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Step 1: Understand how Outlook stores data
Step 2: Open the folder containing the your Outlook data file. You'll need to navigate to
C:\Users\%username%\AppData\Local\Microsoft\Outlook\.
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Step 3: Find the .pst and .ost files. These are the data files for that user's Outlook program. The files will be named after the email address they are associated with. Most users will have .pst files, while Exchange users will typically have an .ost file.
Step 4: Decide how you want to backup the file.Â
There are several ways that you can securely backup this data file, depending on your needs. Creating multiple backups will help ensure that your file stays safe in case something goes wrong.
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