Alberta Meeting and Event Guide · Fall 17/Winter 18 by Tanner Young Publishing Group

Fall/Winter 2017/2018 Edition â&#x20AC;˘ Suggested Retail $5.95

ILEA Live Celebrates 30 Years of Creative Solutions Where to Freshen Up Your Skills

How to Reinvent Your Gala Fundraiser

The Advantages of Meeting in Red Deer + More Tips & Tricks from the Experts PM#40020277

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Meghann Tanner CONTRIBUTORS

Tamara Aschenbrenner, Matthew Stepanic, Brent Taylor, Jessica Tkachuk DIGITAL CONTENT & LISTINGS EDITOR

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ALBERTA MEETING & EVENT GUIDE • Fall/Winter 2017/2018

THIS IS LETHBRIDGE. A BRIGHT CHOICE: for meetings and events

• 250,000 square feet of meeting space • 1,600+ hotel rooms • 320 days of sunshine each year • 2 UNESCO World Heritage Sites (within a 90-minute drive) • Meeting space for up to 500 delegates THE CHOICE IS YOURS visit chooselethbridge.ca to learn more.

A BRIGHT CHOICE MEETINGSALBERTA.COM

W â&#x20AC;&#x160; elcome

to the Fall/Winter issue of the Alberta Meeting & Event Guide! Events are a huge component of fundraising for a lot of non-profit organizations, and we know how specialized an event that aims to pull in funding has to be. In this issue you will read about LOOK, a fundraiser for Contemporary Calgary that raised over three million dollars. You will also read some tips from Professional Fundraising Auctioneer Danny Hooper on how to get the most from your audience. The key to every event is your venue, suppliers, and specialized experts who can take each aspect of your event to the next level. These resources are laid out in our resource guide, which will help you find everything you need to plan your next event in Alberta. This guide can also be found on our website meetingsalberta.com This issue we highlight the City of Red Deer, showcasing some of the resources available in this central city. We also sat down with the experts at the Alberta Gaming and Liquor Commission to gain insight on regulations that affect events. We welcome any questions that you have and would like answered by an expert. Just send me an email to editor@meetingsalberta.com and we may include it in the next issue! Happy reading,

Meghann Tanner, Editor editor@meetingsalberta.com meetingsalberta.com

ALBERTA MEETING & EVENT GUIDE â&#x20AC;˘ Fall/Winter 2017/2018

Would you like to receive future editions of this magazine by mail? Send your contact info to circ@tanneryoung.com or call us at 780-465-3362

Contents

Alberta Meeting & Event Guide • Fall/Winter 2017/2018 33

27 Features

Event Planning 101

The Experts

11 News, Tips & Trends

21 Building an Event Plan This document outlines all the critical details necessary for a successful event

33 Event Décor Q&A with Shannon Collins

PHOTOS COURTESY OF CHAIR FLAIR; CITY OF RED DEER

14 ILEA Live Annual ILEA Live Conference makes its first appearance in Alberta

Setting the Stage

17 Reinventing the Gala Contemporary Calgary’s LOOK fundraiser reinvents the gala format

24 Professional Development There’s something for everyone at these Event Management programs

27 Spotlight On: Red Deer Get the details on what makes Red Deer a unique destination for hosting meetings and events

31 Building a Better Event Sponsorship Program 6 steps to help you overcome challenges 62 Event Emergency Kit Be ready for anything!

35 Gaming & Liquor Licenses 101 Q&A with the AGLC 37 How to Hold a Successful Charity Auction Q&A with Danny Hooper

Check out the

Resource Guide (page 40) filled with info on suppliers, meeting spaces & more!

MEETINGSALBERTA.COM

See Edmonton through our eyes! Edmonton’s Premier Meeting and Event Destination With over 150,000 square feet of space and North America’s largest back yard, the iconic Shaw Conference Centre is ready to host your next event. From hosting the world’s top conventions to the best in entertainment, meetings, banquets and galas, there’s nothing that can’t happen here. Our beautiful spaces of any size combine with Canada’s top chefs and a staff that’s dedicated to your every need — all to create unparallelled experiences. Contact us today and start working with our team of event experts to make your vision a reality.

780.969.0409 sccsales@edmonton.com ShawConferenceCentre.com 10

ALBERTA MEETING & EVENT GUIDE • Fall/Winter 2017/2018

SOS Charging Solutions

PHOTO COURTESY SOS CHARGING SOLUTIONS, BY NEIL ZELLER; STUDIO BELL, BY BRANDON WALLIS; ISTOCK.COM

No matter what type of event youâ&#x20AC;&#x2122;re hosting, we want our attendees focused on the event. Nothing takes their attention away like worrying about their dwindling cell phone/tablet battery life. SOS Charging Solutions aims to fix that problem by offering mobile charging systems that can be used at any type of event. Little boxes that can be decorated to suit your dĂŠcor style promises that your guests can stay fully charged without compromising the look and feel you were going for! This innovative product is available for rent across North America. For more information, visit soschargingsolutions.ca

Conference Seating While the ultimate goal for the attendees at most conferences is education, organizers have realized that the connections being made and opportunity for networking conversations to take place is almost as important, if not equally as. To facilitate these conversations, conferences are adding more engagement-friendly seating such as lounge areas with couches and round standing tables for the breaks and in between sessions. During session, some retreat back to auditorium or classroom seating, while others choose to further enhance the networking by having groups sit in circles, or buzz groups. When planning the best seating layout for your conference, make sure to consider the opportunities the attendees have to engage with each other, and how you can facilitate that conversation through your layout.

Studio Bell Studio Bell is now open in Downtown Calgary! Home of the National Music Centre, Studio Bell is the result of a partnership between NMC and Bell. This stunning facility not only offers meeting space for groups of all sizes, but also has multiple reception areas, broadcast facilities, media classrooms, and is home to the Canadian Music Hall of Fame, the Canadian Country Music Hall of Fame Collection, and the Canadian Songwriters Hall of Fame. Whether you are looking for a venue for a meeting of 15, or a performance hall that seats 300, Studio Bell has options for these and everything in between. Visit studiobell.ca for photos and venue information!

MEETINGSALBERTA.COM

News, tips & trends

Event Awards: Recognizing Excellence Nominations for the Edmonton and Calgary Event Awards have now opened! These awards are an opportunity to recognize suppliers, planners, new products/ideas and events themselves that have raised the bar within our industry. The Calgary awards will be held on March 7 and the Edmonton awards on March 15. To view a full list of categories and criteria, visit eventawards.ca

Mark your calendars for February 12-13, 2018 for the Annual Go West Conference, taking place in Edmonton. Over the two days, event professionals will gather together from across Canada to connect, network, and grow. The conference starts with Event Industry Trends and Forecasts by David Merrell and then goes into a Creativity and Event Design session being lead by industry leaders. Day one ends with a networking social event. Day two looks at Event Branding, Marketing and Social Media as well as the “Experiential Hall” which is a trade show connecting planners with vendors in an interactive setting. For more information on the conference, and to register, visit gowest2018.ca

Mobile Bars

Mobile bars have been growing in popularity, reducing the challenge of how to handle alcohol at outdoor events. Pictured here is The Old Fashioned - a premium, vintage mobile bar for weddings & special events serving beer, wine, & speciality cocktails. The Old Fashioned is based in Leduc, AB, but travels to just about anywhere in Alberta. This unique mobile bar adds a special flare, with its selection of delicious hand crafted cocktails targeting outdoor country & luxury weddings. Pricing is event specific based on guest numbers, location & hours of service. Please contact atoasttoyou.ca and fill out a contact form for a detailed quote. 12

ALBERTA MEETING & EVENT GUIDE • Fall/Winter 2017/2018

Brent Taylor Congratulations to Brent Taylor who was recently appointed to the International Board of Directors for MPI (Meeting Professionals International). Brent is a former President of the Meeting Professionals International – Greater Edmonton chapter and is currently a Managing Partner in both Timewise Event Management and Event Technology Solutions.

PHOTO COURTESY EVENT AWARDS; GO WEST; BRENT TAYLOR; A TOAST TO YOU, BY LUCIER PHOTOGRAPHY

GO WEST Conference

THIS IS LETHBRIDGE. A BRIGHT CHOICE: for meetings and events

EVENT MANAGEMENT CERTIFICATE Are you a master organizer and love to plan? Do you thrive in a creative environment and enjoy working with different people? Event planners are in demand to organize trade shows, conferences, awards ceremonies and other types of events. NAIT’s Event courses are designed for individuals who manage 250,000 square feetManagement of meeting space events +and looking to learn tools and strategies from top industry professionals. Courses include 1,600 hotel rooms a range of topics that will appeal to both the beginner and seasoned professional.

• • • 320 days of sunshine each year NAIT’s flexible learning pathways include evening and weekend options. Whether you’re just • 2 UNESCO World Heritage Sites (within a 90-minute drive) starting your career or want to develop new skills, you’ll find your fit at NAIT. • Meeting space for up to 500 delegates EVENT MANAGEMENT COURSES Event Management • Networking THE• CHOICE IS Foundations YOURS Human Resource Management • Creating Critical Paths & Production Schedules visit• chooselethbridge.ca to learn more. • Writing Event Proposals

• Program Planning Specialization Bootcamp

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For information on all of the Event Management courses visit nait.ca/Events. Enrol now!

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ILEA Live

ILEA Live celebrates 30th anniversary Conference makes its first appearance in Alberta By Meghann Tanner

ALBERTA MEETING & EVENT GUIDE • Fall/Winter 2017/2018

PHOTOS COURTESY ILEA LIVE

or the second time in 30 years ILEA live came to Canada, making its first appearance in Alberta. From August 10-12, over 400 guests gathered in Calgary to learn, connect, and network at the 30th Annual ILEA Live Conference. The conference is run by members for members, and for the first time ever was chaired by a Canadian – Anne Finzer from CEO Events. The event is geared towards connecting event professionals from all over the world to collaborate their experience in an educational setting where they can learn, network, and be inspired together. The committee focused on showcasing as many vendors and businesses as they could throughout the three days. The Calgary Zoo hopped on board and hosted the Sponsor Reception, which was followed by the opening event “An ILEA Stampede”, which was hosted by the Calgary Stampede and BMO Centre. From there, workshops took place in the Hyatt Hotel, The Palace Theatre and the Marriott Hotel. The Esprit Awards Gala was held on Friday night at the Telus Convention Centre, celebrating industry leaders who continue to drive innovation and creativity. The conference closed at the National Music Centre with a tribute to Canadian musicians. The conference was made successful by a variety of event sponsors, all of which can be found on the ILEA Live website. For more information on the conference, visit their website at ilealive.com

Variation in learning formats is key to any successful learning experience. The right tempo, timing and ratio of types of classes were what made this conference special. The education team did such an amazing job of internalizing the conference design and then recruiting the best of the best teachers from Calgary and around the world to bring that design to life. When you can offer a man in nothing but a tutu alongside one of Canada’s top economists and both resonate deeply with your audience, you’ve done something right.” — Kevin White, Chief Strategist & Founder, XPL Events

Attending ILEA Live in Calgary was a great experience for a few reasons! First of all the international draw of Calgary as a destination brought diverse attendees to the conference. This delivered good networking opportunities and global perspectives from a variety of world class speakers. Canadian and especially Calgarian hospitality is second to none. The local event industry professionals did a great job and produced engaging events surrounding the conference. Finally, and by far not the leastthe beautiful Canadian Rockies offered a unique opportunity to explore Banff, Lake Louise and the surrounding areas. A place I can only describe as God’s Country! — Debbie Meyers-Shock, President/CEO, BRAVO! Entertainment

ILEA Live Committee (Left to right): Kevin White, XPL (Chair of Education); Anne Finzer, CEO Events (Chair of ILEA Live Conference); Neil Adams (Chair of Off Premise Events); JC York, Classic Entertainment (CoChair of Sponsorship). Missing: Gina Bonura (Co-Chair of Sponsorship)

MEETINGSALBERTA.COM

ILEA Live

Congratulations to the Albertan 2017 Esprit Awards Nominees: Best Event Photography - WestJet Christmas Party, Midnight in the Park – Stephanie Leblond (Leblond Studio Inc.) WINNER! Best Industry Contribution – Edmonton Event Awards 2016 – Nela Kovacovic (Timewise Event Management) WINNER! Best Event Logistics and Support Services – JUNOfest Calgary ’16 – Patrick McGannon (PM GIGS Inc.) WINNER! Best Technical Production – A Night Under the Galaxy – Todd Skinner (Production Canada)/Pierre Marleau (Orange Frog Productions) Best Event Design/Décor (Under $25,000USD) – One True North – Dustin Westling (OneWest Event Design & Logistics) WINNER! Best Event for a Non-Profit Organization (Over $150,000USD) – LOOK2016 – Derek MacDonald (Boom Goes the Drum Inc.) Best Public Event – JUNOfest Calgary ’16 – Patrick McGannon (PM GIGS Inc.) Best Wedding ($75,000-$150,000USD) – The Wyne & Godfrey Wedding - Derek MacDonald (Boom Goes the Drum Inc.) WINNER! Best Meeting/Conference Program (under $500,000 USD) – Tourism Works – Niesa Silzer (Details Convention & Event Management); 55 North – Erin Clyde (Foundry Conferences & Events) WINNER! Best ILEA Event Volunteer Collaboration (The Gold Standard – Treating Our Sponsors Like GOLD!) – Joel Olandesca (SOS Charging Solutions)

FOR A LISTING OF ALL NOMINEES, VISIT ileahub.com/ilea-esprit-awards-home/2017-nominees

ALBERTA MEETING & EVENT GUIDE • Fall/Winter 2017/2018

PHOTOS COURTESY ILEA LIVE

Best ILEA Team Effort ($75,000-$150,000USD – A Shot of Adrenaline (To the Heart)) - Joel Olandesca (SOS Charging Solutions) WINNER!

LOOK

Setting the stage

» Reinventing the gala format through audience relationship By Jessica Tkachuk

PHOTOS COURTESY BOOM GOES THE DRUM

he Centennial Planetarium is practically vibrating. Steve Martin - acclaimed actor, Grammy-award winning musician, renowned comedian and prolific art collector - is in the building. Guests huddle in excited groups, phones at the ready; staff hurriedly make their way across the signature hot pink carpet, muttering into headsets; and in the middle of it all, Derek MacDonald quietly, with an almost impenetrable aura of collectedness, walks. The owner of the award-winning event agency, Boom Goes the Drum, has every reason to abandon his outer shell of cool. This evening marks the return of LOOK, the annual major fundraiser for Contemporary Calgary, and an event that has helped put his company on the map as one of Canada’s top strategic event planning agencies. The LOOK series has successfully bucked the all too familiar “rubber chicken dinner” gala format, and has been hailed as one of the country’s hottest parties, winning numerous awards, and repeatedly selling out days in

advance. The stakes are high for his client, and this year there is added hype with Steve Martin’s role as a guest speaker, and host of ‘The Social’, Lainey Lui (also known by her moniker, Lainey Gossip) as master of ceremonies. So how is it that, despite the hurried pace surrounding him, MacDonald seems unfazed as he makes his way up the Planetarium’s winding ramp to Steve Martin’s dressing room? After all, these days it takes more than star power to create a successful fundraising gala; challenging economic times require event producers to create meaningful connections with their guests. MacDonald believes the key to fundraising and gala success lies somewhere in these connections. “At a fundraiser, you’re asking something from your guests; maybe to support a foundation or lend their voice to a cause. Either way, to do that well you need to establish an event experience that creates a relationship which supports that ask.” He also points out that this guest relationship should

begin long before your guests ever walk into your venue doors, “If your first point of contact with your audience is at registration,” he posits as we ascend the ramp, “You’re missing something.” The process of establishing that audience relationship for LOOK began more than 10 months prior to the party itself, with a much smaller audience: the LOOK committee. “The Contemporary Calgary story was relatively new and unknown, and we couldn’t possibly reach everyone by simply telling it ourselves. Rather than pump budget into amplifying one biased voice, we enlisted a group of voices and empowered them to tell it for us,” explains Derek. “If you want to know who’s responsible for this crowd, it’s those people.” The volunteer committee for LOOK consisted of more than 75 people that MacDonald speaks of as though they are superheroes – a group of people varied in demographics and attachments to the cause, but connected by a singular, visionary goal: to establish a significant destination in Calgary for public and

MEETINGSALBERTA.COM

modern art, and impact Calgary’s status as a city of choice globally. Wrangling their energy became the work of one full-time staff member of Boom Goes the Drum. According to Derek, it required a dedication to clarity: clarity of story, value, ask, and expectation. The approach wasn’t a ‘call to action’ or transaction, but rather an invitation to collaborate and contribute. Only when the committee’s enthusiasm was ignited and clear expectations delivered could they be activated to be ambassadors for Contemporary Calgary’s story, and attract their networks to want to be a part of it at LOOK. To support the committee’s efforts to introduce the Contemporary Calgary story and attract people to LOOK, Boom produced a private shopping night experience in support of the fundraiser, which took place at Holt Renfrew (the presenting sponsor) one month before the event. This pre-LOOK event gave invited Holts’ shoppers the chance to get to know and interact with Contemporary Calgary’s brand through visual art installed in the store, a curated fashion presentation, and some of Calgary’s best food and beverages, as well as a compelling invitation to shop: Holt Renfrew generously offered to donate 10% of sales that evening to Contemporary Calgary. “The plan,” MacDonald says, “was two-fold: get them in the door, and then get them in the door again.” Beyond shopping, this cross-promotional event involved a ticket

sales strategy: guests who purchased a LOOK ticket at Holt Renfrew that evening received 50% of their ticket purchase price back on a gift card to be spent that evening at Holts (and 10% of that purchase when back to Contemporary Calgary as well). The event resulted in one of Holt Renfrew’s most successful shopping nights to date (providing major ROI for a top sponsor), and tens of thousands of dollars in LOOK ticket sales. As we come off the ramp I stick close behind MacDonald, keeping one eye on the navy suit jacket in front of me while the other scans the bustling room. Calgary’s crème de la crème are out in full force: women in floorsweeping, heavily beaded gowns rustle past young twentysomething’s in brilliant, Warhol-ian jumpsuits; gentlemen in meticulously tailored suits lean against the cement, purple washed walls, occasionally adjusting neon pocket squares, or smoothing perfectly crisp collars. To the unacquainted eye, they are an overwhelming rush of bright, glittering, beautiful creatures; impossibly aloft, permanently out of reach. And

ALBERTA MEETING & EVENT GUIDE • Fall/Winter 2017/2018

yet, the experience that has been created for them this night is not out of reach- in fact, far from it. MacDonald sees experience approachability as another integral key in guest relationship building. While elements of LOOK were certainly targeted to specific audiences, there is an experiential entry point for every ticket level. As we look out over the bustle going on around us, he gestures to caterers delicately placing plates of sumptuous lamb and salmon on black linen-clad tables while florists fidget with stunning, overflowing vases. “We have a multi-course, plated dinner experience with a private program and entertainment for our VIP ticket holders, which makes sense for that audience. We also have a ‘warehouse party’ filled with live art installations and the coolest, weirdest bands, which will make sense for a dif-

ferent audience, later in the evening.” He smiles out at the large room we’re standing in, watching it transform. “It doesn’t matter what ticket level you buy; if you’re coming to one of our fundraisers, there will be a meaningful experience we create specifically for you.” Suddenly, I realize we have stopped walking, and are face to face with a sign reading ‘Steve Martin’, firmly

Reinventing the gala

admonishing further approach. MacDonald quickly points me in the direction of a nearby art installation before slipping inside the room, shutting it softly behind him. Laughter soon rumbles through the door. The rest of the evening is a bit of a blur. Steve Martin, Lainey Lui and Adam Gopnik (columnist for The New Yorker) charm the crowd by turn, and the event cumulates in the afore-mentioned neon ‘warehouse party’, where the art world’s ‘old guard’ dances with the new. Guests glow in the branded purple and pink lighting- it’s one of those parties where, just by being in attendance, everyone feels just a little more sexy, a little more

artist’s hand not shook, no volunteer unthanked. The committee members b-line for him and he shares knowing glances with each of them as if to say, “I know – it’s better than we could have imagined.” I catch up to him and congratulate him on the success. He thanks me, one hand absentmindedly rubbing his eyes. He

beginning. The best fundraisers and galas are able to keep their audience engaged long after they leave the venue because people keep craving the magic of the moment we created — and that’s when it becomes not just a moment. It gets to live on through the organizations we support.” n

is clearly tired, but I can’t help but ask him one last question- with the evening coming to an end, does this mean this carefully maintained guest relationship is also done? Is this, for lack of a better term, the beginning of the end? He shrugs into a sleek black jacket, while turning my question over, eyes thoughtful. Finally, he says slowly, “If we’ve done our job, this is just the

Jessica Tkachuk is an Event & Marketing Specialist with Boom Goes the Drum, an award-winning event agency that specializes in marketing strategies, communications planning, and even production. She currently serves as VP of Communications on the International Live Events Association Calgary board, and as a committee member with the Heart Truth Fashion Show.

The best fundraisers and galas are able to keep their audience engaged long after they leave the venue...”

special, and like they’re all in on some fantastic secret they’re just dying to spill. In the end, over three million dollars is raised to support Contemporary Calgary - a stunning feather to add to Boom’s cap. But celebrating will have to wait: as the house lights come up and the last few partygoers are ushered into cabs, I see MacDonald making the rounds, ensuring no guest is left without a ride home, no

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Event planning 101

Building an event plan Critical to the planning of any event is an Event Management Plan. This document is your catch-all for everything you need to think of and organize for the event. For every planner, this document looks different, but the end goal is the same: a

document that outlines all the important details for the event, while capturing who is responsible for what and when it needs to be completed by. Here is a sample of one Event Management Plan that you can use to manipulate to make it work for you.

Event Formation Event Name

Is the name unique, memorable, clear, and descriptive?

Event Date & Times

Are there any other events at the same time that will be competing with yours? Is it around a holiday, or long weekend?

Venue

Does the venue have parking? Is there handicap accessibility, if required? Is public transportation available? Is there a hotel connected/nearby? Do they have in-house catering?

Event Coordinator/Contact Person

The person who is the main contact point

Event Purpose

Why are you holding this event? What is the objective of the event?

Target Audience

Who are your targeted attendees? Knowing this will help plan the messaging and marketing.

Risk Assessment

What are possible risks and what can be done to help minimize them? i.e., not enough tickets sold, bad weather impacting attendance, sponsorship withdrawls

Early Event Planning Budget

Where is funding coming from? What is the breakeven point? Estimated registration? Sponsorship goals? Create budget projections

Proposed Program

Event theme? What will the format look like? Who are the potential speakers/entertainment if needed?

Registration Management

How will registration be tracked? How will payment be done? Who is the owner of the registration? What is the maximum attendance?

Advertising/ Marketing/ Invitations

How will people be informed of the event? Do invitations need to be sent out? Are there dignitaries/guests of honour who need to be invited?

Signage/Print Materials

What needs to be completed for marketing? For the day of the event? What is supplied by the vendor (washrooms, emergency exit, etc.) Make sure all match your branding

Program/ Running Sheets

How will the timing for the event look? Are the speakers/entertainment aware? Do the caterers know when to serve? Opening/Closing/Housekeep comments for the MC?

Person Responsible

Actions

Deadline

MEETINGSALBERTA.COM

Event planning 101

Planning Management Venue Planning

What do you need for registration? For the entertainers/speakers? Do you need to bring additional furniture?

Catering

Determine food and beverage needs, including dietary requirement of guests

Audio/Visual Requirements

Is the venue aware of everything needed, if they supply (i.e., microphones, video/slide show capabilities, lighting)

Security

Is security required? If liquor is being served, does the security meet AGLC requirements?

Décor

What will the venue look like for the event?

Day-of Management Staffing/ Volunteers

How many people are required? Do they require training?

Registration Management

What will registration look like? Do guests get badges/name tags?

Program

Final details for the program – will there be background music? Are there slides/photos?

Hospitality/ Housekeeping

Coat check? Where cleaning supplies kept in case of spillage (or who to contact for it)?

Set up and take down

Who will be doing it and at what times?

Post Event

Debrief

Comments on the event, feedback from those involved, suggestions for improvement, etc.

Thank You’s

Thank you notes to attendees, volunteers, speakers, etc.

ALBERTA MEETING & EVENT GUIDE • Fall/Winter 2017/2018

Person Responsible

Actions

Deadline

Person Responsible

Actions

Deadline

Person Responsible

Actions

Deadline

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Setting the stage

Professional development Event Management programs that will appeal to both beginners and seasoned professionals Whether you’re just looking to get into event planning, or if you’ve been in the industry for a while, there is something for everyone at these Event Management programs. Event management is so much more than just picking a venue and planning the décor and meals– there are other factors that need to considered such as event proposals, production schedules, marketing/communication, contracts, budgets, and risk management. Here is a look at a few of the more robust Event Management courses available in Alberta.

NAIT Event Management Certificate Total Hours: 175 Course Style: Evening and weekend courses in classroom Program Setup: There are two mandatory courses (Event Management Foundations and a Capstone Project). You can then choose to specialize in either Program Planning or Operations and work through those courses. To fulfill the final hours, there are a range of electives you get to choose from. COURSES Program Planning Specialization (110 hours total): • Human Resources Management • Writing Event Proposals • Creative Concepts • Venue Selection and Design • Food and Beverage • Program Creation • Creating Critical Paths and Production Schedules • Green Meetings and Corporate Social Responsibility Operations Specialization (112 hours total): • Planning Strategies for Event Management • Event Marketing • Contracts and Negotiations • Preparing Event Financial Plans • Event Management Communications • Risk Management for Events ELECTIVES • Event Management Foundations (mandatory) • Professionalism and Ethics • Networking • Technology for Event Administration • Effective Leadership Practices • Conflict Management • Introduction to Project Management

ALBERTA MEETING & EVENT GUIDE • Fall/Winter 2017/2018

» Interested in getting through the program faster? There are boot camps available for both the Program Planning and Operations specializations. They are each a three-week full-time program that covers the specialization requirements. You will still need to do the two mandatory courses and the electives as regularly scheduled. Note: Several courses in this program are eligible as continuing education credits towards your CMP designation.

Setting the stage

Mount Royal University Event Management Extension Certificate Total Hours: 174 Course Style: All required courses with the exception of Introduction to Event Planning are online only

PHOTOS COURTESY ADOBE STOCK

Program Setup: There are 7 required courses that make up the total 174 hours. Required Courses: • Introduction to Event Planning • Resource Management for Event Planning • Event Logistics • Event Risk Management • Event Marketing • Event Production • Event Management, Final Project

Wedding and Social Event Planner Certificate of Completion Total Hours: 45 Course Style: Introduction to Event Planning is offered both online and in classroom. Other courses are in classroom only. Program Setup: There are 3 required courses that make up the total 45 hours. Required Courses: • Introduction to Event Planning • The Business of Wedding and Social Event Planning • Social Event Production and Design

Looking for a crash course? SAIT (Southern Alberta Institute of Technology) offers Event Management Skills for Administrative Professionals, a one day course that gives an outline on how to plan events, select sites, manage budgets, supervise staff and volunteers, and run an event from start to finish. This course is geared towards corporate events such as meetings and conferences.

Event Professional Accreditations CSEP – Certified Special Events Professional (Governed by ILEA – International Live Events Association) CMP – Certified Meeting Professional (Governed by EIC – Events Industry Council)

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YOUR MEETING AND CONVENTION DESTINATION! Engage and inspire your delegates when you make the Edmonton EXPO Centre your next destination for your meeting or convention. Conveniently located minutes from the downtown core with 522,000 sq. ft. of conference, meeting and exhibit space, this premiere venue features: • Natural Light • Customizable Space • Expertly prepared dining experiences complete with authentic local foods edmontonexpocentre.com

ALBERTA MEETING & EVENT GUIDE • Fall/Winter 2017/2018

SPOTLIGHT ON:

Red Deer

The Ross Street Patio is a seasonal gathering and entertainment venue in the heart of downtown Red Deer

This centrally located city offers unique options to event planners Information & photos supplied by Hotels Red Deer

ed Deer is naturally connected. It’s the only Canadian prairie destination that can draw on two million people from its surrounding 160-km radius. Event organizers will discover incredible venues that offer more than they’d expect in terms of accessibility and experiences, which will become a major draw for their events. They’ll also be able to partner with a supportive team at Hotels Red Deer that’ll assist in creating a seamless event experience from conception to actualization. Read through our spotlight to discover many of the unique opportunities that this central city can offer event planners.

LARGEST MEETING & EVENT SPACE: Red Deer College at 350,000 sq. ft.

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Spotlight on: Red Deer

MOST UNIQUE MEETING/EVENT SPACE: Waskasoo Environmental Educational Society/Kerry Wood Nature Centre offers the perfect blend of unique indoor and outdoor spaces all nestled along the beautiful Red Deer River. waskasoopark.ca

Kerry Wood Nature Centre

Venues with Meeting Space Looking for a unique venue? Below are some of the most popular venues in Red Deer and how much space they can accommodate.

Venue

Total Square Footage

Alberta Sports Hall of Fame & Museum

15,000 sq. ft.

Bower Ponds

1,000 sq. ft., plus available outdoor spaces

Canyon Ski Resort

7,000 sq. ft.

Collicutt Centre

3,341 sq. ft.

Conquist House

800 sq. ft.

Festival Hall

3,900 sq. ft.

G.H. Dawe Community Centre

3,085 sq. ft.

Heritage Ranch

4,000 sq. ft. & over 10 acres of outdoor space

Red Deer Memorial Centre

12,000 sq. ft.

Michener Aquatic Centre

700 sq. ft.

Pidherney Centre

32,000 sq. ft.

Recreation Centre

2,800 sq. ft.

Red Deer Chamber of Commerce

360 sq. ft.

Red Deer College

350,000 sq. ft. & just over a million sq. ft. (during off season)

River Bend Golf & Recreation Centre

4,000 sq. ft.

Westerner Park

200,000 sq. ft. plus a variety of outdoor options

Waskasoo Environment Education Society/Kerry Wood Nature Centre

3,500 sq. ft., along w/ 300 acres of outdoor space Heritage Ranch

Hotels with Meeting Space With over 2,000 rooms and over 116,000 sq. ft. of meeting space available, the variety of hotels in this city will suit any traveller’s preference and create a fantastic experience for them. • • • • • • • • • • • • • • • •

Baymont Inns & Suites Best Western Plus Red Deer Black Knight Inn Comfort Inn & Suites Empire Inns & Suites Hampton Inn & Suites Holiday Inn Express North Holiday Inn Express South Holiday Inn Red Deer South Microtel Inns & Suites Quality Inn North Hill Radisson Red Deer Ramada Red Deer Hotel & Suites Sandman Hotel Red Deer Sheraton Red Deer TownePlace Suites by Marriott

For contacts and more information on these spaces, please see the Resource Guide.

ALBERTA MEETING & EVENT GUIDE • Fall/Winter 2017/2018

Spotlight on: Red Deer

Suppliers

KEY EVENTS HELD IN RED DEER

No matter what your event needs are — from tasty treats for your guests to topnotch tech services — Red Deer has numerous talented and trusted suppliers who will be happy to go above and beyond what you need to pull off your event! Here are some experts we’d recommend: Audio Visual • Parkland Audio • Red Deer Audio Visual Ltd. • Wilson AV • Vold Audio Group Caterers • All Seasons Pig Roast & BBQ • Big Sky Camp Catering Ltd. • Blue Sage Catering • Holiday Inn Red Deer South • Red Deer Catering • Remi’s Catering • Sheraton Red Deer DJ Services • Klay Tate Productions • Show Time Sound Solutions • Five Star DJ Services

• On the Mark Productions • Revolution Entertainment Food Trucks • Berries n’ Bowls • Chedda Heads • Cool Beans • Dawg’n It • The Stache Vehicle Rentals & Services • Arrow Limousine & Sedan Services • Premier Limousine Services

Wedding Planners • Engage by Darcie • Red Deer Event Design • Your Wedding with Irene For contacts and more information on these suppliers, please see the Resource Guide.

Red Deer has hosted a variety of incredible events with a local focus and that have received national recognition. Here are some future major events on the horizon to keep in mind when planning your own! • • • •

The Mane Event: April 27–29, 2018 Red Deer Marathon: May 20, 2018 Red Deer Highlands Games: June, 2018 5K Foam Fest: June 23, 2018

• Spartan Race: July 2018 • CentreFest: July 28 & 29, 2018 • Canada’s Gospel Music Celebration: July 12–14, 2018 • Westerner Days Fairs & Exposition: July 18–22, 2018 • Mud Hero Alberta: August 11 & 12, 2018 • FCA Rodeo: October 2018 • Agri-Trade Equipment Expo: November, 2018 • 2019 Canada Winter Games: February 15 – March 3, 2019

Red Deer Lights the Night at City Hall Park

Event Planners • Apple of Your Eye Wedding & Event Coordination • Five Star Party Planning • Shared Seasons Events Consulting

Harvest Centre Marquis Room

Harvest Moon Dinner

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Engage | Educate | Elevate February 12-13, 2018 Edmonton, AB

For Event Professionals, By Event Professionals

gowest2018.ca

ALBERTA MEETING & EVENT GUIDE â&#x20AC;¢ Fall/Winter 2017/2018

Setting the stage

Building a better event sponsorship program Six steps to help you overcome challenges By Brent Taylor

PHOTO COURTESY ADOBE STOCK

t is getting difficult for event managers to secure event sponsorships. It is an increasing struggle to keep sponsors engaged in providing much-needed financial and in-kind supports. Something needs to change. It is time to bury the old idea of developing one-size-fits-all programs that beautifully outline our event’s Platinum, Gold and Silver sponsorship levels. These packages are still being heavily relied upon to secure revenue to help sustain our events. There is a better way. During a panel session of sponsorship buyers at the Western Sponsorship Congress, a marketing executive for a Fortune 500 company indicated that he doesn’t even consider engaging in these

types of programs. The other buyers on the panel were quick to agree and indicated they all place these sponsorship packages in the trash where they belong. So what is the problem with these programs? For one, these programs tend to be very event-centric without taking into consideration the specific needs of the potential sponsor. A one-size-fits-all sponsorship program cannot be effective in delivering value to a sponsor in today’s economy where every marketing dollar is being scrutinized. We have to understand that sponsorship is a business transaction and must generate a positive return on the sponsor’s investment. If it doesn’t, then it will be viewed less as marketing, and more as a donation or philanthropy.

The key is to make our sponsorship programs sponsor-centric and to give greater consideration to their marketing and investment needs. When we open a dialogue with potential sponsors we will quickly understand that they are looking for longterm relationships and are ready to invest in the right opportunities. Our job is to identify the right sponsors for our event, customize the right program that meets their goals and objectives, and help prove the value in their investment. How do we do that? The sponsorship industry has developed into a structured industry with a defined methodology for managing sponsorship programs. As event managers, there is so much we can learn from sponsorship professionals who build programs on a daily basis. The following are the 6 steps they follow to develop and implement a sponsorship program:

1) Inventory and Valuation

Every event has physical and non-physical assets or benefits that sponsorship buyers have an interest in. We need to catalogue these assets and individually determine their market value. We need to do some research to gain an understanding of what value to apply to each asset.

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Setting the stage

2) Prospecting

We need to research and build a database of potential sponsors. When we understand our attendee demographics, we can determine what type of companies will have an interest in gaining exposure to them. Qualified sponsors will also have business goals and objectives that align with our event.

3) Discovery

We need to take time to meet with prospects and begin building relationships. Our goal should not be to educate them about our event, but to learn about their business goals and objectives, the opportunities they are looking for, and the outcomes they expect from their sponsorship marketing investments.

4) Custom Proposals

We need to utilize our inventory list and what we learned from discovery to develop a customized proposal for each potential sponsor. Our proposal should

focus on the sponsor outlining the benefits being afforded to them. It builds a business case describing how their investment supports their business goals and objectives.

5) Activation

Once a company has invested in our event they receive the agreed upon benefits which may include the right to conduct additional marketing activities to further leverage their sponsorship. We must work with our sponsors to ensure they take full advantage of the rights and benefits afforded in their contract.

6) F ulfillment Management We need to ensure that the benefits promised to our sponsors are fulfilled. Not only do we have to work to deliver on our promises, we also need to provide our sponsors with a post-event fulfillment report. This report outlines what benefits were committed to and describes how each was achieved.

There are some great resources available in Canada to learn more on developing sponsorship programs. Canadian sponsorship expert Brent Barootes recently published a comprehensive guide to sponsorship titled, Reality Check: Straight Talk about Sponsorship Marketing. You may also consider attending the Western Sponsorship Congress â&#x20AC;&#x201C; Alberta Forum which is held annually in Edmonton or Calgary. n Brent Taylor is a partner with Timewise Event Management and Event Technology Solutions based in Edmonton. He has 24 years of experience as an event professional and is very active in helping advance the industry. He was recently appointed to the International Board of Directors for Meeting Professionals International (MPI).

Brilliance Happens Here! Banff Centre for Arts and Creativity offers customized conference experiences with guest focused support in the unparalleled natural environment of Banff National Park. For more information, please contact: 877.760.4595 conferences@banffcentre.ca banffcentre.ca

ALBERTA MEETING & EVENT GUIDE â&#x20AC;˘ Fall/Winter 2017/2018

The experts

Event décor Q&A with Shannon Collins, owner of Chair Flair By Meghann Tanner Shannon Collins is the owner of Chair Flair – Linen Rentals and Event Décor, which was the winner of the 2017 Calgary Event Awards category of Best Supplier, Event Décor. Chair Flair is a linen rental company, specializing in wedding and corporate events. Shannon has been in business for about twelve years and does roughly 500 events a year, ranging from small events for 50 people to large events for 2,500 people.

PHOTO BY RIANA LISBETH PHOTOGRAPHY

Tell us what is currently trending in décor, and what we can expect to see in 2018. People are starting to play more with texture, so we are seeing more flower walls, more crystals, and more embroidered and textured tablecloths. Still going strong is anything with a rustic elegant type of feel, so blushes and champagnes are still a real trend-setter this year. We’re also starting to see some great colour pops of regal colours like hunter green, navy, and marsala – colours we haven’t seen in a few years that are really beautiful accent colours. These regals are most effective when combined with a base of champagne or gold. I think these trends will be strong for another year for sure… I think you’ll see different variations of it like champage with hunter green. DIY Décor is becoming more popular, particularly with the help of online platforms like Pinterest. What are the advantages of hiring a professional to handle the décor? Definitely the fact that you don’t realize how long things take to set up if you’re not trained to do it. People severely underestimate the amount of work that it costs them the week of their wedding, especially the day of. You don’t necessarily know how long you have access to your venue or how long you have for setup – it can take hours to set up décor for a professional company, never mind if you’re not used to it. It’s also a little bit of a liability – you don’t want your friends and family who have been drinking climbing up on ladders taking down décor at 1 am… that’s not safe for anyone. This is something that everyone should take a bit more seriously because if someone were to fall, that could be a liability. Another huge advantage is consistency in

décor – you can’t get mad at Grandma or your Aunt if they don’t put something out the way that you want it, whereas if you’re hiring a professional, you’re hiring someone you trust and someone who is accountable.

Make sure that those little touches that bring out their personality and character are elements in their décor.

What questions would you recommend asking before hiring a décor company, both for planners and individuals? I would ask how long they’ve been in business, and follow them on Instagram and Facebook. Make sure to check out what venues recommend them – testimonials from venues and clients go a long way. Make sure that you do your due diligence – look at the reviews online and see what people have said about them. It won’t be 100% positive because stuff happens, but you want to know that you’re hiring a company who will do the services that you hired them for, and if anything comes up will handle it in a professional manner. Also make sure the linens and their products are cared for properly… having linen that is dry cleaned or professionally laundered is really important. You want to make sure you’re not bringing in linen that has been laundered in someone’s basement, or not laundered at all. Those are just quality things – typically you get what you pay for. Décor is one of the items that costs can sneak up on – it can nickel and dime you right out of your budget. What do you recommend to keep costs low? I would say that you want to focus on the key elements that are important to you. Things like backdrops or head table décor are what are going to be in your pictures, so I would recommend putting a little bit of money into those things. Does it really matter if you have guest favours? No, not really. Nobody is going to come into your wedding and comment that they didn’t get one, or that the centerpiece wasn’t $100. They’re not going to remember those things. Focus on the key pieces and make sure that those are done really well. I also tell all my clients that their weddings should be a reflection of them, so be creative and make sure that those little touches that bring out their personality and character are elements in their décor. If they like to travel, find a way

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to bring that into the décor. For example, they could have a guest favour that is a luggage tag, or a passport as part of their invitation. Those are the things that people will remember in the long run. Themes make this easier to incorporate into corporate events. How big of a role does Social Media play in your business? It is very important. It’s almost surprising to me how many clients follow me on Instagram. This is the best way for me to reach all of my clients if I have products or something new and exciting that I want to share. I always put it up on social media. Facebook, keeping websites up-to-date, making sure that people can see the transformations of spaces is all very important. We are all visual, and it is really difficult for people to see everything in scale, so when you’re able to show them pictures of the space that you’ve been able to transform, it makes it more relatable.

For someone who is new in the industry and thinking about becoming a décor specialist, what tips would you offer to them? I think it is just a matter of working alongside a reputable company and learning the secrets of the trade. The success of my company is largely because of the people that I network with. I make sure that I don’t overcommit myself and I really respect the different vendors in my community. I am not a planner, I am a decorator… I can’t be good at everything. I think one of the downfalls we see in this industry is people trying to do too much. It is very challenging to do everything well, so you need to decide what you will focus on and work towards it. Relying on and aligning with people that do the things that are outside of your area of expertise well is critical. Focus on what you have a passion for... If you a have a passion for planning, then plan. If you have a passion for doing décor, then do décor. But really focus on it and study it

ALBERTA MEETING & EVENT GUIDE • Fall/Winter 2017/2018

and make sure that you are keeping up with what is new and upcoming. Rely on the people in our industry for the other areas – we have an amazing industry and people love working together. We’re stronger when we work together. n

PHOTOS COURTESY OF CHAIR FLAIR

The experts

Gaming & liquor licenses 101 Q&A with the AGLC (Alberta Gaming and Liquor Commission) By Meghann Tanner What exactly does the AGLC do? What is the purpose for the organization being around? The AGLC regulates liquor & gaming products and activities provided to all Albertans. We are committed to providing choices Albertans can trust. Why is it important for events to have gaming/ liquor licences in place? What are the consequences of not having one? All gambling is illegal unless specifically exempted through legislation in the Criminal Code of Canada. Under federal and provincial legislation, the Alberta Gaming and Liquor Commission (AGLC) is authorized to issue gaming licences to eligible charitable and religious organizations to conduct gaming activities if the proceeds derived from these activities are used for charitable or religious purposes. Failure to have a gaming licence for a gambling event could result in criminal charges.

Gaming What is the criteria for needing a gaming licence? If it is a small event doing a 50/50 that may only make a few hundred dollars, is it still necessary? The three elements that determine whether a raffle licence is required are money, chance, and prize. Any time you charge someone for an opportunity to win a prize, and you award that prize, regardless of the value (donated or not), that is considered a gambling event. If those three things are taking place, it is a lottery scheme under the Criminal Code of Canada, and a gaming licence is required. It does not matter how small the raffle is or to whom the tickets are being sold. Are there any types of raffles that are exempt? No What if your organization is not a licensed nonprofit... does that mean you cannot hold any type of licence? The group must qualify as charitable in accordance

Failure to have a gaming licence for a gambling event could result in criminal charges.

with AGLC charitable gaming policy in order to be eligible to receive a gaming licence. Groups do not need to be formally incorporated as a non-profit to qualify for a small raffle licence. However, to be eligible the applicant group must have a broad based volunteer membership which represents the community at large; Alberta resident volunteer members who establish, maintain control of and deliver the groupâ&#x20AC;&#x2122;s programs; and have an executive that is democratically chosen from its volunteer base. Can an organization that is a licensed non-profit apply for one on your behalf? An eligible non-profit group cannot operate a gaming event with the intent of giving all of the funds earned to another group that is not eligible for a gaming licence. Is there a cost with getting a licence? For a raffle licence with a total ticket value of $10,000 or less, the AGLC does not charge a licence fee; however, Alberta registry agents will charge a non-refundable fee for service. This service fee is not regulated by the AGLC and may vary among registry agents. There is a no-charge option to obtaining a raffle licence online through the AGLC website.

Liquor What is the criteria for needing a liquor licence? A liquor licence is required when alcohol consumption is taking place outside of your private residence. If you are holding an event on private property, are you still required to have one? The AGLC does not licence private residences. No sale of alcohol is allowed in a private residence. If you are holding an event at a licensed premise, are you still required to get a licence as the event host? If the licensed premise is providing the alcohol, then you are not required to obtain any other liquor licence. MEETINGSALBERTA.COM

The experts

If you are charging admission to your event, do you need a Class B liquor licence, or can you do a special event licence? It is still be considered a special event licence, rather than a Class B licence. However, there are several different types of private and public special event liquor licences. Are there other restrictions that come with getting a liquor license (ie. Security, ProServe, etc.)? An event that is open to the public requires one supervisor for every 50 patrons plus one supervisor for every entrance and exit. ProServe and ProTect are only required for the Public Resale Commercial event liquor licences.

Whatâ&#x20AC;&#x2122;s the difference between a Special Event and Class B License? 36

Is there a cost with getting a licence? Yes, there is a cost in obtaining a liquor licence. There are several different types of licences; each with its own cost. Some are a fixed cost, while others are on a sliding scale dependent on alcohol purchases and the number of days of the event. n

For more information visit aglc.ca

Special Event:

Class B:

Special Event Licenses are required

Class B licenses are

if you are serving liquor one-time

required if liquor is being

at a public or private event. These

sold/consumed in a venue

events include, but are not limited

where people pay to

to: community/commercial events,

enter (such as paying an

theatre, food/wine fairs, private events

entrance/user fee, or buy a

(members/invited guests only)

ticket)

ALBERTA MEETING & EVENT GUIDE â&#x20AC;˘ Fall/Winter 2017/2018

PHOTOS COURTESY ADOBE STOCK

Does having a liquor licence protect you from liabilities (alcohol poisoning, alcohol related car accidents, etc.)? The licensee has to provide its own liability insurance. The AGLC does not provide that service. This question is better directed to an insurance provider.

The experts

How to hold a successful charity auction Q&A with Danny Hooper, Celebrity Benefit Auctioneer By Meghann Tanner When it comes to charity auctions, you are a very well known name. Tell us about your background. It began back in 1987 when I was invited by my Uncle Wes Spencer to help him with a Ducks Unlimited auction. Back at that time I was a country music entertainer, and Uncle Wes wanted me to come and provide some entertainment for the night. And after watching him do that auction for Ducks Unlimited I got the bug and I decided that I would pursue that as part of my career. Fundraising charity auctions are the only type of auctions I have done. Why did you choose charity auctions? I just decided to specialize – I recognized there was a real niche there within the auction industry. There are many different specialties within the medical or legal profession, and back then nobody was specializing full time in fundraising auctions, so I decided to pursue that niche.

PHOTO COURTESY DANNY HOOPER PRODUCTIONS

Your business Danny Hooper Productions is more than just a charity fundraising auctioneer business. Tell us what else you do. The three links of my business are 1) the fundraising auction business, 2) corporate emceeing, and 3) speaking - primarily personal development training and speaking. I am a certified trainer for Jack Canfield (the co-author of the Chicken Soup for the Soul series). He wrote a book called The Success Principles and I was certified last year to become one of the trainers in the success principles. You have a book called Easy Money: How to Generate Record Profit At Your Next Fundraising Auction. Tell us what we can find in the book. I put this together primarily to help non-profit organizations, most of which are made up of volunteers who often don’t know what they don’t know. It was becoming very evident to me that a lot of opportunities were being missed at these charity events where kind-hearted volunteers were pouring their heart and soul (and all of their time, energy and financial resources) into organizing these events and they often weren’t as well planned

as they could be. There were often lots of opportunities, and lots of money, left on the table. Well not left on the table, but walking out the door at the end of these events. I found that very frustrating so I wrote a book and gathered up all the knowledge I had learned over the last 30 years in the industry into this book. So it’s been a great resource for my clients, and other non-profits.

You know what items don’t work anymore? Whatever worked last year.

In your experience working at the charity auctions, what makes a successful event? I call it the three E’s. The first E is it needs to entertain, the second is it needs to engage, and thirdly it needs to extract. The number one reason that people choose to buy a ticket to a fundraising event is not to raise money for the charity, as we may think. The National Auctioneers Association did a survey a few years ago and found that 93% of the respondents said that the number one reason they buy a ticket to attend a fundraising event is to have fun. So you really have to provide the entertainment for your event. I think that is one of the reasons we have done well in this space, with my background as an entertainer, I am always bringing a lot of comedy and humour to the event. The second one is engagement… you need to get people’s attention and hold it through the night. We’ve all been to those events where the crowd is out of control, nobody is listening to the emcee or auctioneer... the table chatter just drowns everything out. When the room gets out of control like that, you definitely are not going to achieve the results. And finally, you have to extract the money. A lot of events have both live and silent auctions. What are some “hooks” that you have seen that have raised the bar? One of the first things that comes to mind is the growing popularity of electronic bidding. There are a number of companies out there that provide these tablets that they place at everybody’s tables. They use these most successfully for the silent auctions. People are able to bid on the silent auction right from the comfort of their chairs, which is great because at many of these gala events they have nice meals and people don’t have to MEETINGSALBERTA.COM

The experts

be jumping up and down. That is also a distraction from the live auction… the last thing you want to have happening is having people jumping up to go and check on the silent auction. You want their attention on the live auction because that is where most of the big money is made. The second thing is cash appeals (fund-a-need, fund-an-item, fund-a-cause) and this is simply where we’re addressing the audience and saying “folks, a lot of you are probably feeling like you already have enough stuff and you’re not interested in participating in the live or silent auction. Nonetheless the very fact that you are here tonight says that you want to support the cause, so right now we are going to have a very simple cash appeal to raise some money for [specific cause]. Would anybody raise their hand and donate $1,000 (or $500 or $100).” The most successful one I ever conducted was for Sorrentinos Garlic Stomp in support of Compassion House a few years ago. They were trying to raise $250,000 to retire the mortgage on the renovation of Compassion House, so I turned to the audience (just on a whim – this was not planned or scripted) and said “folks, we have over 600 people here tonight. I know that we have 25 of the most successful business people in Edmonton here tonight, and I am going to ask if 25 of you would consider pledging $10,000 a piece so we can retire this mortgage.” Well in the next 90 seconds, 35 hands went up. We raised $350,000 in 90 seconds. Cash appeals can be very very successful if handled properly. Would you say experiences sell better than items in auctions? Generally speaking, yes. People are interested in unique experiences. I had an event a while ago where one of the trips was an opportunity to fly to St. John’s, Nfld and spend the day on the boat with a lobster fisherman and it sold for huge money. I had another event in Vancouver and it was a flop. There were 100 extremely wealthy people in this private home for this auction and each of the 8 items included Learjet trips to famous golf courses and I couldn’t give them away. It was horrible. In the aftermath, when we debriefed to figure out what went wrong, the light came on that all of these wealthy people already owned private jets, they already had fancy houses on golf

courses, so there wasn’t a lot of attraction to the packages that were being offered. What would have worked better for that crowd was a 10 day trip on a donkey up a mountain in Tibet… that kind of an experience would have been a huge home run with that kind of a crowd. So you have to be careful that you match your experiences to the crowd that you have in your room at your event. That’s where we work closely with our clients now – we have really stepped up our game in the last couple of years. With the downturn of the economy, we have started working a lot closer with our clients in terms of coaching them and consulting them to make sure they have the event set up properly, that they have the right items for the crowd, that they have the right people in attendance for the event. What are some of the most unique auction items you have seen? I did an auction for the NFL in California back in March and a gentleman donated his brand new Gulf Stream jet to take 10 people to any football game they wanted to

ALBERTA MEETING & EVENT GUIDE • Fall/Winter 2017/2018

see. The donor said the winner could pick the hotel, pick the restaurant, and that sold for $75,000. Then we doubled up on it and made $150,000 on that one item. Another cool item I saw was at an auction for the David Foster Foundation in Toronto and the featured entertainer was Andre Bochelli. He donated 2 seats on his private jet to fly to Florence, Italy to stay with he and his wife in their home for 4 nights. That brought huge money. Three nights later I was in a church in North Edmonton trying to get $36 for 8 rings of garlic sausage! What items don’t work at auctions anymore? You know what items don’t work anymore? Whatever worked last year. The point I am trying to underscore there is that very often non-profit organizations get in a rut and they repeat the same things over and over. I’ve often said that Edmonton doesn’t need another autographed Taylor Hall jersey in an auction. We see it quite often where they get the same 8-10 items and are trying to sell it to the same audience as last year. You

PHOTO COURTESY DANNY HOOPER PRODUCTIONS

The experts

need to change it up… What you are always trying to do is raise the bar and make it a better event than it was last year. People don’t want to spend $100 on a ticket and come and find it is just a repeat of last years’ event. There is no excuse for not finding great items. In my book, I list 400 items in the back that are all things I have sold. I put them in there to stimulate people’s thinking and imaginations. It’s amazing when a committee sits around a table and starts going through the list and starts pooling resources. For example, if they want to auction off tickets to the Superbowl – chances are someone in that room knows someone who knows someone who can get tickets to the Superbowl. It’s the six degrees of separation. There are also consignment companies out there who offer all kinds of amazing packages. I did an auction for the Catholic Church up in St. Albert a few years ago, and they were celebrating a major anniversary and we went to one of the consignment companies out of California and arranged a trip to the Vatican that includes a tour of the private Vatican museum, which is many levels underground and not open to the public. These are the kinds of doors some of these consignment companies can unlock and you can get some unbelievable packages that you could never put together on your own. You are known for your Wild Card auctions – tell us about that The Wild Card auction is the simplest little idea in the world and that is probably why

it works so well. I came up with it years ago after hearing people at events say to me “you know I would have been happy to donate an item to the auction, but nobody asked”. And I heard that over and over so I came up with the simple idea to take a package of those neon coloured index cards, throw a couple down on each table and invite people at the event to write something down. I was doing an auction for STARS Air Rescue up in Cold Lake a few years ago and one of the Wild Card donations was the local doctor donated a painless vasectomy. And it sold for like $3,800, and then we doubled up on it. The crowd was in an uproar because it was so entertaining! To date, the Wild Card auction has generated, by our calculation, just over $1,000,000 for non-profit organizations. What are some tips you would give to people when they are looking to hire an auctioneer? I would say that a fundraising auctioneer is a specialist… fundraising auctioneering is a highly specialized sector within the auction industry. There are many types of auctioneers, each who have their specialties. You have your heavy equipment auctioneers, you’ve got your fine arts and antiques auctioneers, you have your livestock auctioneers. As with any specialty, I jokingly say in my book, if you need a root canal, are you going to go see a gynecologist? Probably not… even though they are both doctors, you want to go to a dentist. You want to go to someone who specializes in oral surgery. Here is the big difference – fundraising auctioneers have a different way of thinking. A cattle auctioneer thinks about one thing: how much money can I get for this heifer? An auto auctioneer thinks, how much money can I get for this classic car? An antique auctioneer thinks, how much can I get for this antique chair? A fundraising auctioneer, however, thinks, how much money is in this room and how can I collect as much of it as possible for my client? And to do that we have a broad spectrum of techniques, strategies, tools of the trade that we use. We have things like the wild card auctions, cash appeals, legacy auctions, triple chance raffles, super silent auctions, just to name a few. We have all of these techniques. When you ask a cattle auctioneer,

or a media personality to conduct any of those things, they don’t have a clue. So if you are relying on just the live auction, you are really missing an opportunity to capture a lot more money that is in that room. This is why it is really important that you find an auctioneer who has experience with fundraising auctions, is trained in the specialties of fundraising auctions, who has the ability to consult/coach your organization (you’re going to have a million questions between when you find your auctioneer and when you have your event night and it’s important to have someone who can answer those in plain language so everyone understands), and finally you are looking for someone with a proven track record. I feel very blessed that we are as busy as we are and I have many clients who I have served for over 20 years – organizations like the University Hospital Foundation, Shriners Club, a number of Rotary clubs. They wouldn’t hire you back year after year if you weren’t providing value, so people get hung up thinking of their auctioneer as a cost, but it isn’t. The auctioneer is the most important person in the room once the doors open and the evening gets underway. The evening needs to be focused on fundraising and nobody is better equipped to keep the focus on this than a certified fundraising auctioneer. And fortunately there are getting to be more and more specializing in this field – and that is a good thing. Any last suggestions for event planners when planning an event Yes, buy my book. It’s the best $24.99 you’ll spend. I used to be shy about saying that, but now, shameless self-promotion, call it what you want – the $25 is not going to make any difference in my world. It’s going to make a huge difference in the world of the people using it. I have people ask me why I would put all of my secrets and knowledge into a book for anyone to read and I just believe that this information needs to get out there, needs to be shared, and every day I go to bed knowing that there is a copy of that book circulating that is helping raise who knows how much money for who knows what organizations, and I feel good about that. It’s a great resource and you can get it at dannyhooper.com n

MEETINGSALBERTA.COM

Resource Guide Your source for trusted vendors, service providers, consultants and more, catering to the unique needs of meeting and event planners!

Businesses with this icon are current & past Event Awards winners

Calgary AUDIO VISUAL & TECHNOLOGY SERVICES Evolution Presentation Technologies #129, 2312-52 Ave. Calgary T2C 0A3 T: 403-259-3793 2017 Event Award Winner FMAV 3036-15th St. NE Calgary T2E 7A3 T: 403-278-1200 Freeman Audio Visual 2931-5 Ave. NE Calgary T2A 6T8 T: 403-235-1563 Orange Frog Productions #236, 2880-45 Ave SE Calgary T2B 3M1 T: 403-703-9218

PK Sound Bay 133, 2634-45 Ave. SE Calgary T2B 3M1 T: 403-452-6004

Simply Elegant #7, 3600-19 St. NE Calgary T2E 6V2 T: 403-242-0598

Proshow Audiovisual #11 - 3140 - 14 Avenue NE Calgary T2A 6J4 T: 403-474-3757

Urbane Culinary Calgary T: 403-619-8997

PSAV 20, 4807-32 St. SE Calgary T2B 2X3 T: 587-315-3428 CATERING Alpine Catering 3513D-78 Ave. SE Calgary T2C 1J7 T: 403-279-6664 Boreal Cuisine Calgary T: 403-836-6587 Great Events Catering 7207 Fairmount Dr. SE Calgary T2H 0X6 T: 403-319-0028

ALBERTA MEETING & EVENT GUIDE • Fall/Winter 2017/2018

WinSport 88 Canada Olympic Rd. SW Calgary T3B 5R5 T: 403-247-5607 2017 Event Award Winner ENTERTAINMENT & SPEAKERS Duelling Piano Kings Suite 220, 4722-1st St. SW Calgary T2G 0A2 T: 403-276-4447 2017 Event Award Winner Edge Entertainment Ltd. Calgary T: 403-274-6000 PM Gigs Inc. #200, 4722-1 St. SW Calgary T2G 0A2 T: 403-276-4447 2017 Event Award Winner

EVENT DÉCOR & RENTALS Authentic Western Productions Co. Ltd. 67 Commercial Court Calgary T3Z 2A6 T: 403-312-6462 W: authenticwestern.com Full-service Westernthemed event venue, largest Western decor inventory in Western Canada, Western entertainment, horses, horsedrawn carriages, hay wagons, and the white horse wedding service. Chair Flair Linen Rentals & Event Decor Suite 9, 11651-40 St. SE Calgary T2Z 4M8 T: 403-923-8751 2017 Event Award Winner Great Events Rentals 7207 Fairmount Dr. SE Calgary T2H 0X6 T: 403-319-0028

PHOTO COURTESY ADOBE STOCK

Calgary & Area

CALGARY

Grey Eagle Resort & Casino

Nestled on the west central side of Calgary on the beautiful Tsuut’ ina Nation and serves as a doorstep to the Rockies. Our modern 4 Star Resort Hotel offers first class services and amenities, and is only minutes away from the vibrant downtown, local attractions, Mount Royal University and a quick 30 minutes to Kananaskis Country. The Grey Eagle Conference Centre is a stateof-the-art, multipurpose conference and convention venue. The digital connectivity built into the venue accommodates all event needs with free parking, wi-fi access, meeting facilities and in-house catering. The Event Centre is one of Calgary’s newest, largest, and most luxurious entertainment facilities, with 5 million dollars in sound, lighting, and staging design to suit your specific event needs. The Grey Eagle Casino Event Centre is a multipurpose room that can be split into multiple spaces for smaller functions, or left open to seat large events.

ME E T IN G FACILIT IE S AREA

CAPACITY

Room

Sq.Ft.

Theatre/Reception

Classroom

Banquet

Tsuut’ina Ballroom

5,940

500

170

250

A – Manyhorses

988

B – Little Drum

663

C – Eagle Robe

1,078

D – Crow Flag

1,515

150

E – Big Plume

1,695

150

1,651

150

CDE

4,290

410

116

224

Event Centre

20,000

2,600

800

1,400

Event Pre-Function

6,000

1,000

N/A

3779 Grey Eagle Drive, Calgary, AB T3E 3X8 T 403-719-8777 TF 1-844-719-8777 E sales@greyeaglecasino.ca W greyeagleresortandcasino.ca MEETINGSALBERTA.COM

Jas Tent Rentals #1117, 3961-52 Ave. NE Calgary T3J 0J8 T: 403-560-3607 SOS Charging Solutions Calgary T: 587-755-9355 Special Event Rentals #101, 2312-52 Ave. SE Calgary T2C 0A3 T: 403-235-2211 EVENT PLANNERS & DESIGNERS Allison Ainsley Events Ltd. Calgary T: 403-922-7951 Boom Goes the Drum 2501 Alyth Rd. Calgary T2G 1P7 T: 587-316-5292 e=mc2 Events 620, 1207-11 Ave. SW Calgary T3C 0M5 T: 403-770-1383 One West Events 3920 B Edmonton Tr. NE Calgary T: 877-598-9378 Pop Kollaborative 250, 237-8th Ave. SE Calgary T2G 5C3 T: 403-264-9801 Spark Event Management Unit #A205, 1600-90 Ave. SW Calgary T2V 5A8 T: 587-880-2672 2017 Event Award Winner The Event Group #210, 1235-17 Ave. SW Calgary T2T 0C2 T: 403-543-1509 EVENT VENUES Arts Common 205-8 Ave SE Calgary T2G 0K9 T: 403-294-7455 Calgary Stampede 1410 Olympic Way SE Calgary T2G 2W1 T: 403-261-0105 Calgary Tower 101-9 Ave. SW Calgary T2P 1J9 T: 403-266-7171

Canada’s Sports Hall of Fame 169 Canada Olympic Rd. SW Calgary T3B 6B7 T: 403-776-1040 E: info@cshof.ca W: sportshall.ca Contact: Ruth Cowan Development Coordinator Canada’s Sports Hall of Fame offers a unique and inspiring venue in Calgary to host your next event, state-of-the-art technology, dozens of hands-on interactive exhibits, including multi-sport simulators, teambuilding activities, and more! Commonwealth Centre #1177, 3961-52 Ave NE Calgary T3J 0J7 T: 403-338-2100 Total Meeting Space: 15,200 sq. ft. Fort Calgary National Historic Site 750-9th Ave. SE Calgary T2G 5E1 T: 403-290-1875 Glenbow Museum 130 - 9 Ave SE Calgary T2G 0P3 T: 403-268-4110 Total Meeting Space: 13,800 sq. ft. Heritage Park 1900 Heritage Dr. SW Calgary T2V 2X3 T: 403-268-8526 2017 Event Award Winner Inglewood Bird Sanctuary & Nature Centre 2425-9 Ave. SE Calgary T2G 4T4 T: 403-268-2489 Lougheed House 707-13 Ave. SW Calgary T2R 0K8 T: 403-244-6333 MacEwan Conference & Event Centre 2500 University Dr. NW Calgary T2N 1N4 T: 403-210-9375 Total Meeting Space: 40,000 sq. ft. Magnolia Banquet Hall #900, 5075 Falconridge Blvd. NE Calgary T3J 4L8 T: 403-590-9092

Calgary Zoo 1300 Zoo Rd. NE Calgary T2E 7V6 T: 403-232-9300

ALBERTA MEETING & EVENT GUIDE • Fall/Winter 2017/2018

Mount Royal University 4825 Mt. Royal Gate SW Calgary T3E 6K6 T: 403-440-8890 Total Meeting Space: 38,720 sq. ft.

The Palace Theatre 219-8th Ave. SW Calgary T2P 1B7 T: 587-393-6993 Total Meeting Space: 3,000 sq. ft.

National on 10th 341-10 Ave. Calgary T2R 0A5 T: 403-474-2739

The Rec Room #1180, 901-64 Ave. NE Calgary T2E 7P4 T: 587-535-6077

National on 8th #360, 225-8th Ave. SW Calgary T2P 2W3 T: 403-237-5556 Total Meeting Space: 1,800 sq. ft.

Theatre Junction GRAND 608-1 St. SW Calgary T2P 1M6 T: 403-205-2922 Total Meeting Space: 6,500 sq. ft.

Spruce Meadows 18011 Spruce Meadows Way SW Calgary T2X 4B7 T: 403-974-4200

University of Calgary Downtown Campus 906-8 Ave. SW Calgary T2P 1H9 T: 403-210-6277 Total Meeting Space: 30,000 sq. ft.

Studio Bell 850-4 St. SE Calgary T2G 1R1 T: 403-543-5115 TELUS Convention Centre 120-9 Ave. SE Calgary T2G 0P3 T: 403-261-8500 Total Meeting Space: 122,000 sq. ft. TELUS Spark 220 St. George’s Dr. NE Calgary T2E 5T2 T: 403-817-6800 The Genesis Centre #10, 7555 Falconridge Blvd. NE Calgary T3J 0C9 T: 403-590-2833 Total Meeting Space: 30,000 sq. ft. The Hangar Flight Museum 4629 McCall Way NE Calgary T2E 8A5 T: 403-250-3752 The Kahanoff Centre Suite 200, 105-12 Ave. SE Calgary T2G 1A1 T: 403-262-1224 Total Meeting Space: 9,600 sq. ft. The Metropolitan Centre 333-4 Ave. SW Calgary T2P 0H9 T: 403-266-3876 Total Meeting Space: 6,446 sq. ft.

Wild Wild West Event Centre 67 Commercial Court Calgary T3Z 2A6 T: 403-312-6462 WinSport 88 Canada Olympic Rd. SW Calgary T3B 5R5 T: 403-247-5607 2017 Event Award Winner FLORAL DESIGN Amborella Floral #155, 2515-90 Ave. SW Calgary T: 403-386-0330 Bloom Screens Calgary T: 403-605-1016 2017 Event Award Winner Designing on the Edge Calgary T: 403-202-2201 2017 Event Award Winner Kensington Florist Ltd. #3, 1145 Kensington Cres. NW Calgary T2N 1X7 T: 403-270-4026 HOTELS Acclaim Hotel Calgary Airport 123 Freeport Blvd. NE Calgary T3N 0A3 T: 403-291-8000 Aloft Calgary University 2359 Banff Tr. NW Calgary T2M 4L2 T: 403-289-1973 Total Meeting Space: 1,344 sq. ft.

Best Western Plus Village Park Inn Calgary 1804 Crowchild Tr. NW Calgary T2M 3Y7 T: 403-289-0241 Total Meeting Space: 9,100 sq. ft.

Clarion Hotel & Conference Centre Calgary 2120-16 Ave. NE Calgary T2E 1L4 T: 403-291-4666 Total Meeting Space: 16,000 sq. ft.

Delta Hotels Calgary Airport In-Terminal 2001 Airport Rd. NE Calgary T2E 6Z8 T: 403-291-2600 Total Meeting Space: 5,534 sq. ft.

Four Points by Sheraton Calgary Airport 2875 Sunridge Way NE Calgary T1Y 7K7 T: 403-648-3180 Total Meeting Space: 5,993 sq. ft.

Bow Valley Ranche Restaurant 15979 Bow Bottom Tr. SE Calgary T2J 7A7 T: 403-476-1310

Coast Plaza Hotel & Conference Centre 1316-33 St. NE Calgary T2A 6B6 T: 403-248-8888 Total Meeting Space: 20,000 sq. ft.

Delta Hotels Calgary Downtown 209-4 Ave. SE Calgary T2G 0C6 T: 403-266-1980 Total Meeting Space: 10,955 sq. ft.

Four Points by Sheraton Hotel & Suites Calgary 8220 Bowridge Cres. NW Calgary T3B 2V1 T: 403-288-4441 Total Meeting Space: 6,500 sq. ft.

Courtyard by Marriott Calgary Airport 2500-48 Ave. NE Calgary T3J 4V8 T: 403-238-1000 Total Meeting Space: 6,473 sq. ft.

Delta Hotels Calgary South 135 Southland Dr. SE Calgary T2J 5X5 T: 403-278-5050 Total Meeting Space: 23,246 sq. ft.

Glenmore inn & Convention Centre 2720 Glenmore Tr. SE Calgary T2C 2E6 T: 403-279-8611 Total Meeting Space: 15,000 sq. ft.

Calgary Airport Marriott InTerminal Hotel 2008 Airport Rd. NE Calgary T2E 3B9 T: 403-717-0522 Total Meeting Space: 18,350 sq. ft. Calgary Marriott Downtown Hotel 110-9 Ave. SE Calgary T2G 5A6 T: 403-266-7331 Total Meeting Space: 11,000 sq. ft. Carriage House Inn 9030 Macleod Tr. S Calgary T2H 0M4 T: 800-661-9566 Total Meeting Space: 16,000 sq. ft.

Days Inn Calgary South 3828 Macleod Tr. S Calgary T2G 2R2 T: 403-243-5531 Deerfoot Inn & Casino 1000, 11500-5 St. SE Calgary T2Z 3W4 T: 403-236-7529 Total Meeting Space: 17,000 sq. ft.

Executive Royal Hotel Calgary 2828-23 St. NE Calgary T2E 8T4 T: 403-291-2003 Total Meeting Space: 7,000 sq. ft.

Grey Eagle Resort & Casino 3779 Grey Eagle Dr. Calgary T3E 3X8 T: 403-719-8777 Total Meeting Space: 37,881 sq. ft. 2017 Event Award Winner

Fairmont Palliser 133-9th Ave. SW Calgary T2P 2M3 T: 403-262-1234

CALGARY

The Glenmore Inn and Convention Centre The Glenmore Inn and Convention Centre is an independent South Calgary hotel that has over 30 years of experience in providing outstanding hospitality. Our catering specialists provide professional and friendly service and can assist you with catering, event planning and accommodations, and guide you through our many flexible menu options. With 15,000 sq. ft. of adaptable banquet space, we have established ourselves as the hotel of choice for meetings and events of all sizes, and will accommodate your business meetings and annual conventions with the same personal attention and professional service as your family dinner or wedding celebration.

2720 Glenmore Trail SE Calgary, AB T2C 2E6 T 403-279-8611 F 403-236-8035 E cindythomas@glenmoreinn.com W glenmoreinn.com

ME E T IN G FACILIT IE S AREA

CAPACITY

Room

Sq. Ft.

Theatre

Classroom

Glenmore Ballroom

9,742

1,200

440

Banquet Reception 750

700

Glenmore Centre or West

1,931

220

140

100

Glenmore East

4,314

540

200

360

260

Heritage #1 or #2

720

N/A

Heritage

1,395

150

100

Macleod #1 or #2

700

N/A

Macleod

1,288

130

Ogden

1,008

N/A

Deerfoot

585

N/A

Foothills

961

N/A

MEETINGSALBERTA.COM

Hilton Garden Inn Calgary Downtown Suite A, 711-4th St. SE Calgary 587-352-2020 Total Meeting Space: 3,016 sq. ft. Holiday Inn Calgary Macleod Trail South 4206 Macleod Tr. Calgary T2G 2R7 T: 403-287-2700 Total Meeting Space: 5,000 sq. ft. Hotel Arts 119-12 Ave. SW Calgary T: 403-266-4611 Hotel Blackfoot 5940 Blackfoot Tr. SE Calgary T2H 2B5 T: 403-252-2253 Total Meeting Space: 10,000 sq. ft. Hotel Clique & Applause Hotel Calgary Airport 24 Aero Cres. NE Calgary T2E 7Y5 T: 403-460-9588 Hyatt Regency Calgary 700 Centre St. SE Calgary T2G 5P6 T: 403-717-1234 Total Meeting Space: 33,000 sq. ft. International Hotel Calgary 220-4th Ave. SW Calgary T2P 0H5 T: 403-265-9600 Total Meeting Space: 6,500 sq. ft. Le Germain Hotel Calgary 899 Centre St. SW Calgary T2G 1B8 T: 877-362-8990 Radisson Hotel & Conference Centre Calgary Airport 6620-36 St. NE Calgary T3J 4C8 T: 403-475-1111 Total Meeting Space: 10,000 sq. ft. Ramada Plaza Calgary Downtown 708-8 Ave. SW Calgary T2P 1H2 T: 403-263-7600 Residence Inn Calgary South 3710 Market St. SE Calgary T3M 2P2 T: 587-349-8633 Total Meeting Space: 3,143 sq. ft. 44

Sheraton Cavalier Calgary Hotel 2620-32 Ave. NE Calgary T1Y 6B8 T: 403-291-0107 Total Meeting Space: 12,060 sq. ft. Sheraton Suites Calgary Eau Claire 255 Barclay Parade SW Calgary T2P 5C2 T: 403-266-7200 Total Meeting Space: 11,000 sq. ft. Westin Calgary 320-4th Ave. SW Calgary T2P 2S6 T: 403-266-1611 Total Meeting Space: 26,042 sq. ft. PHOTO BOOTHS Twisted Photobooths 8 Tuscany Hills Point NW Calgary T3L 2C6 PHOTOGRAPHERS & VIDEOGRAPHERS J&J Lawrence Photography 1811-34th Ave. SW Calgary T2T 2B9 T: 403-613-6951 2017 Event Award Winner Sequence Event Video 64 Scenic Rise NW Calgary T3L 1A8 T: 403-667-7879 PROMOTIONAL & PRINTING SERVICES Cowan Imaging Group #55, 4511 Glenmore Trail SE Calgary T2C 2R9 T: 403-233-9200 Samko Party Services & Events 1456-42 St. NE Calgary T2S 3L4 T: 403-250-2212 W: samkopartyservices.com Contact: John Norrish Samko is Canada’s largest toy wholesaler providing discounted toys and crafts to groups, schools and charities for all kinds of events and functions.

Ambassador Limousine Service 316 Meridian Rd. SE Calgary T2A 1X2 T: 403-299-4910 Associated Cab 307-41 Ave. NE Calgary T2E 2N4 T: 403-299-1111 WEDDING PLANNERS Julianne Young Weddings Inc. #9, 606 Meredith Rd. NE Calgary T2E 5A8 T: 403-456-2439 2017 Event Award Winner Lynn Fletcher Weddings 423 Forge Rd. SE Calgary T2H 0S9 T: 403-457-1324

Airdrie

Banff AUDIO VISUAL & TECHNOLOGY SERVICES Freeman Audio Visual 105 Falcon St. Banff T1L 1J2 T: 403-760-4440 CATERING Patti’s Pantry Catering 100 Owl St. Banff T1L 1C9 T: 403-609-7051 The Bison Restaurant & Terrace 211 Bear St. Banff T1L 1E4 T: 403-762-5550

EVENT DÉCOR & RENTALS

Superior Show Service Inc. #109, 18 Highland Park Way NE Airdrie T4A 2L5 T: 587-775-6677 E: info@superiorshow.com W: superiorshow.com

Special Event Rentals 150 Eagle Cres. Banff T1L 1B1 T: 403-762-2227

HOTELS

Mountainscape Productions & Events 150 Eagle Cres. Banff T1L 1A9 T: 403-760-5436

Hampton Inn & Suites by Hilton Airdrie 52 East Lake Ave. Airdrie T4A 2G8 T: 403-980-4477 Total Meeting Space: 4,130 sq. ft. TRADE SHOW SERVICES Superior Show Service Inc. #109, 18 Highland Park Way NE Airdrie T4A 2L5 T: 587-775-6677 E: info@superiorshow.com W: superiorshow.com WEDDING PLANNERS Everlasting Impressions 2005 Luxstone Link SW Airdrie T4B 0A5 T: 587-897-4342 2017 Event Award Winner

Rocky View

TRANSPORTATION SERVICES

EVENT VENUES

A1 Limousine & Sedan Services 92 Martin Crossing Bay NE Calgary T3J 3Y1 T: 403-399-2916

Century Downs Racetrack & Casino 260 Century Downs Dr. Rocky View T4A 0V5 T: 587-349-7777

ALBERTA MEETING & EVENT GUIDE • Fall/Winter 2017/2018

Canadian Rockies

EVENT PLANNERS & DESIGNERS

EVENT VENUES Banff Rocky Mountain Resort & Conference Centre 1029 Banff Ave. Banff T: 403-762-5531 Total Meeting Space: 5,000 sq. ft. Cave and Basin National Historic Site 311 Cave Ave. Banff T0L 0C0 T: 403-762-1566 Total Meeting Space: 9,548 sq. ft. Mt. Norquay Banff T1L 1B4 T: 403-762-4421 Total Meeting Space: 24,000 sq. ft. The Banff Centre 107 Tunnel Mountain Dr. Banff T1L 1H5 T: 403-762-6100 Total Meeting Space: 90,301 sq. ft.

The Fenlands Banff Recreation Centre 100 Norquay Rd. Banff V9B 1V2 T: 403-762-1238 Total Meeting Space: 39,323 sq. ft. Whyte Museum of the Canadian Rockies 111 Bear St. Banff T1L 1A3 T: 403-762-2291 Total Meeting Space: 7,530 sq. ft. Wild Bill’s Legendary Saloon 201 Banff Ave. Banff T1L 1C4 T: 403-762-0333 Total Meeting Space: 11,000 sq. ft.

Canmore Bow Valley Gourmet Canmore T: 403-679-8470 TSD Catering Canmore T: 403-609-3663 EVENT VENUES Bill Warren Training Centre 100, 1995 Olympic Way Canmore T1W 2T6 T: 403-678-5759

Fort Calgary

Cornerstone Theatre 125 Kananaskis Way Canmore T1W 2X2 T: 403-609-0004

Fort Calgary is situated at the confluence of the Bow and Elbow rivers. The confluence is where the past meets the present, where people gather to gain a richer understanding of how our past shapes our present and future.

FLORAL DESIGN

Forget-Me-Not Flowers 220 Bear Street Mall Banff T1L 1C4 T: 403-762-4111

Elements Floral Design #1, 626 Main St. Canmore T1W 2B5 T: 403-678-4554

HOTELS

Banff Park Lodge Resort Hotel and Conference Centre 222 Lynx St. Banff T1L 1K5 T: 403-762-4433 Total Meeting Space: 18,897 sq. ft.

Blackstone Mountain Lodge 170 Kananaskis Way Canmore T1W 0A8 T: 403-609-8098 Total Meeting Space: 905 sq. ft.

Buffalo Mountain Lodge 700 Tunnel Mountain Road Banff T12L 1B3 T: 403-762-2400 Total Meeting Space: 5,000 sq. ft. Fairmont Banff Springs 405 Spray Ave. Banff T1L 1J4 T: 403-762-2211 Total Meeting Space: 76,000 sq. ft. Juniper Hotel 1 Juniper Way Banff T1L 1E1 T: 403-762-2281 The Rimrock Resort Hotel 300 Mountain Ave. Banff T1L 1J2 T: 403-762-3356 Total Meeting Space: 18,099 sq. ft.

CALGARY

CATERING

Coast Canmore Hotel 511 Bow Valley Tr. Canmore T1W 1N7 T: 403-678-3625 Total Meeting Space: 10,000 sq. ft.

• • • • • • • •

Over 8,000 square-feet of meeting space Located on a 51-acre site with access to the scenic RiverWalk Views of downtown Calgary and the rivers Bright, natural light in all meeting rooms Complimentary parking Customizable menus and a CCC Certified Chef Free museum access In-house professional meeting planner

750-9 Avenue SE, Calgary, AB T2G 5E1 T 403-290-1875 ext. 253 E smcneill@fortcalgary.com W fortcalgary.com

CALGARY

Heritage Park

Superior Events

Historic Events Happen Here. Let Heritage Park be your picturesque backdrop for entertaining 12 to 3,000 guests.

Specializing in Trade Shows, Festivals, Tent Rentals, Corporate & Community Events. Serving communities through Superior Events.

1900 Heritage Drive SW, Calgary, AB T 403-268-8526 W heritagepark.ca

#109, 18 Highland Park Way NE, Airdrie, AB T4A 2L5 T 587-775-6677 E info@superiorshow.com W superiorshow.com

Stoneridge Mountain Resort 30 Lincoln Park Canmore T1W 3E9 T: 403-675-5000 Total Meeting Space: 1,100 sq. ft.

Jasper EVENT PLANNERS & DESIGNERS Jasper Event Management PO Box 2857 Jasper T0E 1E0 T: 780-931-2245 EVENT VENUES Maligne Lake Chalet Maligne Lake Rd. Jasper T0E 1E0 T: 780-852-3370

MEETINGSALBERTA.COM

HOTELS Chateau Jasper 96 Geikie St. Jasper T0E 1E0 T: 587-802-3529 Fairmont Jasper Park Lodge Old Lodge Rd. Jasper T0E 1E0 T: 780-852-3301 Total Meeting Space: 26,500 sq. ft. Lobstick Lodge 94 Geikie St. Jasper T0E 1E0 T: 587-802-3664 Sawridge Inn & Conference Centre 76 Connaught Dr. Jasper T0E 1E0 T: 780-852-5111 Total Meeting Space: 5,500 sq. ft. The Crimson 200 Connaught Dr. Jasper T0E 1E0 T: 587-802-3577

Kananaskis EVENT VENUES Boundary Ranch Kananaskis T: 403-591-7171 HOTELS Stoney Nakoda Resort & Casino 888 Nakoda Way Kananaskis T0L 1N0 T: 403-881-2830 Total Meeting Space: 8,500 sq. ft.

Kananaskis Village HOTELS Delta Hotels Kananaskis Lodge 1 Centennial Dr. Kananaskis Village T0L 2H0 T: 403-591-7711 Total Meeting Space: 18,351 sq. ft.

Lake Louise HOTELS Fairmont Chateau Lake Louise 111 Lake Louise Dr. Lake Louise T0L 1E0 T: 403-522-3511 Total Meeting Space: 36,000 sq. ft.

Lake Louise Inn 210 Village Rd. Lake Louise T0L 1E0 T: 403-522-2018 Post Hotel & Spa 200 Pipestone Rd. Lake Louise T0L 1E0 T: 403-522-3989

Central Alberta Red Deer AUDIO VISUAL & TECHNOLOGY SERVICES Parkland Audio 5550-45 St. Red Deer T4N 1L1 T: 403-309-9499 Red Deer Audio Visual Red Deer T: 403-341-6460 Vold Audio Group Inc #106, 4819C-48 Ave. Red Deer T4N 3T2 T: 403-348-5800 Willson AV #7, 4676-61 St. Red Deer T4N 2R2 T: 403-340-0240

Holiday Inn & Suites Red Deer South 33 Petrolia Dr. Red Deer T4R 1H1 T: 403-348-8485 Total Meeting Space: 7,000 sq. ft. Red Deer Catering 38253 Rge Rd. 283 Red Deer T4E 1Z5 T: 403-343-6186 Remi’s Catering E9, 5560-45 St. Red Deer T4N 1S1 T: 403-358-4110 Sheraton Red Deer Hotel 3310-50 Ave. Red Deer T4N 3X9 T: 403-346-2091 Total Meeting Space: 55,000 sq. ft. The Stache Red Deer T: 403-358-6888 ENTERTAINMENT & SPEAKERS Five Star DJ Services Red Deer T: 403-740-5719

CATERING

Klay Tate Productions Red Deer T: 403-740-2608

All Seasons Pig Roast & BBQ RR #2, Site 3, Box 3 Red Deer T4N 5E2 T: 403-347-1611

Safire Dance Event Entertainment Red Deer T: 403-973-3211

Berries n’ Bowls 119 Doran Cres. Red Deer T4R 2M8 T: 403-358-9000

Show Time Sound Solutions Red Deer T: 403-447-9172

Big Sky Camp Catering Ltd #201, 5208-53 Ave. Red Deer T4N 5K2 T: 403-347-3838 Blue Sage Catering Red Deer T: 403-986-1176 Chedda Heads Red Deer T: 403-392-4728 Cool Beans Coffee Company Inc. 4750-50 St. Red Deer T4N 1X2 T: 403-392-6076 Dawg’n It Red Deer T: 403-396-8237

ALBERTA MEETING & EVENT GUIDE • Fall/Winter 2017/2018

EVENT PLANNERS & DESIGNERS Apple of Your Eye Wedding & Event Coordination Red Deer T: 403-505-7122 Shared Seasons Events Consulting Red Deer T: 403-309-0429 Your Wedding with Irene 87 Duncan Cres. Red Deer T4R 1W3 T: 403-343-7653

EVENT VENUES Alberta Sports Hall of Fame & Museum #102,4200 Hwy 2 Red Deer T4N 1E3 T: 403-341-8619 Total Meeting Space: 15,000 sq. ft. Bower Ponds 4707 Fountain Dr. Red Deer T4N 6X6 T: 403-318-6298 Total Meeting Space: 1,000 sq. ft. Canyon Ski Resort 38433 Range Rd. 264A Red Deer T4N 5E2 T: 403 346-5588 Total Meeting Space: 7,000 sq. ft. Collicutt Centre 3031-30 Ave. Red Deer T4R 2Z7 T: 403-358-7529 Total Meeting Space: 3,341 sq. ft. Cronquist House 4707 Fountain Dr. Red Deer T4N 6X6 T: 403-346-0055 Total Meeting Space: 800 sq. ft. Festival Hall 4214-58 St. Red Deer T4N 2L6 T: 403-346-0055 Total Meeting Space: 3,900 sq. ft. G.H. Dawe Community Centre 56 Holt St. Red Deer T4N 6A6 T: 403-406-8600 Total Meeting Space: 3,085 sq. ft. Heritage Ranch 6300 Cronquist Dr. Red Deer T4N 7E8 T: 403-347-4977 Total Meeting Space: 4,000 sq. ft. Michener Aquatic Centre 51A St. & 38 Ave. Red Deer T: 403-342-2853 Total Meeting Space: 700 sq. ft. Pidherney Centre E – 4725-43 St. Red Deer T4N 6Z3 T: 403-346-3777 Total Meeting Space: 32,000 sq. ft.

Recreation Centre 4501-47A Ave. Red Deer T4N 6Z6 T: 403-309-8428 Total Meeting Space: 2,800 sq. ft. Red Deer & District Chamber of Commerce 3017 Gaetz Ave. Red Deer T4N 5Y6 T: 403-347-4491 Total Meeting Space: 360 sq. ft. Red Deer College 100 College Blvd. Red Deer T4N 5H5 T: 403-342-3567 Total Meeting Space: 350,000 sq. ft. Red Deer Memorial Centre 4214-58 St. Red Deer T4N 2L6 T: 403-347-8111 Total Meeting Space: 12,000 sq. ft.

The Krossing 5114-48 St. Red Deer T4N 1T2 T: 403-406-6592 Waskasoo Environment Education Society/Kerry Wood Nature Centre 6300-45 Ave. Red Deer T4N 3M4 T: 403-346-2010 Total Meeting Space: 3,500 sq. ft. Westerner Park 4847A-19 St. Red Deer T4R 2N7 T: 403-343-7800 Total Meeting Space: 50,000 sq. ft. HOTELS Baymont Inn & Suites Red Deer 4311-49 Ave. Red Deer T4N 5Y7 T: 403-346-8841 Total Meeting Space: 9,495 sq. ft.

River Bend Golf & Rec. Centre 800 River Bend Dr. Red Deer T4N 5E2 T: 403-343-6341 Total Meeting Space: 4,000 sq. ft.

Best Western Plus Red Deer Inn & Suites 6839-66 St. Red Deer T4P 3T5 T: 403-346-3555 Total Meeting Space: 704 sq. ft.

Holiday Inn & Suites Red Deer South 33 Petrolia Dr. Red Deer T4R 1H1 T: 403-348-8485 Total Meeting Space: 7,000 sq. ft.

Black Knight Inn 2929-50 Ave. Red Deer T4R 1H1 T: 403-343-6666 Total Meeting Space: 10,200 sq. ft.

Holiday Inn Express North Red Deer 6433 Orr Dr. Red Deer T4P 1A6 T: 587-457-7829 Total Meeting Space: 1,712 sq. ft.

Comfort Inn & Suites Red Deer 6846-66 St. Red Deer T4P 3T5 T: 866-348-0025 Empire Inn & Suites 23 Gasoline Alley East Red Deer T4E 1B3 T: 403-346-4188 Hampton Inn & Suites by Hilton Red Deer 128 Leva Ave. Red Deer T4E 1B9 T: 403-346-6688 Total Meeting Space: 1,026 sq. ft.

Microtel Inn & Suites 126 Leva Ave. Red Deer T4E 1B9 T: 403-967-0320 Total Meeting Space: 1,537 sq. ft. Quality Inn & Conference Centre 7150-50 Ave. Red Deer T4N 6A5 T: 403-343-8800 Total Meeting Space: 8,967 sq. ft.

EDMONTON

Edmonton Inn & Conference Centre Formerly the Ramada Hotel & Conference Centre, the Edmonton Inn & Conference Centre is conveniently located close to downtown and just off the Yellowhead Highway (Highway 16) and is ideal for business or leisure travellers. This hotel has easy access to many Edmonton attractions including Rogerâ&#x20AC;&#x2122;s Place, Ice District, West Edmonton Mall, TELUS World of Science, Muttart Conservatory, Commonwealth Stadium, Northlands and the Coliseum. With 260 spacious guestrooms and 30,000 sq. ft. of meeting space, including over 16,000 sq. ft. of newly renovated ballroom space, the Edmonton Inn & Conference Centre is the perfect venue for any event, large or small. 11834 Kingsway NW, Edmonton, AB T5G 3J5 T 780-454-5454 F 780-453-7360 CATERING 780-453-7343 E events@edmontoninn.ca W edmontoninn.ca

ME E T IN G FACILIT IE S AREA

CAPACITY

Room

Sq. Ft.

Theatre

Classroom

Banquet

Reception

Wildrose Ballroom

9,877

1000

500

550

1000

Courtyard Ballroom

6,148

320

200

300

450 70

Edmonton

1,230

Vernon

902

Lethbridge

600

50 50

Red Deer

594

Regina

440

2,040

100

Elmwood

640

Rosewood

528

Ridgewood

MEETINGSALBERTA.COM

Radisson Red Deer 6500-67 St. Red Deer T4P 1A2 T: 403-342-6567 Total Meeting Space: 20,000 sq. ft. Ramada Red Deer Hotel & Suites 6853-66 St. Red Deer T4P 3T5 T: 403-342-445 Sandman Hotel Red Deer 2818 Gaetz Ave. Red Deer T4R 1M4 T: 403-343-7400 Total Meeting Space: 700 sq. ft. Sheraton Red Deer Hotel 3310-50 Ave. Red Deer T4N 3X9 T: 403-346-2091 Total Meeting Space: 55,000 sq. ft. TownePlace Suites Red Deer 6822-66 St. Red Deer T4P 3T5 T: 403-341-3589 Total Meeting Space: 581 sq. ft.

PHOTO BOOTHS

WEDDING PLANNERS

Memory Lane Booth Red Deer T: 403-348-1224

Engaged by Darcie Red Deer T: 780-832-8706

Twilite Photo Booth Red Deer T: 1-888-343-3318

Your Wedding with Irene 87 Duncan Cres. Red Deer T4R1W3 T: 403-343-7653

TwitchyBooth Red Deer T: 403-304-3604 PHOTOGRAPHERS & VIDEOGRAPHERS Truelight Photography 14 Randolph St. Red Deer T4P 3K3 T: 403-343-2907 TRANSPORTATION SERVICES Arrow Limousine & Sedan Services Ltd Bay 3, 6841-52 Ave. Red Deer T4N 4L2 T: 403-346-0034 Premier Limousine Services 6812-52 Ave. Red Deer T4N 4L1 T: 403-342-9565

EDMONTON

The Edmonton Gun Club The Edmonton Gun Club offers a unique option of corporate team building events or as an entertainment option to conferences in and around the Capital Region. Our packages are tailored for both experienced and beginner trap shooters, with all the gear, qualified range supervisors and instructors on hand. Venue Notes: • Indoor Reception Hall Capacity: 100 ppl • Number of Trap Shooting Fields: 12 • Gear and instructional session provided • Catering can be arranged • Ample Free Parking 50301, Range Road 254, Leduc County, AB T0C 0V0 T 780-945-1413 (Jack Broadfoot) E info@edmontongunclub.com W edmontongunclub.com

ALBERTA MEETING & EVENT GUIDE • Fall/Winter 2017/2018

Sylvan Lake WEDDING PLANNERS Red Deer Event Design #3, 5100 Lakeshore Dr. Sylvan Lake T4S 2L7 T: 403-896-8191

Edmonton & Area Edmonton AUDIO VISUAL & TECHNOLOGY SERVICES Event Technology Solutions #101, 18112-105 Ave. Edmonton T5S 2T4 T: 780-444-6776

FMAV 14737-123 Ave. Edmonton T5L 2Y6 T: 780-401-1000 2017 Event Award Winner Invert720 Productions 100, 18224-105 Ave. Edmonton T5S 2R5 T: 780-489-7203 Production World 12410B-142 St. Edmonton T5L 4K2 T: 780-452-4843 2016 Event Award Winner CATERING A Cappella Catering 12105-120 Ave. Edmonton T5L 4K4 T: 780-454-2642 Bridges Catering 9203-111 Ave. Edmonton T5G 0A2 T: 780-425-0173 Mercer’s Catering 12514-124 St. Edmonton T5L 0N2 T: 780-431-0972 2017 Event Award Winner

Stir Catering & Event Management T: 780-993-9262 2016 Event Award Winner

CM Events 103, 9741-110 St. Edmonton T5K 2V8 T: 780-761-6682

ENTERTAINMENT & SPEAKERS

I-D Bohemia T: 780-221-1812 2016 Event Award Winner

Advanced DJ Services 4204-40 Ave. Edmonton T6L 5T4 T: 587-409-9882 Danny Hooper Productions 8882-170 St. Edmonton T5T 4J2 T: 780-487-5291 Firefly Theatre & Circus 8540 Roper Rd. Edmonton T6E 6V4 T: 780-758-9999 2016 Event Award Winner Mind Magic Productions 304, 10221-111 St. Edmonton T5K 2W5 T: 780-436-2053 Mitchell Entertainment Services Ltd. PO Box 62030 Edmonton T5M 4B5 T: 780-488-4715 The RETROFITZ Edmonton E: hoodoosmusik@shaw.ca 2017 Event Award Winner EVENT DÉCOR & RENTALS A Chair to Remember Edmonton T: 780-908-2526 2017 Event Award Winner Details Vintage Decor Rentals Edmonton T: 780-903-4171 Etc. Event Styling & Decor Inc. 11355-105 Ave. Edmonton T5H 3Y3 T: 780-425-1240 River City Events 10560-107 St. Edmonton T5H 2Y6 T: 780-424-6043 2017 Event Award Winner Special Event Rentals 6010-99 St. Edmonton T6E 3P2 T: 780-435-2211 EVENT PLANNERS & DESIGNERS CEO Corporate Event Organization Inc. #102, 10306-112 St. Edmonton T5K 1N1 T: 780-421-1240

EDMONTON

KMG Events 10801-68 Ave. Edmonton T6H 2B8 T: 780-757-3077 2016 Event Award Winner MS Productions 12618-124 St. Edmonton T5L 0N7 T: 780-488-5257 Site 6 Event Design & Production 10563-111 St. Edmonton T5H 3E8 T: 780-952-5133 2017 Event Award Winner SK Events T: 780-222-0732 2016 Event Award Winner Three Tall Women Design Inc. 9718-70 Ave. Edmonton T6E 0V4 T: 780-433-4877 Timewise Event Management #101, 18112-105 Ave. Edmonton T5S 2T4 T: 780-444-3773

Campus Tower Suite Hotel We are located right in the heart of the University of Alberta’s main campus, 5 minutes from Edmonton’s downtown. Our central location allows our guests easy access to anywhere they need to be for business or pleasure. 2,020 sq. ft. meeting/event space • Complimentary Wi-Fi • Complimentary Business Centre • Complimentary Indoor Fitness Centre • Free local calls • Indoor and Outdoor parking • 5 minutes to Whyte Ave. & Old Strathcona restaurants and shopping • 1 block to LRT (light rail transit) to Ice District, Edmonton Northlands • 1 block to Northern Alberta Jubiliee Auditorium

11145-87 Avenue, Edmonton, Alberta T6G 0Y1 TF 1-877-221-3989 W campustower.com

EDMONTON

Two Hats Event Management 16015-10 Ave. SW Edmonton T6W 2H1 T: 780-217-5528 Tycoon Event Planning & Promotions Edmonton T: 780-667-5183 Contact: John Doe 2016 & 2017 Event Award Winner EVENT VENUES Alberta Aviation Museum 11410 Kingsway NW Edmonton T5G 0X4 T: 780-451-1175 Alfred H. Savage Centre 13204 Fox Dr. Edmonton T6H 4P3 T: 780-496-2601 Total Meeting Space: 1,300 sq. ft. ATB Financial Arts Barns 10330-84 Ave. Edmonton T6E 2G9 T: 780-448-9000

Century Casino Edmonton • 26 Room Boutique Hotel • Boardrooms & Meeting Spaces Available • Restaurant & Lounge • Free Heated Underground Parking • Over 777 Slot Machines and 35 Table Games • High Limit Gaming Room and 24 Hour Poker Room • Century Showroom - Live Entertainment Venue • Yuk Yuk's Comedy Club

13103 Fort Rd, Edmonton, AB T5A 1C3 T 780-643-4000 F 780-406-1037 W edmonton.cnty.com

MEETINGSALBERTA.COM

EDMONTON

Edmonton EXPO Centre 7300-116 Ave. Edmonton T5B 4X5 T: 780-471-7210 Total Meeting Space: 522,000 sq. ft. Edmonton Valley Zoo 13315 Buena Vista Rd. Edmonton T5J 2R7 T: 780-496-2601 Total Meeting Space: 4,200 sq. ft.

Old Timers Cabin Our historical log cabin is a charming events venue nested on Scona Hill in Edmonton. It is perfect for wedding ceremonies and receptions, social functions, and corporate meetings. The Old Timers Cabin is an air-conditioned facility with a capacity for 250 people and panoramic views of the Edmonton skyline and river valley. Conveniently located only minutes from downtown Edmonton, the venue boasts a spacious free parking lot and the ability to accommodate handicapped guests with full access via a wheelchair ramp and lift. Visit our website for more details and photo galleries. Send us an email if you have any questions! 9430 Scona Road, Edmonton, AB T6E 3W8 T 780-465-2139 E events@oldtimerscabin.net W oldtimerscabin.net

EDMONTON

TELUS World of Science – Edmonton (TWOSE) At TELUS World of Science – Edmonton (TWOSE) inspiration is guaranteed for your event. Every occasion is memorable and engaging. TWOSE offers multi-level, floor-to-sky windows and has the ideal atmosphere for cocktail functions, luncheons or dinners. A beautifully renovated reception area with on-site catering from the Purple Pear restaurant brings convenience and decadence to any event, while themed galleries and an IMAX® Theatre provide unique team building opportunities and dramatic presentation settings. With a variety of amenities, interactive displays and entertaining spaces, TWOSE provides exclusive after-hours rentals of the entire facility, or of specific spaces during operating hours. Enjoy free on-site parking and customized packages to suit any style and size of event, including Corporate Family events and Holiday parties.

11211-142 Street, Edmonton, AB T5M 4A1 T 780-451-3344 W twose.ca

ALBERTA MEETING & EVENT GUIDE • Fall/Winter 2017/2018

EPCOR Tower Conference Centre 10423-101 St. Edmonton T5H 0E7 T: 780-424-1331 Total Meeting Space: 2,405 sq. ft. Fort Edmonton Park Fox Dr. & Whitemud Dr., 7000-143 St. Edmonton T6H 4P3 T: 780-496-7381 Garneau Theatre 8712-109 St. Edmonton T6G 1E9 T: 780-425-9212 Kitchen by Brad #101, 10130-105 St. Edmonton T5J 1C9 T: 780-757-7704

Royal Glenora Club 11160 River Valley Rd. Edmonton T5J 2G7 T: 780-482-2371 Total Meeting Space: 9,142 sq. ft. 2017 Event Award Winner Shaw Conference Centre 9797 Jasper Ave. Edmonton T5J 1N9 T: 780-969-0409 Total Meeting Space: 82,000 sq. ft. TELUS World of Science Edmonton 11211-142 St. Edmonton T5M 4A1 T: 780-451-3344 W: twose.ca Contact: Hilary Nash Manager, Facility Rentals Every occasion is interactive, memorable, and engaging. A beautifully renovated reception area with on-site catering from the Purple Pear restaurant brings convenience and decadence to any event, while themed galleries and an IMAX® Theatre provide unique team-building opportunities and dramatic presentation settings.

MacEwan University Conference & Event Service 10700-104 Ave. Edmonton T5J 4S2 T: 780-497-5032

The King’s University 9125-50 St. Edmonton T6B 2H3 T: 780-465-8323 Total Meeting Space: 10,000 sq. ft.

Muttart Conservatory 9626-96A St. Edmonton T6C 4L8 T: 780-496-8355 Total Meeting Space: 3,910 sq. ft.

The Lodge at Snow Valley Located on 119 St. one block South off Whitemud Dr. Edmonton T6R 2V4 T: 780- 809-2374

Old Timer’s Cabin 9430 Scona Rd. Edmonton T6E 3W4 T: 780-465-2139 Total Meeting Space: 3,600 sq. ft. Prince of Wales Armouries Heritage Centre 10440-108 Ave. Edmonton T5H 3Z9 T: 780-496-8355 Total Meeting Space: 17,500 sq. ft. Providence Renewal Centre 3005-119 St. Edmonton T6J 5R5 T: 780-430-9491 Total Meeting Space: 20,000 sq. ft.

The Oasis Centre 10930-177 St. Edmonton T5S 2X7 T: 780-451-9227 University of Alberta Conference Centre 1-047 Lister Centre Edmonton T6G 2H6 T: 780-492-6057 Victoria Golf Course Clubhouse 12130 River Valley Rd. Edmonton T5N 0E0 T: 780-496-8355 Total Meeting Space: 888 sq. ft. West Edmonton Mall 8882-170 St. Edmonton T5T 4J2 T: 780-444-5308

Winspear Centre for Music 4 Sir Winston Churchill Sq. Edmonton T5J 4B2 T: 780-401-2522 Total Meeting Space: 300,000 sq. ft.

Chateau Lacombe Hotel 10111 Bellamy Hill Edmonton T5J 1N7 T: 780-428-6611 Total Meeting Space: 14,000 sq. ft.

Zinc Restaurant 2 Sir Winston Churchill Sq. Edmonton T5J 2C1 T: 780-392-2505 Total Meeting Space: 125,000 sq. ft.

Chateau Nova Kingsway 159 Airport Rd. Edmonton T5G 0W6 T: 780-424-6682 W: novahotels.ca Contact: Milica Mrdjenovich VP, Brand & Marketing

FLORAL DESIGN Best Buds Flower Company 11722-104 Ave. Edmonton T5K 2P3 T: 780-488-1302 Flowers by Merle 12634 Stony Plain Rd. Edmonton T5N 3N7 T: 780-482-1222 Graham & Lane Florists 10205-101 St. Edmonton T5J 2Y9 T: 780-429-1637 Heather de Kok Floral Design #103, 6303 Wagner Rd. Edmonton T6E 4N4 T: 780-468-9459 2016 Event Award Winner Laurel’s on Whyte 8210–104 St. Edmonton T6E 4E6 T: 780–431–0738

Chateau Nova Yellowhead 13920 Yellowhead Tr. Edmonton T5L 3C2 T: 780-454-5441 W: novahotels.ca Contact: Milica Mrdjenovich VP, Brand & Marketing Coast Edmonton Plaza Hotel by APA 10155-105 St. Edmonton T5J 1E2 T: 780-423-4811 Total Meeting Space: 14,000 sq. ft. Comfort Inn & Suites Downtown Edmonton 10425-100 Ave. Edmonton T5J 0A3 T: 780-423-5611 Total Meeting Space: 1,200 sq. ft.

HOTELS

Courtyard by Marriott Edmonton Downtown One Thornton Court Edmonton T5J 2E7 T: 780-423-9999 Total Meeting Space: 2,788 sq. ft.

Best Western Plus Westwood Inn 18035 Stony Plain Rd. Edmonton T5S 1B2 T: 780-483-7770 Total Meeting Space: 11,000 sq. ft.

Courtyard by Marriott Edmonton West 10011-184 St. Edmonton T5S 0C7 T: 780-628-6070 Total Meeting Space: 4,631 sq. ft.

Campus Tower Suite Hotel 11145-87 Ave. Edmonton T6G 0Y1 T: 780-429-6060 Total Meeting Space: 2,020 sq. ft.

Delta Hotels Edmonton Centre Suite 10222-102 St. Edmonton T5J 4C5 T: 780-428-1566 Total Meeting Space: 10,271 sq. ft.

Studio Bloom 10991-124 St. Edmonton T5M 0H9 T: 780-937-6012

Century Casino Edmonton 13103 Fort Rd. Edmonton T5A 1C3 T: 780-643-4000 Total Meeting Space: 10,700 sq. ft.

Delta Hotels Edmonton South Conference Centre 4404 Gateway Blvd. Edmonton T6H 5C2 T: 780-434-6415 Total Meeting Space: 25,820 sq. ft.

EDMONTON

Union Bank Inn Edmonton's Premier 4 Star Boutique Hotel located in the Heart of Edmonton's Business, Arts and Ice District. 40 Designer Guest Rooms with Fireplaces Included Free: À la Carte Breakfast, Daily Delivery Wine & Cheese, In-Room Coffee, Wi-Fi • Madison’s Grill • Meeting Facilities Room

AREA Sq. Ft.

Madison's Grill

1,200

–

100

Devonshire Room

1,000

600

Vintage Room

CAPACITY Theatre Classroom Banquet

Reception

10053 Jasper Avenue, Edmonton, AB T5J 1S5 T 780-401-2214 E sales@unionbankinn.com W unionbankinn.com

EDMONTON

ZINC Restaurant & Catering @ Art Gallery of Alberta ZINC is a full-service catering and event management operation that oversees all events within the Art Gallery of Alberta. Our exceptional venue offers diversity, contemporary edge with the right amount of elegance. Our goal is to ensure that our clients and their guests, leave our establishment knowing they received the best in customer service and an incomparable culinary experience. Creation of our menu is inspired by local food products, culinary trends, and of course, the desires and expectations from our clientele. We pride ourselves on providing forward-thinking food and beverage service.

Art Gallery of Alberta, 2 Sir Winston Churchill Square, Edmonton, AB T5J 2C1 T 780-392-2505 E zinc.events@compass-canada.com W zincrestaurant.ca

MEETINGSALBERTA.COM

DoubleTree by Hilton Hotel West Edmonton 16615-109 Ave. Edmonton T5P 4K8 T: 780-484-0821 Total Meeting Space: 38,000 sq. ft. 2017 Event Award Winner

EDMONTON

The King’s University Conferences, Services & Facilities • Conference, Banquet, and Board Rooms (over 10,000 sq. ft. available) • Tiered atrium, lecture theatres, classrooms and performance hall • Fully equipped, 935 square metre gymnasium • On-site catering and cafeteria services • Accommodations (Hotel and Apartment Style) • Free parking and Wi-Fi • Additional campus and outdoor spaces available on request Contact us to learn how to host your next event at The King’s University. 9125-50 Street, Edmonton, AB T6B 2H3 T 780-465-8323 F 780-465-3534 E conferenceservices@kingsu.ca W kingsu.ca

EDMONTON

Edmonton Inn & Conference Centre 11834 Kingsway Edmonton T5G 3J5 T: 780-454-5454 Contact: Jeff Liston General Manager Formerly the Ramada Hotel & Conference Centre, this conference centre is conveniently located close to downtown and is ideal for business or leisure travellers. With 30,000 sq. ft. of meeting space, including a 10,000 sq. ft. and newly renovated ballroom, this venue is perfect for any event large or small. Executive Royal Hotel West Edmonton 10010-178 St. Edmonton T5S 1T3 T: 780-484-6000 Total Meeting Space: 5,500 sq. ft. Fairmont Hotel Macdonald 10065-100 St. Edmonton T5J 0N6 T: 780-424-5181 Total Meeting Space: 13,000 sq. ft. Fantasyland Hotel 17700-87 Ave. Edmonton T5T 4V4 T: 780-444-5500 Total Meeting Space: 25,000 sq. ft.

The Word of Mouth Celebrating two decades of delicious. At Bridges, good food means business. We share your appetite for getting it right.

9203-111 Avenue, Edmonton, AB T5G 0A2 T 780-425-0173 W bridgescatering.ca

Superior Events Specializing in Trade Shows, Festivals, Tent Rentals, Corporate & Community Events. Serving communities through Superior Events.

8599 111 Street, Ft. Saskatchewan, AB T8L 4S1 T 780-992-0404 E info@superiorshow.com W superiorshow.com

ALBERTA MEETING & EVENT GUIDE • Fall/Winter 2017/2018

Four Points by Sheraton Edmonton Gateway 10010-12 Ave. SW Edmonton T6X 0P9 T: 780-801-4000 Total Meeting Space: 4,900 sq. ft. Four Points by Sheraton Edmonton South 7230 Argyll Rd. Edmonton T6C 4A6 T: 780-465-7931 Total Meeting Space: 10,274 sq. ft.

Hilton Garden Inn West Edmonton 17610 Stony Plain Rd. Edmonton T5S 1A2 T: 780-443-2233 Total Meeting Space: 3,270 sq. ft. Holiday Inn Conference Centre Edmonton South 4485 Gateway Blvd. Edmonton T6H 5C3 T: 780-431-1100 Total Meeting Space: 7,235 sq. ft. Holiday Inn Express Edmonton Downtown 10010-104 St. Edmonton T5J 0Z1 T: 780-423-2450 Total Meeting Space: 7,100 sq. ft. Hyatt Place Edmonton Downtown 9576 Jasper Ave. Edmonton T5H 4H7 T: 587-525-1234 Total Meeting Space: 11,000 sq. ft. Matrix Hotel 10640-100 Ave. Edmonton T5J 3N8 T: 780-429-2861 Total Meeting Space: 8,000 sq. ft. Metterra Hotel on Whyte 10454-82 Ave. Edmonton T6E 4Z7 T: 780-465-8150 Radisson Hotel Edmonton South 4440 Gateway Blvd. Edmonton T6H 5C2 T: 780-437-6010 Total Meeting Space: 30,000 sq. ft. Renaissance Edmonton Airport Hotel 4236 - 36 St. East Edmonton International Airport T9E 0V4 T: 780-488-7159 2016 Event Award Winner Sandman Signature Edmonton South Hotel 10111 Ellerslie Rd. SW Edmonton T6X 0J3 T: 780-430-7263 Sawridge Inn Edmonton South 4235 Gateway Blvd. Edmonton T6J 5H2 T: 780-438-1222 W: sawridgeedmonton.com Total Meeting Space: 9,000 sq. ft.

Sutton Place Hotel Edmonton 10235-101 St. Edmonton T5J 3E9 T: 780-428-7111 Union Bank Inn 10053 Jasper Ave. Edmonton T5J 1S5 T: 780-401-2214 Total Meeting Space: 2,650 sq. ft. Varscona Hotel on Whyte 8208-106 St. Edmonton T6E 6R9 T: 780-434-6111 Total Meeting Space: 4,000 sq. ft. Westin Edmonton 10135-100 St. Edmonton T5J 0N7 T: 780-493-8909 Total Meeting Space: 24,000 sq. ft. Wingate by Wyndham Edmonton West 18220-100 Ave. Edmonton T5S 2V2 T: 780-443-1000 Total Meeting Space: 2,944 sq. ft.

PHOTO BOOTHS Flashworks Photobooth 14604-117A St. Edmonton T5X 1K2 T: 780-886-1230 PHOTOGRAPHERS & VIDEOGRAPHERS Curtis Comeau Photography 10832-61 Ave. Edmonton T6H 1M1 T: 780-907-8678 Epic Photography 11528-107 Ave. Edmonton T5H 4K7 T: 780-432-3742 J. Alleyne Photography #2, 11011-124 St. Edmonton T5M 0J5 T: 780-479-2831 Moments in Digital Photography #203, 10301-109 St. Edmonton T: 780-940-1288 Special Events Digital Photo 10458-174 St. Edmonton T5S 2G9 T: 780-489-3992 2017 Event Award Winner

PROMOTIONAL & PRINTING SERVICES Capital Colour Press 4904-89 St. Edmonton T6E 5K1 T: 780-465-8080

McCallum Printing Group Inc. 11755-108 Ave. Edmonton T5H 1B8 T: 780-455-8885

Echo Promotions 11606-149 St. Edmonton T5M 3R3 T: 800-769-6469

Samko Party Services & Events 1456-42 St. NE Calgary T2S 3L4 T: 403-250-2212 W: samkopartyservices.com Contact: John Norrish Samko is Canada’s largest toy wholesaler providing discounted toys and crafts to groups, schools and charities for all kinds of events and functions.

Edge Promotional Group Inc. 10819-182 St. Edmonton T5S 1J5 T: 780-443-6577

The Burke Group 17407-106 Ave. Edmonton T5S 1E7 T: 780-482-6026

High Speed Printing 5531-99 St. Edmonton T6E 3N8 T: 780-434-7431

TRADE SHOW SERVICES

Display Design Systems 17306-106 Ave. Edmonton T5S 1H9 T: 780-483-6355

KKP Edmonton West 10607-170 St. Edmonton T5P 4W2 T: 780-486-4320

GES Exposition Services (Canada) Ltd. 7730-34 St. Edmonton T6B 3J6 T: 780-469-7767 Go Big Event Inc. 52, 9912-106 St. Edmonton T5K 1C5 T: 780-436-4484

ST. ALBERT

The Arden Theatre Discover a unique venue for your next event! The Arden Theatre offers: • accommodation for both large and small groups • state-of-the-art technology • close proximity to Edmonton • box office and licensed concession services • free parking and wheelchair accessible To watch our video visit ardentheatre.com 5 St. Anne Street, St. Albert, AB, T8N 3Z9 T 780-459-1524 F 780-458-5417 E ttralnberg@stalbert.ca W ardentheatre.com

MEETINGSALBERTA.COM

Goodkey Show Services Ltd. 9519-49 St. Edmonton T6B 2L8 T: 780-426-2211 Production Lighting Ltd. 14709-123 Ave. Edmonton T5L 2Y6 T: 780-448-7298 Showtech Power & Lighting #111, 9797 Jasper Ave. Edmonton T5J 1N9 T: 780-429-1162 TRANSPORTATION SERVICES Edmonton Taxi Service Group 10135-31 Ave. Edmonton T6N 1C2 T: 780-462-3456 Park Lane Executive Transportation Edmonton T: 780-448-1666 Prestige Limousine & Sedan Edmonton T: 780-463-5000

WEDDING PLANNERS Aisle Plan Your Day Edmonton T: 780-868-4279 2017 Event Award Winner Cocktails & Details Edmonton T: 780-232-6723 2017 Event Award Winner Jennifer Bergman Weddings Edmonton T: 780-298-8244 Story Weddings & Events Edmonton T: 780-221-9436 2016 Event Award Winner

Bon Accord EVENT VENUES Prairie Gardens & Adventure Farm 56311 Lily Lake Rd. Bon Accord T0A 0K0 T: 780-921-2272 2016 Event Award Winner

ST. ALBERT

HOTELS Edmonton Marriott at River Cree Resort 300 East Lapotac Blvd. Enoch T7X 3Y3 T: 780-484-2121 Total Meeting Space: 58,303 sq. ft.

Fort Saskatchewan EVENT DÉCOR & RENTALS Superior Show Service Inc. 8599-111 St. Fort Saskatchewan T8L 4S1 T: 780-992-0404 E: info@superiorshow.com W: superiorshow.com EVENT VENUES Dow Centennial Centre 8700-84 St. Fort Saskatchewan T8L 4P5 T: 780-992-6400 Total Meeting Space: 170,000 sq. ft.

TRADE SHOW SERVICES Superior Show Service Inc. 8599-111 St. Fort Saskatchewan T8L 4S1 T: 780-992-0404 E: info@superiorshow.com W: superiorshow.com

Leduc EVENT VENUES Leduc West Antique Society 49541 Range Rd. 260 Leduc T9G 0K2 T: 780-446-7652 HOTELS Best Western Premier Denham Inn & Suites 5207-50 Ave. Leduc T9E 6V3 T: 780-986-2241 Days Inn & Suites Edmonton Airport 8116 Sparrow Cres Leduc T9E 8B7 T: 780-986-1760

ST. ALBERT

St. Albert Inn & Suites

Century Casino St. Albert

• Conference, Banquet, and Board Rooms (over 11,000 sq. ft. available) • On-site catering and restaurant services • Accommodations available • Group bookings • Free parking and Wi-Fi • 15 minutes from West Edmonton Mall

• Banquet Room, Private Dining & Meeting Spaces Available • Over 400 Slot Machines, 15 VLT’s • 11 Table Games • Restaurant & Lounge • Free Live Music Friday & Saturday Nights • Plenty of Free Parking • Located at the Campbell Rd. Exit off the Anthony Henday

#156 – St. Albert Trail, St. Albert, T8N 0P5 T 780-459-5551 TF 1-800-450-8612 W stab-inn-suites.ca

Enoch

ALBERTA MEETING & EVENT GUIDE • Fall/Winter 2017/2018

24 Boudreau Rd, St. Albert, AB T8N 6K3 T 780-460-8092 W stalbert.cnty.com

FORT MCMURRAY

MacDonald Island Park

Canada’s largest community, recreation, leisure and social centre

ME E T IN G FACILIT IE S

MacDonald Island Park in Fort McMurray is home to Canada’s largest recreation complex. In operation for almost four decades, it has become the destination of choice for both Wood Buffalo residents and visitors. The facilities on the Island include the Suncor Community Leisure Centre, Shell Place and Miskanaw Golf Club. The wide variety of amenities offer the opportunity to create events that embrace every aspect of the activities available, with a professional, experienced staff dedicated to delivering events perfect in every detail, providing memorable experiences for both hosts and attendees.

Room

AREA Sq. Ft.

CAPACITY Theatre

Classroom

Banquet

Reception

410

150

190

240

Shell Place – Grand Ballroom Ballroom A

3330

Ballroom B

3303

402

150

190

240

Ballroom C

3326

408

150

190

240

Ballroom D

2784

315

132

150

240

Shell Place – Diamond Ballroom Diamond A

851

DIamond B

799

Diamond C

771

Diamond D

799

Diamond E

797

* Suncor Community Leisure Centre Banquet Rooms available upon request.

1 C.A. Knight Way, Fort McMurray, AB T9H 5C5 T 780-791-0070 TF 1-780-792-5156 E salesevents@rrcwb.ca W macdonaldisland.ca MEETINGSALBERTA.COM

Executive Royal Hotel Edmonton Airport 8450 Sparrow Dr. Leduc T9E 7G4 T: 888-202-3770 Wingate by Wyndham Edmonton Airport 7120 Sparrow Dr. Leduc T9E 8A5 T: 780-900-8047 Total Meeting Space: 2,400 sq. ft.

Leduc County EVENT VENUES Edmonton Gun Club 50301, Range Rd. 254 Leduc County T0C 0V0 T: 780-945-1413

Nisku HOTELS Four Points by Sheraton Edmonton International Airport 403-11 Ave. Nisku T9E 7N2 T: 780-770-9099 Total Meeting Space: 1,660 sq. ft. Holiday Inn & Suites Edmonton International Airport – Conference Centre 1100-4 St. Nisku T9E 8E2 T: 780-979-0839 Total Meeting Space: 5,000 sq. ft.

Sherwood Park EVENT VENUES Festival Place 100 Festival Way Sherwood Park T8A 5T2 T: 780-464-2852 Millennium Place 2000 Premier Way Sherwood Park T8H 2G4 T: 780-416-3300 FLORAL DESIGN Flowers in the Park #108, 134 Pembina Rd. Sherwood Park T8H 0M2 T: 780-417-0293 Tickled Floral #165, 130 Broadway Boulevard Sherwood Park T8H 2A3 T: 780-417-1627 2017 Event Award Winner

HOTELS

Clarion Hotel & Conference Center Sherwood Park 2100 Premier Way Sherwood Park T8H 2G4 T: 780-464-4900 Total Meeting Space: 22,000 sq. ft.

St. Albert Inn & Suites #156 St. Albert Tr. St. Albert T8N 0P5 T: 780-459-5551

Four Points by Sheraton Sherwood Park 1005 Provincial Ave. Sherwood Park T8H 0Y7 T: 780-705-3552 Total Meeting Space: 3,000 sq. ft. PROMOTIONAL & PRINTING SERVICES Classic Trophy and Gifts 35 Blackfoot Rd. Sherwood Park T8A 4W5 T: 780-464-3003 Spark - The Branding Shop #116, 2257 Premier Way Sherwood Park T8H 2M8 T: 780-448-9559 TRADE SHOW SERVICES Hollywood Lights 22511 Hwy 14 Sherwood Park T8C 1H5 T: 780-930-1959

St. Albert EVENT VENUES Century Casino St. Albert 24 Boudreau Rd. St. Albert T8N 6K3 T: 780-460-8092 Total Meeting Space: 2,375 sq. ft. Hole’s Greenhouses at the Enjoy Centre 101 Riel Dr. St. Albert T8N 3X4 T: 780-419-6800 Total Meeting Space: 20,000 sq. ft. The Arden Theatre 5 St. Anne St. St. Albert T8N 3Z9 T: 780-459-1524 FLORAL DESIGN The Wheelbarrow Florist #220, 6 Renault Cres. St. Albert T8N 4B8 T: 780-458-0785

ALBERTA MEETING & EVENT GUIDE • Fall/Winter 2017/2018

Stony Plain EVENT VENUES Heritage Park 5100-41 Ave. Stony Plain T7Z 0B4 T: 780-963-8647 Total Meeting Space: 27,500 sq. ft. HOTELS Best Western Sunrise Inn & Suites 3101-43 Ave. Stony Plain T7Z 1L1 T: 780-968-1716 Ramada Inn & Suites Stony Plain 3301-43 Ave. Stony Plain T7Z 1L1 T: 780-963-0222

Northern Alberta Alder Flats EVENT VENUES Em-Te Town Box 561 Alder Flats T0C 0A0 T: 780-388-2166

Drayton Valley EVENT VENUES MacKenzie Conference Centre 5745-45 Ave. Drayton Valley T0E 1Z0 T: 780-514-2233 Max Centre, The 4801-43 St. Drayton Valley T7A 1P4 T: 780-898-1707 HOTELS Lakeview Inn & Suites - Drayton Valley 4302-50 St. Drayton Valley T7A 1M4 T: 780-542-3200 Ramada Drayton Valley 2051-50 St. Drayton Valley T7A 1S5 T: 780-514-7861 Total Meeting Space: 1,100 sq. ft.

Fort McMurray EVENT DÉCOR & RENTALS Arsenal FX 8124 Fraser Ave. Fort McMurray T9H 1W6 T: 780-742-9712 EVENT VENUES MacDonald Island Park 1 C.A. Knight Way Fort McMurray T9H 5C5 T: 780-791-0070 Total Meeting Space: 12,743 sq. ft. Shell Place & Suncor Community Leisure Centre 1 C.A. Knight Way Fort McMurray T9H 5C5 T: 780-792-5156 Total Meeting Space: 98,000 sq. ft. HOTELS Merit Hotel & Suites 8200 Franklin Ave. Fort McMurray T9H 2H9 T: 780-714-9444 Podollan Inn Fort McMurray 10131 Franklin Ave. Fort McMurray T9H 2K8 T: 780-790-2000 Total Meeting Space: 500 sq. ft. Quality Hotel & Conference Centre 424 Gregoire Dr. Fort McMurray T9H 3R2 T: 780-791-7200 Total Meeting Space: 12,000 sq. ft. Radisson Hotel & Suites Fort McMurray 435 Gregoire Dr. Fort McMurray T9H 4K7 T: 780-743-2400 Total Meeting Space: 8,107 sq. ft. Stonebridge Hotel Fort McMurray 9713 Hardin St. Fort McMurray T9H 1L2 T: 855-243-3301 Vantage Inn & Suites 200 Parent Way Fort McMurray T9H 5E6 T: 780-713-4111 Total Meeting Space: 742 sq. ft.

Grande Prairie AUDIO VISUAL & TECHNOLOGY SERVICES Heartbeat Productions #111, 10530-117 Ave. Grande Prairie T8V 7N7 T: 780-831-6480 CATERING Crystal Catering 10017-99 Ave. Grande Prairie T8V 0R7 T: 780-539-4009 Jeffrey’s Cafe 9909-102 St. Grande Prairie T8V 2V4 T: 780-539-3131 EVENT DÉCOR & RENTALS Affordable Elegance Wedding & Event Rentals 9830-100 Ave. Grande Prairie T8V 0T8 T: 780-532-0801 Western Event Rentals #105, 10014-102 St. Grande Prairie T8V 2V6 T: 780-814-8320 EVENT VENUES Centre for Creative Arts 9904-101 Ave. Grande Prairie T: 780-814-6080 Total Meeting Space: 4,600 sq. ft. Coca-Cola Centre #6 Knowledge Way Grande Prairie T8W 2V9 T: 780-513-5252 Total Meeting Space: 4,811 sq. ft. ENTREC Centre at Evergreen Park Box 370 Grande Prairie T8V 3A5 T: 780-532-3279 Total Meeting Space: 115,000 sq. ft. Golden Age Centre 10222-101 Ave. Grande Prairie T8V 0Y5 T: 780-532-5818 Total Meeting Space: 5,080 sq. ft. Grande Prairie Museum & Heritage Village 10329-101 Ave. Grande Prairie T8V 3A8 T: 780-830-7090

Montrose Cultrual Centre 9893-103 Ave. Grande Prairie T8V 6M7 T: 780-357-4987 Total Meeting Space: 5,000 sq. ft. Revolution Place 10017-99 Ave. Grande Prairie T8V 0R7 T: 780-538-0387 Total Meeting Space: 36,702 sq. ft. HOTELS Best Western Grande Prairie Hotel & Suites 10745-117 Ave. Grande Prairie T8V 7N6 T: 780-402-2378 Total Meeting Space: 5,124 sq. ft. Holiday Inn & Suites Grande Prairie-Conference Centre 9816-107 St. Grande Prairie T8V 8E7 T: 780-402-6886 Total Meeting Space: 12,000 sq. ft. Paradise Inn & Conference Centre Grande Prairie 11201-100 Ave. Grande Prairie T8V 5M6 T: 780-532-1961 Total Meeting Space: 8,000 sq. ft. Podollan Inn & Spa 10612-99 Ave. Grande Prairie T8V 8E8 T: 780-320-2000 Total Meeting Space: 4,034 sq. ft. Pomeroy Hotel & Conference Centre Grande Prairie 11633-100 St. Grande Prairie T8V 3Y4 T: 780-532-5221 Total Meeting Space: 11,000 sq. ft. Stonebridge Hotel Grande Prairie 12102-100 St. Grande Prairie T8V 5P1 T: 780-539-5561 Total Meeting Space: 5,466 sq. ft.

Wembley EVENT VENUES Philip J. Currie Dinosaur Museum 9301-112 Ave. Wembley T0H 3S0 T: 587-771-0662 W: dinomuseum.ca

Contact: Tasha Johnson Visitor Services Coordinator Total Meeting Space: 41,000 sq. ft. Book your event at the new, award-winning 41,000 sq. ft. Philip J. Currie Dinosaur Museum! Get VIP access to our sky-high boardroom, bright and modern restaurant, hightech classrooms, and beautiful theatre. Guided tours of our world-class interactive dinosaur galleries available!

Southern Alberta Lethbridge AUDIO VISUAL & TECHNOLOGY SERVICES DB Pro Audio 3, 4002-9 Ave. North Lethbridge T1H 6T8 T: 403-329-9432 Feature Productions #3, 4002-9 Ave. North Lethbridge T1H 6T8 T: 403-942-6655 Wavetech Sound & Lighting 416D-10 St. North Lethbridge T: 403-320-8110 CATERING Chef Stella 525-4 Ave. South Lethbridge T1J 0N3 T: 403-359-8704 Country Kitchen Catering 1715 Mayor Magrath Dr. South Lethbridge T1K 2R7 T: 403-328-7756 LA Chefs Lethbridge T: 403-320-7702 Prime Catering 421 Mayor Magrath Dr. Lethbridge T1J 3L8 T: 403-331-6921 The Rustic Chef Lethbridge T: 403-393-0772 ENTERTAINMENT & SPEAKERS Sounds Unlimited Inc 1518-3 Ave. South Lethbridge T1J 0K8 T: 403-320-5956

EVENT PLANNERS & DESIGNERS Above the Beyond Lethbridge T: 403-308-6823 Pink Tie Events Lethbridge T: 403-327-3494 HOTELS Coast Lethbridge Hotel and Conference Centre 526 Mayor Magrath Dr. South Lethbridge T1J 3M2 T: 403-327-5701 Total Meeting Space: 13,490 sq. ft. Holiday Inn Lethbridge 2375 Mayor Magrath Dr. South Lethbridge T1K 7M1 T: 403-380-5050 Total Meeting Space: 4,275 sq. ft. Lethbridge Lodge Hotel and Conference Centre 320 Scenic Dr. Lethbridge T1J 4B4 T: 403-328-1123 Total Meeting Space: 12,346 sq. ft. Sandman Hotel Lethbridge 421 Mayor Magrath Dr. Lethbridge T1J 3L8 T: 403-328-1111 Total Meeting Space: 11,140 sq. ft. TRANSPORTATION SERVICES Carefree Express Ltd 3733-5 Ave. North Lethbridge T1H 5L4 T: 403-327-7200 Executive 4 Star Limousine Lethbridge T: 1-877-329-3650

Drumheller EVENT VENUES Cretaceous Conference Centre 1103 Hwy #9 South Drumheller T0J 0Y0 T: 403-820-3792 Total Meeting Space: 2,548 sq. ft. HOTELS Ramada Drumheller Hotel & Suites 680-2 St. SE Drumheller T0J 0Y0 T: 403-823-2028 Total Meeting Space: 1,560 sq. ft. MEETINGSALBERTA.COM

PARKING (FREE/PAID)

ACCESSIBILITY

AIR CONDITIONING

WIFI (FREE/PAID/NONE)

IN-HOUSE CATERING AVAIL.

IN-HOUSE A/V AVAIL.

RECEPTION

BANQUET

CAPACITY OF LARGEST ROOM

THEATRE

LARGEST ROOM (SQ. FT.)

TOTAL MEETING SPACE (SQ. FT.)

NO. OF MEETING ROOMS

TYPE (INDOOR/OUTDOOR)

Meeting & Event Venues Banff & Area Banff Centre for Arts and Creativity 107 Tunnel Mountain Dr., Banff AB T1L 1H5 Tel 403-763-6712 Web banffcentre.ca

I/O 60 72,000 5,920 959

490

617

• • F 1 F

Calgary & Area The Glenmore Inn & Convention Centre 2720 Glenmore Tr. SE, Calgary AB T2C 2E6 Tel 403-279-8611 Web glenmoreinn.com

I 14 15,000 9,742 1,200 750 1,000 • • F • 1 F

National on 8th #360, 225-8 Ave. SW, Calgary AB T2P 2W3 Tel 403-237-5556 Web ntnl.ca

I 2 1,800 1,500 N/A 520 520 • • F • 1 P

National on 10th 341-10 Ave., Calgary AB T2R 0A5 Tel 403-474-2739 Web ntnl.ca The Palace Theatre 219-8 Ave. SW, Calgary AB T2P 1B7 Tel 587-393-6993 Web thepalacetheatre.ca

I/O 7 9,304 4,333 300 300 480 • • F • 1 P

I 5 3,000 1,200 891 891 891 • • F • 1 P

Edmonton & Area Alfred H. Savage Centre 13204 Fox Dr. NW, Edmonton AB T6H 4P3 Tel 780-496-2601 Web edmonton.ca/facilityrentals

I 1 1,300 1,300 175 109 109 • • F • 1 F

The Arden Theatre 5 St. Anne St., St. Albert AB T8N 3Z9 Tel 780-459-1542 Web ardentheatre.com

I 1 1,200 1,200 509 80-120 250 • F • 1 F

Century Casino Edmonton 13103 Fort Rd., Edmonton AB T5A 1C3 Tel 780-643-4000 Web cnty.com/edmonton

I 2 12,300 10,700 500 500 500 • • F • 1 F

Century Casino St. Albert 24 Boudreau Rd., St. Albert AB T8N 6K3 Tel 780-460-8092 Web cnty.com/stalbert

I 2 2,610 2,315 200 150 175 • • F • 1 F

Edmonton EXPO Centre 7515-118 Ave., Edmonton AB T5B 4X5 Tel 780-471-7210 Web edmontonexpocentre.com

I 33 438,674 104,610 5,500 4,000 5,000 • • P • 1 P

Edmonton Valley Zoo 13315 Buena Vista Rd., Edmonton AB T5J 2R7 Tel 780-496-2601 Web edmonton.ca/facilityrentals

I/O 4 4,200 2,060 120 100 120 • • F • 1 F

EPCOR Tower Conference Centre 10423-101 St. NW, Edmonton AB T5H 0E7 Tel 780-424-1331 ext. 221 Web epcortower.ca

I 4 2,405 1,000 48

Francis Winspear Centre for Music 4 Sir Winston Churchill Sq., Edmonton AB T5J 4B2 Tel 780-401-2522 Web winspearcentre.com

I 6 300,000 840

300

500

•

F • 1 P

Hole’s Greenhouses at the Enjoy Centre 101 Riel Dr., St. Albert AB T8N 3X4 Tel 780-419-6800 Web eventsatholes.com

650

1000

•

ALBERTA MEETING & EVENT GUIDE • Fall/Winter 2017/2018

1,716

4 20,000+ 15,000+ 800

50 • F • 1 P

•

1 F

PARKING (FREE/PAID)

ACCESSIBILITY

AIR CONDITIONING

WIFI (FREE/PAID/NONE)

IN-HOUSE CATERING AVAIL.

IN-HOUSE A/V AVAIL.

RECEPTION

BANQUET

CAPACITY OF LARGEST ROOM

THEATRE

LARGEST ROOM (SQ. FT.)

TOTAL MEETING SPACE (SQ. FT.)

NO. OF MEETING ROOMS

TYPE (INDOOR/OUTDOOR)

Meeting & Event Venues The King’s University 9125–50 St., Edmonton AB T6B 2H3 Tel 780-465-3500 Web kingsu.ca

I 7 10,000 1,130 120 180 120 • • F • 1 F

Muttart Conservatory 9626-96A St., Edmonton AB T6C 4L8 Tel 780-496-8355 Web edmonton.ca/facilityrentals

I 2 3,910 2,530 N/A 150 150 F • 1 F

Prince of Wales Armouries Heritage Centre 10440-108 Ave., Edmonton AB T5H 3Z9 Tel 780-496-8355 Web edmonton.ca/facilityrentals

I 4 17,500 5,600 200 100

Providence Renewal Centre 3005-119 St., Edmonton AB T6J 5R5 Tel 780-430-9491 Web providencerenewal.ca

I 8 20,000 3,864 150 150 150 • • F • 1 F

TELUS World of Science—Edmonton 11211–142 St., Edmonton AB T5M 4A1 Tel 780-451-3344 Web twose.ca

I 5 N/A 4,200 160-190 50-200 100-500 • • F • 1 F

Victoria Golf Course Clubhouse 12130 River Valley Rd., Edmonton AB T5N 0E0 Tel 780-496-8355 Web edmonton.ca/facilityrentals

I 1 888 888 80 80 80 • F • F

ZINC Restaurant and Catering @ Art Gallery of Alberta 2 Sir Winston Churchill Sq., Edmonton AB T5J 2C1 Tel 780-392-2505 Web zincrestaurant.ca

130 F • 1 F

I/O 7 12,500 5,400 167 200 300-500 • • P • 1 P

Fort McMurray Shell Place & Suncor Community Leisure Centre 1 C.A. Knight Way, Fort McMurray AB T9H 5C5 Tel 780-792-5156 Web macdonaldisland.ca

I/O 5 98,000 12,743 1545 960 960 • • F • 1 F

Red Deer & Area Westerner Park 4847A-19 St., Red Deer AB T4R 2N7 Tel 403-343-7800 Web westernerpark.ca

I/O 16 42,000 2,200 2,500 4,000 • F • 1 F/P

Associations You Should Know Canadian Society of Professional Event Planners (CanSPEP)

canspep.ca

Canadian Association of Professional Speakers (CAPS)

capscalgary.ca • capsedmonton.ca

International Live Events Association (ILEA)

ileacanada.com/calgary • ileacanada.com/edmonton

Meeting Professionals International (MPI)

mpiedmonton.org • mpi-gcc.org

Professional Convention Management Association (PCMA)

canadawest.pcma.org

Wedding Planners Institute of Canada (WPIC)

wpic.ca

MEETINGSALBERTA.COM

AIRPORT SHUTTLE (FREE/PAID)

PARKING (FREE/PAID)

ACCESSIBILITY

MUST USE IN-HOUSE CATERING

RECEPTION

WIFI (FREE/PAID/NONE)

BANQUET

IN-HOUSE A/V AVAIL.

CAPACITY OF LARGEST ROOM

THEATRE

LARGEST ROOM (SQ. FT.)

TOTAL MEETING SPACE (SQ. FT.)

NO. OF MEETING ROOMS

SPA/FITNESS/EXERCISE ROOM

POOL (INDOOR/OUTDOOR)

AIR CONDITIONING

RESTAURANT ON-SITE

MAX NO. GUEST ROOM BLOCK

RATE RANGE

NO. OF SUITES

NO. OF ROOMS

Hotels

Blackstone Mountain Lodge 170 Kananaskis Way, Canmore AB T1W 0A8 Tel 403-609-8098 Web blackstonelodge.ca

128 101 $$$ 40 • O F/E

905 905

60 • F F

Falcon Crest Lodge 190 Kananaskis Way, Canmore AB T1W 3K5 Tel 403-678-6150 Web falconcrestlodge.ca

N/A 85 $$$- 10 • • F/E $$$$

540

30 • F F

Stoneridge Mountain Resort 30 Lincoln Park, Canmore AB T1W 3E9 Tel 403-675-5000 Web stoneridgeresort.ca

N/A 100 $$$$ 40 • O F/E

1,100 1,100

RATE RANGES: $—up to 119, $$—120-169, $$$—170-209, $$$$—over 210

Banff & Area

• F F

Calgary & Area Hotel Clique Calgary Airport & Applause Hotel Calgary Airport 24 Aero Cres. NE, Calgary AB T2E 7Y5 Tel 403-460-9588 Web hotelclique.ca & applausehotel.ca Stoney Nakoda Resort & Casino 888 Nakoda Way, Kananaskis AB T0L 1N0 Tel 403-881-2830 Web stoneynakodaresort.com

200 4 $$ 40 • • F/E 5 8,940 2,230 200 160 180 • F • F F

111 19 $- 75 • • I E $$$$

5 8,500 6,000 300 248 400 • F • 1 F

Edmonton & Area Campus Tower Suite Hotel 11145-87 Ave., Edmonton AB T6G 0Y1 Tel 780-439-6060 Web campustower.com

90 90 $$$ 50 • • F/E 3 2,020 1,145 60 56

Chateau Lacombe Hotel 10111 Bellamy Hill, Edmonton AB T5J 1N7 Tel 780-420-6611 Web chateaulacombe.com

254 53 $$ 250 • •

14 14,000 8,786 1,000 550 1,000 • F • 1 P

Chateau Nova Kingsway 159 Airport Rd., Edmonton AB T5G 0W6 Tel 780-424-6682 Web novahotels.ca

152 62 $$- 75 • • $$$

3 3,200 2,200 180 140 200 • F • 1 F P

Chateau Nova Yellowhead 13920 Yellowhead Tr., Edmonton AB T5L 3C2 Tel 780-454-5441 Web novahotels.ca

92 35 $-$$ 60 • •

4 4,540 3,000 350 260 300 • F • 1 F

Comfort Inn & Suites Downtown Edmonton 10425-100 Ave., Edmonton AB T5J 0A3 Tel 750-423-5611 Web comfortinnedmonton.com

108 30 $-$$$ 50 • • I S/F/E 1 1,200 1,200 50 40 100 F 1 P P

Edmonton Inn & Conference Centre 11834 Kingsway, Edmonton AB T5G 3J5 Tel 780-454-5454 Web edmontoninn.ca.

260 20 $-$$ N/A • • F/E 27 30,000 10,000 1,000 800 950 • F • 1 F P

Fantasyland Hotel 17700-87 Ave., Edmonton AB T5T 4V4 Tel 1-800-RESERVE Web flh.ca

355 1 $$$- • • S/F/E 11 25,000 9,100 1,100 580 1,200 • F • 1 F P $$$$

Sawridge Inn & Conference Centre Edmonton South 4235 Gateway Blvd. NW, Edmonton AB T6J 5H2 Tel 780-438-1222 Web sawridge.com

136 18 $$ 135 • •

St. Albert Inn & Suites 156 St. Albert Tr., St. Albert AB T8N 0P5 Tel 780-459-5551 Web stab-inn-suites.ca

144 20 $$ 60 • • I E

ALBERTA MEETING & EVENT GUIDE • Fall/Winter 2017/2018

60 • F P P

8 9,000 3,000 175 150 128 • F • 1

9 11,000 5,479 450 400 300 • F • 1 F P

Union Bank Inn 10053 Jasper Ave., Edmonton AB T5J 1S5 Tel 780-423-3600 Web unionbankinn.com

27 13 $$$- 36 • • $$$$

AIRPORT SHUTTLE (FREE/PAID)

PARKING (FREE/PAID)

ACCESSIBILITY

MUST USE IN-HOUSE CATERING

WIFI (FREE/PAID/NONE)

IN-HOUSE A/V AVAIL.

BANQUET

RECEPTION

CAPACITY OF LARGEST ROOM

THEATRE

LARGEST ROOM (SQ. FT.)

TOTAL MEETING SPACE (SQ. FT.)

NO. OF MEETING ROOMS

SPA/FITNESS/EXERCISE ROOM

POOL (INDOOR/OUTDOOR)

AIR CONDITIONING

RESTAURANT ON-SITE

MAX NO. GUEST ROOM BLOCK

RATE RANGE

$—up to 119, $$—120-169, $$$—170-209, $$$$—over 210

NO. OF SUITES

RATE RANGES:

NO. OF ROOMS

Hotels

3 2,800 1,200 60 70 100 • F • 1 P P

Red Deer & Area Baymont Inn & Suites 4311-49 Ave., Red Deer AB T4N 5Y7 Tel 403-346-8841 Web wyndhamhotels.com

233 32 $ 75 • • I S/F 11 9,495 1,748 150 120 150 • F • 1 F

Best Western Plus Red Deer Inn & Suites 6839-66 St., Red Deer AB T4P 3T5 Tel 403-346-3555 Web bestwesternreddeer.com

92 32 $$ 40 • I F

2 704 466 15

Black Knight Inn 2929-50 Ave., Red Deer AB T4R 1H1 Tel 403-343-6666 Web blackknightinn.ca

98 9 $$ 50 • • I

8 10,200 6,200 450 500 500 • F • 1 F

Holiday Inn Express North 6433 Orr Dr., Red Deer AB T4P 1A6 Tel 587-457-7829 Web bestsleepintown.com

79 8 $$ 50 • I F

3 1,500 1,200 100 60 125 • F • 1 F

Holiday Inn & Suites Red Deer South 33 Petrolia Dr., Red Deer AB T4R 1H1 Tel 403-348-8485 Web bestsleepintown.com

114 24 $$ 60 • • I F

5 7,300 6,996 410 500 500 • F • 1 F

Radisson Red Deer 6500-67 St., Red Deer AB T4P 1A2 Tel 403-342-6567 Web radisson.com/red-deer

142 33 $$$ 100 • • I S/F 9 19,369 5,280 200 300 300 • F • 1 F

Sandman Hotel Red Deer 2818 Gaetz Ave., Red Deer AB T4R 1M4 Tel 403-343-7400 Web sandmanhotels.ca

142 72 $$$ 80 • • I F

Sheraton Hotel Red Deer 3310 Gaetz Ave., Red Deer AB T4N 3X9 Tel 403-346-2091 Web sheratonhotelreddeer.ca

241 13 $$$ 180 • • I F

16 53,000 25,668 1,560 2,208 2,200 • F • 1 F P

TownePlace Suites by Marriott 6822-66 St., Red Deer AB T4P 3T5 Tel 403-341-3589 Web tpsreddeer.com

92 8 $$ 40 • I F

700 700

600 300

25 32

20 20

25 F 1 F

45 • F • 1 F

20 • F 1 F

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Setting the stage

As an event planner, we have to be ready for anything that comes up, from issues with the venue to last-minute emergencies with the client. Here are a few emergency items that we suggest throwing in a kit and taking with you to all events to save you in a pinch!

Important Documents »» »» »» »»

Contact numbers Copy of timeline Copy of seating chart Backup plans

Venue »» »» »» »» »» »» »» »» »» »» »» »»

USB Drive Small tool box Ziploc bags Measuring tape String or ribbon Superglue Cable ties Scissors Batteries Tape Extension Cord Power bar

People »» »» »» »» »» »» »» »» »» »» »» »» »» »» »» »» »» »» »» »»

Stain remover pen Small first aid kit Small sewing kit Safety pins Shoe polish Lint roller Hand sanitizer Hairspray Hair ties Bobby pins Hair brush Baby wipes Lip balm Breath mints Ear plugs Pain killers Tissues Granola bars Nail clippers Oil absorbing sheets

ALBERTA MEETING & EVENT GUIDE • Fall/Winter 2017/2018

ICONS FROM FLATICON.COM; PHOTO COURTESY STOCK.ADOBE.COM

Event Emergency Kit

MAKE THE RIGHT MOVE

FOR YOUR GUESTS

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PRESTIGE has the experience and exper tise to coordinate a comprehensive transpor tation solution that wor ks seamlessly for your event. For ever y size of event we have Edmonton’s largest selection of coaches, sedans, vans and limousines.

LET US PUT A TRANSPORTATION SOLUTION TOGETHER FOR YOUR EVENT. Call us today at 780.463.5000 (24 hours) or visit us online at goprestige.ca.

MEETINGSALBERTA.COM

ALBERTA MEETING & EVENT GUIDE â&#x20AC;¢ Fall/Winter 2017/2018