuropeanDirectiveonTransparentand PredictableWorkingConditions-NEXTSTEPS NadjaSalson,EuropeanPublicServicesUnion 1630 SpanishPolicePensions MiriamPinillos,CCOO 1730 ElectionofPresident2022-2024 SpeechfromincomingPresident 1745 EuroCOPExcomNorthernRegionandSouthern Region HeadofOffice(EuroCOPStatute5.7.1refers) 1930 Drinksreception/socialdinner Thursday10thNovember 0930 Welcome,fromChair 0935 HeadofOfficeReport NigelDennis 0950 Treasurer'sReport MarkMarshallsay 1005 Auditor'sReport HenryBautista 1020 BREAK 1050 ApplicationforfullmembershipofEuroCOP SindicatoIndepdienteDelaAgenciesTributaria SIAT 1120 Committeemeetingclosure 1300 LUNCH NoteDateofnextmeeting;25th–27thApril 2023BelfastNorthernIreland
MINUTES FROM APRIL MEETING IN GIBRALTAR 1CommitteeMeetingOpening–Housekeeping Housekeeping NigelDennis HeadofOffice UnnAlmaSkatvold,VicePresidentEuroCOPopenedthemeeting sayingitwasnicetoseeeveryoneagainanditwasalsoniceto see some new people. She continued saying, as you can tell Englishisnotmyfirstlanguage,IamNorwegian,andIamthe PresidentoftheNorwegianPoliceUnion.Forthepurposeofthis meetingbeingtheVicePresidentofEuroCOPitismyroleto guideeveryonethroughthemeeting. OneofthepurposeofthisSpringmeetingistogothroughthe actionplanandcommongoalssetfromEdinburgh,sheadvised thatnoquestionorremarksareofftheagendaandweshouldall worktogether.ShewelcomedMartisMediaandstatedthatthey may wish to interview Member Organisations, and that they shouldtaketheopportunitytodoso.Shehighlightedthatthere areTVcamerasintheroomthesearefortherecordingofthe WelcomefromtheChiefMinisterofGibraltar.Sheconfirmedthe processrequestedbytheinterpretationteamwhenspeakingand thankedeveryoneforjoiningtheformallyopenedthemeeting. Minutessilencewasheldforthosewehavelostinthelastyear. 2DeterminationofNumbersofDelegatesandVotes Nigel Dennis confirmed that there were 23 organisations registeredwithatotalnumberof31votesavailable. 3AdoptionoftheDraftAgenda Agendawasadopted 4 Adoption of the Draft Minutes of EuroCOP November MeetingheldinEdinburghScotland2021 Minuteswereadopted
by Royal
5WelcomefromHostMemberOrganisations,GibraltarPolice Federation&GibraltarDefencePoliceFederation Maurice Morello, Chair of the Gibraltar Police Federation, welcomedthedelegatestoGibraltar.Hesaiditwasanhonour andaprivilegetohostthemeetingwitharound70delegatesin attendance.Heconfirmedthatduetocovidrestrictionsthiswas the third attempt to host the meeting here in Gibraltar with referencetoCovidandnowtheWarinUkrainebyPutinhavingan impact. MrMorellosaiditwasagreatvenuetoholdthemeeting,.He confirmedthatatthecloseoftodaysmeetingtherewillbeatour oftherockandthehistoricalsightsofGibraltar,thiswouldbe followed by a social dinner hosted
Gibraltar Police Federation and Gibraltar Defence Police Federation and sponsoredbytheGibraltarGovernment.Hewishedeveryonean enjoyabletimehereinGibraltar. 6TheChairInviteddelegatesandorObserversofMember Organisationstotaketothefloorforamaximumof3minutes eachtointroducethemselvesandtheirOrganisation. 7PresidentsAddress–CalumSteele “Colleagues, IbeginthisreportatthesameplaceasIbeganmylastreportfor ourAutumnmeetinginEdinburghlastNovember,andthatiswith areminderofwhatCongress2020approvedasthethreekey strategicprioritiesinthe4-yearaction. 1.RaisingEuroCOP’sprofile(internallyandexternally) 2.Establishingandbuildingafoundationfordevelopingapolicy environmentthatsupportspoliceofficers,and 3.Promotingandsupportingpolicingbestpractice Clearly,itisnotpossibletodetaileverysingleactthattheExCom areengagedin,butitisimportantthatIsharewithyousomeof themostsignificantactivities,notleastwherethesehavebeenin directresponsetotheconcernsofmembers.
I
within
LastNovemberacoroner’sinquesthereinGibraltarruledthat
as they were
Thatdecisionisshockingandthreatensthecrossjurisdictional
Europe.Butequallyshockingwasthesilenceofseniorofficers fromtheRoyalGibraltarPolicewhodidnotspeakinsupportof their
the courage to provide the
Ourcondemnationofthissilence,aswellasthecriticalcontext
InJanuaryourjointvideowithEPSUandEuroMIL,insupportof
hope you agree with me that the regular news round ups continuetorepresenteffectivecommunicationsfromEuroCOP to members, and highlight some of the key activities
EuroCOP,andtheinstitutionsofEurope. Thesereportshavebeenwarmlyreceivedandbytheirshortand snappynatureareeasilydigestedandavaluableresource.
twoRoyalGibraltarPoliceOfficershadbeenresponsiblefortwo unlawful killings following a collision at sea,
interceptingactivedrugsmugglingoperations.
andmutuallysupportivepolicingactiontostemdrugsflowinto
colleagues. Had they found
leadershipourcolleaguesinGibraltardeserve,byprovidingvital operationalcontextintotherealitiesofhowmaritimeoperations work,itisimpossibletoconsidertherulingwouldhavegonethe sameway.
andsupportwewereabletoofficerourcolleaguesandfriends here in Gibraltar resulted in extensive media coverage on all platforms,andIcommittoensuringfurthersupportisprovided assubsequentlegalactionsfollow.
ourcollectivecalltohaveourmemberscoveredbytheprovisions ofthepredictableworkersdirectivewaspublished.Thisvideo representedtheculminationofacoordinatedlobbyingeffortby ourorganisationsonthismatter.
Ourcommitmenttorespondingtotheepidemicofviolenceas highlightedbyourfriendsinErNEatourlastmeetingsawme writing to members of the Civil Liberties, Justice, and Home Affairs(LIBE)CommitteeoftheEuropeanParliamentcallingfora sittingofthatCommitteetobringthedeterioratingsituationto lightbyraisingapoliticaldebate.Thatlettersadlyreceiveda blandresponsefromCommissionerYvlaJohannsenandwewill behearingfromourfriendsinErNElaterinthismeetingabout whatwedonext.
Events in Ukraine have unsurprisingly dominated much of our thinking and actions in the past 6 weeks. This has been particularlyevidentattheETUC,whereweareaddressingmany oftheissuesonanalmostdailybasis.IwillreturntoUkraine shortly.
Asyouwillknowoneofthethings,Iwasparticularlykeento developwasregionalEuroCOPsupportedactivitybymembers. Sadly,thepandemichascurtailedthatopportunitybutwhatwe commencedinEdinburghlastNovemberhasleftuswithasolid foundationtobuildon.Youwillseemoreofthatinthemeeting latertoday,andourAutumnmeetingisbeingdevelopedwitha strongfocusonpolicy.
Theshortvideoyousawatthestartofthismeetingisagreat illustrationofwhatwedoandwhywearehere.Wewillcontinue to build on our brand identity with more of this short sharp professionaloutput.
Ofcourse,itwouldbenaiveandindeeddeeplyoffensiveifwedid not stop to reflect on the unimaginable horrors that we are currently witnessing in Ukraine. Whilst we are dismayed and often have no words, or at least no adequate words, for the carnage and devastation we are seeing on our screens on a rolling,minutebyminutebasis,weareatleastnotlivingwiththe realitiesandheartacheofwar.
Iaskyou,ifyouhadtoleaveyourhometoday,rightnow,rightat thisverysecond,notknowingwhenorifyouwouldbeback,and allyoucouldtakewithyouiswhatyoucouldcarry,whatwould youtakewithyou?Wherewouldyougo? Thisistherealityfor21stcenturyUkraineanditisshamefulthat even now our political leaders are still dragging their feet on treatingPutinandtheRussianstatelikethepariahtheyshould be. Ourfamilieshavenotbeenseparated;ourmothers,ourfathers, sons,daughters,brothers,andsistershavenotbeenbrutalised and forces to flee. Our fellow countrymen have not had to defendournationsfromamurderousregimethathasnoregard forhumanlife. EverylivingUkrainianwillhavetheirownstoriesandtheirown personalexperiencesandloss.Weoweittoeachandeveryone ofthemtodoallwecantoensuretheyarelookedafter,their countryisprotected,theirfreedomssecured,andtoensurethose whoperpetratedactsofviolenceandbarbarityarebroughtto justice. TheevidencefromBuchainKyivisdamning.Men,women,and childrenwereboundbythehandsandshot,theirbodieswere crushedbytanks,womenandchildrenwereraped.Girlsasyoung as11arereportedtohavehadtheirvaginastorn.Thebodiesof the dead were mined, corpses litter the streets or have been buriedinmassgraves. Thesearehardwordstohear,theyarehardertospeak,butwe cannotremainsilentinthefaceof21stcenturygenocide;andwe cannotremainpassiveeither. OurinvolvementwiththeETUCandETUFhasneverbeenmore important.WearesupportingeffortsoftheFederationofTrade UnionsinUkrainetoremovethemouthpieceandapologistsfor PutinintheguiseoftheFederationofIndependentTradeUnions inRussiafromtheITUC.
WeneedtomakesureourmembersarepartofthatEuropean
EuroCOP receives an almost
on the situation in
Russiasharesborderswithsomeofthenationsofourmember
must ensure
have every support, to
WesupportedourcolleaguesinLithuaniaafewshortmonths
as it was
is
migration was being used as a
hostile neighbours’,
the
now
TheETUCispromotingtheeffortsoftradeunionsacrossEurope inrespondingtotheUkrainianrefugeecrisis.Weknowourown tradeunionshaveawealthofexperienceinfindingsolutionsto thechallengesthemassmovementofdisplacedmillionsmeans forourdomesticservices.
effort.
daily updates
Ukraine wewillsharethesemorewidelyasitisimportantthe storiesaretoldandthatweneverallowourselvestobecome ambivalenttoawaronourdoorstep.
organisations. We
they
protectthemfromahostileaggressor.
ago,
apparent that
weapon to destabilise our countries by
seekingtotestourcapabilitiesandourresolve. Ipersonallyraisedtherisksoftheexploitationofwomenand childreninthelastmeetingwehadinBrussels.Ialsoraisedthe risksofincreasedflowoffirearmsintocriminalhands,aswellasa wholehostofothercriminalopportunitiesthatareassociated with those who miss no opportunity to prey on
most vulnerable. It
not surprising that these very issues are
reflectedintheCouncilofEurope’sownassessmentofcriminal threatsduetothewarinUkraine. Buttherearemorethingswecando–therearethingswemust do–andwemustdothemnow. Onthefirstdayoftheinvasion,Iwrotetothepresidentofthe EuropeanCommissionurginganimmediatewithdrawalofCEPOL supportedactivitiesintheDonbass.Sadlynow,some40odddays intothiswar,suchacallnowseemsmeaningless.
EuroCOP is a member of the International Council of Police RepresentativeAssociations.TheInternationalCouncilhascalled for every police force in every country to be able to receive evidenceofwarcrimesfromthosewithinourownnations,who arereceivingfirst-handaccountsoftheatrocitiestakingplacein Ukraine. IhavewrittentothePresidentoftheCouncilofEuropeurging politicalleadershiptoensurewethatweareabletodoallthat wecantoensurethewitnesstestimonyofmillionsisnotlostto time.EverysinglememberofEuroCOPmustpressthesamecase with our domestic governments. At the most basic level, humanity demands this of us; We owe the people of Ukraine nothingless. Beyondthathowever,EuroCOPhastimeandagainraisedthefact thatCEPOLiscurrentlybasedinHungary.Hungaryhasapitiful humanrightsrecordandisshamefullysilentonthebrutalityof Putin’sactions. It is past the time that the European Union acted on the legitimacy it provides to Hungary by hosting the European AgencyforPoliceLawEnforcementTrainingthere. Policingisoneofthecornerstonesofliberaldemocraciesand cannotbepermittedtobeusedaseitherasourceofrevenue,or politicallegitimacyforacountythathasconsistentlyshownan abjectdisregardforhumanrightsandfundamentalfreedoms. IbelieveEuroCOPmustnowredoubleitseffortsandseekthe immediaterelocationofCEPOLoutofHungaryandseekyour supporttopursuesuchacourseofaction. CalumaskedifanyMemberOrganisationsobjectedtothiscourse ofAction?
ACTION
seek the
WehavetodecideifthepervasiveimpactofRussianactionsin
our
will be implemented
Itisincreasinglyclearthatthelinesofseparationbetweencivilian
EuroCOP must ensure that our members voices
Everypoliceofficerknowsthatnothingchangeslikethepolice
What our members are asked to do today would be
betrueforourexperiencessetagainstthepolicingdemandof tomorrow.
AstheeffectsofthecrisisinUkrainehitsourowncountries,we must ensure our members are at the heart of the policing response. They are the ones who will be innovating, fixing
Iwishtoconcludebyrememberingourcolleagueswhohavesadly
intervened to
a
short weeks ago. He and his
others. They identified
– EuroCOP will redouble its efforts and
immediaterelocationofCEPOLoutofHungary
ourdomesticpoliticsandpolicymakingissomethingthatsits withthevalueswehold;ifthisissomethingthatsitswithour ownpersonalvalues.Ifwedonotact,andwithoneunifiedvoice, policydecisionsthatwillhavealonglastingandprofoundimpact on
personal and working lives
regardless.
policingandthesecurityserviceswillbecomemoreblurredinthe years ahead.
informthoseinevitablepolicychanges.
service.
unrecognisabletothepoliceofficerofyesterday.Thesamewill
problems,andfindingsolutionsastheyarise.
losttheirlivessincewelastmet.Wehavealreadyheldaminute ofsilenceatthecommencementofthismeeting,butIwishto highlighttwospecificincidentsthatserveasastarkreminderof whatourmembersdo onandoffduty. WealsorememberourcolleagueinLisbonwhowaskickedto death whilst off duty just
few
colleagues
protect
themselvesaspoliceofficersandweretargetedasaresult.Sadly, helosthisfightforlifeinhospitalafewdayslater.
Theshockandtragedyoftheseactsremindsusthereisnosuch thing as routine in policing. We never really know where the dangersandthreatscomefrom.Ourcommunitiesareluckytobe servedbysuchcommittedpublicservants.Wearehonouredto representthem.Ourthoughtsandprayersareextendedtoallof thefamily,friends,andcolleaguesofthosewehavelost.Thank you!”OurlettertothemembersoftheLIBEcommitteeonthe violencefacedbypoliceofficerscoincidedwiththebrutaland senselessmurderoftwoofficersinGermany.Bothshotdeadin theroadwayafterstoppingacarforacheck.
WealsorememberourcolleagueinLisbonwhowaskickedto death whilst off duty just a few short weeks ago. He and his colleagues intervened to protect others. They identified themselvesaspoliceofficersandweretargetedasaresult.Sadly, helosthisfightforlifeinhospitalafewdayslater.
Theshockandtragedyoftheseactsremindsusthereisnosuch thing as routine in policing. We never really know where the dangersandthreatscomefrom.Ourcommunitiesareluckytobe servedbysuchcommittedpublicservants.Wearehonouredto representthem.
Our thoughts and prayers are extended to all of the family, friends,andcolleaguesofthosewehavelost.
Thankyou!”
8 Next Steps follow up from group work undertaken by Member Organisations in Edinburgh Group interaction with MO,–UnnAlmaSkatvold/NigelDennis(1hour) 9SummeryofGroupwork-(NowWhat) Goingaroundthetablesseveralideasweresharedwitheveryone ofwhattheybelievedthemainpointsoffocusforthefollowing yearforEuroCOPshouldbe,thusincluded:DevelopMinimumStandardsforpay,conditionsacrossEurope, minimumstandardsforpolicingrefugees,reinforcementrightsto aprivatelife/privacyacrosstheEuropeanLandscape,Increasethe numberofmeetingstheMOattend,solidaritytohelphearthe European Voice of members, a creation of a Federation for MediterraneancountriessimilartotheNordic,Safety&Security ofpoliceofficers,developbetterstandardsH&Sandstandards forPoliceOfficersCommoncommunicationforwages&wage points,obligationsthatwefaceasthenewnormal,inrelationto immigrationincreaseofcrimeandWarissues,Pensions,better education & training (CPOL) raising EuroCOP’s profile, Social dialogue,Unionrepresentativestohavethesamerightstoallow them to do their job, corporate training with common ground/equalplatform,Violenceagainstthepolice,networking& resourcesthatcanbeshared. Calumconfirmedthat. Calum referred to the online library of resources that ILEC currently have. He will liaise with the host organisation in AustraliatoseeifEuroCOPcanimportsomeoftheinformation toourwebsite.
10 Mr Ken Pennington; The Conflict in Ukraine and its implicationsforEurope.(PowerPointPresentationattached) KenthroughhisPowerPointpresentationgaveaninsightintohis career.Startingasapoliceofficer,thevariousrolesheundertook beforestudyingTerrorisminStAndrewsUniversityandhowhis journey evolved through country to country and the roles in which he undertook in each of them to where he ended in Ukraineafewweeksago. He highlighted in depth what life is like in Ukraine and the problemsthattheyfaceandwillcontinuetoface,andhowitwill touchallofusacrossEurope. Hetookquestionsfromthefloor.
11TreasurerReportMarkMarshallsay Markopenedhisreportsaying,itonlyseemslikeafewdayssince welastmetinEdinburghlastyear.Butinthattime,quiteabithas takenplace. Atthetimeofwritingthisreport,onlyonememberorganisation hadpaymentoftheirmembershipfeesoutstanding.Iwouldlike tothanktherestofyouforyourpromptpayments,itreallyis appreciatedandmakesmyrolethatlittlebiteasier. AsyoucanseefromthetableinAppendix1,theincomeforthis year sits at 200,082.60 Euros and our membership total is 157,413acrossEurope.ThisiscomparedtothetableinAppendix 2, where the income was 209,980.08 Euros in 2021 and a membershiptotalof156,945. Althoughthemembershipnumbershaveincreasedslightlythis year,ourincomehasdecreasedduetothenewfinancialorders coming into effect, whereby some member organisations now pay75%subscription,duetotheirgeographicallocations. Iwillkeepawatchfuleyefortheremainderofthisyearandwill makeaninformedrecommendationregardingthelevelofour subscription fees at our November committee meeting, these feeswerelastraisedin2017. Ourcurrentsurplusis733,617.21Eurosatthetimeofwritingthis report. A healthy surplus which still gives us some breathing space. Asmentionedinmypreviousreport,someofthissurpluscanand shouldbeputtobetteruse,earningEuroCOPmoreincome.We have moved a few steps closer to investing a significant proportionofthesefunds.Aninvestmentpolicyhasbeencreated andthishasbeencirculatedtoyouall.Moredetailofthiswill followlaterinthissession,however,Iwouldurgeyoutovotein favourofadoptingthispolicy.
Article2.5ofEuroCOPFinanceOrderssetsouttheresponsibility oftheExCominregardforthefinancialmanagementoffinancial resourcesandassets,tothatendwehavesecuredtheservicesof anInvestmentCompanytoactasourwealthmanagers Close Brothers Asset Management, and their Managing Director, Mr AdamGriffinwillbemakingapresentationtoyoushortly. Itisimperativethatwemoveforwardwiththis,weneedour fundstoworkforusandnotjustsitinanaccount,doingand earningnexttonothing. My November report, later this year, will review this year’s budget and will set the budget moving forward with any recommendationsthatcomewithit. MygratitudeasalwaysgoestoNigelDennisandtherestofthe ExComfortheirsupport.ThankyouforlisteningandIhopeyou allenjoytherestofyourtimehereinGibraltar. Marktookquestionsfromthefloor: GaryThwaitefromtheCivilNuclearConstabularyaskedifthe membershipfigureswerecapped,asbiggerorganisationhaveto pay more. Calum quoted from the Statues at 11.5 Member organisationswithmorethan60,000memberswillbeentitledto a50%reductiononfeesdueunderstatute11.4,11.4.1,or11.4.2 foreachmemberover60,000members. Nigel Goodband, British Transport Police Federation asked if therewasafewtobeamemberofICRPAheconfirmedthat there’saflatfeeof$2,500USDperyear.
MemberOrganisation DateSubmitted Numbers Membersdeclared 2022 Paid AmountinEuros AGSI 05/01/2022 2,175 25/01/2022 2,914.50 BTPF 20/12/2021 3,095 18/01/2022 4,147.30 POU-GWUMalta 1,389 28/02/2022 2,000.00 GRAIreland 01/02/2022 11,385 02/02/2022 15,25590 Landssamband Logreglumanna 14/01/2022 845 10/03/2022 1,20000 OdborovyzvazPolicie Slowakia 11/01/2022 10,055 19/01/2022 10,10527(75%) PFNI 05/01/2022 6,857 21/01/2022 9,18838 PolitietsFellesforbund 13/01/2022 12,672 21/01/2022 16,980.48 Politiforbundeti Danmark 11/01/2022 12,048 21/01/2022 16,144.32 Suomen PoliisijarjestojenLiittory 14/01/20222 9,101 18/01/2022 12,195.34 SvenskaPolisforbundet 14/01/2022 20,062 28/01/2022 26,883.08 P.F.P.Greece 15/01/2022 24,376 20/01/2022 24,497.88(75%) UPOLSpain 12/02/2022 5,200 15/02/2022 6,968.00 NumberofMembers&MembershipIncome2022
CNCF 07/01/2022 1,500 20/01/2022 2,010.00 ErNEBasqueRegion 15/02/2022 3,400 17/02/2022 4,55600 NPPSSLithuania Membership Withdrawn FSCCCOOSpain 31/01/2022 5,500 03/02/2022 7,370.00 SPF 14/12/2021 17,000 21/01/2022 22,780.00 GDPF 16/12/2021 90 20/01/2022 1,20000 GDF 14/12/2021 237 21/01/2022 1,200.00 MaltaPoliceAssociation 15/12/2021 573 18/02/2022 1,200.00 SINAPOL 18/02/2022 1,560 1,04550(50%) LIDALatvia 14/01/2022 2,605 11/02/2022 2,618.03(75%) ELA 21/01/2022 3,200 25/01/2022 4,288.00 DPF 18/01/2022 2,488 03/02/2022 3,333.92 TOTAL 157,413 TOTAL 200,082.60
Member Organisation DateSubmitted Numbers Members declared2021 Paid Amountin Euros AGSI 19/01/2021 2,279 27/01/2021 3,053.86 BTPF 16/12/2020 2,849 26/01/2021 3,81766 POU-GWUMalta 14/10/2021 1,389 15/10/2021 2,000.00 GRAIreland 30/04/2021 11,458 30/04/2021 15,355.00 Landssamband Logreglumanna 25/01/2021 793 09/06/2021 2,00000 OdborovyzvazPolicie Slowakia 20/04/2021 10,068 28/04/2021 13,491.12 PFNI 22/12/2020 6,769 25/01/2021 9,070.46 PolitietsFellesforbund 12/01/2021 12,603 21/01/2021 16,88802 Politiforbundeti Danmark 28/01/2021 11,898 08/02/2021 15,943.32 Suomen PoliisijarjestojenLiitto r.y. 28/01/2021 8,987 29/01/2021 12,04258 Svenska Polisforbundet 12/01/2021 19,675 29/01/2021 26,364.50 NumberofMembers&MembershipIncome2021
P.F.P.Greece 15/01/2021 23,987 22/01/2021 32,142.58 UPOLSpain 08/02/2021 5,200(50%) 07/04/2021 3,484.00 CNCF 04/01/2021 1,200 25/01/2021 2,000.00 ErNEBasqueRegion 13/01/2021 3,194 25/01/2021 4,27996 NPPSSLithuania 10/05//2021 1,660 18/05/2021 556.10 FSCCCOOSpain 27/01/2021 5,500 08/02/2021 7,370.00 SPF 14/12/2020 17,000 22/01/2021 22,780.00 GDPF 16/12/2020 88 16/02/2021 2,00000 GDF 21/01/2021 240 05/03/2021 2,000.00 MaltaPolice Association 15/01/2021 421 16/03/2021 2,000.00 SINAPOL 03/05/2021 1,506 28/05/2021 378.38 LIDALatvia 15/12/2021 2,578 08/02/2021 3,454.52 ELA 21/01/2022 3,200 25/01/2022 4,288.00 DPF 14/01/2021 2,403 26/01/2021 3,22002 TOTAL 156,945 TOTAL 209,980.08
12MrAdamGriffinManagingDirector-CloseBrotherAsset ManagementPowerPointPresentation 13ProposedEuroCOPInvestmentpolicy EuropeanConfederationofPoliceInvestmentPolicyDocument wascirculatedpriortothemeeting. Mark stated that the following Investment Policy had been adoptedbythe;EuropeanConfederationofPolice(EuroCOP)by the Member Organisations at the Spring Committee Meeting 2022InvestmentPolicy. TheInvestmentPolicyofEuroCOPistoincreaseincomeinline with inflation while preserving the real value of capital sums invested.TheportfolioistobeinvestedonaLow/mediumrisk basis.Theperformanceoftheportfolioistobecomparedwith yourComparatorC2TRGBPwhichisanaturalsuccessortothe MSCIWMABalancedTotalReturnIndex.
Bondinvestmentsmustbeofinvestmentgradeorhigher.Bonds aretobeSterling,EuroorUSDollardenominated.Atleast70% of the bond/cash element of the portfolio is to be Euro denominated.Nosingleholding,otherthancash,mayrepresent morethan3.5%ofthetotalvalueoftheportfolioattimeof purchase. Any single holding investment representing 5% or more of the total portfolio value is to be highlighted to the EuroCOP Executive Committee (ExCom) at the time of each report.Nosingleholdingmayrepresentmorethan7%ofthe totalvalueofthisportfolio. Noinvestmentshallbemadeintocompaniesthatareinvolvedin illegalactivityofanykind.Nodirectinvestmentincompanies witharedHumanRights ControversyFlag. The portfolio is to be screened quarterly to ensure that it complies with this policy in all respects and the method of screeningistoberecorded. Thisinvestmentpolicywillberegularlymonitoredandreviewed bytheEuroCOPExCom. VOTE–Noabstentionsorobjections,votecarried. ACTION–ToengagewithCloseBrothersAssetManagement inrelationtoInvestmentPolicy.
DAY2–NigelDennistookoveraschairofthemeeting. 14 Head of Office Report / Arrangements for Election of President-November2022 NigelPlayedashortvideoontheJointproject.WithEPSUand EuroMILNigelDennisspokeonthejointprojectthatEuroCOP are in partnership with, with European Public Services Union (EPSU)(8millionmembers)andEuroMILL(100,000members). HesaidthattheProjecthavehad4onlineregionalmeetingson Defending and Strengthening Trade Union Rights in Public Services.Thefinalmeetingoftheprojectwillbefacetofaceand willbeheldinSkopjeNorthMacedoniaonthe22&23September 2022. He confirmed that this was a two-year, European Commission funded project that had been exploring the challenges of assertinganddefendingtradeunionrightsforallpublicservice workers,includingcivilservants,police,andmilitarypersonnel.It hadprovidedanexcellentopportunityforourthreefederations toworktogetherandhasincludedafocusonmonitoringthe transposition of the Transparent and Predictable Working ConditionsDirective. Hecontinuedtosaythattherewillbefundingavailabletopayfor Travel and Accommodation for Member Organisation whose countriesareintheEU.(MOwhosecountriesarenotmembersof theEUarestillinvitedtoattendhoweverfundingfortraveland accommodationcostsarenotavailable),heencouragedMOto attendthisevent. He asked that anyone who wished to attend as part of the EuroCOP delegation to let him know so practical information couldbesentoncehehadreceivedit.
He continued by saying, “I am future focussed for this organisation, and with the support of yourselves as member organisations,Iamdeterminedalongwithmycolleaguesinthe ExComthatthisEuropeanPoliceRepresentativebody’svoiceis appropriatelyheard. AstheHeadofOfficeorasotherorganisationsdescribetherole heundertakesastheGeneralSecretary,hesaidthathewasquite rightly challenged at our last meeting when he described EuroCOPastheleadingPoliceRepresentativeBodyinEurope.He hasreflectedonthisandgivenourstatusastheONLYpolice representativebodywithintheETUCandETUF. He said, “Our Organisation has participatory status as an InternationalnongovernmentalorganisationwithintheCouncilof Europe.Wehavetheabilitytofilecomplaintsagainstmember statesofwhichtherearenow46afterRussiawasexpelledonthe 16thofMarch,sohavingtakenallofthisintoconsideration,I remainoftheviewthatwearetheleadingPoliceRepresentative bodywithingeographicalEuropewhohasavoicethatcanbe heard and listened to. I am however acutely aware that collectivelyasrepresentativebodiesweareonlyasgoodasthe contributionswecanallmaketomakethisorganisationgofrom strengthtostrength”. NigelrequestthatyouinformtheExComofanyproblems,or concerns that you face to allow them to voice them at these forums. Nigelwentontoexpresshisappreciationfortheworktheyhave undertaken and as an organisation, he said we have clearly definedourtargetsthatweredescribedinourActionPlan2020–2024,andasweapproachthehalfwaystageofthatprocessit wasappropriatethatwelookedatwhathasbeenachievedandof thoseoutcomeswhatwewouldmarkasasuccessorcouldand/or shouldimproveon.
RaiseEuroCOP’sprofile Establishandbuildafoundationfordeveloping Apolicyenvironmentthatsupportspoliceofficers Promoteandsupportpolicingbestpractice Whenhelookedaroundtheroomtoday,hestatedthathewould liketoseeyoungercolleagues,totelluswhatit’slikeonthefront lineofoperationalPolicingandtosharetheirexperiencesonhow thecostoflivingcrisisisimpactingthemandtheirfamilies,and toencouragethemtocometoourmeetings,ashebelieveswe candosomuchmorewiththeirviewsandexperiences. HebelievesthatEuroCOPcanachievethefollowingandrequests thatallMOworktogethertoenableusto:ElectionofPresident–November2022 EuroCOPisalwaysevolvingandiscurrentlyworkingwellwiththe MO’sandthecurrentExCom. The rules for election of President were changed in 2020 in relationtothereductioninthetermofofficefrom5yearsto2 years.Thiswasduetothevastcommitment,timeandeffortthat wasinvolvedintherole. Anynomineesthatwishtobeconsideredforthepostmustsend their nomination from their own organisation together with a nominationfromanotherorganisation(asperthestatues)tobe consideredfortherole. Heconfirmedthatnominationswillcloseon26September2022 andtheelectionwilltakeplaceon9November2022. Ifanyprospectivenomineeswouldlikefurtherinformationon therole,pleasecontactNigel.
15ErNE–NextstepsViolenceagainstthePolice AinhoaMartinez,fromErtzainenNazionalElkartasunaSindicato IndependientedelaPoliciaVasca,(ErNE)statedthatViolence againstthepoliceisincreasingandsomethingmustbedoneto stop it. The biased image shown by the media makes this situationworse.SheaskedWhoprotectsthosewhoprotect? ShebelievedagatheringbeforetheinstitutionsinBrusselswould sendaclearandloudmessage.Thisgatheringwassuggestedin thepast,butduetoCOVID,itwasdecidedtowait.Nowthat thingsarebetter,wecouldconveneagatheringwheneverthe ExComdeemsappropriate. We heard from the floor that In Portugal there were 4,000 attacksonpoliceofficersinoneyear–yet95%werenotsentto jail.InNorway,since2002violenceonpoliceofficershavetripled. CalumSteelethankedErNEfortheirpersistenceinbringingthis mattertotheirattentionandheconfirmedthathewillpersonally make contact with them to produce a template that will be circulatedtoMOstogatherdatatoenableEuroCOPtotakethis veryseriousmattertotheEuropeanParliament. Hereferredtothelackofacknowledgementoftheissuesraised withinthelettershesentinNovember2021toCommissioner Johansson.HereferredtoCovidbutstatedthatthatisnotan excuseforanydelays,thattherewillalwaysbeacrisistodeal with. He believed that the concerns seem to be for the aggressor ratherthanvictims–policeofficers. ThesentimentsandconcernsweresharedbyotherMO’sandthe ExComwerethankedfortakingthismatterforward. NigelDennisalsostatedthathewillraisetheissuesattheETUC, heishopingwiththecollectivehelpandsupportofothersin hearingourvoicewillhelpinthatViolenceagainstthepoliceis unacceptable,itiswrong,andithasgottostop.
Javier
AngelsBoschstatedthatthisisthe4thtimethetopichasbeen
recallwhathasbeendoneonthesubject.
Nigelthankedeveryoneforattendingandthecontributionsthat
attheirfederations/unions.Hewishedallasafejourneyhome.
meetingonthejointprojecttogivetheirdetailstoNigelASAP.
16CCOO–RetirementMap
Oher Alonso presented the map to the delegates explainingthattheyarestillfightingforabetterretirementage andpensionformembersinSpain.
raised.CalumthankedAngelsforherquestion,andhereiterated hisearlierstatementofyesterdaythathewillliaisewiththeILEC hostorganisationinAustraliatoseeifEuroCOPcanimportsome oftheinformationtoourWebsite,asnowitisrepliedheavily uponmemoryofthosethathavebeenaroundforsometimeto
17ConclusionofMeeting
theyhavegivenoverthepastfewdaysandfortheworktheydo
Calumaskedforanyonewhowishedtoattendtheface-to-face
Thenextmeetingwillbe8-10NovemberinTorremolinos.
STATUTES FOR EUROCOP ADOPTED 24TH NOVEMBER 2020 Articles 1.TheEuropeanConfederationofPolice 2.AimsandObjectives 3.Membership 4.Congress 5.ExecutiveCommittee&PrincipalOfficers 6.President 7.Treasurer 8.HeadofOffice 9.OrdinaryCommitteeMeeting 10.Subcommittees 11.Finances 12.UseofFunds 13.SuspensionandTerminationofMembership 14.Complaints&Conduct 15.Language 16.Dissolution 17.ChangingtheStatutes Article1TheEuropeanConfederationofPolice 1.1TheEuropeanConfederationofPolicehereinafterreferredto as EuroCOP is a Federation of Police Unions and Professional PoliceStaffSideAssociationsorFederationsinEurope. 1.2TheSecretariatofEuroCOPshallbeatalocationdetermined byitsmembers. 1.3EuroCOPisindependentfromgovernments,politicalparties and philosophical, theosophical or religious communities or organisations.
safeguard,protectandimprovetherightsandinterestsof policeofficersinEurope developco-operationandharmoniousrelationsbetweenits members co-operatewithlikeorganisations pursueimprovementinthestatus,trainingandqualifications ofpoliceofficers pursueimprovementsinpolicingstandards ensure police officers enjoy the same civil rights as are enjoyedbyothercitizens securetheparticipationandinfluenceofEuroCOPmembers intheadministration,developmentandplanningofpolicing initiatives Article2AimsandObjectives 2.1TheaimsandobjectivesofEuroCOPshallbeto: 1. 2. 3. 4. 5. 6. 7. Article3Membership 3.1ApplicationforMembershipofEuroCOPshallbeopentoany police representative organisation in Europe interested in furtheringtheaimsandobjectivesofEuroCOP. 3.2 An application for admission as a member shall require a recommendationfromtheExecutiveCommitteeandapprovalof 2/3oftheavailablevotesatanOrdinaryCommitteemeeting. 3.2.1ThemembersoftheOrdinaryCommitteemeetingshallpay due regard to the views of any existing member organisation from the same country as the applicant organisation prior to votesbeingcast. 3.3 Membership shall be limited to Full Member, Observer Member,andAssociateMember.
The organisation is a national or other recognised representativeorganizationforpoliceofficers. Theorganisationislegallyconstitutedinitsowncountryas one which represents, and negotiates on behalf of its membersinrespectoftheirpay,conditionsofserviceand welfare. Theinternalstructuresandcompositionoftheorganisation’s bodiesaswellasdecision makingproceduresaretransparent andgovernedbydemocraticstatutes. Theorganisationisfinanciallysoundandfinancedbyregular subscriptionsfromitsmembers 3.4Inordertobecomeafullmemberanorganisationhastofulfil thefollowingconditions: 1. 2. 3. 4. 3.5Anorganisationthatisanationalrepresentativeorganisation ofpoliceofficersthatisrestricted,duetonationallegislation, andnotabletofullycomplywiththeconditionsofmembership canapplytobecomeanAssociatememberofEuroCOP 3.5.1Associatemembershipshallbeattheabsolutediscretionof EuroCOP. 3.5.2Associatemembersmustshallcomplywithanyconditions of membership as shall be determined by the Executive Committee. 3.6Anorganisationthatmeetstheconditionsofmembershipand isintheprocessofconsideringapplicationasafullmembercan applytobecomeanObservermemberofEuroCOP. 3.6.1Observermembershipshallbeattheabsolutediscretionof EuroCOP. 3.6.2 Observer membership shall be for a maximum of three years after which the observer member must seek full membershipstatusorshallceasetobeanObservermember. 3.6.3Observermembersshallpaysuchamembershipfeeasmay bedeterminedbytheExecutiveCommitteeinaccordancewith anydirectionfromCongress.
3.7 A Full member may, with the agreement of 2/3 of the availablevotesatanOrdinaryCommitteemeeting,ceasetobea fullmember,andshallinsteadbecomeanObservermember. 3.7.1Afullmembermakingarequestundertheprovisionsof statute3.7shallnotbeentitledtocastavoteinthesubsequent decidingvote. 3.7.2 Where an Observer member is accepted under the provisions of statute 3.7, that member may retain Observer membershipfornomorethan12months,andshallduringthe periodofmembershipberequiredtopaynotlessthan50%of thefullmembershipfee. 3.7.3Attheexpiryof12monthsanobservermemberaccepted under the provisions of statute 3.7 must either seek full membershipofEuroCOP,orresign. Article4EuroCOPCongress 4.1CongressisthesupremeauthorityofEuroCOP. 4.2Congressshalltakeplaceatafrequencynotexceedingfour years,andondatesandatlocationsasshallbedecidedbythe ExecutiveCommittee. 4.2.1TheExecutiveCommitteeshallpaydueregardtotheviews ofthememberspriortodeterminingthedateandlocationofany Congress. 4.3Congressshalllastnotlessthantwo,andnotmorethanthree days.
Membership Votes Delegates 1 7,5000 1 1 7,501-15,000 2 2 15,001-22,500 3 3 22,501-30,000 4 4 ThestrategicobjectivesforEuroCOPandactionplan The approval and amending of the EuroCOP statutes and standingorders. Thesettingofanycriteriaformembership. ThesettingofanycriteriaforfeesforAssociateandObserver Members. 4.4Congressshallberesponsiblefor; 1. 2. 3. 4. 4.5 The number of delegates and votes afforded to each full memberorganisationatcongressshallbeasfollows; 4.5.1 Member organisations with more than 30,000 members shallbeentitledtoadditionaldelegatesandvotescommensurate withtheadditionalitydrawnfromthetableatarticle4.5 4.4.2 Member organisations with more than 60,000 members shallbelimitedto8delegatesbutshallbeentitledtocastthe totalnumberofvotescommensuratewiththeirmembership. 4.6Delegatesareexpresslyprohibitedfromsplittingtheirvote(s) and,unlessabstainingonthematterinhand,mustcasttheirvote initsentiretyeitherinsupportorinoppositionoftheproposal beforetheCommittee.
theNorthernRegion theNordicandBalticRegion theSouthernRegion theCentralRegion theEasternRegion thePresidentofEuroCOP 4.7 An Extraordinary Congress can be convened to deal with matters of such importance that cannot await an Ordinary Congress. 4.7.1 An Extraordinary Congress may be convened where the Executive Committee, or 50% of the member organisations requestsuch,andwheretheOrdinaryCommitteemeetingofthe members decides by a 2/3 majority of votes to convene an extraordinaryCongress. 4.7.2DelegatestoanExtraordinaryCongressshallbethesame delegatesasforanOrdinarycommitteemeetingofthemembers, butdelegatesshallbeentitledtocastthenumberofvotesfor theirorganisationatanOrdinaryCongress. 4.7.3AnExtraordinaryCongressshallonlydealwiththematter(s) thatnecessitatedthatCongress. 4.7.4AnExtraordinaryCongressshalllastnotmorethanoneday. Article5ExecutiveCommittee&PrincipalOfficers 5.1TheExecutiveCommitteeshall,subjecttoanydirectionor restrictionlaiddownbyCongress,beresponsibleforthedayto dayrunningandgovernanceofEuroCOP 5.2 The Executive Committee is the executive authority of EuroCOP. 5.3Subjecttostatute5.4and5.4.1thereshallbeonememberof the Executive Committee for every 40,000 members, or part 40,000members 5.4 Subject to the provisions of statute 5.6 The Executive Committeewillcompriseonerepresentativefrom 1. 2. 3. 4. 5. 6.
Spain,
5.4.1Amemberorganisationwithmorethan60,000members shall be entitled to appoint one member to the Executive Committeeinadditiontothenumberrequiredbystatute5.3. 5.4.2 The Nordic and Baltic region includes Iceland, Denmark, Finland,Norway,Sweden,Estonia,Latvia,andLithuania. 5.4.3TheNorthernRegionincludestheUnitedKingdom,Ireland, France, Germany, Belgium, Luxembourg, the Netherlands, Monaco,Andorra,andPoland. 5.4.4TheCentralRegionincludesSwitzerland,Lichtenstein,the CzechRepublic,Austria,Slovakia,Hungary,Slovenia,andCroatia. 5.4.5 The Southern Region includes Portugal, Gibraltar,
Italy,SanMarino,Malta,Greece,Cyprus,andAlbania. 5.4.6 The Eastern Region includes Belarus, Ukraine, Moldova, Romania,Bulgaria,NorthMacedonia,Montenegro,Serbia,Bosnia &Herzegovina,andKosovo*(*UNSCR1244/1999). 5.5Withthesoleexceptionofthememberorganisationfrom whichthePresidentiselected,nomemberorganisationmayhold morethantwopositionsontheExecutiveCommittee. 5.6AregionalseatontheExecutiveCommitteeneednotbefilled wherethetotalmembershipofanyregionislessthan40,000 members,orwherethemembersinthatregionagreethatthey donotwishtooccupyaplaceontheExecutiveCommittee. 5.7TheMembersineachregionshallonlybeabletovoteforthe ExecutiveCommitteemember(s)tobeappointedunderstatute 5.4 5.7.1Where,afterelectionsforthepositionsunderstatute5.4 fails to achieve the minimum number of members for the Executive Committee, or where further vacancies exist, candidatesfortheremainingseatsshallbesubjecttoelectionby thefullmembersatthemeeting.
5.8 A candidate seeking election to the Executive Committee shallintimateinwritinghisorherintentiontostandforelection totheHeadofOfficeandshallgivenotlessthan45days’notice (savethatonanyoccasionthetimescalesmaybemodifiedwith theunanimousagreementofanOrdinaryCommitteemeeting). For the purposes of this Statute ‘in writing’ shall include by facsimileorelectronicmail. 5.8.1Acandidatemusthaveanominatorandseconderfromtheir electoralregion. 5.8.2InanyregionalelectionfortheExecutiveCommittee,each memberorganisationshallhaveonevote. 5.8.3AmemberelectedtotheExecutiveCommitteeshallserve foraperiodoffouryearsfromthedateoftheirelection. 5.8.4 Subject to statute 5.8.5, a member of the Executive Committeemayseekre-electiononce,afterwhichtheymaynot seekreelectionunlessafurtherperiodoftwoyearshaspassed. 5.8.5 A candidate seeking election as President may do so withoutthelimitationsofstatute5.8.4 5.9ThePresidentshallappointaVicePresidentfromwithinthe ExecutiveCommittee. 5.10ThePresident,VicePresident,andTreasurershallbethe PrincipalOfficersofEuroCOP. 5.11TheExecutiveCommitteewillmeetnotlessthanfourtimes ayear.
be supported in their candidature by their member organisation,and haveanominatorandseconderfromamemberorganisation, otherthantheirown,and comefromamemberorganisationthatisafullmember Article7PresidentofEuroCOP 6.1ThePresidentofEuroCOPwillbeelectedbythemembers. 6.2AcandidateseekingelectionasPresidentshallintimatein writinghisorherintentiontostandforelectiontotheHeadof Officeandshallgivenotlessthan45days’notice(savethaton anyoccasionthetimescalesmaybemodifiedwiththeunanimous agreementofanOrdinaryCommitteemeeting).Forthepurposes ofthisStatute‘inwriting’shallincludebyfacsimileorelectronic mail. 6.2.1AcandidateforPresidentmust 1. 2. 3. 6.3Intheeventmorethanonecandidateisproposedanelection shallbebysecretballot. 6.3.1Otherthaninanelectionthatmayrequiretobeconducted undertheprovisionsofstatute6.3.8thevoterswillbesupplied withaballotpaperandinstructionsonhowtovote. 6.3.2Avotemaybecastbymarkingan“X”againstacandidate’s nameORbywritingthecandidatesname. 6.3.3Ifthevoterusesanymarkotherthan“X”orwritesthename ofmorethanonecandidatethevoteshallbedeemedvoid. 6.3.4Thenumberofeligiblevotersandvoteswillbedetermined inaccordancewiththeusualproceduresofthemeetingatwhich theelectionistotakeplace. 6.3.5Wheretherearemorethantwocandidates,thecandidate with the fewest number of votes shall drop out and further roundsofvotingwilltakeplaceuntiltwocandidatesremain.The candidatewiththemostvotesshallbedeclaredthewinne
6.3.6Intheeventofanequalityofvotesatanystageinthe electionthecandidateswilldrawlotsinamannerdetermined priortothecommencementoftheelection. 6.3.7Intheeventofanycandidateinanyroundofanelection receivingthemajorityofthevotesavailable,theelectionwillend andthatcandidatewillbedeclaredthewinner. 6.3.8Intheeventitisnotpossibleforanelectiontotakeplaceat aphysicalmeetingofEuroCOP,theExecutiveCommitteeshallbe responsibleforputtinginplaceanalternativeformofvotingthat iscapableofdeliveringafairelection. 6.4ThePresidentialtermofofficeshallnotexceedtwoyears. 6.4.1OtherthanwiththeunanimousagreementofEuroCOP,no Presidentmayserveformorethan2consecutivetermsofoffice. 6.5 The first election under these statutes shall take place in November 2020. Subsequent elections will take place at the meetingpriortotheexpiryofthePresident’stermofoffice,orin theeventofretirementorresignationofthePresident,atthe firstavailableopportunity. Article7Treasurer 7.1 The Executive Committee shall be responsible for the appointment of a Treasurer to assist with the financial managementofEuroCOP. 7.2TheExecutiveCommitteeshallpaydueregardtotheviewsof thememberspriortotheappointmentofaTreasurer. 7.3TheTreasurermaybeelectedfromamongstthemembersof EuroCOP. 7.4TheTreasurershallbeanadditionalexofficiomemberofthe ExecutiveCommittee. 7.5TheTreasurershallprovideallreasonableassistancetothe Auditorinthedischargeoftheirduties.
The provision of secretariat services to the Executive Committee, the subsequent Congress, any Ordinary Committeemeeting,orothermeetingsheldduringhis/her periodofappointment. Lodgingandfilingwith,andfurnishingto,theappropriate authoritiesallsuchdocumentsasmaybelegallyrequired. Preparing briefing notes, papers, and reports as may be requiredfromtimetotime. Article8HeadofOfficeofEuroCOP 8.1 The Executive Committee shall be responsible for the appointmentofaHeadofOfficetoassistwiththedaytoday runningofEuroCOP. 8.2TheExecutiveCommitteeshallpaydueregardtotheviewsof thememberspriortotheappointmentofaHeadofOffice. 8.3 The Head of Office may be elected from amongst the membersofEuroCOP. 8.4TheHeadofOfficeshallbeanadditionalexofficiomemberof theExecutiveCommittee. 8.5TheHeadofOfficeshallactinaccordancewithanydirection and responsibilities vested in him/her by the elected Principal OfficersofEuroCOPincludingbutnotlimitedto; 1. 2. 3. Article9OrdinaryCommitteeMeetings 9.1 There shall be not less than two Ordinary Committee meetingsofthememberseachyear. 9.2 The Executive Committee shall determine the date and locationforeachOrdinaryCommitteebutshallensurethatat leastoneordinarymeetingtakesplaceinthecountrythatholds thePresidencyatthematerialtime. 9.2.1 Wherever possible, the location of Ordinary Committee meetings shall rotate through the countries of member organisations.
Theapprovaloftheannualmembershipfee Theapprovaloftheannualbudget Theapprovaloftheannualaccounts Theappointmentofanauditor Decisionsontheacquisitionordisposalofassets The appointment of members to any subcommittee establishedinaccordancewithstatute10.1 Approvethetermsofreferenceforsuchsubcommittees The approval or disapproval of any application for full, observer,orassociatemember. Thesuspension,andconditionsofsuspensionofanymember. Theexpulsionofanymember 9.3EachOrdinaryCommitteemeetingshalllastnotlessthanone day,andnotmorethantwodays. 9.4DelegatesatanOrdinaryCommitteeshallberesponsiblefor; 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 9.5 The number of delegates and votes afforded to each full memberorganisationshallbeasfollows; Membership TotalVotes Delegates 1 7,5000 1 71 ,501 15,000 2 15,001-22,500 3 22,501 30,000 4 2
9.5.1 Member organisations with more than 30,000 members shallbeentitledtoadditionaldelegatesandvotescommensurate withtheadditionalitydrawnfromthetableatarticle9.4. 9.5.2 Member organisations with more than 60,000 members shallbelimitedto4delegatesbutshallbeentitledtocastthe totalnumberofvotescommensuratewiththeirmembership. 9.5.3Memberorganisationswithmorethan120,000members shallbelimitedtodelegatevotescommensuratewith120,000 members. 9.6Delegatesareexpresslyprohibitedfromsplittingtheirvote(s) and,unlessabstainingonthematterinhand,mustcasttheirvote initsentiretyeitherinsupportorinoppositionoftheproposal beforetheCommittee. Article10SubCommittees 10.1TheExecutiveCommitteemayestablishanysubcommittee for any purpose and duration, and size as appears to be appropriateforthegoodandefficientrunningofEuroCOP. 10.2Participationinanysubcommitteemeetingmaybevideoor audioconference. 10.3 If not appointed by the Executive Committee, a subcommittee must appoint from amongst its members a secretaryandachairingperson. 10.4 A minute of any meeting of a subcommittee must be preparedandpublishedfortheinformationofthemembers.
Raisingsubscriptionsfrommemberorganisations. Borrowing money from members or any other person or personsorbodycorporate,etc.,onsuchsecurityandupon suchtermsasmayfromtimetotimebearrangedbyinterest earnedoncapitalandbycommissions. Acceptance of donations or gifts whether directly or by bequestprovidingtheacceptanceofsuchdonationsorgift shallnotorshallnotappeartoaffectorinterferewiththe impartialstatusofEuroCOP. Thesaleofperiodicals,articlesorpublicationsandsuchother mattersoritemswhichcanbeconsideredincidentaltoand compatiblewiththeobjectsandpurposesofEuroCOP. AnyothermeansasmaybeapprovedbyCongress. Article11Finances 11.1EuroCOPmayraise,establishandmaintainfundsby; 1. 2. 3. 4. 5. 11.2Themembersubscriptionshallbedeterminedbythevoting membersatanOrdinaryCommitteemeeting,followinganannual recommendationfromtheExecutiveCommittee. 11.2.1Regardlessofstatute11.2,11.4.1,and11.4.2nomember organisationshallpayatotalsubscriptionfeeoflessthan1,200 Europerannum. 11.3Subscriptionfeesmustbepaidinfullatthecommencement ofeachyear. 11.4 Member organisations in Andorra, Austria, Belgium, Denmark, Finland, France, Germany, Gibraltar, Iceland, Ireland, Lichtenstein,Luxembourg,Malta,Monaco,Netherlands,Norway, SanMarino,Spain,Sweden,Switzerland,andtheUnitedKingdom willpay100%ofthesubscriptionfee. 11.4.1MemberorganisationsinCyprus,CzechRepublic,Estonia, Greece, Latvia, Lithuania, Poland, Portugal, Slovakia, Hungary, Italy,andSloveniawillpay75%ofthesubscriptionfee. 11.4.2 Member organisations in Albania, Belarus, Bosnia & Herzegovina, Bulgaria, Croatia, Kosovo* (*UNSCR 1244/1999), Moldova, Montenegro, North Macedonia, Romania, Serbia, and Ukrainewillpay50%ofthesubscriptionfee.
On all matters as may be incidental or conducive to the objectsofEuroCOP. OnthecostsofthemeetingsofCongress. On the costs of the Ordinary Committee meetings of EuroCOP,anditssubcommittees. OnthecostsofthemeetingsandactivitiesoftheExecutive CommitteeandPrincipalOfficers. On the maintenance of office premises including but not limitedtotheprovisionoffurnishingsandequipment,the paymentofduetaxes,theretentionandpaymentofpersons consulted in an administrative, professional or advisory capacity,andgenerallyinanymatterwhichCongressasthe rulingbodyshalldeemnecessarytoenableEuroCOPtocarry outitsfunctions. TogranthonorariatomembersoftheExecutiveCommittee. On the making of any gift or donation to any body, only wheredoingsofurthersthegoodnameandreputationof EuroCOP. Topayanyexpensesasmaybeapprovedinadvancebythe Executive Committee to members discharging duties on behalfofEuroCOP. 11.5Memberorganisationswithmorethan60,000memberswill beentitledtoa50%reductiononfeesdueunderstatute11.4, 11.4.1,or11.4.2foreachmemberover60,000members. 11.5.1Memberorganisationswithmorethan120,000members willnotberequiredtopayanyfeeforeachmemberover120,000 members. Article12UseofFunds 12.1 Congress shall prepare and adopt policies and statutes regarding collection and expenditure of EuroCOP funds and assets. 12.2EuroCOPfundsmaybeusedtodefrayexpenseslawfully incurredforthepurposeofrepresentingmembersinallmatters thatalignwiththeobjectivesofEuroCOP.Withoutprejudicethe generalityoftheforegoingvariousEuroCOPfundsmaybeputto theusessetoutinthefollowingparagraphsofthisstatute. 1. 2. 3. 4. 5. 6. 7. 8.
Anapplicationismadeinwritingprovidingnotlessthanthree months’noticeoftheintentionofterminationbyamember organisationor, A member organisation fails to pay its membership fees withoutgoodreasonor, AmemberorganisationbreachesthestatutesoftheEuroCOP Article13SuspensionandTerminationofMembership 13.1Anorganisationmayresigntheirmembershipprovidednot lessthanthreemonths’noticeoftheintentiontoresignhasbeen providedtotheExecutiveCommittee. 13.2 An organisation not providing three months’ notice may havetheirmembershipterminatedafterarecommendationfrom the Executive Committee to the next Ordinary Committee meetingofthemembers,where; 1. 2. 3. 13.3Amemberorganisationthathasprovidedwrittennoticein accordancewithstatute13.1shallbeabletocontinuetoactasa fullmemberofEuroCOPbutmaynotvoteinanymatterthat mightimpactonthefinancesofEuroCOP,orinanyelection. 13.4 An organisation that resigns its membership, or has its membership terminated shall not be entitled to receive any reimbursement of fees paid in the event resignation or terminationtakesplacepartwaythroughtheyear. 13.5MemberparticipationintheactivitiesofEuroCopmaybe suspended where payment of membership fees has not been receivedoranagreement,securedinaccordancewithstatute 3.7.2,hasnotbeenadheredto. Article14Complaints&Conduct 14.1 EuroCOP shall establish and maintain procedures for the investigationofcomplaintsorallegationsofmisconductonthe partofanymember,memberorganisation,orindividualactingon behalfofEuroCOP.
Article15Language 15.1 All correspondence with and within EuroCOP shall be in English,unlesstheExecutiveCommitteeagreesotherwise. 15.2 All written information from EuroCOP to member organisations as well as documentation for meetings of the bodiesofEuroCOPwillbedisseminatedinEnglish. Article16DissolutionofEuroCOP 16.1TheConfederationmaybedissolvedbyCongressONLYwith a two-third majority of votes cast AND two-thirds of member organisationsvotinginfavour. 16.2Inthecaseofdissolution,theConfederation’sassetswillbe divided among the member organisations in accordance with their membership numbers, after settlement all obligations towards the Confederation’s staff and all debts and liabilities towardsthirdparties. 16.3Intheeventofdissolution,theEuroCOPbrand,corporate identity,andintellectualpropertywillpasstotheownershipof anydissentingmembersinadissolutionvote. Article17AmendingtheStatutes 17.1Subjecttostatute16.2thesestatutesmaybeamendedor replacedbyCongressonlybyatwothirdsmajority. 17.2ThesestatutesmaybeamendedorreplacedatoneOrdinary Committeemeetingofthemembersbya3/4majority,provided morethanoneyearhaspassedsinceCongress,andwherethe nextmeetingofCongressismorethanoneyearaway.
FINANCE ORDERS ADOPTED 24TH NOVEMBER 2021 Subscription Finances ManagementandadministrationofFinance CreditCards ReimbursementoftravelexpensesandHonoraria ReviewoftheFinancialOrders Articles 1. 2. 3. 4. 5. 6. Article1Subscription 1.1Levelofsubscription TheExecutiveCommitteewillrecommendthesubscriptionfeeto applyfortheforthcomingyear. The level of subscriptions will be determined annually by the members of an ordinary committee meeting not later than Novemberofeachyear. 1.2Minimumsubscription Thetotalsubscriptionforanindividualmemberorganisationshall howevernotbelessthan1,200Europeryear. 1.3Delayinpayment The ExCOM may approve a delay in payment or a special arrangementforMOinexceptionalandindividualcases. Thearrangementislimiteduntiltheendofthefinancialyear. 1.4ObserverStatus OrganisationswithObserverStatuspayduringthefirstyearof affiliation25%oftheannualmembersubscriptionaslaiddownin Article 1.1. From the second year of affiliation the annual associatedsubscriptionshallriseeveryyearbyanadditional25% oftheannualmembersubscription.ObserverStatusshallbefora maximumof3years.
RepresentativesonassignmentofEuroCOP WorkingGroup/KnowledgeGroup Article2Finances 2.1Financialyear Thefinancialyearendson31stofDecembereachyear. 2.2Paymentofsubscription TheannualsubscriptionsshallbepaidbyMemberOrganisations before1stofFebruaryineachyear. 2.3Othersourcesofincome EuroCOP may finance activities fully or partly through contributions from external sources, sponsors or funding providedthatthisisnotinconflictwiththeindependenceand goalsofEuroCOPasdeterminedintheStatutesandondecision oftheExcom. 2.4Budget TheExCOMshallprepareabudgetforapprovalbythemembers ofanordinarycommitteemeetingonanannualbasis. 2.5Financialmanagementandadministration TheExCOMisresponsibleforthemanagementofthefinancial resourcesandassetsofEuroCOP. TheExCOMwillprepareanannualstatementofaccountsforthe approval of members at an ordinary committee meeting each year. The auditors and the qualified accountant shall review the instructioneachyear.Anyproposedchangeoramendmentshall bebroughttotheattentionoftheExCOM. 2.6Travellingexpenses EuroCOP funds may not be used to reimburse any expense incurred by members travelling to or from an Ordinary Committeemeeting,oranextraordinarymeetingofCongress. TravelingexpensesandaccommodationshallbepaidbyEuroCOP to:
ForConferences,Seminarsandotheractivities,wheremember organisationsareinvitedtoattend,theExCOMdecidesoneach occasionontheexpensearrangementsthatshallapply.
Delegates whose Member Organisation’s are in arrears on payment of subscriptions shall not be eligible to reclaim any expensesovertheperiodinwhichtheyremaininarrears.
TheExCOMandtheAuditorsshalllaydowndetailedregulations concerningreimbursementofexpensesrelatedtotravel.These regulationsshallreviewedregularly.
2.7Auditing
The auditor will prepare an annual written report detailing his/herobservationsonthemanagementandadministrationof financeswithinEuroCOP.
TheAuditorshallbeprovidedwithunfetteredandreasonable access to EuroCOP financial records. The EuroCOP Auditors report will be provided to the appointed accountants of EuroCOP.
Thereportshallcontainarecommendationforadecisionbythe Committee in relation to the question of freedom of responsibility for the ExCOM for the audited financial year. If thereisareasonforcommentsontheaccountstheauditorsshall ask the ExCOM for an explanation before the comments be incorporatedintothereportforpublicationtoMO.
TheExCOMisinchargeofthemanagementandadministrationof
assets of the Confederation. The management
administration of the economic
shall be performed under the direction of the Treasurer,asdescribedintheStandingOrders.
Thedaytodayoperationsnecessaryforthemanagementofthe
andinterimbalancesoftheaccountsshallbeunderthedirection andcontroloftheTreasurerandHeadofOffice.
theaccountingsysteminaccordancewiththelegalprovisions applicabletoanon-profitorganisationinLuxembourg.
shall be made without the express agreementoftheExCOM.Daytodayandurgentexpensesas well as expenses below €2.500 may be authorised by the Treasurer and Head of Office, and shall be brought to the ExCOM'sattentionsatitsnextregularmeeting.Inmattersthat cannotbepostponedthePresidentorVicePresidentcanalso authorisethepayment.
mirrorsthecurrentstateoftheorganisation'sfinancesaswell thedevelopmentinrelationtotheagreedrunningbudget.
to the
that
the
Article3ManagementandadministrationofFinance
the financial resources and
and regular
resources
financialresourcesoftheConfederation,aswellasbookkeeping
TheTreasureralongwiththeappointedbookkeepermaintains
No financial commitment
TheTreasurerwillpresentaquarterlyreporttotheExCOMthat
3.1Bookkeepinginstructions The book keeping is done by a qualified bookkeeper. The TreasurerandHeadofOfficewillmaintainregularcontact. TheTreasurershallforthispurposebeinformedregularlyabout the state of the organisation's accounts and movement’s
haveoccurred. Book keeping accounts should correspond
budget headingsoftheConfederation'sbudget. All expenses are to be thoroughly specified, so that
bookkeepertaskedwiththeirentryknowsexactlywhichaccount they need to be included in. In order to ensure complete transparencyallincurredexpensesaretobeexactlydescribed whentheclaimisfiled.IncasesofdoubtonlytheTreasurercan decidewhichaccountanexpenditureneedstobeincludedin.
Technicalandproceduralaspectsshouldbeclarifiedwiththetax consultantinadvance. Thefinalbookingsforaclosureoftheaccountshavetobedone by the external consultant that is responsible for the annual balanceofaccounts. Payroll accounting and communication with the tax office is undertakenbytheexternaltaxconsultant'soffice. 3.2EuroCOPbankaccountsandreserves EuroCOP'sshallmaintainbankaccountsatanybank(s)thatare deemed appropriate for the safe management of EuroCOP’s finances. ReservesheldbyEuroCOPmaybeinvestedforthebenefitof EuroCOP.Suchinvestment,ifmade,willbewitharecognised wealth fund manager and in accordance with any investment policyagreedbythemembers. 3.3ExecutionoftransactionsfromEuroCOPaccountsshalltake placeasfollows: 3.1.1Bankingbusinessviahardcopymoneytransferforms AuthorityProfile ProfileA=President,Treasurer,orHeadofOffice.(2of3) Article4CreditCards EuroCOPhastwocreditcardsatitsdisposal. Alltransactionshavetobeaccompaniedbytheoriginalreceipt. Iftheoriginalreceiptcannotbeprovidedthefinalsettlementhas tobesupportedbypersonallysignedstatement.
Article5ReimbursementoftravelexpensesandHonoraria 5.1Travelexpenses Thereimbursementoftravelexpenseshastobejustifiedbythe travelregulationsofEuroCOP. TheContributionandreimbursementoftravelexpensesisonly possibleonthebasisofadulycompletedandsignedclaimform withinsixweeksaftertheevent. Thevalidityofaclaimshallbeprovenbyareceiptattachedtothe claimform. If a receipt cannot be provided with the claim form it is also sufficientiftheHeadofOffice-hasseenproofoftheclaim(i.e. theflightticket).InthiscasetheHeadofOfficeshallnoteonthe claimformthatareceiptwaspresentedwithher/hisinitials. Ifnoproofcanbeprovidedaclaimmayonlybeacceptedifitis supportedbyapersonallysignedstatementthattheclaimedcost wasactuallyincurred. TheTreasurerwilldecidewithregardtothevalidityofaclaimin casesofdoubtwhetherareimbursementisjustifiedornot. Aderogationofthisprocedureisonlypossibleinindividualcases uponadirectionoftheTreasurer/HeadofOfficeandshallbe notifiedontheclaimform. Beverages consumed in a meeting context do not justify any reimbursementclaims.Theseexpensescanonlybereimbursedif theyareincurredinconnectionwithanactualrepresentationor theentertainmentofaguest. Areimbursementoftravelexpensesshallasageneralruletake placethroughabanktransfertotheaccountoftheorganisation ofthedelegateclaimingthecost. Paymentofexpensestodelegatesfrommemberorganisations thathavenotpaidtheirduesubscriptionsafter1stFebruaryof thecurrentyearmayonlybeexecutedaftersubscriptionshave beenpaidortheExCOMhasagreedtoproceedwithpayment. All further details on reimbursement of travelling costs by MembersandtheEXCOMwhenattendingmeetingsotherthan those described in Article 12.4 are laid down in the travelling expensesagreementthatisanappendixtotheFinancialOrders.
5.2Honoraria TogranthonorariatothePresidentandtothemembersofthe ExCOM for services provided for the effective and efficient runningofEuroCOP. Theamountofthehonorariatobereviewedandsetaftereach CongressbytheauditorsofEuroCOP. Article6ReviewoftheFinancialOrders Thefinancialorderswillbereviewedonanannualbasis.