ASA Board Meeting Minutes American Shorthorn Association Board Meeting Minutes November 21, 2019 ASA Office, Kansas City, Mo. President Rick Leone called the meeting to order Nov. 21, 2019 at 8:50 am, central time. Present: President Rick Leone, Vice-President Nancy Grathwohl Heter, Hugh Mooney, Robert Alden, Tom Turner, Joe Bales, David Greenhorn, Toby Jordan, John Sonderman and Executive Secretary Montie Soules. Glenn Miller of Miller Management & Jason Rowland were present for certain reports. Glenn Miller presented the draft for the FY 2018-19 audit. He also explained his firm’s audit policies. The Board unanimously agreed to accept the audit report from Miller Management. Key Performance Indicators (KPIs) for fiscal year were reviewed and discussed. The Sept. 23-24, 2019 Board Meeting Minutes and Conference Call Minutes for Oct. 19, 2019, Nov. 5, 2019 and Nov. 7, 2019 were unanimously approved by the Board. Jason Rowland and Montie Soules presented financial reports for Oct 31, 2019. The Board unanimously approved the financial report. Tom Turner reported on the progress of the 150th Anniversary Celebration; he and Joe Bales reported on what donors would receive for making donations to the 150th Celebration. The Board unanimously approved the 2021 Annual Meeting to be in conjunction with the American Royal as a kickoff for the 150th Anniversary Celebration and continue through the 2022 Annual Meeting. Shelby Diehm reported on the AJSA Board meeting at the North American in Louisville. The Junior Board approved the Junior National Budget presented and had discussions on sibling ownership for Bred & Owned entries in the Junior National. The Board had a straw vote concerning the sibling ownership issue; it failed. The Junior Board needs to provide more details for the rule change. The Junior Board selected judges for the 2020 Junior National in Abilene, TX and selected Katrina Evans Raines as their new Junior Advisor. The results of the Show Committee meeting in Louisville a week earlier were given. The Board unanimously approved the suggested change in the Show Committee rules to include herd prefix and/or junior cattle when counting the number of animals in a string for voting rights and automatic show committee appointments.
process, including a signature or other means to document approval of each invoice for payment. 4. Develop written procedures for the payroll process. 5. Develop written job descriptions for all staff positions with the following: title, reporting relationship, description, responsibilities, qualifications, education/training/ experience, physical demands, position supervision, anticipated weekly hours, exempt/ non-exempt classification.
The Board also approved as a goal, for the executive to continue interaction at shows and events. Steven Crow legal counsel for ASA met with the Board. Steven presented a policy for public disclosure. The Board unanimously approved the following Disclosure Policy to be included in the Bylaws, presented by Steven Crow, legal counsel for ASA. PUBLIC DISCLOSURE POLICY for AMERICAN SHORTHORN ASSOCIATION 1. THE FOLLOWING DOCUMENTS WILL BE MADE AVAILABLE TO THE PUBLIC THROUGH ASA’S WEBSITE; AT THE MAIN OFFICE; OR WITHIN THIRTY (30) DAYS OF WRITTEN REQUEST SUBMITTED TO THE MAIN OFFICE. ALL MEMBERS OF THE ASA & AJSA BOARD OF DIRECTORS ARE TO DIRECT MEMBERS TO FOLLOW THIS POLICY TO OBTAIN THIS INFORM. ASA & AJSA BOARD MEMBERS CANNOT OTHERWISE RELEASE INFORMATION. A. B. C. D. E. F. G.
ARTICLES OF INCORPORATION BYLAWS AND ALL AMENDMENTS ASA RULES AND REGULATIONS FORM 990’S AS REQUIRED BY LAW FORM 1023 (1024) AND ALL ATTACHMENTS, IF APPLICABLE AUDITED FINANCIAL STATEMENTS APPROVED BUDGETS FOR EVENTS WHICH HAVE BEEN APPROVED BY THE BOARD OF DIRECTORS H. ALL DOCUMENTS WHICH DISCLOSURE IS REQUIRED BY LAW
The Board approved a Bylaws change for ASA Officers to serve only year term but may hold the same position more than once in their three-year term. The motion passed 7 for and 1 against. The Board unanimously approved the officers of the Association shall be chosen annually by the Board of Directors for the next year, at the last board meeting before the Annual Meeting. In the event and newly elected officer is not re-elected to the Board of Directors at the annual meeting a new election of officers for that office will be held immediately after the close of the annual meeting. The Board unanimously elected Nancy Grathwohl Heter as President, effective after the 2019 Annual Meeting. The Board unanimously elected Hugh Mooney as Vice President, effective after the 2019 Annual Meeting.
The Board unanimously approved the endorsed statement from the show committee, to be given to the judge of national shows (“The American Shorthorn Association has provided current individual animal EPD’s for all National Shorthorn Shows to be used at the Judges’ discretion.”)
Meeting adjourned at 3:30 pm, central time.
A. Judge should be contacted prior to the show with the above statement. B. Judge should be provided a Judge’s sheet of how the EPD’s will appear at the show.
All Board members where present including Montie Soules, Executive and Steven Crow, legal counsel for ASA.
Emily Velisek reported on the National Shorthorn Shows at the North American in Louisville. A letter from the California Shorthorn Association was presented regarding the California State Fair not having the Super Regional in 2020. The Board motioned to move the Super Regional back to California State Fair in 2020. The motion failed with 1 vote for, 6 votes against and 1 vote abstained.
The ASA Board reconvened for a special session with ASA legal counsel at the Hilton Hotel on Nov. 22, 2019 at 11:45 am.
The board asked for legal opinion from the ASA legal counsel for opinions on handling policy for member requests. The Board unanimously approved to form an official Resource Development Committee for the Junior National and other events. Meeting adjourned at 12:45 pm, central time.
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American Shorthorn Association Board Meeting Minutes
Emily Velisek reported on the Annual Meeting with a record number of 128 registrations.
March 11 & 12, 2020
Matt Woolfolk reported on the performance activities of the Illinois Herd Sire Test, Iowa Heifer Test, and the Genetic Enhance Heifer Program.
President Nancy Grathwohl Heter called the meeting to order March 11, 2020 at 8:00am, central time.
The Board went to Executive Session.
Present: President Nancy Grathwohl Heter, Vice-President Hugh Mooney, David Greenhorn, Joe Bales, Toby Jordan, John Sonderman, Lee Miller, John Russell and Executive Secretary Montie Soules. Jerrell Crow was unable to attend. Jason Rowland was present for accounting reports.
The Board directed the executive (as goals) to study and report at the next Board Meeting on the following five recommendations in the auditor’s policy presentation: 1. Document fiscal policies and update on a regular basis. 2. Recommend developing written policies and procedures related to incoming receipts 3. Recommend developing written policies and procedures for disbursement
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shorthorn country = february 2021
ASA Office, Kansas City, Mo.
Key Performance Indicators (KPIs) were reviewed and discussed. The Nov. 21, 2019 Board Meeting Minutes and the Nov. 22 Special Board Meeting Minutes were unanimously approved by the Board.
