Choosing the Right Venue

by Becca Schlussel, Star Trax Events

Brett Mountain Photography

Hotel ballrooms to a theatrical sound stage and everything in between ... The most important part of planning an event is choosing where to have it!

There are so many important factors that come into play when finding just the right spot. Truly though, it all comes down to how many people you are hosting, your budget and what you love.

Abby Rose Photo

Full service venues are available for those looking for a one stop shop. On site catering, tables and chairs and valet parking round out this option.

For planners with an eye for design – Mismatched furniture and seating, unique food offerings and an unconventional layout can be seen when utilizing a warehouse, loft, night club or sporting arena.

Mike Iezzi Photography

Make sure you choose the right size venue for the right size crowd. A site that is way too big will feel lifeless and lack warmth and intimacy. If the site you have your heart set on is too small for your crowd – skip it. Guests want to mingle and access all that is offered easily. Save the smaller spot you love for another event down the road!

When planning a party, food and beverage is usually your biggest ticket item. Make sure to find out all fees associated with the space you love. Is there a facility rental charge? Is there a price minimum guarantee? What is included (seating, AV, dance floor, bartenders, valet parking) and what is additional? Asking the right questions will help you compare one site to another. Having all the answers will also help you budget accordingly.

Abby Rose Photo

Suggestions can be easily made by professionals to guide you down this tricky path. Working with an event advisor or planner can take the guesswork out of choosing the right site. They will already have all the logistics, pricing and capacity information at their fingertips. Planning events is fun – ENJOY!