Group leadership & safety management for overseas educational visits “Travel if you will, but remember that courage and strength are nought without prudence, and that a momentary negligence may destroy the happiness of a lifetime. Do nothing in haste; look well to each step; and from the beginning think what may be the end.” ― Edward Whymper, Scrambles Amongst the Alps
Monday, 10 September 2012
Areas we will cover today
•Planning overseas visits safely •Group Leadership and Management Checklist
•Risk Assessment process •Top Tips for an enjoyable safe overseas visit
Monday, 10 September 2012
Quiz 1
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Monday, 10 September 2012
Planning Checklist - Passports (More than six months before they run out of date. Bring spare photocopies in case of theft and store electronically) -Visas (Do I need them and how long does it take to get them. Can we buy at the airport or do we need to get them in advance?) -Preparation (Is a scoping, or pre planning visit required? What about maps and travel guides and giving the group important information) -Travel Insurance (What will it exactly cover us for in an emergency etc?) - Safety briefing
Monday, 10 September 2012
Planning Checklist
• Dangerous places and activities (Are there any places
we shouldn’t go to? Check Foreign & Commonwealth Office website and obtain local embassy details:
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http://www.fco.gov.uk/en/travel-and-living-abroad/ travel-advice-by-country/
• - Risk Assessment: (Production of a Risk Assessment for all Activities/Places)
• Airlines and Tickets (What happens if flight is cancelled etc, alternatives plans etc)
• Travelling abroad (Best ways v costs v safety. Reputable companies etc)
Monday, 10 September 2012
Planning Checklist
• Mobile Phones (What networks are best. Will we need to get sim cards?)
• Personal Details, Emergency Contact numbers and Medical Questionnaire Form (Who caries them. )
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Accident/Illnesses. (If one occurs what do I need to do? Process etc?)
• First Aiders and Leaders Qualifications. (Are they up to date and certificates valid?)
• First Aid Kit Group (Is it stocked up with the right
things you need. Group members to also carry small 1st Aid Kit?)
Monday, 10 September 2012
Planning Check list - Group members: Do we all have each others mobile numbers, emergency contact details etc. Hotel/ Accommodation addresses and telephones? - Going out alone or with a group (Some places might not be safe to go out at night) Arranging a pre-meet up time? - Check weather conditions in advance and each day as part of group briefing sessions.
Monday, 10 September 2012
Assessing Risk • Which country has this as its flag?
Monday, 10 September 2012
Afghanistan Foreign Office Advice
Monday, 10 September 2012
FCO Advice •
There is a high threat of kidnapping throughout Afghanistan. Local nationals and members of the international community have been the target of kidnaps. Please see our Safety and Security Kidnap section for more information.
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The potential throughout Afghanistan for protests and attacks against ISAF targets or other sites of western interest is very high.
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On 15 April a Taliban spokesperson announced the launch of the Taliban’s annual Spring offensive which typically sees heightened insurgent activity throughout all of Afghanistan through the Spring and Summer.
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Afghanistan has a high threat of terrorism and specific methods of attack are evolving and increasing in sophistication. No part of Afghanistan should be considered immune from violence and the potential exists throughout the country for hostile acts. Please see the Safety and Security – Terrorism section below for details of recent significant attacks.
Monday, 10 September 2012
Monday, 10 September 2012
Which country has this flag? Monday, 10 September 2012
No further explanation hopefully needed
Monday, 10 September 2012
FCO Advice Due to the significant increase in criminal activity in the North Sinai area, we advise against all travel to the Governorate of North Sinai. •
The security situation outside of the resort areas in the Governorate of South Sinai has also deteriorated since early 2012 and there have been a number of hijacks and kidnaps in the interior of the Governorate, although major tourist resorts remain stable and calm.
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There are frequent demonstrations in Tahrir Square, Cairo. Demonstrations are frequent in other larger cities across Egypt, particularly Alexandria, Suez and Ismailia. Demonstrations are often on Fridays but can take place at other times. There is the possibility that demonstrations could take place elsewhere in Cairo, and in other locations in Egypt. You should avoid all political demonstrations and large gatherings, especially those in Tahrir Square.
Monday, 10 September 2012
Risk Assessment Process
Monday, 10 September 2012
Types of Risk Assessment
• Predictive: Done in advance of a situation
or event or activity. Predictive risk assessments can be undertaken before an event has occurred, enabling you to implement proportionate controls and have in place contingencies and guidance that you can sensibly apply.
• Dynamic: Consists of on the spot decision making when the nature of the risk changes.
Monday, 10 September 2012
Risk Assessment Hazzard Risk 1 2
Change Change Review Needed Made
Street Crime in Downtown Cairo
Falling off a Camel ride at the Pyramids
3
Boat trip on the River Nile
4
Minibus Trip to Sinai
Score: Monday, 10 September 2012
Severe 10pts High 8pts Medium 5pts Low 1pt
Any score over 20 is too much of a risk
Risk Assessment Hazzard Risk 1 2 3
Street Crime in Downtown Cairo
Falling off a Camel ride at the Pyramids
Boat trip on the River Nile
Minibus Trip to Sinai
4
Score Monday, 10 September 2012
High 8pts
Low Risk 1pt
Change Change Review Needed Made Avoid area especially at night
None
Group briefing Stay at different hotel in other part of city
None
After the event experience for next time
Group feedback
Medium Risk Is company Might change 5 pts reputable. -Falling overboard Recommendations plans based on recommendation -Crocodiles Lifejacket -Drowning
Dynamic Risk assessment and group feedback
Complete Avoidance Might not be a good idea
Dynamic Risk assessment and group feedback
Severe 10 pts Risk of Kidnapping
Avoid and go to plan B visit Alexandria instead Low Risk 1pt
24 initially: 24 -10 =14 + 1=15
Severe 10pts High 8pts Medium 5pts Low 1pt
Any score over 20 is too much of a risk
Top Tips
• • • • •
Involve your group
• •
Clear Responsibility and Roles
Plan ahead. (the 7 p’s) Make it fun More information the better Give the group a project to do as part of the planning e.g Finding out information about the country Use Checklists and keep information close at hand
Monday, 10 September 2012
Some final thoughts • “A ship is safe in harbour, but that's not what ships are for.” William G.T. Shedd
• Never was anything great achieved without danger.” ― Niccolò Machiavelli
Monday, 10 September 2012