EXHIBITOR PROSPECTUS
Naturopathic Medical Student Association
NMSA 2014 CONFERENCE Integrated Medicine; Bridging the Gap August 16th – 18th Portland, Oregon www.naturopathicstudent.org
EXHIBITOR PROSPECTUS
NMSA 2014
SPONSORSHIP TIERS Please review the 2014 S ponsorship Tiers below. Platinum Sponsor: $20,000 for a One-‐Year Sponsorship Complementary Platinum tier booth at NMSA Annual Conference Early booth selection at NMSA Annual Conference Professional sponsor recognition sign at your booth as well as recognition throughout conference site Opportunity for a thirty minute presentation during Annual Conference breakfast or lunch Placement of product samples at conference table Prominent recognition on NMSA homepage- Flash file rotating logo for fifteen seconds Prominent recognition on members---‐only web pages- Flash file rotating logo for fifteen seconds Recognition as a Platinum Professional Sponsor of the NMSA Large graphic half---‐page ad in each issue of the NMSA newsletter, “Tangled Roots” Logo and short paragraph about company featured on the NMSA website’s Sponsorship page Hyperlink to your website on the NMSA website’s Sponsorship page A “thank you” announcement on our Facebook page when you become a sponsor NMSA will “Like” your organization on Facebook Promotion of your company: o Four times per year through social media (Facebook, Tumblr, Twitter) o Four times per year in NMSA emails to all naturopathic students in NMSA member emails o Three times per year in issues of the NMSA newsletter; “Tangled Roots” Opportunity to suggest five questions for and receive answers to our annual Membership Survey* Donor’s name engraved on a “guiding Light” plaque displayed in the International NMSA office The gratitude and respect of the next generation of naturopathic physicians We would love to have your company as a platinum sponsor!
* NMSA will work with sponsors to access the information they want to elicit from students.
2 CONTACT: Susan Yirku
EMAIL: conference@naturopathicstudent.org
PHONE: (503) 334 4153
EXHIBITOR PROSPECTUS
NMSA 2014
Gold Sponsor: $10,000 for a One-‐Year Sponsorship Complementary Gold tier booth at NMSA Annual Conference Early booth selection at annual conference Professional sponsor recognition sign at your booth as well as recognition throughout the conference site Recognition as a Gold professional sponsor of the NMSA Large graphic half-page ad in each issue of the NMSA newsletter, “Tangled Roots” Logo and short paragraph about your company featured on the NMSA website sponsorship page Hyperlink to your website on the NMSA website sponsorship page A “Thank You” announcement on our Facebook page when you become a sponsor NMSA will like your organization on Facebook Promotion of your company o Three times per year through social media (Facebook, Tumblr, Twitter) o Three Three times per year through NMSA member emails o One time per year in “Tangled Roots” The gratitude and respect of the next generation of naturopathic physicians
Silver Sponsor: $5,000 for a One-‐Year Sponsorship Complementary Silver tier booth at the NMSA Annual Conference Early booth placement selection Silver Professional Sponsor recognition sign at your booth as well as recognition throughout the conference site Recognition as a Silver Professional Sponsor of the NMSA Logo and short paragraph about your company featured on the NMSA website sponsorship page Hyperlink to your website on the NMSA website sponsorship page A “Thank You” announcement on our Facebook page when you become a sponsor NMSA will like your organization on Facebook Promotion of your company: o Two times per year through social media (Facebook, Tumblr, Twitter) o Two times per year through NMSA member emails o One time per year in “Tangled Roots” with a quarter page article The gratitude and respect of the next generation of naturopathic physicians We would love to have your company as a Gold or Silver sponsor!
CONTACT: Susan Yirku
EMAIL: conference@naturopathicstudent.org
PHONE: (503) 334 4153
3
EXHIBITOR PROSPECTUS
NMSA 2014
Bronze Sponsor: $2,000 for a One-‐ Year Contract
Complementary Bronze Tier Booth at the NMSA annual conference Professional Sponsor Recognition sign at your booth, as well as throughout the conference site Recognition as a Bronze Professional Sponsor of the NMSA Logo with one sentence about the company featured on the NMSA Sponsorship webpage Hyperlink to your website on the NMSA website Sponsorship page A “Thank You” announcement on our Facebook page when you become a sponsor NMSA will like your organization on Facebook Promotion of your company • two times annually through social media (Facebook, Tumblr, Twitter) • One time per year in an NMSA all-member email • One time per year in the NMSA newsletter “Tangled Roots” with an eighth of a page article The gratitude and respect of the next generation of naturopathic physicians
Copper Sponsor: $1,000 for a One-‐Year Contract
Half---‐off Bronze tier Booth cost at NMSA annual conference Recognition as a Copper Sponsor of the NMSA Logo and hyperlink featured on the NMSA Sponsorship webpage A “Thank You” announcement on our Facebook page when you become a sponsor NMSA will like your organization on Facebook
Supporting Sponsor: $250 for a One-‐Year Contract
Name listed on Annual Conference poster Option to receive the NMSA Newsletter and postings Name listed on the NMSA website Sponsorship page A “Thank You” announcement on our Facebook page when you become a sponsor NMSA will like your organization on Facebook The gratitude and respect of the next generation of naturopathic physicians
We would love to have your company as a Bronze, Copper or Supporting sponsor!
Please Note: All sponsors are eligible to enhance their visibility by providing product samples,
discount coupons, brochures, or other materials to be included in 250 conference bags. In addition, it is requested that all exhibitors donate an item (or gift basket) as a door prize.
4 CONTACT: Susan Yirku
EMAIL: conference@naturopathicstudent.org
PHONE: (503) 334 4153
EXHIBITOR PROSPECTUS
NMSA 2014
The Naturopathic Medical Student Association is excited to be hosting our
10th Annual Conference at NCNM in Portland, Oregon. “Integrated Medicine; Bridging the Gap.”
We invite you to join us for the largest gathering of current and prospective Naturopathic students. This year we will host our live conference at NCNM in Portland, Oregon. In addition, NMSA will be offering satellite conference technology to each naturopathic school.
CONFERENCE INFORMATION Target Audience
Naturopathic medical and affiliated health profession students Integrated Medicine Health Professionals
Anticipated Attendance NCNM: Satellite: Virtual:
~400 Total Students (as detailed below) 150-200 Students 80-100 Students 80-100 Students
Venue Number of Exhibitors
SATELITTE SPONSORSHIP
byline
National College of natural Medicine 24
Dolor Sit Amet
take place at the campus of the National College of Natural Medicine (NCNM), in The conference will Portland, Oregon. In order to increase the number of attending students we will also be hosting a satellite conference at SCNM in Tempe, AZ, andother naturopathic colleges. Students will attend via live stream. We encourage our vendors to not only participate in the live event at CCNM, but also to consider exhibitor and sponsorship opportunities at SCNM and other satellite conference participants. Any Silver Level Sponsor and above is eligible to add a satellite booth for $50 per school. Recruit your local student representative.
EXHIBITOR INFORMATION C o r p o r a t e CONTACT: Susan Yirku s p o
EMAIL: conference@naturopathicstudent.org
PHONE: (503) 334 4153
5
EXHIBITOR PROSPECTUS
NMSA 2014
VENDOR REGISTRATION
Exhibit Hall – Set- Up OpenTear down
NCNM Academic Building
Friday August 15,2014 Saturday, August 16, 2014 Sunday August 17, 2014 Sunday August 17, 2014
5:30pm- 7:00pm 8:30 am- 5:30 p.m. 8:30 am- 3:00 pm 3:00 am- 5:00 pm
Audience: Approximately 250 naturopathic medical students other health discipline students and practitioners from all health care disciplines. NMSA Confrence Premier Exhibitor Booth – $1000 The Premier Exhibitor Booth includes: • • • • •
One table (5’ x 1.5’) and two chairs in the main exhibit hall Recognition of sponsorship at the event Lunch for two at the NMSA Conference Invitation to give one raffle item of at least $25 in value. Limited to 12 companies.
NMSA Conference Exhibitor Booth – $600 The Exhibitor Booth includes: • • • • •
One table (5’ x 1.5’) with tablecloth and two chairs in the surrounding hallways of the exhibit hall Recognition of sponsorship at the event Lunch for two at the Health NMSA Conference Invitation to give one raffle item of at least $25 in value. Limited to only 12 companies.
Corporate Sponsors Our corporate sponsors will receive special discounts on exhibitor booths and be invited to give a sponsored product presentation in the exhibit hall. Consider becoming a corporate sponsor and support naturopathic medical students all year. Sponsors are invited to bring PowerPoint presentations (PC format) on a flash drive so that we may use our projector to display and record it. Parking: Free parking is available throughout the campus on the day of the event. The west parking lot offers the best access for loading and unloading.
6 CONTACT: Susan Yirku
EMAIL: conference@naturopathicstudent.org
PHONE: (503) 334 4153
EXHIBITOR PROSPECTUS
NMSA 2014
SPECIAL EVENTS AND RECEPTIONS
Set yourself apart from the crowd with our Special Events & Receptions Sponsorships. These opportunities allow companies to access to a captured audience of students on an exclusive basis, build brand recognition, and show additional support for NMSA. This is also a great time to feature a specific product or service you’d like students to be aware of.
EXCLUSIVE OPPORTUNITIES
CONFERENCE WELCOME PARTY
$TBD & RESEARCH SHOWCASE FEATURES:
$TBD
RIDAY EVENING) (F 5000
• Bar featuring beer, water and light snacks hors d’oeuvres • Company name and logo to appear on signage where food is distributed • Company highlight in marketing materials & emails • Table in room with company brochures and samples • Additional 1 page article or advertising space in conference materials
BREAKFAST/ LUNCH SPONSOR
$3500
(2 OF EACH AVAILABLE - SATURDAY OR SUNDAY) FEATURES:
• Opportunity to address entire conference including both students and conference speakers • Company name and logo to appear on signage where food is distributed • Company highlight in marketing materials & emails • Table in room with company brochures and samples • Additional 1/2 page article or advertising space in conference materials
CO-SPONSORED OPPORTUNITIES
HEALTHY BREAKS
$450
CO-SPONSORED
(4 TIMES AVAILABLE - 2 SATURDAY OR 2 SUNDAY) FEATURES:
• Promote healthy snack options during conference breaks. -‐ companies may provide healthy bars, shakes or snack products (OR NMSA can coordinate the food items) • Company name and logo to appear on signage where food is distributed
• Company highlight in conference program • Additional 1/4 page article or advertising space in conference materials CONTACT: Susan Yirku
EMAIL: conference@naturopathicstudent.org
PHONE: (503) 334 4153
7
EXHIBITOR PROSPECTUS
NMSA 2014
TRAFFIC BUILDERS
Build interest and create a lasting impression with exclusive traffic building opportunities. Keep your company fresh in the students’ minds even after the conference ends with conference marketing products. EXCLUSIVE OPPORTUNITIES OPPORTUNITIES
LANYARDS
CO-SPONSORED CONFERENCE BAGS $200
$300
Company logo and NMSA logo only
CONFERENCE NOTEBOOKS
Company logo on outside of bag (up to 10 companies/ blk & white logo) $400
Company logo on front of conference notebook sponsor to provide
WATER BOTTLE
CONFERENCE T-SHIRTS
$200
Company logo on back of t-‐shirt (up to 10 companies/ blk & white logo)
$1000
Company logo & NMSA logo only SPECIAL EVENTS AND RECEPTION OPPORTUNITIES ARE FIRST-COME, FIRST-SERVICE BASIS.
ZIP DRIVE $600
Company logo printed on USB drive given to all participants loaded with conference materials and resources
CONFERENCE PENS
$300
Company logo printed on conference pen given to all attendee’s
PLEASE RESERVE EARLY.
AS A REMINDER: VENDORS MUST BE AT LEAST A BRONZE LEVEL CONFERENCE SPONSOR IN ORDER TO PARTICIPATE IN ANY SPECIAL EVENTS OR TRAFFIC BUILDER OPPORTUNITIES.
8 CONTACT: Susan Yirku
EMAIL: conference@naturopathicstudent.org
PHONE: (503) 334 4153
REGISTRATION FORM NMSA 2013
SPONSOR LEVEL (PLEASE CIRCLE)
BOOTH TYPE (PLEASE CIRCLE)
PLATINUM
GOLD
SILVER
BRONZE
PREMIER BOOTH
COPPER
EXHIBITOR BOOTH
SPECIAL EVENTS & RECEPTIONS (PLEASE CIRLCE) WELCOME RECEPTION
BREAKFAST/LUNCH
BREAK
$______________________
TRAFFIC BUILDERS (PLEASE REFER TO ITEMS ON PREVIOUS PAGES) _______________________
$______________________
_______________________
$______________________
_______________________
$______________________
.............................................................................. TOTAL $_____________________ NEW SPONSOR? Y_______ N_______ ORGANIZATION NAME_____________________________________________________ MAILING ADDRESS________________________________________________________ CITY________________________STATE_______________ZIP_____________________ PRIMARY CONTACT: NAME______________________ TITLE________________________________________ OFFICE PHONE___________________ MOBILE PHONE__________________________ EMAIL___________________________________________________________________ SECONDAY CONTACT: NAME__________________________MOBILE PHONE____________________________ EMAIL___________________________________________________________________ ________________________________________________________________________ SIGNATURE/TITLE .............................................
DATE
I hereby acknowledge that I am authorized on behalf of the Sponsor/Exhibitor to sign this agreement. I have read, understand, and agree to all the terms and conditions within. PLEASE MAKE CHECKS OUT TO: NMSA
MAIL FORM & CHECK TO: NMSA, 049 SW PORTER STREET, PORTLAND OR, 97201 CONTACT: Susan Yirku PHONE: (503) 334 4153