CREATING YOUR JOURNEY Journey Checklist

We want to find the right journey to meet your needs and have devised two ways to plan your journey for your group:

Closed Group – 6 or more clients wishing to travel on one of our published group itineraries on a date of their choosing. Subject to operational viability (rail schedules, availability of personnel, border schedules etc).

Private Group – 6 or more clients wishing to tailor make a journey either following one of our journeys or creating a customised itinerary. Both options can also choose hotels standards, tour inclusions or be tailored to a particular interest of the group. This offers the ultimate flexibility and will be designed with you and the Private Groups Manager.

To ignite your planning here are a few questions to consider when designing your Private Group Journey.

Is your group interested in a Closed or Private group journey?

What is the anticipated group size?

What month and year would your group like to travel?

Please advise if there are any highlights you would like to include in group’s itinerary.

Please advise us of your preferred hotel standard.

Please advise us of your preferred train standard (2 or 4 berth for overnight travel).

Will your group members require single supplements?

Will your group members require any pre-tour accomodation and touring options to be provided?

Will your group members require assistance with flights?

Will you be accompanying the group as a Tour Leader?

Do you wish Sundowners Overland to assist with marketing collateral?

Creating Your Journey

Timelines

Sundowners Overland will be with you every step of the way as you create and depart on your Private Group Journey. Typically we find that the planning can take anywhere from between 6-18 months for a Private Group allowing time for the itinerary to be created, marketing and pre-tour formalities to take place.

Opening

Initial conversation to determine region, duration, potential group size, theme or particular interests. We will then finalise the itinerary, hotel and train standard, level of inclusion, tour leader and tour host or representative accompanying the group.

Promotional Flyer

We discuss requirements for a promotional flyer; this can be created by us or images can be provided. We offer special experiences or activities that can make the journey unique to you.

Ptomoting the journey

Share flyer and tour information with potential interested parties. We can assist with any questions and manage enquiry from interested parties.

Managing the booking

We process tour bookings, book any pre and post tour accommodation and transfers. Ex Australia airfares and travel insurance can be provided.

120 Days from departure

Visa support will be provided if destinations require visas

100 Days from departure

Final payment due. We discuss preferred rooming arrangements

90 Days from departure

Tour manifest finalised

30 Days from departure

Journey documents provided