ASA Board Meeting Minutes American Shorthorn Association Board Meeting Minutes
presented in the yards. To honor Ed and Jamie Kruse on the hill in 2022.
September 22 and 23, 2020
The Board reviewed the names for National shows presented.
ASA Office, Kansas City, Mo.
The Board unanimously approved the list to be submitted to the Show committee after they unanimously removed some of the names on the list and re-arranged the remaining names.
President Nancy Grathwohl Heter called the meeting to order September 22, 2020 at 8:00am. Present: President Nancy Grathwohl Heter, Vice-President Hugh Mooney, David Greenhorn, Joe Bales, Toby Jordan, John Sonderman, Jerrell Crow, Lee Miller, John Russel and Executive Secretary, Montie Soules. Jason Rowland was present for accounting reports.
The Board unanimously excepted the judges list for the AJSA to select judges from for the 2021 National Junior Shorthorn Show and Youth Conference.
Key Performance Indicators (KPIs) were reviewed and discussed.
The Board unanimously approved Board of Directors structure and purpose for the Shorthorn Youth Development Fund 501 (c) (3) to go to legal for final preparations before submitting to government for final approval to get IRS status.
The March 11-12, 2020 Board Meeting Minutes and virtual conference call meeting minutes on June 4,2020 and August 24,2020 were unanimously approved by the Board.
The Board reviewed the correspondence from the Heritage Shorthorn Association. No action was taken as the Board had not received the information needed to make any decisions.
Jason Rowland and Montie Soules presented the financials through August 31, 2020 which is the fiscal year end. There was discussion on the PPP Government Loan received during the fiscal year. The Board unanimously approved the financials with the PPP loan included as income for the end of the fiscal year 2019-2020.
Meeting Adjourned at 12:30pm. =
The Board unanimously approved the budgets for the fiscal year 2020-2021 and to have a revised budget submitted halfway through the year. Shelby Diehm and Taylor Bacon were present for the board to review and ask question about the AJSA and Junior activities. The Board unanimously approved that the addresses and information on record for Junior members shall not be shared to a third party. The ASA is required to protect this information on minors. Shelby Diehm was available for the Board to ask question concerning the Marketing and Communications area of ASA. The board had a few comments for the Your Membership Matters page done by Grant and asked about the Shorthorn Beef locally raised program and Shorthorn apparel.. Matt Woolfolk was available for the Board to ask about his written report to them. There was discussion on the class breaks in the yards show, no action was taken. The Board approved unanimously to change the way ratios are reported on BW and Fat so that they are treated the same as all the other traits. The ratios over 100 will indicate a number that is recorded as a positive for the animal. Heather Lange was available to the Board to ask question concerning the Registry and DNA issues in her written report. Questions and discussion on associations sharing samples for DNA. The possibility of having a blanket waiver for sharing samples. Emily Velisek was available for question from her written report about the election of delegates. Suggestion to look into digital voting. The Board unanimously approved that members voting for state delegates must vote for the same number of delegates as is eligible from that state or area or the ballot will become null and void.
American Shorthorn Association Board Virtual Conference Call Minutes November 18, 2020 President Nancy Grathwohl Heter called the called virtual Zoom meeting to order at 9:05am, central time. Present on the call: President, Nancy Grathwohl Heter, Vice-President, Hugh Mooney, Joe Bales, David Greenhorn, Toby Jordon, John Sonderman, Jerrell Crow, Lee Miller, John Russell and Executive Secretary, Montie Soules. The Board approved unanimously to cancel the December 5, 2020 Annual meeting in Kansas City and move it to a later date due to the Covid-19 restrictions. (all registration fees will be refunded) The. Board unanimously approved to move the meeting to Feb. 5 and 6, 2021 and if it would not be able to hold the meeting in person due to Covid-19 restriction then have a virtual meeting on February 6. 2021. The Board was advised and agreed to have legal counsel write up an amendment for the by-laws to cover this type of Annual Meeting in emergency cases. Meeting adjourned at 9:45pm. = American Shorthorn Association Board Virtual Conference Call Minutes December 31, 2020 President Nancy Grathwohl Heter called the called virtual Zoom meeting to order at 12:00 pm, central time. Present on the call: President, Nancy Grathwohl Heter, Vice-President, Hugh Mooney, Joe Bales, David Greenhorn, Toby Jordon, John Sonderman, Lee Miller, John Russell and Executive Secretary, Montie Soules. Topic for meeting discussion on 2020 Annual meeting.
Montie Soules gave a Staff report and then the Board went into executive session.
The Board unanimously approved to cancel the Feb 5 and 6, 2021 in person annual meeting and have a virtual annual meeting on Feb 6, 2021
Mark Nelson gave a presentation on Grow Safe feed efficiency being able to supply EPDs for RFI, ADG and DMI. The board asked for the contract and will review later.
The Board listed names for possible Board of Directors for the Shorthorn Youth Development Fund 501 (c)(3) and approved to have the Executive Committee plus Joe Bales to vet candidates and bring a final list to the Board at a later date for Board approval.
The Board adjourned for the day and had dinner with the Staff. September 23, 2020 the meeting reconvened and president, Nancy Grathwohl Heter called the meeting to order at 8:00am at the ASA office.
The auditors report was discussed and not available yet. A zoom meeting was scheduled for January 14 to review the auditor’s financial report for the year Sept. 1, 2019 -Aug. 31, 2020.
Joe Bales and Montie Soules gave a report to the board on the activity of the 150th Anniversary Celebration.
Meeting adjourned at 12:45pm. =
Montie gave a report and provide the documents of the ASA doing the administrative work for the Braunvieh Association of America.
American Shorthorn Association Board Virtual Conference Call Minutes
Emily Velisek was available for questions concerning Shows. Discussion on Denver being cancelled, and possible other shows being put in place as a replacement. No action taken to designate a replacement National Show.
January 14, 2021
Discussion on show honorees for National shows cancelled and at Louisville with no spectators allow. The possibility of doing a video for the presentation was suggested. To contact honorees for input.
Present on the call: President, Nancy Grathwohl Heter, Vice-President, Hugh Mooney, Dave Greenhorn, Joe Bales, Toby Jordon, John Sonderman, Lee Miller, John Russell and Executive Secretary, Montie Soules.
The Board unanimously approved to move Dr. Raymond Ediger to 2021 at Keystone and have Stepping Stone moved to 2022 NWSS in Denver to be
Nancy Grathwohl Heter, president, had to excuse herself for a few minutes to attend another zoom call. Hugh Mooney, Vice president, took over the
22
shorthorn country = february 2022
President Nancy Grathwohl Heter called the called virtual zoom meeting to order at 12:05pm, central time.
