Spring/Summer 2018 Edition • Suggested Retail $5.95
Brent Taylor 2018 Event Professional of the Year Spotlight on Edmonton: Opportunities Abound for Event Planners Incorporating Festivals into Your Events PM#40020277
Amazing Outdoor Venues
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ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2018
Alberta Meeting & Event Guide • Spring/Summer 2018 62
30 Features
The Experts
9 News, Tips & Trends
24 Brent Taylor 2018 Event Professional of the Year
13 GO WEST 2018 Inaugural event combines education, networking, and interactive experiences
PHOTO COURTESY ADOBE STOCK; CITY OF EDMONTON;
14 2018 Event Awards Recapping the winners from Edmonton and Calgary 16 Spotlight On: Edmonton The city of Edmonton offers a wealth of options for event planners
36 Using Apps for Your Event Q&A with Caitlin McElhone 38 Event Liability Insurance 101 Q&A with AMA Insurance
Setting the Stage 26 Outdoor Venues Take your event alfresco 30 Festivals & Gatherings Tips for incorporating festivals into your events
32 Event Registration Finding the registration platform that's right for you 62 Developing a Signature Cocktail Add a personlized “splash” to your event
Check out the
Resource Guide (page 40) filled with info on suppliers, meeting spaces & more!
MEETINGSALBERTA.COM
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Shop, Eat, Stay, & Play
Over 800 Stores and Services 10 World Class Attractions Group Pricing Available
355 Room Themed Luxury Hotel 25,000 Square Feet of Conference Space Customized Gourmet Menus for Corporate Events
wem.ca | 780-444-5308 | groups@wem.ca
flh.ca | 780-444-5500 | groups@flh.ca
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W elcome to the Spring/Summer issue of the Alberta Meeting & Event Guide!
A new year means a fresh crop of ideas to make the event industry even bigger, better, and more fun than last year! In this issue we feature Brent Taylor – Managing Partner at Timewise Event Management and the 2018 Event Professional of the Year (Canadian Event Industry Awards). We also get some insight from Caitlin McElhone, the Edmonton Event Awards 2018 Event Planner of the Year about how apps can be used by event planners. This issue we dig deeper into the City of Edmonton, showcasing some of the changes that have been happening and will be happening, and some of the people, places, and things that keep the event industry thriving in Festival City. Included in the feature is a more in-depth resource guide to help you plan your next YEG event! With the snow finally melting and the trees starting to bud, we’re already thinking about outdoor events. Take a look at some of the stunning and unique outdoor venues that Alberta has to offer. Eryne Sarabin from Tycoon Events brings her experience to the pages with Part 1 of 2 of her mini-series covering Event Registration. The key to every event is your venue, suppliers, and specialized experts who can take your event to the next level. These resources are laid out in our resource guide, which will help you find everything you need to plan your next event in Alberta. This guide can also be found on our website meetingsalberta.com We love to hear from our readers! If you have any comments, or any questions you would like to see answered by an expert, just send me an e-mail to editor@meetingsalberta.com and we may include it in our next issue! Happy Planning!
EDITOR
Meghann Tanner CONTRIBUTORS
Tamara Aschenbrenner, Laura Carter, Melissa Radu, Eryne Sarabin DIGITAL CONTENT & LISTINGS EDITOR
Jeanette Petriko
ART DIRECTOR
Adam Still GRAPHIC DESIGNERS
Zuzana Benesova, Erin Murphy TRAFFIC COORDINATOR
Cheryl Lindquist
PUBLISHER
R.H. (Rob) Tanner
SALES ASSOCIATES
Greg Davis, Jeanette Petriko CUSTOMER RELATIONS MANAGER & CIRCULATION
Marie Tanner ACCOUNTING ADMINISTRATOR
Catherine Staszkiewicz
Tanner Young Publishing Group #1, 9301 – 50 Street Edmonton, Alberta Canada T6B 2L5 PHONE: 780-465-3362 FAX: 780-448-0424 EMAIL: meghann@tanneryoung.com
At Tanner Young Publishing Group, we
Meghann Tanner, Editor editor@meetingsalberta.com meetingsalberta.com
Would you like to receive future editions of this magazine by mail? Send your contact info to circ@tanneryoung.com or call us at 780-465-3362
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All rights reserved. Reproduction in whole or in part strictly prohibited. Tanner Young Publishing Group makes every effort to ensure the accuracy of the information it publishes, but cannot be held responsible for any consequences arising from errors or omissions.
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ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2018
THIS IS LETHBRIDGE. A BRIGHT CHOICE: for meetings and events
• 250,000 square feet of meeting space • 1,600+ hotel rooms • 320 days of sunshine each year • 2 UNESCO World Heritage Sites (within a 90-minute drive) • Meeting space for up to 500 delegates THE CHOICE IS YOURS visit chooselethbridge.ca to learn more.
A BRIGHT CHOICE MEETINGSALBERTA.COM
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ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2018
Catchbox – The Throwable Microphone Still trying to find a solution to easily pass along a microphone for audience participation at your event? Catchbox has developed just that! The world’s first soft throwable microphone is exactly what it sounds like — a soft box that contains a microphone in it that can be thrown from person to person instead of waiting for someone to weave through participants to bring a microphone over. The catchbox is affordable, has a customizable cover to match your branding, and adds an element of fun to your events! More information can be found at getcatchbox.com
AR Portal – Transport Your Guests In Seconds
PHOTOS COURTESY CATCHBOX; PIXELCASE
GenerousTickets Tickets with Benefits
With the development of Augmented Reality, bringing new elements and experiences to your event has never been easier. Pixelcase is an Australian company that has developed an Augmented Reality Portal, which takes your event guests right from wherever they are standing to wherever you want them to go! Connected to both Snapchat and Facebook, the user can step through the portal into a completely different dimension, created using photos and videos that Pixelcase has worldwide. The world’s first 360˚ video was created for British Columbia and Vancouver.com, which won the international social campaign of the year. Visit pixelcase.com to see examples of the portal in action!
There are so many options out there for online ticket selling platforms, but a Calgary-based company has developed one that is custom designed for fundraising events and non-profit groups. There are no fees to use GenerousTickets for the organization; instead the purchaser pays an administrative fee (2.9% on every transaction), and half of that goes to GenerousTickets and the other half to the nonprofit. Their platform includes branded event pages and tickets, is mobile friendly, and even automates tax receipts for donations! generoustickets.com MEETINGSALBERTA.COM
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News, Tips & Trends
Featured App:
Google Keep
If there is one thing all event professionals have in common, it is our obsessive use of lists. Google Keep is a free app that allows you to keep your checklist on you at all times! You can create multiple lists and colour code them to keep track of all of the events you have on the go. When completed, you get to check it off and watch with satisfaction as the item is crossed off your “to-do” list!
DTA2 Study The Decision To Attend Study for conventions and exhibitions, put on by the Experience Institute found that the three top reasons people attend meetings in person are: 92% for education, 78% for the destination, and 76% for networking opportunities. The main barriers are cost, time, destination, and approval. The majority responded that they register 2–6 months in advance, with only 10% registering less than a month in advance. To view the complete study, visit: iaee.com/ resources/decision-to-attend-study
Barney’s Pub in Leduc has a “Pour My Beer” wall featuring 12 Alberta craft beers. You load a card and then insert it into the beer tap that you want — you can have as much or as little as you would like, and are only charged per ounce for what you pour. Test as many as you want and find your new favourite! There are also two wines on tap for those who aren't beer drinkers. Barney’s has a private room for up to 16 people, a patio, and is attached to the Best Western Plus, which has newly renovated meeting spaces.
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ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2018
PHOTO BY MEGHANN TANNER; ADOBE STOCK
The "Pour My Beer" Experience
EVENT MANAGEMENT Are you a master organizer and love to plan? Looking to expand your event management skills? From budding careers, to seasoned professionals, NAIT’s Event Management courses keep you up to date with the latest industry trends and technologies. Learn event management tools and strategies from top industry professionals whether you enroll in a single course, or work towards earning a certificate. Now offering full-time three week accelerated learning boot camps starting April 2018 in addition to our evening and weekend offerings.
EVENT MANAGEMENT COURSE TOPICS INCLUDE: • Event Management Foundations
• Food and Beverage
• Event Marketing
• Program Creation
• Creative Concepts
• Preparing Event Financial Plans
• Venue Selection and Design
• Event Management Communications
For additional course topics and to enroll, please visit: nait.ca/Events
A LEADING POLYTECHNIC COMMITTED TO STUDENT SUCCESS
MEETINGSALBERTA.COM
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ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2018
GO WEST
GO WEST 2018
O
n February 12 and 13, 380 event professionals gathered at the River Cree Resort and Casino in Edmonton for the First Annual GO WEST event. Produced by Timewise Event Management and powered by FMAV, it was an energy-filled two days that combined education, networking, and interactive experiences. The conference opened with a keynote address by David Merrell of AOO Events on 2018 Event Trends and Forecasts. He covered trends in event design, technology, and food and beverage. There were a total of 8 other speakers, covering everything from food and beverage trends, to intentional event design, to marketing, to branding (both professional and personal). The formal portion of the conference ended with a Tech Showcase, where 4 tech companies each had 5 minutes to showcase their products. The Experiential Hall then opened, where attendees got the opportunity to talk to vendors and see and experience their products first-hand. During this time, there were also mini-sessions such as “Art of Chocolate Making”, “Reduce, Reuse, Recycle, REWARD”, “Top 3 apps #eventprofs can’t live without”, and “Instagram” taking place in the hall. Everyone left the event with notebooks full of ideas, bags full of giveaways, and pockets full of business cards!
PHOTOS COURTESY GO WEST – MOMENTS IN DIGITAL PHOTOGRAPHY, LIMAGES MEDIA, PICTURE THIS
Take Aways ➜ Fashion translates into linens! Expected to be big for 2018 are velvets, sparkles, lace, transparent, stripes & plaids, tribal patterns, fringe & feathers, and baby’s breath – David Merrell ➜ Punch bowls are out, and keg cocktails are in! Batch-made for large events, they’re functional and costeffective. Edible and drinkable event invites are also a great way to catch the eye and the attention of your invitees! – Shannon Boudreau ➜ EventMobi takes the stress out of building an app for your event. Registration, live polling, surveys, upto-the-minute scheduling, networking games, and more... EventMobi has everything you could need for your event! – Gavin O’Driscoll
What People Are Saying “GO WEST is literally your one-stop-shop for Event and Meeting Professionals. From the informative and diverse topics of their keynote speakers to their extravagant networking and social environments, GO WEST offers everything you need and are looking for regarding up-to-date Event and Meeting trends and resources. I look forward to seeing the growth of GO WEST and what they have to bring in the years to come.” – Daniel Schieman, Communications and Event Coordinator, Chemical and Materials Engineering, University of Alberta “The GO WEST conference was an incredible opportunity to hear from experts in the events, catering, and technology profession about cutting-edge ideas that can be used at our fundraising events. It was great to network and build relationships with event professionals and vendors at the Experimental Hall showcase.” – Sabrina Ali, Manager, Alberta Events, STARS Air Rescue “It was great to have the opportunity to connect with so many local event professionals in Western Canada. I’m thrilled to see such overwhelming support from the industry for this initiative, and I loved the chance to connect with so many colleagues in the industry. Our team is looking forward to supporting the conference as it grows and builds upon a great first year.” – Anh Nguyen, Principal, Spark Event Management Inc.
Next Year Timewise has confirmed that GO WEST 2019 will take place January 21 & 22, 2019 at the Shaw Conference Centre in Edmonton. Visit gowest2019.ca for details. n
MEETINGSALBERTA.COM
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Event Awards
2018 Event Awards
Edmonton For the 3rd annual Edmonton Event Awards, over 300 event professionals gathered on March 15, 2018, to celebrate excellence in their industry and award some of the best work done in the city in 2017. Winners in 20 categories were announced during the ceremony—which included live entertainment from the Entertainer nominees—and was followed by an after-party featuring mouth-watering food, impressive displays, live music, and tons of mingling!
Outstanding Event
CREATIVITY & DESIGN - ELEMENT:
COMMUNITY / NON-FORPROFIT EVENT:
J. Gartner Studio
EPCOR RiverFest by River Valley Alliance and EPCOR
CREATIVITY & DESIGN:
Site 6 Events Ltd.
CONFERENCE:
EVENT SPACE:
2017 National Gathering of Elders by V’Rago Solutions
The Oasis Centre EVENT TECHNOLOGY:
Evolution Audio Visual LIVE ENTERTAINMENT:
TransFlowmation Entertainment LIVE ENTERTAINMENT BAND:
Oil City Sound Machine
FUNDRAISING EVENT:
Crescendo by John Cameron Changing Lives Foundation and Production World FUNDRAISING EVENT BUDGET UNDER $25,000:
2017 Terry Fox Run Edmonton by Darrin Park
PHOTOGRAPHY & VIDEO:
Moments in Digital Photography Ltd.
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ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2018
FUNDRAISING GALA:
CASA Carnival 2017 by CM Events and CASA Foundation LIVE EVENT - OVER 10,000 ATTENDEES:
Edmonton Airshow by RWE Events LIVE EVENT:
Land Rover Velar Launch by River City Events STARTUP EVENT:
Tomato Extravaganza 2017 by Edmonton Horticultural Society WEDDING:
Winter Wedding Weekend in the Canadian Rockies byJennifer Bergman Weddings
OUTSTANDING NEW EVENT PRODUCT OR IDEA:
3D Pixel Tube Lighting System by Divinity DJs
Outstanding Professional EVENT PLANNER:
Caitlin McElhone CM Events WEDDING PLANNER:
Chelsea Lawrie River City Events INDUSTRY PROFESSIONAL:
Jewel Buksa - Buksa Strategic Conference Services
PHOTOS COURTESY EDMONTON EVENT AWARDS – SPECIAL EVENTS (DIGITAL) PHOTO
Outstanding Supplier
Event Awards
Calgary The 2nd annual Calgary Event Awards were hosted on March 7, 2018, at The Palace Theatre in Calgary, and featured over 200 event professionals with winners in 15 categories. At this fantastic event, Calgary professionals celebrated the previous year’s successes, enjoyed fun entertainment, and connected with their industry colleagues.
Outstanding Supplier
Outstanding Event
CATERING:
COMMUNITY / NON-FORPROFIT EVENT:
Great Events Catering CREATIVITY & DESIGN:
Evolution Audio Visual
The Bremen Town Musicians by Wedding Finesse CONFERENCE:
EVENT SPACE:
WinSport
PHOTOS COURTESY CALGARY EVENT AWARDS – PICTURE THIS
LIVE ENTERTAINMENT:
Wine, Women & Shoes by Wood’s Homes Foundation Saber the Moment by Lynn Fletcher Weddings OUTSTANDING NEW EVENT PRODUCT OR IDEA:
FUNDRAISING EVENT:
DJ Eagle Booth by Orange Frog Productions Inc.
Pez Productions PHOTOGRAPHY & VIDEO:
LIVE EVENT:
‘Masters’ Tournament by Spruce Meadows
Find contact information for the winners in our Resource Guide. Look for the
Outstanding Professional WEDDING PLANNER:
Faye Lewchak - Epic Events
WEDDING:
EconoUS2017 by Vida Events Brian Burke’s Targets for Kids by KidSport Calgary & Area
Photos With Finesse
STARTUP EVENT:
EVENT PLANNER:
Stavroula Kangles Spruce Meadows INDUSTRY PROFESSIONAL:
Patrick McGannon PM GIGS Inc
The 2019 Event Awards
icon.
Congratulations to all the recipients!
will begin accepting nominations in September! Visit eventawards.ca for details.
MEETINGSALBERTA.COM
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SPOTLIGHT ON:
Edmonton
A view of the Art Gallery of Alberta from Churchill Square in downtown Edmonton
By Meghann Tanner & Jeanette Petriko
16
P
lanning an event in Edmonton has never had so many opportunities! Whether you are planning a conference, gala, corporate retreat, wedding, or a meeting, the resources are endless. Edmonton has seen dramatic growth in the last few years with the downtown revitalization project. The downtown core is now home to the new arena, Roger’s Place, and the area around it, which has been named Ice District. Opening this year is the new Royal Alberta Museum, which will be the largest museum in Western Canada. But downtown isn’t your only option if you’re looking for event space – the south side, west end, and greater Edmonton area all have plenty of options to ensure that you’ll find the perfect location for your event!
ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2018
PHOTO BY PEDRO ESCOBAR
The city of Edmonton offers a wealth of options for event planners!
Spotlight On: Edmonton
Creative Team-Building Ideas Rec Room – Who said games are just for kids?! The Rec Room offers a bit of something for everyone. With pool tables, bowling, video games, axe throwing, ping pong, and virtual reality games, your groups can get to know each other through some friendly competition. If games aren’t everyone’s cup of tea, they can hang out in the restaurant with a drink and some food while the games are going on! therecroom.com
Getting Here By Plane: There are 59 destinations that fly non-stop to Edmonton. The International Airport is a 25-minute commute to the downtown core. There are plenty of options for transportation – whether it is by cab, a rental car, a shuttle bus, or Uber, there is something for everyone. By Train: For those coming from within Canada, Edmonton is still a Via Rail destination. With 24 other stations throughout the country, Via Rail is a great option for travellers looking to take in our vast landscape, stress free.
PHOTO COURTESY EIA; EDMONTON EXPO CENTRE; SEGWAY EDMONTON
By Automobile: The Queen Elizabeth II (QEII) Highway starts at the US border and runs all the way north through Edmonton and up to Grande Prairie. A direct route into the city, the QEII is well-maintained, making it a pleasant commute regardless of where your event attendees are coming from. The historic Yellowhead Highway is also a direct route into the city and has lots of interesting stops along the way for those who have a bit more time! Once in the city, the Anthony Henday is a ring road that makes getting anywhere in the city a quick and painless journey.
LARGEST MEETING & EVENT SPACE: Edmonton EXPO Centre at 522,000 sq. ft.
Axe Throwing – A new trend we saw emerge in 2017 was axe throwing! There are two facilities in Edmonton where you and your group can go and test out your lumberjack skills in a safe and controlled environment. Axehole and Jack Axe both offer group rates and will work to make your event unforgettable! axehole.ca; jack-axe.ca Combat Archery – If you’ve ever wondered what archery and dodgeball combined would look like, Combat Archery has the answer to your question! Teams work together in a medieval-themed archery course in what is one of the most unique team-building activities in Edmonton. combatarcheryedmonton.com River Valley Segway Tours – If you’re looking for something a little more relaxed and less competitive for your teambuilding activity, you can take your guests on a Segway tour to get to know Edmonton. There are different packages available to suit your schedule. rivervalleyadventure.com Edmonton International Raceway – If you’re looking for something more unique, the Edmonton International Raceway is located just outside of Edmonton and offers a 10 Lap Stock Car Test Drive. You start out by walking the track with an Instructor, then you suit up and get to test your skills as a race car driver! The first 5 laps are warmup laps following a pace car, then you get 10 laps much faster! Following the test drive, your team gets a BBQ Steak Dinner to enjoy together while discussing their experience. Groups must have at least 10 people, and the price is $170/person. edmontonraceway.com
MEETINGSALBERTA.COM
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Spotlight On: Edmonton
Hotels with Meeting Space The variety of hotels in this city will suit any traveller’s preference and create a fantastic experience for them.
Venue
Total Sq Ft
CITY CENTER
Key Events in Edmonton Edmonton is host to a variety of incredible events that have received national recognition. Here are some upcoming events to keep in mind when planning your own! • Volleyball Canada National Championships 2018: May 16–22 • International Right of Way Association Annual Conference 2018: June 24–27 • Taste of Edmonton: July 18–29 • SMART Airports & Regions 2018 Conference & Exhibition: July 23–25 • 2018 Hlinka Gretzky Cup: August 6–11 • Edmonton Heritage Festival: August 4–6 • Edmonton Folk Music Festival: August 9–12 • Edmonton International Fringe Theatre Festival: August 16–26 • Edmonton Airshow: August 18–19 • Alberta Gift Fair: August 26–29 • Canadian Geotechnical Society Conference 2018: September 23–26 • Edmonton International Film Festival: Sep 27–Oct 6 • 28th Commonwealth Agriculture Conference: November 3–5 • Farmfair International: November 7–11 • Grey Cup Festival: November 21–25 • Grey Cup: November 25 • GO WEST: January 21–22, 2019
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ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2018
30,000
Westin Edmonton
24,000
Sutton Place Hotel Edmonton
15,484
Chateau Lacombe Hotel
14,000
Coast Edmonton Plaza Hotel by APA
14,000
Fairmont Hotel Macdonald
13,000
Hyatt Place Edmonton Downtown
11,000
Century Casino Edmonton
10,700
Delta Hotels Edmonton Centre Suite
10,271
Chateau Louis Hotel & Conference Centre
10,000
Matrix Hotel
8,000
Holiday Inn Express Edmonton Downtown
7,100
Chateau Nova Yellowhead
4,170
Chateau Nova Kingsway
3,280
Union Bank Inn
2,650
SOUTH EDMONTON Radisson Hotel Edmonton South
30,000
Delta Hotels Edmonton South Conference Centre
25,820
Four Points by Sheraton Edmonton South
10,274
Sawridge Inn Edmonton South
9,000
Holiday Inn Conference Centre Edmonton South
7,235
Four Points by Sheraton Edmonton Gateway
4,900
Sandman Signature Edmonton South Hotel
4,454
WEST EDMONTON River Cree Resort & Casino
58,303
DoubleTree by Hilton Hotel West Edmonton
38,000
Fantasyland Hotel
25,000
Coast West Edmonton Hotel & Conference Centre
11,000
Executive Royal Hotel West Edmonton
5,500
Courtyard by Marriott Edmonton West
4,631
EDMONTON INTERNATIONAL AIRPORT Renaissance Edmonton Airport Hotel
9,844
ST ALBERT St Albert Inn & Suites
For contacts and more information on these spaces, please see the Resource Guide.
11,000
PHOTO BY JENNIFER LINFORD
Edmonton Folk Music Festival
Edmonton Inn & Conference Centre
Spotlight On: Edmonton
Venues with Meeting Space Looking for a unique venue? Below are some of the most popular spots in Edmonton.
Venue
Total Sq Ft
PHOTO COURTESY WEST EDMONTON MALL
CITY CENTER Edmonton EXPO Centre
522,000
Shaw Conference Centre
150,000
West Edmonton Mall
Winspear Centre for Music
25,327
Venue
Alberta Aviation Museum
18,000
WEST EDMONTON
Total Sq Ft
Prince of Wales Armouries Heritage Centre
17,500
TELUS World of Science - Edmonton
Zinc Restaurant & Catering @ AGA
12,500
47,826
West Edmonton Mall
17,466
Royal Glenora Club
9,142
Oasis Centre
12,470
Old Timer's Cabin
3,600
Edmonton Valley Zoo
4,200
SOUTH EDMONTON
GREATER EDMONTON
Providence Renewal Centre
20,000
Dow Centennial Centre
170,000
King's University
10,000
Enjoy Centre
20,000
ATB Financial Arts Barns
9,933
Festival Place
11,000
Muttart Conservatory
3,910
Arden Theatre
1,200
For contacts and more information on these spaces, please see the Resource Guide.
AUDIO VISUAL AND TECHNICAL SERVICES SERVING EDMONTON AND CALGARY
AUDIO
VIDEO
LIGHTING
PRODUCTION
STAGING
RENTALS
www.eventtech.ca
MEETINGSALBERTA.COM
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Spotlight On: Edmonton
Together at Last It’s been a topic in the Edmonton events industry for over 30 years. Edmonton’s two world-class convention centres, the Edmonton EXPO Centre and Shaw Conference Centre, have now come together under the management of the Edmonton Economic Development Corporation (EEDC). This is much more than two facilities coming together. It’s an opportunity to leverage collective resources and maximize economic impact, revenue opportunities, and guest experiences at both facilities by hosting the right events at the most suitable of the two venues. The organization responsible for managing both convention centres, EEDC, is a unique, multi-divisional organization that has been awarded as one of Canada’s Most Admired Corporate Cultures. In collaboration with Edmonton Tourism’s Meetings and Conventions team, all three divisions of EEDC are now working together to bring large-scale meetings and conventions to Edmonton. Combining their operational expertise, they can now offer meeting planners access to 672,000 square-feet of adaptable space and a world-class event experience at both venues.
ever had, anywhere. By working as one team, we can fully maximize our impact under one strategy by leveraging our unique experiences as a differentiator.”
Arlindo Gomes, General Manager, Edmonton EXPO Centre: “As a new addition to EEDC we are excited about this partnership and the opportunities our venues provide for connecting people. The two venues provide endless possibilities and scalability to meet the event objectives of our clients while contributing to the economic and social well-being of our city.”
Shaw Conference Centre Highlights The Shaw Conference Center hosts nearly 650 events and half a million guests annually. In collaboration with
Richard Wong, General Manager, Shaw Conference Centre: “This incredible opportunity allows our venues to collaborate and offer the best event experience that our guests have
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ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2018
Edmonton Tourism, this team of event experts is focused on attracting meetings and conventions to downtown Edmonton within the vertical sectors of advanced manufacturing, education, health & life sciences, information technology, and oil & gas. The venue also helps guests to celebrate everything from private banquets, to ethnic weddings, social galas, graduations, corporate parties, and concerts. This year alone, they hosted the inaugural Cities and Climate Change Science Conference, which brought 750 global leaders to Edmonton. The venue also recently welcomed the Red Bull Crashed Ice Championship Finale to its backyard, and this fall it will become the centre of attention during the 2018 Grey Cup Festival. LOCATION AND SPACE
Located in the heart of downtown Edmonton, guests are steps away from the city’s best hotels and restaurants. Event planners can customize spaces to fit the occasion with 150,000 square-feet spread over three levels. The Riverview Room for moderate-sized groups, salons for smaller gatherings, and Hall D for large events provide stunning views of Edmonton’s River Valley. CULINARY
Executive Chef Serge Belair and Executive Pastry Chef Jason Wang are world-class culinary artists and industry leaders. This award-winning culinary team of 30 of Canada’s best chefs includes 11 Red Seal chefs who serve 250,000 meals annually. With every dish crafted in-house, the Shaw Conference Centre cares for food with integrity and artistry. Whether preparing a meal for 50 or 5,000, they always value quality over quantity. The Shaw Conference Centre creates an authentic farm-to-table experience, with 60% of produce purchased from local community growers.
PHOTO COURTESY SHAW CONFERENCE CENTRE
Under the management of Edmonton Economic Development, Edmonton’s convention centres are working together to position the city as a meetings, conventions, and events destination
See Edmonton through our eyes! Edmonton’s Meeting and Event Destination With over 150,000 square feet of space and North America’s largest back yard, the iconic Shaw Conference Centre is ready to host your next event. From hosting the world’s top conventions to the best in entertainment, meetings, banquets and galas, there’s nothing that can’t happen here. Our beautiful spaces of any size combine with Canada’s top chefs and a staff that’s dedicated to pushing the limits of providing the very best event experience a planner or guest has ever had, anywhere. Contact us today and start working with our team of event experts to make your vision a reality.
780.969.0409 sccsales@edmonton.com ShawConferenceCentre.com MEETINGSALBERTA.COM
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Spotlight On: Edmonton
SUSTAINABILITY
ACCESSIBILITY
In alignment with the City of Edmonton, the Shaw Conference Centre is committed to building a social, environmental, economic, and financially sustainable society. The facility was the first convention centre in Canada to receive Green Key Level 5 certification, and it is one of only five venues in Canada to receive the prestigious ASTM International certification. With an average of seven sustainable conventions annually, the venue conducts comprehensive waste audits for clients. Their waste management and composting program diverts over 255,000 pounds of waste from the landfill, and they compost 205,000 pounds of food, which results in a 67% waste diversion rate. On-site guests will find an urban beehive, Indigenous Medicine Wheel Garden, and 60 species of plants that convert 4,000 pounds of CO2 annually.
The Edmonton EXPO Centre is easily accessible no matter which transportation option guests prefer. For transit or LRT users, it is located beside the Coliseum Transit Centre and the Coliseum LRT Station. For those who prefer a direct drive, there are thousands of parking stalls just steps away from the front doors. The site has multiple access points, including convenient ground and dock level receiving bays and efficient service corridors to make the experience of moving in and out as stress-free as possible. In addition, the Edmonton EXPO Centre’s business technology infrastructure will power an event and keep exhibitors and attendees online and connected.
Supporting the Edmonton community has always been an important part of their mandate, and even today, they search for new ways to give back to the community that gave them everything. Through EEDC’s Caring in the Community Program, the organization dedicates resources and effort for poverty reduction targeted at youth at risk. One of the program’s largest efforts is Homeless Connect, a bi-annual tradeshow that was co-founded by the Shaw Conference Centre in 2009 with Homeward Trust. This impactful community event provides dignity, social, and legal services to 1,400 marginalized Edmontonians. As a community leader, the venue was also the first organization in Edmonton to sign up for the Edmonton Food Bank’s Second Helping Program. Every year they freeze and donate nearly 3,000 kilograms of overprepared meals to those in need.
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The Edmonton EXPO Centre is a 522,000 square-foot facility that presents endless event opportunities. Specializing in everything from large-scale trade shows to intimate gatherings, they have a full team of event experts ready to make any event opportunity a reality. In 2018, they have already hosted several large-scale events, like the 38th Annual RV Show Expo & Sale, which brought more than 500 RVs into the venue. Additionally, they welcomed the Avenue Best Restaurants event, which gathered 17 of Edmonton’s premier restaurants into one room for a night of celebrating and tasting the best of Edmonton’s culinary scene. ADAPTABLE & EXTENSIVE SPACE
When they say they can host any event at the Edmonton EXPO Centre, they mean it. The venue has more than enough space to welcome hundreds of vehicles, boats or RVs, a 1,000-person plated dinner, and even an indoor rodeo. What’s better, they could host all of this at the same time. The facility includes seven exhibit halls, six breakout rooms with access to outdoor licensed patios, and a tiered arena space in Hall D. Plus, the 16,000 square-foot Alberta Ballroom has six adjustable spaces for meetings big and small. This diverse infrastructure provides the canvas event planners need to create the exact event they have in mind.
ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2018
CULINARY
The Edmonton EXPO Centre believes that an outstanding dining experience contributes to meaningful social and networking experiences for guests. Their culinary team can cater anything from a small meeting to an extensive gathering. Their team has skills curated from around the world, and they love opportunities to arrange one-of-a-kind meals that accommodate all budgets, dietary needs, and of course, tastes.
Combined Strengths • 672,000 sq. ft. of customized space • World-class Executive Chefs • Sales teams working together with Edmonton Tourism • Both providing the very best event experience a guest or planner has ever had, anywhere!
The event you want at the venue you need. Edmonton’s convention centres are ready to help you make incredible memories. n Information supplied by Edmonton Economic Development Corporation
PHOTO COURTESY EDMONTON EXPO CENTRE
COMMUNITY
Edmonton EXPO Centre Highlights
Spotlight on: Edmonton
Where endless event possibilities come to life! The Edmonton EXPO Centre is a 522,000 square foot facility that presents endless event opportunities. The venue features seven exhibit halls, six breakout rooms with access to outdoor licensed patios and a tiered arena space in Hall D. Plus, the 16,000 square foot Alberta Ballroom has six adjustable spaces for meetings big and small. Our team of event experts are ready to work with you every step of the way to ensure a successful and enjoyable event – for you and your guests! Contact us to find out how we can work together to put on an unforgettable event. 780.471.7390 sales@edmontonexpocentre.com edmontonexpocentre.com
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The Experts
Event Professional of the Year Personable. Analytical. Introverted.
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he best in the Canadian event industry this year? An introverted Albertan. Brent Taylor took home the coveted and prestigious Event Professional of the Year Award at the 2018 Canadian Event Industry Awards in March. “It’s recognition on a national level for my contributions to the industry,” says Taylor. “It’s reaffirming that, as a business, we’re heading in the right direction and doing the right thing.” For those familiar with Taylor and his work, this may not be a surprise. As a team, Brent Taylor and Arlene Schilke have worked diligently to revolutionize the industry. Schilke founded Timewise Event Management in 1999, with Taylor becoming a managing partner in 2004. “It’s neat working with your spouse,” says Taylor. “It’s something we share in common.” Now, Timewise is spearheading various initiatives in the region. Particularly, the Edmonton and Calgary Event Awards recognize the efforts, ingenuity, and leadership in Alberta events, while also providing space for professionals to bridge connections and build community. 24
The more you learn, the more you realize how little you know.”
ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2018
This year was also the first for GO WEST, a two-day event consisting of a conference and tradeshow. “Canada has a lot of conferences out east,” explains Taylor. “But there’s really not much beyond small chapter events in the west.” GO WEST therefore seeks to make national and international speakers more accessible to western Canadians — especially young event professionals. The more knowledge available to the Albertan (and Canadian) industry, the more the industry can grow and flourish. Timewise is also launching the not-forprofit Event Professionals Foundation to help offset some of the necessary costs to attend national and international conferences. Such exposure and opportunity are invaluable. “You come back energized and wanting to strive to do more. You come back with new relationships with people from other parts of the world,” explains Taylor. Taylor himself is feeling that energy, as he was recently appointed to a threeyear term with the Meeting Professionals International (MPI)’s International Board of Directors—the largest association for event professionals in the world. And he is one
PHOTO BY NICK HIRSCHMANN
By Tamara Aschenbrenner
The Experts
Brent and his fellow Timewise team members (from left) Arlene Schilke, Nela Kovacovic, and Laura Schreiber
do it, the more you realize that the world isn’t going to fall apart.” Even now, Taylor considers himself an introvert. “Introverted/extroverted really comes from how you recharge, while shyness inhibits you,” he says. He’s seen a vast change in his inhibitions over the decades, and he credits his participation in organizations like MPI. “When I first started going to MPI events, it was hard trying to break into a clique of people that you don’t really know,” he admits. “But I volunteered on a committee and it just accelerated the relationships.” Subsequently, Taylor has chaired a committee, led two terms as
president of the MPI’s Greater Edmonton chapter, served on advisory boards, worked on international committees, earned his Certified Meeting Professional (CMP) certification—and is now serving as an international board member. He has learned—and continues to learn—a great deal. And although he has worked in the industry for 25 years, the Event Professional of the Year Award reflects Taylor’s contributions in 2017 alone. “I am always looking for ways to be better tomorrow than I am today,” he says. “I want to help the industry develop, and this motivates me to push even further.” n
PHOTOS COURTESY BRENT TAYLOR / TIMEWISE EVENT MANAGEMENT
of only a few Canadians ever appointed. “It brings a Canadian perspective to the board, [and] whether directly or indirectly, it’s going to affect the Canadian chapters,” says Taylor, emphasizing the significance and honour of his new position. Social organizer. Networker. Social leader. Taylor never would have imagined this is where his path would lead. “I was a super shy kid all through grade school. Super shy and withdrawn—not very social,” he explains. “Twenty years ago, could I have done a cold call or shown up in a room full of people where I don’t know anybody? No… but the more you
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Setting the Stage
Outdoor Venues
Moonlight Bay Centre (Wabamun Lake)
Take your event alfresco By Meghann Tanner
T
here's nothing better than sunshine and fresh air at an event! Whether you’re looking for a venue that is completely outdoors or one that has an indoor facility with the option to hold portions of your event outside, here is just a sampling of some of our favourites!
Lynnwood Ranch Catering & Events Just 15 minutes outside of Calgary, the Lynnwood Ranch borders the Sheep River. Outdoors you will find lots of green space, campfire areas, a skating rink, horseshoe pits, and a picturesque pond and bridge for photos. Indoors there is 9,000 square feet of indoor venue rental space equipped with full catering and AV Equipment. 403-398-2203, lynwoodranch.com Em-Te-Town If you’re looking for an authentic western look and feel for your event, Em-Te-Town has you covered! They aim to help you
Nikka Yuko Japanese Garden (Lethbridge)
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ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2018
experience life in the Old West, and have everything you need, including a campground, cabins, motel, saloon, restaurant and banquet facilities. They also have trail rides, wagon rides, and westernthemed shows and activities that you can build into your event. 780-388-2166, emtetown.com
Setting the Stage Lynnwood Ranch (Calgary)
Nikka Yuko Japanese Garden Located in Lethbridge, Nikka Yuko Japanese Garden was rated amongst the top Gardens in Canada by HGTV and Chateline in 2017. Whether you’re looking for a wedding ceremony or a private reception, these traditional Japanese Gardens are a photographer’s dream. 403-328-3511, nikkayuko.com Moonlight Bay Centre Located along Wabamun Lake, the Moonlight Bay Centre has lakefront property including a dock and cabin rentals, green space, including firepit areas, picnic tables, cabins, a recreation hall, a dining hall, and a commercial kitchen. The Centre is operated by the Bissell Centre, and revenue supports their Family Camp programs. Maximum capacity is 100 people. 780-242-9438, moonlightbaycentre.org
Meadow Muse Pavilion (Fish Creek Prov. Park)
Meadow Muse Pavilion The Meadow Muse Pavilion is located in the Fish Creek Provincial Park, just south of Calgary. A little oasis outside
Fort Calgary (Calgary)
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Setting the Stage
of the city, the Pavilion is a not your normal tent – it comes with hardwood floors, lighting, and retractable walls to open your event into the park! 403-305-7701. meadowmuse.ca Leduc West Antique Society If you want your event to include a train station, this is the venue for you! The Hooper Building Reception Hall holds up to 184 people seated at round tables, plus a dance floor and head table.
University of Alberta Botanic Garden (Devon) Country Roads RV Park (Grande Prairie) Leduc West Antique Society (Leduc)
There are plenty of photo opportunities at the antique buildings on-site, including a school, church, gas station, and blacksmith! 780-446-7652, leducwestantique.com Willow Lane Barn
Fort Calgary Opening at Fort Calgary on June 1st is a large outdoor tent that will be available for rentals! Overlooking the Bow River, the tent will be 4,000 square feet, and can accommodate up to 300 people. There are also other outdoor sites available that accommodate groups of 20 to 20,000. 403-290-1875, fortcalgary.com The Gathered When you combine a rustic atmosphere with farm-to-table catering, you have 28
The Gathered. Suitable for up to 140 people, this venue offers a heated tent, lots of outdoor space, and catering that is largely supported by ingredients that are locally grown, mostly right on the farm. Located in Kathyrn, this venue is only 30 minutes northeast of Calgary. 403-702-5220, thegathered.ca University of Alberta Botanic Garden Located in Parkland County, just outside of Edmonton, the University of Alberta Botanic Garden combines cultivated gardens, indoor showhouses, and a stunning nature trail system. Opening in 2018 is the Aga Khan Garden, which is a Moghul-inspired garden that will
ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2018
feature trails, water features, terraces, and an orchard of local plants. There are also multiple options for indoor meeting space, including a classroom! 780-4923050, botanicgarden.ualberta.ca Country Roads RV Park Country Roads RV Park is a campground located in Bear Creek Valley by Grande Prairie. The campground is fully serviced, has high-speed wireless Internet, a playground, horseshoe pits, and a fish pond. It also has scenic walking trails, large outdoor garden chess and checkers, and a cornfield maze. There is also a fully serviced barn hall with catering, as well as a community pavilion/gazebo! 780-5326323, countryroadsrvpark.com n
ALL PHOTOS COURTESY OF THE VENUES
Tucked in between wheat fields and a working farm just outside of Olds, you’ll find the Willow Lane Barn. The barn is 7,000 square feet and can accommodate up to 200 guests. It comes complete with a commercial kitchen, loft, bar area, outdoor courtyard with a firepit, and outdoor ceremony space with bench seating. 403556-7454, willowlanebarn.com
HISTORIC EVENTS HAPPEN HERE The scene is already set. Let Heritage Park be your picturesque backdrop for entertaining 12 to 3,000 guests. Our diverse and distinctive venues offer the perfect setting for any event, year-round. Each venue offers a unique ambience and style with no additional décor required. BANQUETS I SEMINARS I WEDDINGS I BUSINESS LUNCHEONS I BARBEQUES VENUE
BANQUET BUFFET
BANQUET PLATED
COCKTAIL RECEPTION
MIN. GUESTS Day / Night
20
20
—
12 / —
Railway Orientation Centre
72
—
90
24 / 40
Millarville Ranchers’ Hall
60
—
80
25 / 40
Calgary Town Hall
Canmore Opera House
64
—
100
25 / 40
Gunn’s Dairy Barn
120
136
140
48 / 80
Wainwright Hotel
184
184
375
80 / 120
Gasoline Alley Museum*
400
400
1,000
150/ 250
Gasoline Alley Mezzanine
160
—
344
40/—
Founders’ Lounge
48
48
80
12 / 20
Selkirk Gallery Room
48
64
80
20 / 30**
Chautauqua Tent
350
—
600
100 / 200
Celebration Tent
1,000
—
1,500
350 / 350
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Famous 5 Centre of Canadian Women
For details and booking: 403.268.8526 or sales@heritagepark.ca
12 /15
*Select Mondays. **Within 30 days.
1900 Heritage Drive SW Calgary, Alberta, Canada T2V 2X3 I HeritagePark.ca
#HeritageParkYYC
Brilliance Happens Here! Banff Centre for Arts and Creativity offers customized conference experiences with guest focused support in the unparalleled natural environment of Banff National Park. For more information, please contact: 877.760.4595 conferences@banffcentre.ca banffcentre.ca
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Setting the Stage
Festivals & Gatherings Tips on how to incorporate festivals into your events By Laura Carter and Melissa Radu
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Incorporating local festival fun into your destination conference In Edmonton, we celebrate festivals all year round. So it’s likely that, in any month, your delegates will be able to catch one while they’re in town. But what if your event dates don’t align with the festival that you want? Incorporating elements of festivals like storytelling, music, and cultural discoveries are all possible when you design your entertainment programming with help from a local festival producer. Plus, incorporating engaging entertainment is one of
ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2018
the easiest ways to promote networking, information sharing, and create an exclusive experience for your attendees. “It is often easy to be lured by a choice of an artist that may be considered an international star, but what truly makes the experience unique to the visitor is when excellent local artists are invited to perform,” says Daniel Cournoyer, Executive Director of La Cité Francophone and The Flying Canoë Volant Festival. “What comes from elsewhere may seem exotic to local organizers, but remember that these artists can also be seen in any major centre of the world. Celebrating what is local will have a greater impact on the guest and fosters community building.” In Edmonton, we use the “all-in”
PHOTO COURTESY THE CITY OF EDMONTON; BY PEDRO ESCOBAR
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s meeting and event professionals, you’ve likely been there — unenthusiastically packing your bags to head out to a conference where you know you’ll be stuck inside the conference hotel the entire time. What we all really crave are conferences that excite and inspire attendees from the moment they book flights, through to telling coworkers and friends about it afterwards. These kinds of conferences might be rare, but they don’t have to be. Conferences are massive undertakings. Planners are expected to balance the needs, goals, vision, and budget all while coming up with an inspirational and creative experience. Not to mention the “never before seen” concept that they’re hoping to pull off in a brand-new city! That’s why we’re here: to help you understand how to incorporate local festivals into your next Alberta event so that conferences of any shape and size can create an experience that is unforgettable. When conference planners choose a city for their event, they should consider what is unique about their location choice. Festivals or elements of local festivals are a truly unique opportunity to showcase what is special about a city and its people. At Edmonton Tourism’s Meetings and Conventions division, we’ve created a completely new department for Conference Services, where among other things, our team helps planners navigate through these decisions. We can connect planners with the right contacts to help infuse regional festival flair into events and make them well worth their attendees’ time and travel.
PHOTO COURTESY THE CITY OF EDMONTON
Setting the Stage
tagline, which is our promise to planners that, when they book an event in Edmonton, they’ve got an entire city backing them. Our festival producers are no exception. Shelley Switzer, Artistic Producer of the Edmonton International Street Performers Festival, works yearround with planners by tapping into a network of entertainment professionals that are truly representative of Edmonton talent. “With the Street Performers Festival, we’ve been doing this for a long time — we’ve done it all. If the planner needs an act greeting people at the doors of the conference centre for a great first impression, or if their conference draws participants of diverse languages from around the world, they might require a non-verbal act. If they are a family event, we can offer family-friendly entertainment. We’ll work will planners to understand their entertainment goals and help create something that is completely unique.” Shelley works with an impressive assortment of local, regional, and international talent and has a history of helping to create design elements, heart-stopping entertainment, comedy, impersonations, acrobatics, and more that have taken conference entertainment to another level. The Flying Canoë Volant Festival has collaborated with the City of Edmonton’s Winter City Shake-up Conference on two occasions over the past four years. On both occasions they were able to adapt festival elements to a smaller format without losing the magic. The Flying Canoe Races were an opportunity where conference-goers could actually sign up a team and partake in the event and not simply watch the competition. This created an excitement for all the delegates as they watched their peers partake in something uniquely Edmonton.
The real festival fun starts when the temperature drops... below zero Festival City. Winter City. Why not both? As a meeting planner, it’s a big task to plan off-site and outside-of-the-box activities, especially during the coldest months of the year. Fortunately, in Edmonton, we have a history of hosting great winter city gatherings and invite conferences to join in on these festivities. This can be done by selecting event dates where a local festival falls in the pre and post shoulder dates or, if the conference capacity allows, as a simultaneous event. Seven major outdoor winter festivals brighten our dark months: Ice on Whyte, Flying Canoe Volant, Silver Skate, Luminaria, All Is Bright, Deep Freeze and the Canadian Birkebeiner Ski Festival. Our reputation as Canada’s festival city is upheld through every season with these outdoor events. It helps that winter design is everywhere: streets and public gathering places designed to capture sunlight and block the wind, walkways that are easy to navigate, and playful lighting illuminating our long winter nights make it easier and more enjoyable to stay outside, even when it’s cold. With more people outside on the streets, the city feels more alive, attractive, and appealing to visitors in the city. n
Helpful tips Rely on the Experts – Get in touch with the city’s DMO (Destination Marketing Organization), and work with them early on in the process. They can help check for city closures, put you in touch with a network of festival experts and practical marketing materials about the city. It’s all About Communication – Local festival producers can help provide show information and materials for preconference packages. They can help you get registrants excited for the event and plan festival visits into their itinerary. Letting them know what’s on in the city ensures that they don’t feel lost arriving in a city where many events are happening simultaneously. Don’t Underestimate Entertainment – Entertainment can often be perceived as risky, undervalued, and irrelevant to program planning. This is because most programs don’t align entertainment with the conference objectives. Festival producers, with a wealth of experience, can help navigate these options and make your event one attendees won’t soon forget.
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Setting the Stage
Event Registration
Part 1 of 2: Guests, are you ready to commit or... “It’s complicated”? By Eryne Sarabin As we dive into the various event registration planforms that we have at our fingertips, it is important to note the difference between some popular terms that pop up when looking into different event registration programs. • freemium: This essentially means that some features are offered for free, while others are unlocked with a premium subscription. • open source: the original source code of the software is made freely available and can be modified. • free: the program or app is free to use, and there are no fees.
E-mail RSVPs and/or Fillable Electronic Forms: a tried-and-true method – the ‘ol e-mailing in your RSVP or filling out a PDF, fillable or not, and e-mailing that
into the event organizers. Whether you are asking guests to e-mail their response back to you, or you have created a registration form yourself or worked alongside a graphic designer, you need to be prepared for the administrative time that this process requires. It may, at first, seem like the easiest and less resource-heavy approach, but managing a constant stream of e-mails and compiling all information captured in a form can be extremely time consuming. This approach, though not one we would advise, is still a great ‘go to’ for smaller events or perhaps private events.
Cvent: offers many resources to assist with functionality, troubleshooting, conference promotions and marketing, travel logistics, payment collection, etc. A perfect option for large-scale events and specifically targeted at conference registrations. Set dynamic and intricate conference session paths that registrants can sign up for and attend, set permissions and restrictions on-line specific to a variety of plenary sessions, manage refunds and cancellations. Though there is a fee for using Cvent, there is a multitude of functionality and options that you obtain by using Cvent that you won’t get from other programs. A platform that for the cost and upfront work makes sense for large-scale events, complex events, and conferences. Website: cvent.com
Eventbrite: great for scalable events from small get-togethers to large format events and concerts. You can send e-mail confirmations, access codes, and automated event reminders. The system is customizable and mobile optimized so that people can easily register from their phones. There are fees that Eventbrite shares
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ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2018
PHOTO COURTESY ADOBE STOCK
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s event planners, we can appreciate those moments when we find ourselves registering for someone else’s event and the process is nothing short of painful! Determining the approach to how you’re going to tackle your event registration stems from the type of data you want to collect as much as how much time your guests will be happy investing in and navigating the registration process. I find it helpful to ask myself the following questions before leaping at one approach over others: How many guests do I anticipate will be attending the event, how will registration be run and managed on-site at the event, do you want your registration to be connected to an app that can be used by attendees on-site at the event, what kind of data do I want to collect, is registration free, and so on.
for paid registration fees, which can be passed on to the registrant or absorbed by the event organizer, or if can be free for guests to attend. Either way, with the ability to customize questions and different types of registration types, Eventbrite seems to be a standard ‘go to ‘ for a lot of event organizers because of the ease of use for guests and the ease of setting up an event for organizers. Website: eventbrite.ca
Eventmobi: provides registration, event app integration, live polling, digital signage, surveys, etc. Eventmobi offers everything that you may need in one package. There are some limitations to its functionality, and pricing is built on an ‘a la carte’ model. Something that I can see the value in and get on board with is the idea that, as per Eventmobi’s website, “Our integrated platform brings together technology tools that cover the entire event lifecycle.” Some event planners may be familiar with the platform, as it was most recently used at the GO WEST event. Website: eventmobi.com
Event Smart: based on a freemium model, you can host and manage multiple events simultaneously under one account. This software allows you to add collaborators to any of the events so that multiple people can be working on any given event under different log-ins. They also offer a Google Analytics Integration feature. The flexibility and customization options of this program are very appealing and easy to use. Website: eventsmart.com
Edmonton & Calgary
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eventawards.ca THANK YOU TO OUR SUPPORTERS & SPONSORS
1987
Attendize: a complete ‘open source’ event-management registration system, like Eventbrite, that includes setting up the event page, recording event registrations, creating tickets for registrants, managing payments, and recording or reporting on event attendee statistics. It includes an e-mail management system that allows you to reach out to attendees before and after the event,
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Setting the Stage
Ticketbud: create custom registration pages, include social media integration, and send e-mail reminders and invitations through the mobile app. A fee system like Eventbrite’s is in place. If your event is free, they provide their services at no charge. If you’re charging for tickets, they charge $0.99 plus 2% of the ticket fee, as well as a credit card processing fee. Ticketbud automatically passes this charge over to your ticket buyers, but you can choose to absorb the fee if you want. Website: ticketbud.com
on what level of functionality and customization you’re looking for. The doubledutch registration system also provides an app integration for event attendees. You are provided with a robust variety of ticketing options, as well as the ability to collect extensive data from registrants. We love the built in ‘check in’ functionality when guests arrive at the event, as well as the ability to help attendees easily manage room bookings, transportation itineraries, and roommate requests. Website: doubledutch.me
A round-up of a variety of event registration platforms, software, and apps that can be used for events small to large. All have ranging degrees of functionality, fees, and performance. Let ease of use, price point, and functionality be your guide in deciding which option is best for you and your guests. Doing research for this article, it was clear that there is no shortage of options out there to chose from. The sky’s the
Evite: is a great solution for a simple invitation and RSVP system targeted at small to medium-sized events. This ad-supported option limits you to 750 invitations, chosen from a selection of their designs. The premium version is ad-free and allows you to customize invitations with your own logos and branding. We think this platform is great for social or private events, and smallscale events. Website: evite.com
Doubledutch: A pricier option, you can run unlimited events with unlimited registrants for one flat rate depending
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limit, as we like to say. But there are several factors that can help guide you and I in the right direction. Think of the type of event and the most complementary platform, cost, and ease of use for your guests. You want to make the registration process as painless as possible and answer all guests’ questions before they even knew they wanted to ask. Event registration needs to be a seamless, easy, and time efficient process. Make the most of your captive audience while you have them. Event registration wouldn’t be a complete process with identifying the opportunities, tech, and logistics of onsite guest registration and check-in. Stay tuned for part two in the next edition of the Alberta Meeting & Event Guide! Information and Reference Sources: • capterra.com: “8 Free and Open Source Event Registration Software” • bizzabo.com: “Event Registration Software” • All of the above platforms’ websites n Eryne is the Owner and Lead Planner of Tycoon Event Planning & Promotions. Tycoon has been nominated and won several awards at the Edmonton Event Award, and Eryne was the 2017 Event Planner of the Year.
PHOTO COURTESY TICKETBUD; UNSPLASH
as well as a mobile-friendly interface for event planning on the go. Made in Dublin, it isn’t local, but it’s still super cool, intuitive, and worth checking out. Website: attendize.com
S P E CIAL ADVE RTO RIAL
Make your next meeting or conference
in Drayton Valley
Drayton Valley, lost in the drive-by hustle to Jasper and the Rockies, is an inspiring getaway and only 90 minutes from downtown Edmonton. With much of the natural beauty of its bigger brothers to the West, as well as affordable accommodations and services, Drayton Valley/Brazeau County is the ideal spot to host your meeting away from the hustle and pressures of larger cities and tourism destinations. Slow down and take the short drive to Drayton Valley, where the natural attractions allow for a focused, relaxed, and affordable meeting space. The area offers a selection of meeting facilities to accommodate
groups from a dozen to hundreds, diverse eateries, and excellent accommodations adjacent to the outstanding valley scenery. After your conference or meeting, hike, run, or mountain bike the many kilometers of well-maintained trails of Eagle Point/Blue Rapids Provincial Park. Or simply relax and enjoy the peaceful setting among Mother Nature’s pallet of exploding fall colours! Escape to Alberta’s scenic beauty to focus on business and relax afterwards. For more to see and do, visit our website at www.dvhta.ca
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The Experts
Using Apps for Your Event Q&A with Caitlin McElhone of CM Events By Meghann Tanner What do you look for when you’re considering using an app?
Why do you use apps for your event company? I learned early on that it was helpful to understand how to use basic event technology, especially at conferences, instead of having to rely on the AV tech all the time. So over the years I’ve become a bit obsessed with technology and what it’s capable of. When I started my own business, it was important (and crucial to the success of my business) that I became as efficient as possible, especially because I have two small children at home. I didn’t want to stop working, so my solution was to figure out how to incorporate apps and technology to make my business mobile and efficient on the go. Apps can be used for just about everything these days… How can event planners use apps to help with their business? My experience is if you can think of it, there is already an app out there that can help you with what you need. Apps are an incredible resource that can make your life easier and help save you time. They can not only help with all of the day-to-day stuff that can bog business owners down (like tracking mileage, hours, expenses and producing invoices) but also assist in keeping information on all your platforms the same and updated in real-time. I also use apps for critical paths and checklists so I can easily access information for clients on the go. Apps allow ease of sharing and storing documents with clients and suppliers, as well as manage social media for events. It doesn’t matter where you are, with apps you can run your business or coordinate events from anywhere.
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…technology is only as good as the lowest user on your team…
The first one for me is ease of use. I have learned that there are many apps that all do the same thing — so just because one app worked well for someone else, doesn’t mean it will work well for me. I usually give a new app 10–20 minutes and if it isn’t easy to use right away, then I know it’s not the right one for me, and I move on to the next one. I also look for the ability for an app to be available across all my platforms — so if I download (and pay!) for it on my phone, I also want it to sync to the same app on my ipad and laptop and update in real-time. Another great tip someone once gave me is to ask yourself, what exactly is it that I need this app to do for me (or the event)? That can really help to narrow down the options when searching for one. I also make sure they have a website associated with them — I never download apps directly from the app store. I go online and do some research to make sure they have a platform for customer service and that an actual company (preferably from North America) is running it from behind the scenes. Do you worry about the app company going out of business suddenly and losing all of your event information, or do you back it up regularly? Both. It’s definitely a risk, but if you do your research and you’re using apps that are run by a credible company, the risk is much lower. Just like if you’re using an on-line registration company or other event software, there is always a risk of it changing hands or going out of business. It’s the same with apps. Its good practice to keep everything backed up regularly; whether it’s on the cloud or on your computer so you can mitigate against loosing everything in case something happens. In my experience, an app rarely just disappears (especially if you are using ones from credible companies), but it may get bought out by a different company, so the name might change or the layout might look different, but not that the app stops running or isn’t accessible anymore.
PHOTO COURTESY CAITLIN MCELHONE
Caitlin is the owner and lead planner of CM Events, an Edmonton based company that specializes in corporate events, fundraiser galas, long-service awards, grand openings, conferences, and more! She has been a full-time corporate event planner for over 12 years and has helped coordinate and produce over 165 events. Caitlin is also an instructor and course developer for the Event Management Certificate Program at NAIT.
The Experts
What are some of the challenges you can expect with using apps? How do you overcome them? There are a few challenges for sure. The biggest one being that change is hard. If you’ve been using traditional programs, like Word, or a type of software for a long time, it can be hard to make time to learn how to do something in a different way, even if it will be more efficient for you in the long-run. For me, one of the biggest challenges was finding it in my yearly business budget to make sure I had access to strong enough Wi-Fi and enough data to support the apps I was using day-today. I went from having 500mb of data on my phone per month (and a fairly cheap plan!) to 15gb per month to help support the amount of data all the apps required. Updates are also important — if you’re trying to run a bunch of new apps on old technology (e.g. first generation iPads) or don’t take the time to complete the software updates each week, then chances are they’re not going to run properly. To go mobile or to utilize apps to run your business or events, you do need to support the software with updated and current technology. Do you need buy in from the entire team to be able to effectively use apps, or is it something you can use for yourself? I have found that just because I use apps to make my work and business more efficient, doesn’t mean that I can expect my clients or committees to do the same. It’s hard as the third-party planner coming into an organization or planning committee and being so excited about new ways to make communication or document sharing more efficient, and often they are not willing to learn more technology than what they are already using. I always ask if we can try a new app, but technology is only as good as the lowest user on your team, so if I want to use an app to help better communication within the team, but one person isn’t comfortable using it, then we can’t use it. After all, you’re not going to e-mail that one person separately — that just makes the planning process more inefficient. Most apps are great though — I can have a critical path
or timeline done through an app and still e-mail a short to-do list or checklist to a committee member, which keeps that communication easy without anyone having to download or learn a new program and still keeps it streamlined and efficient for me. Are there any privacy concerns with putting all your clients/vendors information on apps?
calendar was a big deal at the time. Then I started to experiment with productivity apps (like check lists and cloud storage) and then, when I felt comfortable running my business off my phone I started experimenting with event based apps (like registration and survey’s). Now if there is something I need done, or tracked or shared for an event, I see if there is an app or online software that can assist in making it more efficient for me first. Technology is there to make your life easier, not more challenging, so if an app doesn’t help make things more efficient for you, then don’t fight with it, just try something else. I also think being consistent is important — give going digital a real chance. Pick one or two things that you want to try eliminating paper with, and give yourself a timeline to try to make it work for you. Change takes time, and it takes time for our minds to adapt to a new system as well.
Not any more of a risk than it would be if you were using an unsecured registration site for an event. That’s why I do my research first — does the app I want to use have a company behind the scenes with a customer service agent, and what are the levels of security they use to protect information being uploaded to the app? All reputable apps will have a security section you can review either through their website or on the app itself, so you can make a decision about any privacy concerns you may have before you download and What is the number one advantage start using them. Almost all of to using an app over other the apps I use for business technology (Excel, etc.) are associated with some of the big names that I am no expert on this, we all know in the but I do believe that industry, so there is apps are going to very little risk when surpass traditional • Trello • Dropbox using them. software soon because they are • Google Drive For those of us who incredibly easy to • TurboScan are “pen and paper” access, affordable, and • Slack kind of people, what easy to use across all tips do you have for platforms (i.e., phone, tabmaking the transition over to let and desktop). I am already strictly digital? using traditional programs like Excel and Word as an app, running event regisDon’t get me wrong — I still love pen and tration, measuring ballroom dimensions, paper! And as much as I love technoland setting up surveys all from the palm ogy and love having a mobile business, of my hand. That’s really amazing and I still love to-do lists, and I have sticky not something that was possible 10, even notes all over my house, just like every5 years ago. Our devices are so powerone else! One of the biggest mistakes I ful now, and very few people are using see from people trying to incorporate them to their fullest potential — lives are technology into their life or business, is becoming so busy, and for me, using apps that they try to switch everything to a has helped eliminate the traditional office digital platform overnight and get overenvironment from my life so that I can whelmed. Start small — I started with the still work on great events, be with my calendar. That sounds kind of archaic kids, and not need to rely on a desk to get now, but I used to rely on my ‘FiloFax’ to work done anymore. n organize my life (not that long ago!), so switching everything over to an on-line
Caitlin’s Most-Used Apps
MEETINGSALBERTA.COM
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The Experts
Event Liability Insurance 101 Q&A with AMA Insurance By Meghann Tanner
Events Liability Insurance is a short-term liability insurance that can help protect you if you’re found legally responsible for any damages or injuries that occur during your event. It includes coverage for things like bodily injury and property damage liability, host liquor liability, medicalexpense coverage, and non-owned automobile coverage. Are there different types of liability insurance for events? (Events with liquor, without; events with sports, etc.) Yes, there are different coverages available for different types of events – public events, invitation only, booths and kiosks, etc. And whether or not liquor is being served is certainly a factor. You can even get hole-in-one insurance coverage for your golf tournaments.
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ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2018
Liability coverage is available for a variety of events including: • Charity auctions • Wedding receptions • Tournaments • Award presentations • Concerts • Picnics • Parades
When you’re looking for liability insurance, what questions should you be asking? Make sure to have as much info about the event as possible. You will need to know what type of event it is, where is it being held, how many people you expect to attend, whether it’s open to the public or a private event, the date, time and duration of the event, the type of activities your guests will be participating in, and whether or not food or liquor will be served. It’s also important to find out if the hall/venue you’re using wants to be listed as an additional name insured. Your venue agreement should outline what your specific insurance and liability responsibilities are.
• Banquets/ luncheons
How do you determine the amount your insurance should be for?
• Meetings
Your insurance advisor can help you to determine the appropriate amount of liability coverage, but the minimum you should consider is two million
• Reunions
PHOTO COURTESY ISTOCKPHOTO.COM
What kinds of liabilities do event planners need to think about?
The Experts
dollars, but again, there are likely liability requirements stated in your venue agreement that you need to make sure you’re meeting. Most event planners who own their own company already have insurance through their business, but if it is a volunteer group or board doing the event, how do they protect themselves? Event liability insurance is a good option for these types of organizations. It would be a shame for all of their good work to go toward paying a lawsuit, rather than going to the cause they’re working so hard to support. What mistakes do people usually make when they are getting insurance? One of the most common mistakes we see is the hosts not making sure they have a valid liquor licence prior to applying for insurance. When liquor is being served, the liquor licence must be provided at time of application. What is the average cost of insurance? That can vary depending on the type of event, the number of people attending, and the activities or what is being served at the event, but the cost is very reasonable. It’s a relatively low cost when you look at your other expenses to host an event and the peace of mind it provides.
PHOTO COURTESY ADOBE STOCK; PIXABAY.COM
Why is it worth the expense? Any time you invite people to an event, there’s a responsibility that comes with that. If someone is seriously injured or there is damage to the venue and you’re found responsible, that can be difficult to recover from. But if that’s compounded by having to pay millions, or even thousands, of dollars in damages, the financial impact on you or your organization could be devastating. n
MEETINGSALBERTA.COM
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Resource Guide
Your source for trusted vendors, service providers, consultants and more, catering to the unique needs of meeting and event planners!
Businesses with this icon are current & past Event Awards winners
Calgary AUDIO VISUAL & TECHNOLOGY SERVICES Evolution Audio Visual 129 - 2312-52 Ave. SE Calgary T2C 0A3 T: 1-800-561-9820 2018 Event Award Winner Evolution Presentation Technologies #129, 2312-52 Ave. Calgary T2C 0A3 T: 403-259-3793 2017 Event Award Winner FMAV 3036-15 St. NE Calgary T2E 7A3 T: 403-278-1200 Freeman Audio Visual 2931-5 Ave. NE Calgary T2A 6T8 Call for other locations. T: 403-235-1563 Orange Frog Productions #236, 2880-45 Ave. SE Calgary T2B 3M1 T: 403-703-9218 W: orangefrogproductions.ca Contact: Pierre Marleau CEO & lighting designer Orange Frog Productions lighting & design provides special event and concert lighting in Calgary, AB and beyond. We offer creative event solutions for you in any venue. Our lighting design team will create a custom solution to fit your budget and make your event memorable. 2018 Event Award Winner 40
PK Sound Bay 133, 2634-45 Ave. SE Calgary T2B 3M1 T: 403-452-6004 Proshow Audiovisual #11 - 3140-14 Avenue NE Calgary T2A 6J4 T: 403-474-3757 PSAV 20, 4807-32 St. SE Calgary T2B 2X3 T: 587-315-3428
ENTERTAINMENT & SPEAKERS Duelling Piano Kings Suite 220, 4722-1 St. SW Calgary T2G 0A2 T: 403-276-4447 2017 Event Award Winner Edge Entertainment Ltd. Calgary T: 403-274-6000
CATERING
Indigo Circus Calgary T: 403-973-3211
Alpine Catering 3513D-78 Ave. SE Calgary T2C 1J7 T: 403-279-6664
Musical Twist DJ Service 8 Tuscany Hills Point NW Calgary T3L 2C6 T: 403-667-1514
Boreal Cuisine Calgary T: 403-836-6587
Pez Productions 606 Meredith Rd. Calgary T2E 5A8 T: 403-768-2737 2018 Event Award Winner
Fork + Farm Catered Events #20, 920-28 St. NE Calgary T2A 6K1 T: 403-457-9931 Great Events Catering 7207 Fairmount Dr. SE Calgary T2H 0X6 T: 403-319-0028 2018 Event Award Winner Simply Elegant #7, 3600-19 St. NE Calgary T2E 6V2 T: 403-242-0598 Urbane Culinary Calgary T: 403-619-8997 WinSport 88 Canada Olympic Rd. SW Calgary T3B 5R5 T: 403-247-5607 2017 & 2018 Event Award Winner
ALBERTA MEETING & EVENT GUIDE • Fall/Winter 2017/2018
PM Gigs Inc. #200, 4722-1 St. SW Calgary T2G 0A2 T: 403-276-4447 2017 & 2018 Event Award Winner EVENT DÉCOR & RENTALS Authentic Western Productions Co. Ltd. 67 Commercial Court Calgary T3Z 2A6 T: 403-312-6462 Chair Flair Linen Rentals & Event Decor Suite 9, 11651-40 St. SE Calgary T2Z 4M8 T: 403-923-8751 2017 Event Award Winner
Great Events Rentals 7207 Fairmount Dr. SE Calgary T2H 0X6 T: 403-319-0028 SOS Charging Solutions Calgary T: 587-755-9355 Special Event Rentals #101, 2312-52 Ave. SE Calgary T2C 0A3 T: 403-235-2211 Superior Show Service Inc. #109, 18 Highland Park Way NE Airdrie T4A 0R1 T: 587-775-6677 E: info@superiorshow.com W: superiorshow.com Twisted Gobos 8 Tuscany Hills Point NW Calgary T3L 2C6 T: 403-389-1700 Wedding Finesse Inc. # 70, 2150-29 St. NE Calgary T1Y 7G4 T: 403-700-3773 2018 Event Award Winner EVENT PLANNERS & DESIGNERS Allison Ainsley Events Ltd. Calgary T: 403-922-7951 Boom Goes the Drum 2501 Alyth Rd. Calgary T2G 1P7 T: 587-316-5292 e=mc2 Events 620, 1207-11 Ave. SW Calgary T3C 0M5 T: 403-770-1383
PHOTO COURTESY ADOBE STOCK
Calgary & Area
Epic Events Suite 9, 11651-40 St. SE Calgary T2Z 4M8 T: 403-589-3900 2018 Event Award Winner
EVENT VENUES
One West Events 3920 B Edmonton Tr. NE Calgary T: 877-598-9378
Calgary Stampede 1410 Olympic Way SE Calgary T2G 2W1 T: 403-261-0105
Pop Kollaborative 250, 237-8th Ave. SE Calgary T2G 5C3 T: 403-264-9801
Calgary Tower 101-9 Ave. SW Calgary T2P 1J9 T: 403-266-7171
Spark Event Management Unit #A205, 1600-90 Ave. SW Calgary T2V 5A8 T: 587-880-2672 2017 Event Award Winner
Calgary Zoo 1300 Zoo Rd. NE Calgary T2E 7V6 T: 403-232-9300
The Event Group #210, 1235-17 Ave. SW Calgary T2T 0C2 T: 403-543-1509 Vida Events Calgary T: 403-710-5739 2018 Event Award Winner
Arts Common 205-8 Ave. SE Calgary T2G 0K9 T: 403-294-7455
Canada's Sports Hall of Fame 169 Canada Olympic Rd. SW Calgary T3B 6B7 T: 403-776-1040 E: info@cshof.ca W: sportshall.ca Contact: Ruth Cowan Development Coordinator Canada’s Sports Hall of Fame offers a unique and inspiring venue in Calgary to host your next event, state-of-the-art technology, dozens of hands-on
Lougheed House 707-13 Ave. SW Calgary T2R 0K8 T: 403-244-6333
interactive exhibits, including multi-sport simulators, teambuilding activities, and more! Century Downs Racetrack & Casino 260 Century Downs Dr. Rocky View T4A 0V5 T: 587-349-7777
MacEwan Conference & Event Centre 2500 University Dr. NW Room 318, MacEwan Student Centre Calgary T2N 1N4 T: 403-210-9375 Total Meeting Space: 40,000 sq. ft.
Commonwealth Centre #1177, 3961-52 Ave. NE Calgary T3J 0J7 T: 403-338-2100 Total Meeting Space: 15,200 sq. ft.
Magnolia Banquet Hall #900, 5075 Falconridge Blvd. NE Calgary T3J 4L8 T: 403-590-9092
Fort Calgary National Historic Site 750-9 Ave. SE Calgary T2G 5E1 T: 403-290-1875
Mount Royal University 4825 Mt. Royal Gate SW Calgary T3E 6K6 T: 403-440-8890 Total Meeting Space: 38,720 sq. ft.
Glenbow Museum 130-9 Ave. SE Calgary T2G 0P3 T: 403-268-4110 Total Meeting Space: 13,800 sq. ft.
Spruce Meadows 18011 Spruce Meadows Way SW Calgary T2X 4B7 T: 403-974-4200 2018 Event Award Winner
Heritage Park 1900 Heritage Dr. SW Calgary T2V 2X3 T: 403-268-8500 2017 Event Award Winner
CALGARY
The Carriage House Inn The Carriage House Inn has been known for superior hospitality for 50 years. With over 17,000 square feet of function space, three magnificent ballrooms and ample free parking, we can accommodate groups from 5 to 500. A newly renovated ballroom and welldesigned meeting and event facilities are designed to provide flexibility with a wide variety of room setups. Our professional staff provides exceptional personal service and assistance throughout your event. Here you will find the perfect venue for your dream wedding, banquets, receptions, charity functions, anniversary, birthday celebrations, and newly renovated guest rooms for out of town guests. 9030 Macleod Trail S Calgary, AB T2H 0M4 T 403-253-1101 F 403-259-2414 E sales@carriagehouse.net W carriagehouse.net
ME E T IN G FACILIT IE S AREA Room
Sq. Ft.
CAPACITY Theatre
Classroom
Banquet Reception
Wedgewood
200
Desert Palms
1,500
60
16
90
120
Victoria
1,250
100
48
80
100
Surrey
1,250
100
48
80
100
Phaeton
1,250
100
48
80
100
Clarence
1,250
100
48
80
100
Ballroom
5,000
500
216
420
600
Windsor A
1,915
150
50
100
150
Windsor B
2,360
150
60
120
200
Windsor Ballroom
4,275
300
180
220
325
MEETINGSALBERTA.COM
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CALGARY
Studio Bell 850-4 St. SE Calgary T2G 1R1 T: 403-543-5115 TELUS Convention Centre 120-9 Ave. SE Calgary T2G 0P3 T: 403-261-8500 Total Meeting Space: 122,000 sq. ft. TELUS Spark 220 St. George's Dr. NE Calgary T2E 5T2 T: 403-817-6800 Total Meeting Space: 17,295 sq. ft.
Opening 2018 From a small boardroom to a reception of 400, this brand-new hotel is sure to make your event memorable!
Holiday Inn & Suites Calgary South Conference Centre 8360 Blackfoot Trail SE Calgary, AB, T2J 7E1 T 403-475-8561 W holidayinncalgary.com
Watch for our next issue in Fall 2018
The Genesis Centre #10, 7555 Falconridge Blvd. NE Calgary T3J 0C9 T: 403-590-2833 Total Meeting Space: 30,000 sq. ft. The Hangar Flight Museum 4629 McCall Way NE Calgary T2E 8A5 T: 403-250-3752 The Kahanoff Centre Suite 200, 105-12 Ave. SE Calgary T2G 1A1 T: 403-262-1224 Total Meeting Space: 9,600 sq. ft. The Palace Theatre 219-8 Ave. SW Calgary T2P 1B7 T: 587-393-6993 Total Meeting Space: 3,000 sq. ft. Theatre Junction GRAND 608-1 St. SW Calgary T2P 1M6 T: 403-205-2922 Total Meeting Space: 6,500 sq. ft. University of Calgary Downtown Campus 906-8 Ave. SW Calgary T2P 1H9 T: 403-210-6277 Total Meeting Space: 30,000 sq. ft. Wild Wild West Event Centre 67 Commercial Court Calgary T3Z 2A6 T: 403-312-6462
To be included, contact sales@ meetingsalberta.com
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WinSport 88 Canada Olympic Rd. SW Calgary T3B 5R5 T: 403-247-5607 2017 & 2018 Event Award Winner
ALBERTA MEETING & EVENT GUIDE • Fall/Winter 2017/2018
FLORAL DESIGN Amborella Floral #155, 2515-90 Ave. SW Calgary T: 403-386-0330 Bloom Screens Calgary T: 403-605-1016 2017 Event Award Winner Designing on the Edge Calgary T: 403-202-2201 2017 Event Award Winner Kensington Florist Ltd. #3, 1145 Kensington Cres. NW Calgary T2N 1X7 T: 403-270-4026 HOTELS Acclaim Hotel Calgary Airport 123 Freeport Blvd. NE Calgary T3N 0A3 T: 403-291-8000 Azuridge Estate Hotel 178057-272 St. W Priddis T0L 1W0 T: 403-931-0100 Best Western Plus Village Park Inn Calgary 1804 Crowchild Tr. NW Calgary T2M 3Y7 T: 403-289-0241 Total Meeting Space: 9,100 sq. ft. Bow Valley Ranche Restaurant 15979 Bow Bottom Tr. SE Located in Fish Creek Prov. Park Calgary T2J 7A7 T: 403-476-1310 Calgary Airport Marriott InTerminal Hotel 2008 Airport Rd. NE Calgary T2E 3B9 T: 403-717-0522 Total Meeting Space: 18,350 sq. ft. Calgary Marriott Downtown Hotel 110-9 Ave. SE Calgary T2G 5A6 T: 403-266-7331 Total Meeting Space: 11,000 sq. ft. Carriage House Inn 9030 Macleod Tr. S Calgary T2H 0M4 T: 800-661-9566 Total Meeting Space: 16,000 sq. ft.
Clarion Hotel & Conference Centre Calgary 2120-16 Ave. NE Calgary T2E 1L4 T: 403-291-4666 Total Meeting Space: 16,000 sq. ft. Coast Plaza Hotel & Conference Centre 1316-33 St. NE Calgary T2A 6B6 T: 403-248-8888 Total Meeting Space: 20,000 sq. ft. Courtyard by Marriott Calgary Airport 2500-48 Ave. NE Calgary T3J 4V8 T: 403-238-1000 Total Meeting Space: 6,473 sq. ft. Deerfoot Inn & Casino 1000, 11500-5 St. SE Calgary T2Z 3W4 T: 403-236-7529 Total Meeting Space: 17,000 sq. ft. Delta Hotels Calgary Airport In-Terminal 2001 Airport Rd. NE Calgary T2E 6Z8 T: 403-291-2600 Total Meeting Space: 5,534 sq. ft. Delta Hotels Calgary Downtown 209-4 Ave. SE Calgary T2G 0C6 T: 403-266-1980 Total Meeting Space: 10,955 sq. ft. Delta Hotels Calgary South 135 Southland Dr. SE Calgary T2J 5X5 T: 403-278-5050 Total Meeting Space: 23,246 sq. ft. Executive Royal Hotel Calgary 2828-23 St. NE Calgary T2E 8T4 T: 403-291-2003 Total Meeting Space: 7,000 sq. ft. Fairmont Palliser 133-9 Ave. SW Calgary T2P 2M3 T: 403-262-1234
Four Points by Sheraton Calgary Airport 2875 Sunridge Way NE Calgary T1Y 7K7 T: 403-648-3180 Total Meeting Space: 5,993 sq. ft. Four Points by Sheraton Hotel & Suites Calgary 8220 Bowridge Cres. NW Calgary T3B 2V1 T: 403-288-4441 Total Meeting Space: 6,500 sq. ft. Glenmore inn & Convention Centre 2720 Glenmore Tr. SE Calgary T2C 2E6 T: 403-279-8611 Total Meeting Space: 15,000 sq. ft. Grey Eagle Resort & Casino 3779 Grey Eagle Dr. Calgary T3E 3X8 T: 403-719-8777 Total Meeting Space: 37,881 sq. ft. 2017 Event Award Winner
Hilton Garden Inn Calgary Downtown Suite A, 711-4 St. SE Calgary 587-352-2020 Total Meeting Space: 3,016 sq. ft. Holiday Inn & Suites Calgary South Conference Centre 8360 Blackfoot Trail SE Calgary T2J 7E1 T: 403-475-8561 Total Meeting Space: 7,469 sq. ft. Holiday Inn Calgary Macleod Trail South 4206 Macleod Tr. Calgary T2G 2R7 T: 403-287-2700 Total Meeting Space: 5,000 sq. ft. Hotel Arts 119-12 Ave. SW Calgary T: 403-266-4611 Hotel Blackfoot 5940 Blackfoot Tr. SE Calgary T2H 2B5 T: 403-252-2253 Total Meeting Space: 10,000 sq. ft.
Hotel Clique & Applause Hotel Calgary Airport 24 Aero Cres. NE Calgary T2E 7Y5 T: 403-460-9588
Radisson Hotel & Conference Centre Calgary Airport 6620-36 St. NE Calgary T3J 4C8 T: 403-475-1111 Total Meeting Space: 10,000 sq. ft.
Hyatt Regency Calgary 700 Centre St. SE Calgary T2G 5P6 T: 403-717-1234 Total Meeting Space: 33,000 sq. ft.
Ramada Plaza Calgary Downtown 708-8 Ave. SW Calgary T2P 1H2 T: 403-263-7600
International Hotel Calgary 220-4 Ave. SW Calgary T2P 0H5 T: 403-265-9600 Total Meeting Space: 6,500 sq. ft.
Sandman Signature Calgary Airport Hotel 25A - Hopewell Way NE Calgary T3J 4V7 T: 403-234-7255
Kensington Riverside Inn 1126 Memorial Dr. NW Calgary T2N 3E3 T: 403-228-4442
Sheraton Cavalier Calgary Hotel 2620-32 Ave. NE Calgary T1Y 6B8 T: 403-291-0107 Total Meeting Space: 12,060 sq. ft.
Le Germain Hotel Calgary 899 Centre St. SW Calgary T2G 1B8 T: 877-362-8990
Sheraton Suites Calgary Eau Claire 255 Barclay Parade SW Calgary T2P 5C2 T: 403-266-7200 Total Meeting Space: 11,000 sq. ft.
CALGARY
The Glenmore Inn and Convention Centre The Glenmore Inn and Convention Centre is an independent South Calgary hotel that has over 30 years of experience in providing outstanding hospitality. Our catering specialists provide professional and friendly service and can assist you with catering, event planning and accommodations, and guide you through our many flexible menu options. With 15,000 sq. ft. of adaptable banquet space, we have established ourselves as the hotel of choice for meetings and events of all sizes, and will accommodate your business meetings and annual conventions with the same personal attention and professional service as your family dinner or wedding celebration.
1000 Glenmore Court SE Calgary, AB T2C 2E6 T 403-279-8611 F 403-236-8035 E cindythomas@glenmoreinn.com W glenmoreinn.com
ME E T IN G FACILIT IE S AREA
CAPACITY
Room
Sq. Ft.
Theatre
Classroom
Glenmore Ballroom
9,742
1,200
440
Banquet Reception 750
700
Glenmore Centre or West
1,931
220
92
140
100
Glenmore East
4,314
540
200
360
260
Heritage #1 or #2
720
70
32
50
N/A
Heritage
1,395
150
68
100
80
Macleod #1 or #2
700
60
24
40
N/A
Macleod
1,288
130
60
90
75
Ogden
1,008
80
36
50
N/A
Deerfoot
585
60
28
40
N/A
Foothills
961
90
40
70
N/A
MEETINGSALBERTA.COM
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Westin Calgary, The 320-4th Ave. SW Calgary T2P 2S6 T: 403-266-1611 Total Meeting Space: 26,042 sq. ft.
Superior Show Service Inc. #109, 18 Highland Park Way NE Airdrie T4A 0R1 T: 587-775-6677 E: info@superiorshow.com W: superiorshow.com
Wingate by Wyndham Calgary Airport 57 Freeport Cres. NE Calgary T3J 0TA T: 587-393-0700 Total Meeting Space: 1,849 sq. ft.
TRANSPORTATION SERVICES
PHOTO BOOTHS Twisted Photobooths 8 Tuscany Hills Point NW Calgary T3L 2C6 T: 403-667-1514 PHOTOGRAPHERS & VIDEOGRAPHERS J&J Lawrence Photography 1811-34 Ave. SW Calgary T2T 2B9 T: 403-613-6951 2017 Event Award Winner Julie Vincent Photography Calgary T2T 4P5 T: 403-461-6200 Photos With Finesse 55 Hawkmount Green NW Calgary T3G 3T9 T: 403-703-2275 2018 Event Award Winner Sequence Event Video 64 Scenic Rise NW Calgary T3L 1A8 T: 403-667-7879 PROMOTIONAL & PRINTING SERVICES Cowan Imaging Group #55, 4511 Glenmore Trail SE Calgary T2C 2R9 T: 403-233-9200 TRADE SHOW SERVICES Samko Party Services & Events 1456-42 St. NE Calgary T2A 3L4 T: 403-250-2212 W: samkopartyservices.com Contact: John Norrish Samko is Canada's largest toy wholesaler providing discounted toys and crafts to groups, schools and charities for all kinds of events and functions.
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A1 Limousine & Sedan Services 92 Martin Crossing Bay NE Calgary T3J 3Y1 T: 403-399-2916 Ambassador Limousine Service 316 Meridian Rd. SE Calgary T2A 1X2 T: 403-299-4910 Associated Cab 307-41 Ave. NE Calgary T2E 2N4 T: 403-299-1111 WEDDING PLANNERS Evelyn Clark Weddings Calgary T: 403-837-9667 Everlasting Impressions 2005 Luxstone Link SW Airdrie T4B OA5 T: 587-897-4342 2017 Event Award Winner Infinity Weddings & Events Calgary T: 403-918-7916 Julianne Young Weddings Inc. #9, 606 Meredith Rd. NE Calgary T2E 5A8 T: 403-456 - 2439 2017 Event Award Winner Lynn Fletcher Weddings 423 Forge Rd. SE Calgary T2H 0S9 T: 403-457-1324 2018 Event Award Winner Megan Sawchuk Weddings #101, 314-21 Ave SW Calgary T2S 0G8 T: 403-650-7219
Canadian Rockies Banff AUDIO VISUAL & TECHNOLOGY SERVICES Freeman Audio Visual 105 Falcon St. Banff T1L 1J2 Call for other locations. T: 403-760-4440
ALBERTA MEETING & EVENT GUIDE • Fall/Winter 2017/2018
CATERING Patti's Pantry Catering 100 Owl St. Banff T1L 1C9 T: 403-609-7051 The Bison Restaurant & Terrace 211 Bear St. Banff T1L 1E4 T: 403-762-5550 EVENT DÉCOR & RENTALS Special Event Rentals 150 Eagle Cres. Banff T1L 1B1 T: 403-762-2227 EVENT PLANNERS & DESIGNERS Mountainscape Productions & Events 150 Eagle Cres. Banff T1L 1A9 T: 403-760-5436 EVENT VENUES Banff Rocky Mountain Resort & Conference Centre 1029 Banff Ave. Banff T1L 1H8 T: 403-762-5531 Total Meeting Space: 5,000 sq. ft. Cave & Basin National Historic Site 311 Cave Ave. Banff T0L 0C0 T: 403-762-1566 Total Meeting Space: 9,548 sq. ft. Mt. Norquay Mount Norquay Rd. Banff T1L 1B4 T: 403-762-4421 Total Meeting Space: 24,000 sq. ft. The Banff Centre 107 Tunnel Mountain Dr. Banff T1L 1H5 T: 403-762-6100 Total Meeting Space: 90,301 sq. ft. The Fenlands Banff Recreation Centre 100 Mount Norquay Rd. Banff V9B 1V2 T: 403-762-1238 Total Meeting Space: 39,323 sq. ft.
Whyte Museum of the Canadian Rockies 111 Bear St. Banff T1L 1A3 T: 403-762-2291 Total Meeting Space: 7,530 sq. ft. Wild Bill's Legendary Saloon 201 Banff Ave. Banff T1L 1C4 T: 403-762-0333 Total Meeting Space: 11,000 sq. ft. FLORAL DESIGN Forget-Me-Not Flowers 220 Bear Street Mall Banff T1L 1C4 T: 403-762-4111 HOTELS Banff Park Lodge Resort Hotel & Conference Centre 222 Lynx St. Banff T1L 1K5 T: 403-762-4433 Total Meeting Space: 18,897 sq. ft. Buffalo Mountain Lodge 700 Tunnel Mountain Road Banff T1L 1B3 T: 403-762-2400 Total Meeting Space: 5,000 sq. ft. Fairmont Banff Springs 405 Spray Ave. Banff T1L 1J4 T: 403-762-2211 Total Meeting Space: 76,000 sq. ft. Juniper Hotel 1 Juniper Way Banff T1L 1E1 T: 403-762-2281 The Rimrock Resort Hotel 300 Mountain Ave. Banff T1L 1J2 T: 403-762-3356 Total Meeting Space: 18,099 sq. ft. PHOTOGRAPHERS & VIDEOGRAPHERS Burnett Photography 122E Eagle Cres. Banff T1L 1H1 T: 403-678-4127
Canmore & Area CATERING Bow Valley Gourmet Canmore T: 403-679-8470
TSD Catering Canmore T: 403-609-3663 EVENT VENUES Bill Warren Training Centre 100, 1995 Olympic Way Canmore T1W 2T6 T: 403-678-5759 Boundary Ranch Kananaskis T: 403-591-7171 Cornerstone Theatre 125 Kananaskis Way Canmore T1W 2X2 T: 403-609-0004 FLORAL DESIGN Elements Floral Design #1, 626 Main St. Canmore T1W 2B5 T: 403-678-4554 HOTELS Blackstone Mountain Lodge 170 Kananaskis Way Canmore T1W 0A8 T: 403-609-8098 Total Meeting Space: 905 sq. ft. Coast Canmore Hotel 511 Bow Valley Tr. Canmore T1W 1N7 T: 403-678-3625 Total Meeting Space: 10,000 sq. ft. Falcon Crest Lodge 190 Kananaskis Way Canmore T1W 3K5 T: 403-678-6150 Total Meeting Space: 540 sq. ft. Pomeroy Kananaskis Mountain Lodge 1 Centennial Dr. Kananaskis Village T0L 2H0 T: 403-591-7711 Total Meeting Space: 18,351 sq. ft. Stoneridge Mountain Resort 30 Lincoln Park Canmore T1W 3E9 T: 403-675-5000 Total Meeting Space: 1,100 sq. ft. Stoney Nakoda Resort & Casino 888 Nakoda Way Kananaskis T0L 1N0 T: 403-881-2830 Total Meeting Space: 8,500 sq. ft.
Jasper
CALGARY
EVENT PLANNERS & DESIGNERS Jasper Event Management PO Box 2857 Jasper T0E 1E0 T: 780-931-2245 EVENT VENUES Maligne Lake Chalet Maligne Lake Rd. Jasper T0E 1E0 T: 780-852-3370
TELUS Spark
HOTELS Chateau Jasper 96 Geikie St. Jasper T0E 1E0 T: 587-802-3529 Fairmont Jasper Park Lodge Old Lodge Rd. Jasper T0E 1E0 T: 780-852-3301 Total Meeting Space: 26,500 sq. ft. Lobstick Lodge 94 Geikie St. Jasper T0E 1E0 T: 587-802-3664 Sawridge Inn & Conference Centre 76 Connaught Dr. Jasper T0E 1E0 T: 780-852-5111 Total Meeting Space: 5,500 sq. ft.
Just minutes from the downtown core and with ample parking, TELUS Spark offers an intriguing, unforgettable and versatile venue. We have high capacity rooms, eye-catching design, full service catering and a comprehensive suite of audio/ visual facilities. The venue is ideal for a wide range of functions including signature events, cocktail receptions, gala dinners, team builders, intimate meetings, trade shows, and more. Whatever your needs, our Facility Sales team will ensure memorable experiences and smooth execution.
220 St. George's Drive NE, Calgary, AB T2E 5T2 T 403-817-6887 E events@sparkscience.ca W sparkscience.ca
CALGARY
CALGARY
Heritage Park
#SuperiorTents
Historic Events Happen Here. Let Heritage Park be your picturesque backdrop for entertaining 12 to 3,000 guests.
Specializing in Tent Rentals, Festivals, Trade Shows, Corporate & Community Events. Serving communities through Superior Events.
1900 Heritage Drive SW, Calgary, AB T 403-268-8526 W heritagepark.ca
#109, 18 Highland Park Way NE, Airdrie, AB T4A 0R1 T 587-775-6677 E info@superiorshow.com W superiorshow.com
The Crimson 200 Connaught Dr. Jasper T0E 1E0 T: 587-802-3577
Central Alberta Red Deer AUDIO VISUAL & TECHNOLOGY SERVICES Parkland Audio 5550-45 St. Red Deer T4N 1L1 T: 403-309-9499 Red Deer Audio Visual Red Deer T: 403-341-6460 Vold Audio Group Inc #106, 4819C-48 Ave. Red Deer T4N 3T2 T: 403-348-5800
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Willson AV #7, 4676-61 St. Red Deer T4N 2R2 T: 403-340-0240 CATERING All Seasons Pig Roast & BBQ RR #2, Site 3, Box 3 Red Deer T4N 5E2 T: 403-347-1611 Big Sky Camp Catering Ltd #201, 5208-53 Ave. Red Deer T4N 5K2 T: 403-347-3838 Blue Sage Catering Red Deer T: 403-986-1176 Chedda Heads Red Deer T: 403-392-4728 Red Deer Catering 38253 Rge Rd. 283 Red Deer T4E 1Z5 T: 403-343-6186 Remi’s Catering E9, 5560-45 St. Red Deer T4N 1S1 T: 403-358-4110 ENTERTAINMENT & SPEAKERS Five Star DJ Services Red Deer T: 403-740-5719 Klay Tate Productions Red Deer T: 403-740-2608 Show Time Sound Solutions Red Deer T: 403-447-9172 EVENT PLANNERS & DESIGNERS Apple of Your Eye Wedding & Event Coordination Red Deer T: 403-505-7122 Shared Seasons Events Consulting Red Deer T: 403-309-0429 Your Wedding with Irene 87 Duncan Cres. Red Deer T4R 1W3 T: 403-343-7653
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EVENT VENUES Alberta Sports Hall of Fame & Museum #102, 4200 Hwy 2 Red Deer T4N 1E3 T: 403-341-8619 Total Meeting Space: 15,000 sq. ft. Bower Ponds 4707 Fountain Dr. Red Deer T4N 6X6 T: 403-318-6298 Total Meeting Space: 1,000 sq. ft. Canyon Ski Resort 38433 Range Rd. 264A Red Deer T4N 5E2 T: 403 346-5588 Total Meeting Space: 7,000 sq. ft. Festival Hall 4214-58 St. Red Deer T4N 2L6 T: 403-346-0055 Total Meeting Space: 3,900 sq. ft. G.H. Dawe Community Centre 56 Holt St. Red Deer T4N 6A6 T: 403-406-8600 Total Meeting Space: 3,085 sq. ft. Heritage Ranch 6300 Cronquist Dr. Red Deer T4N 7E8 T: 403-347-4977 Total Meeting Space: 4,000 sq. ft. Pidherney Centre E – 4725-43 St. Red Deer T4N 6Z3 T: 403-346-3777 Total Meeting Space: 32,000 sq. ft. Recreation Centre 4501-47A Ave. Red Deer T4N 6Z6 T: 403-309-8428 Total Meeting Space: 2,800 sq. ft. Red Deer & District Chamber of Commerce 3017 Gaetz Ave. Red Deer T4N 5Y6 T: 403-347-4491 Total Meeting Space: 360 sq. ft.
ALBERTA MEETING & EVENT GUIDE • Fall/Winter 2017/2018
Red Deer College 100 College Blvd. Red Deer T4N 5H5 T: 403-342-3567 Total Meeting Space: 350,000 sq. ft. Red Deer Memorial Centre 4214-58 St. Red Deer T4N 2L6 T: 403-347-8111 Total Meeting Space: 12,000 sq. ft. River Bend Golf & Recreation Centre 800 River Bend Dr. Red Deer T4N 5E2 T: 403-343-6341 Total Meeting Space: 4,000 sq. ft. Waskasoo Environment Education Society/Kerry Wood Nature Centre 6300-45 Ave. Red Deer T4N 3M4 T: 403-346-2010 Total Meeting Space: 3,500 sq. ft.
Holiday Inn & Suites Red Deer South 33 Petrolia Dr. Red Deer T4R 1H1 T: 403-348-8485 Total Meeting Space: 7,000 sq. ft. Holiday Inn Express North Red Deer 6433 Orr Dr. Red Deer T4P 1A6 T: 587-457-7829 Total Meeting Space: 1,712 sq. ft. Microtel Inn & Suites 126 Leva Ave. Red Deer T4E 1B9 T: 403-967-0320 Total Meeting Space: 1,537 sq. ft. Quality Inn & Conference Centre 7150-50 Ave. Red Deer T4N 6A5 T: 403-343-8800 Total Meeting Space: 8,967 sq. ft.
Westerner Park 4847A-19 St. Red Deer T4R 2N7 T: 403-343-7800 Total Meeting Space: 50,000 sq. ft.
Radisson Red Deer 6500-67 St. Red Deer T4P 1A2 T: 403-342-6567 Total Meeting Space: 20,000 sq. ft.
HOTELS
Ramada Red Deer Hotel & Suites 6853-66 St. Red Deer T4P 3T5 T: 403-342-445
Baymont Inn & Suites Red Deer 4311-49 Ave. Red Deer T4N 5Y7 T: 403-346-8841 Total Meeting Space: 9,495 sq. ft. Best Western Plus Red Deer Inn & Suites 6839-66 St. Red Deer T4P 3T5 T: 403-346-3555 Total Meeting Space: 704 sq. ft. Black Knight Inn 2929-50 Ave. Red Deer T4R 1H1 T: 403-343-6666 Total Meeting Space: 10,200 sq. ft. Hampton Inn & Suites by Hilton Red Deer 128 Leva Ave. Red Deer T4E 1B9 T: 403-346-6688 Total Meeting Space: 1,026 sq. ft.
Sandman Hotel Red Deer 2818 Gaetz Ave. Red Deer T4R 1M4 T: 403-343-7400 Total Meeting Space: 700 sq. ft. Sheraton Red Deer Hotel 3310-50 Ave. Red Deer T4N 3X9 T: 403-346-2091 Total Meeting Space: 55,000 sq. ft. TownePlace Suites Red Deer 6822-66 St. Red Deer T4P 3T5 T: 403-341-3589 Total Meeting Space: 581 sq. ft. PHOTO BOOTHS Memory Lane Booth Red Deer T: 403-348-1224
Twilite Photo Booth Red Deer T: 1-888-343-3318 TwitchyBooth Red Deer T: 403-304-3604 PHOTOGRAPHERS & VIDEOGRAPHERS Truelight Photography 14 Randolph St. Red Deer T4P 3K3 T: 403-343-2907 TRANSPORTATION SERVICES Arrow Limousine & Sedan Services Ltd Bay 3, 6841-52 Ave. Red Deer T4N 4L2 T: 403-346-0034 Premier Limousine Services 6812-52 Ave. Red Deer T4N 4L1 T: 403-342-9565 WEDDING PLANNERS Engaged by Darcie Red Deer T: 780-832-8706
CATERING
Red Deer Event Design #3, 5100 Lakeshore Dr. Sylvan Lake T4S 2L7 T: 403-896-8191
Freeman Audio Visual 15353–114 Ave. Edmonton T5M 3S9 T: 780-454-8840
Your Wedding with Irene 87 Duncan Cres. Red Deer T4R 1W3 T: 403-343-7653
Inland Audio Visual Ltd. 100, 17893-106A Ave. Edmonton T5S 1V8 T: 780-423-4833
Edmonton & Area
Invert720 Productions 100, 18224-105 Ave. Edmonton T5S 2R5 T: 780-489-7203
Edmonton AUDIO VISUAL & TECHNOLOGY SERVICES Event Technology Solutions #101, 18112-105 Ave. Edmonton T5S 2T4 T: 780-444-6776 Evolution Audio Visual 11410-119 St. Edmonton T5G 2X6 T: 1-800-561-9820 2018 Event Award Winner FMAV 14737-123 Ave. Edmonton T5L 2Y6 T: 780-401-1000 2017 Event Award Winner
A Cappella Catering 12105-120 Ave. Edmonton T5L 4K4 T: 780-454-2642 Bridges Catering 9203-111 Ave. Edmonton T5G 0A2 T: 780-425-0173 Mercer's Catering 12514-124 St. Edmonton T5L 0N2 T: 780-431-0972 2017 Event Award Winner
KDL Audio Productions Box 3301 Sherwood Park T8H 2T2 T: 780-498-6336 W: kdlaudio.com Contact: Kyle Lupul kyle@kdlaudio.com
Stir Catering 1116-74 St. Edmonton T6X 0N7 T: 780-993-9262 2016 Event Award Winner
Keylite Design Edmonton T: 780-690-6590
COMMUNICATIONS CONSULTANTS Lauren Sergy Edmonton T: 780-966-2401
Production World 12410B-142 St. Edmonton T5L 4K2 T: 780-452-4843 2016 & 2018 Event Award Winner
KANANASKIS
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Pomeroy Kananaskis Mountain Lodge With 21 different meeting and event rooms and 18,351 sq. ft. of total event space, we have the perfect space for all your event needs. Host a focused meeting in our executive boardroom, or choose our 5,700 sq. ft. Olympic Ballroom and 12 separate breakout rooms for your next convention. Each beautifully designed room is supported by a suite of Lodge services made to enhance your visit. Whether you are hosting an evening gala, business retreat, weekend conference, or you need a quiet meeting room for focused work, our near endless selection of rooms and layout options can meet your needs. Each event space is fully supported by modern technology and our dedicated team to ensure your event goes off without a hitch. 1 Centennial Drive, Kananaskis, AB T0L 2H0 T 403-591-7711 F 403-591-7770 E sales@lodgeatkananaskis.com W lodgeatkananaskis.com
ME E T IN G FACILIT IE S AREA
CAPACITY
Room
Sq. Ft.
Theatre
Classroom Banquet
Olympic Ballroom
5,700
450
300
450
Reception 450
Explorer
2,336
120
100
120
120
Champion
780
50
30
40
50
Walker
780
50
30
40
50
Pocaterra
520
36
20
24
30
Nakiska
780
40
32
32
40
Summit
500
30
20
24
30
Executive Boardroom
513
12
Wildflower Room
1,200
70
60
50
60
Mt. Kidd
3,016
250
180
200
250
Mt. Allan
780
40
32
40
40
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ENTERTAINMENT & SPEAKERS Advanced DJ Services 4204-40 Ave. Edmonton T6L 5T4 T: 780-235-3866 Coady Entertainment PO Box 53097 Edmonton T5N 4A8 T: 780-909-5160 Danny Hooper Productions 8882-170 St. #2394, Phase IV, West Edmonton Mall Edmonton T5T 4J2 T: 780-487-5291 Divinity DJs Edmonton T: 780-994-4331 2018 Event Award Winner Firefly Theatre & Circus 8540 Roper Rd. Edmonton T6E 6V4 T: 780-758-9999 W: fireflytheatre.com 2016 Event Award Winner IATSE Local 210 10428-123 St. Edmonton T5N 1N7 T: 780-423-1863 Mind Magic Productions 304, 10221-111 St. Edmonton T5K 2W5 T: 780-436-2053 Mitchell Entertainment Services Ltd. PO Box 62030 Edmonton T5M 4B5 T: 780-488-4715 Oil City Sound Machine Edmonton T: 780-488-4715 2018 Event Award Winner Rapid Fire Theatre Improv 9828-101A Ave. Edmonton T5J 3C6 T: 780-443-6044 The RETROFITZ Edmonton E: hoodoosmusik@shaw.ca 2017 Event Award Winner TransFlowmation Entertainment Edmonton 2018 Event Award Winner Uptown Entertainment Edmonton T: 780-908-2633
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Wayne Lee Enterprises Edmonton T: 780-989-7000 EVENT DÉCOR & RENTALS A Chair to Remember Edmonton T: 780-908-2526 2017 Event Award Winner Big Top Tent Rentals Ltd. 10560-107 St. Edmonton T6H 2Y6 T: 780-424-6001 Details Vintage Decor Rentals Edmonton T: 780-903-4171 Etc. Event Styling & Decor Inc. 11355-105 Ave. Edmonton T5H 3Y3 T: 780-425-1240 I-D Bohemia Edmonton T: 780-221-1812 2016 Event Award Winner River City Events 10560-107 St. Edmonton T5H 2Y6 T: 780-424-6043 2017 & 2018 Event Award Winner Special Event Rentals 6010-99 St. Edmonton T6E 3P2 T: 780-435-2211 Superior Show Service Inc. 8599-111 St. Fort Saskatchewan T8L 4S1 T: 780-992-0404 E: info@superiorshow.com W: superiorshow.com EVENT PLANNERS & DESIGNERS Boutique Events 10632B-124 St. Edmonton T5N 1S3 T: 780-238-2884 Buksa Strategic Conference Services #307, 10328-81 Ave. Edmonton T6E 1X2 T: 780-436-0983 2018 Event Award Winner CEO Corporate Event Organization Inc. #102, 10306-112 St. Edmonton T5K 1N1 T: 780-421-1240 CM Events 103, 9741-110 St. Edmonton T5K 2V8 T: 780-761-6682 2018 Event Award Winner
ALBERTA MEETING & EVENT GUIDE • Fall/Winter 2017/2018
Currie Communications Ltd 202, 10471-178 St. Edmonton T5S 1R5 T: 780-413-9570 J'Adore Design & Events 10548-101 St. Edmonton T: 780-267-9882 KMG Events 10801-68 Ave. Edmonton T6H 2B8 T: 780-757-3077 2016 Event Award Winner Kristin Glass Events Edmonton T: 780-267-4848 Meeting Professionals International (MPI) #93 11215 Jasper Ave. Edmonton T5K 0L5 T: 780-909-4006 MS Productions 12618-124 St. Edmonton T5L 0N7 T: 780-488-5257 Site 6 Event Design & Production 10563-111 St. Edmonton T5H 3E8 T: 780-952-5133 2017 & 2018 Event Award Winner SK Events Edmonton T: 780-222-0732 2016 Event Award Winner Sugar Plum Marketing & Events Edmonton T: 780-756-0719 Three Tall Women Design Inc. 9718-70 Ave. Edmonton T6E 0V4 T: 780-433-4877 Timewise Event Management #101, 18112-105 Ave. Edmonton T5S 2T4 T: 780-444-3773 Two Hats Event Management 16015-10 Ave. SW Edmonton T6W 2H1 T: 780-217-5528 Tycoon Event Planning & Promotions Edmonton T: 780-667-5183 2016 & 2017 Event Award Winner VIP Event Consultants Edmonton T: 780-905-3571
EVENT VENUES Alberta Aviation Museum 11410 Kingsway NW Edmonton T5G 0X4 T: 780-451-1175 Total Meeting Space: 18,000 sq. ft. Alfred H. Savage Centre 13204 Fox Dr. Edmonton T6H 4P3 T: 780-496-2601 Total Meeting Space: 1,300 sq. ft. Art Gallery of Alberta 2 Sir Winston Churchill Sq. Edmonton T5J 2C1 T: 780-392-2505 ATB Financial Arts Barns 10330-84 Ave. Edmonton T6E 2G9 T: 780-448-9000 Total Meeting Space: 9,933 sq. ft. Dow Centennial Centre 8700-84 St. Fort Saskatchewan T8L 4P5 T: 780-992-6400 Total Meeting Space: 170,000 sq. ft. Edmonton EXPO Centre 7300-116 Ave. Edmonton T5B 4X5 T: 780-471-7210 Total Meeting Space: 522,000 sq. ft. Edmonton Valley Zoo 13315 Buena Vista Rd. Edmonton T5J 2R7 T: 780-496-2601 Total Meeting Space: 4,200 sq. ft. Ellerslie Rugby Park 11004 Ellerslie Rd. SW Edmonton T6W 1A2 T: 780-988-5245 EPCOR Tower Conference Centre 10423-101 St. Edmonton T5H 0E7 T: 780-424-1331 Total Meeting Space: 2,405 sq. ft. Festival Place 100 Festival Way Sherwood Park T8A 5T2 T: 780-464-2852 Total Meeting Space: 11,000 sq. ft.
Fort Edmonton Park Fox Dr. & Whitemud Dr., 7000-143 St. Edmonton T6H 4P3 T: 780-496-7381 Garneau Theatre 8712-109 St. Edmonton T6G 1E9 T: 780-425-9212 Heritage Park 5100-41 Ave. Stony Plain T7Z 0B4 T: 780-963-8647 Total Meeting Space: 27,500 sq. ft. King’s University 9125-50 St. Edmonton T6B 2H3 T: 780-465-8323 Total Meeting Space: 10,000 sq.ft. Latitude 53 Contemporary Visual Culture 10242-106 St. Edmonton T5J 1H7 T: 780-423-5353 W: latitude53.org Contact: Simone Kousol-Graham Administrative Coordinator Total Meeting Space: 2,690 sq. ft.
London Villas 9620-109 Ave. Edmonton T5H 1C8 T: 780-970-2106 Total Meeting Space: 8,900 sq. ft.
Prairie Gardens & Adventure Farm 56311 Lily Lake Rd. Bon Accord T0A 0K0 T: 780-921-2272 2016 Event Award Winner
Shaw Conference Centre 9797 Jasper Ave. Edmonton T5J 1N9 T: 780-421-9797 Total Meeting Space: 150,000 sq. ft.
MacEwan University Conference & Event Service 10700-104 Ave. Edmonton T5J 4S2 T: 780-497-5032
Prince of Wales Armouries Heritage Centre 10440-108 Ave. Edmonton T5H 3Z9 T: 780-496-8355 Total Meeting Space: 17,500 sq. ft.
Spark Centre 116 Broadmoor Place IV Sherwood Park T8H 2M8 T: 780-488-9559
Muttart Conservatory 9626-96A St. Edmonton T6C 4L8 T: 780-496-8355 Total Meeting Space: 3,910 sq. ft. Oasis Centre 10930-177 St. Edmonton T5S 2X7 T: 780-451-9227 Total Meeting Space: 12,470 sq. ft. Old Timer's Cabin 9430 Scona Rd. Edmonton T6E 3W4 T: 780-465-2139 Total Meeting Space: 3,600 sq. ft.
Providence Renewal Centre 3005-119 St. Edmonton T6J 5R5 T: 780-430-9491 Total Meeting Space: 20,000 sq. ft. Royal Glenora Club 11160 River Valley Rd. Edmonton T5J 2G7 T: 780-482-2371 Total Meeting Space: 9,142 sq. ft. 2017 Event Award Winner Santa Maria Goretti Centre 11050-90 St. Edmonton T5H 1S5 T: 780-426-5026
TELUS World of Science Edmonton 11211-142 St. Edmonton T5M 4A1 T: 780-452-9100, ext. 2267 E: hnash@twose.ca Contact: Hilary Nash Manager, Facility Rentals Every occasion is interactive, memorable and engaging. Coming Fall 2018, book the completely reimagined Zeidler Dome, featuring a center stage and seating for up to 200 people. The Zeidler Dome is fully A/V-equipped. Host your reception in the all new S.P.A.C.E gallery, with catering provided by the Purple Pear restaurant. Themed galleries and an IMAX® Theatre provide unique team-building opportunities and dramatic presentation settings.
EDMONTON
The Edmonton Gun Club The Edmonton Gun Club offers a unique option of corporate team building events or as an entertainment option to conferences in and around the Capital Region. Our packages are tailored for both experienced and beginner trap shooters, with all the gear, qualified range supervisors and instructors on hand. Venue Notes: • Indoor Reception Hall Capacity: 100 ppl • Number of Trap Shooting Fields: 12 • Gear and instructional session provided • Catering can be arranged • Ample Free Parking 50301, Range Road 254, Leduc County, AB T0C 0V0 T 780-945-1413 (Jack Broadfoot) E info@edmontongunclub.com W edmontongunclub.com
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EDMONTON
The King's University 9125-50 St. Edmonton T6B 2H3 T: 780-465-3500 Total Meeting Space: 10,000 sq. ft. The Lodge at Snow Valley Located on 119 St. one block South off Whitemud Dr. PO Box 21100, Edmonton T6R 2V4 T: 780- 809-2374
Century Casino Edmonton • 26 Room Boutique Hotel • Boardrooms & Meeting Spaces Available • Restaurant & Lounge • Free Heated Underground Parking • 800 Slot Machines and 35 Table Games • High Limit Gaming Room and 24 Hour Poker Room • Century Showroom - Live Entertainment Venue • Yuk Yuk's Comedy Club
13103 Fort Rd, Edmonton, AB T5A 1C3 T 780-643-4000 F 780-406-1037 W cnty.com/edmonton
EDMONTON
Old Timers Cabin Our historical log cabin is a charming events venue nested on Scona Hill in Edmonton. It is perfect for wedding ceremonies and receptions, social functions, and corporate meetings. The Old Timers Cabin is an air-conditioned facility with a capacity for 250 people and panoramic views of the Edmonton skyline and river valley. Conveniently located only minutes from downtown Edmonton, the venue boasts a spacious free parking lot and the ability to accommodate handicapped guests with full access via a wheelchair ramp and lift. Visit our website for more details and photo galleries. Send us an email if you have any questions! 9430 Scona Road, Edmonton, AB T6E 3W8 T 780-465-2139 E events@oldtimerscabin.net W oldtimerscabin.net
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ALBERTA MEETING & EVENT GUIDE • Fall/Winter 2017/2018
The Oasis Centre 10930-177 St. Edmonton T5S 2X7 T: 780-451-9227 2018 Event Award Winner University of Alberta Conference Centre 1-047 Lister Centre 116 St. & 87 Ave. Edmonton T6G 2H6 T: 780-492-6057 University of Alberta Faculty Club 11435 Saskatchewan Dr. Edmonton T6G 2G9 T: 780-492-4231 Victoria Golf Course Clubhouse 12130 River Valley Rd. Edmonton T5N 0E0 T: 780-496-8355 Total Meeting Space: 888 sq. ft.
Flowers by Merle 12634 Stony Plain Rd. Edmonton T5N 3N7 T: 780-482-1222 Flowers in the Park #108, 134 Pembina Rd. Sherwood Park T8H 0M2 T: 780-417-0293 Graham & Lane Florists 10205-101 St. #208-1 Edmonton City Centre Mall Edmonton T5J 2Y9 T: 780-429-1637 Heather de Kok Floral Design #103, 6303 Wagner Rd. Edmonton T6E 4N4 T: 780-468-9459 2016 Event Award Winner Laurel's on Whyte 8210-104 St. Edmonton T6E 4E6 T: 780-431-0738 Studio Bloom 10991-124 St. Edmonton T5M 0H9 T: 780-937-6012 Tickled Floral #165, 130 Broadway Boulevard Sherwood Park T8H 2A3 T: 780-417-1627 2017 Event Award Winner HOTELS
West Edmonton Mall 8882-170 St. Edmonton T5T 4J2 T: 780-444-5308
Best Western Sunrise Inn & Suites 3101-43 Ave. Stony Plain T7Z 1L1 T: 780-968-1716
Winspear Centre for Music 4 Sir Winston Churchill Sq. Edmonton T5J 4B2 T: 780-401-2522 Total Meeting Space: 25,327 sq. ft.
Century Casino Edmonton 13103 Fort Rd. Edmonton T5A 1C3 T: 780-643-4000 Total Meeting Space: 10,700 sq. ft.
Woodvale Facility at Millwoods Golf Course 4540-50 St. Edmonton T6L 6B6 T: 780-462-2101
Chateau Lacombe Hotel 10111 Bellamy Hill Edmonton T5J 1N7 T: 780-428-6611 W: chateaulacombe.com Contact: Ike Janacek General Manager Total Meeting Space: 14,000 sq. ft.
Zinc Restaurant at Art Gallery of Alberta 2 Sir Winston Churchill Sq. Edmonton T5J 2C1 T: 780-392-2505 Total Meeting Space: 12,500 sq. ft. FLORAL DESIGN Best Buds Flower Company 11722-104 Ave. Edmonton T5K 2P3 T: 780-488-1302
Chateau Louis Hotel & Conference Centre 11727 Kingsway Edmonton T5G 3A1 T: 780-452-7770 Total Meeting Space: 10,000 sq. ft.
Chateau Nova Kingsway 159 Airport Rd. Edmonton T5G 0W6 T: 780-424-6682 W: novahotels.ca Contact: Jovana Mrdjenovich General Manager Total Meeting Space: 3,200 sq. ft. Chateau Nova Yellowhead 13920 Yellowhead Tr. Edmonton T5L 3C2 T: 780-454-5441 W: novahotels.ca Total Meeting Space: 4,540 sq. ft. Clarion Hotel & Conference Center Sherwood Park 2100 Premier Way Sherwood Park T8H 2G4 T: 780-464-4900 Total Meeting Space: 22,000 sq. ft.
Delta Hotels Edmonton Centre Suite 10222-102 St. Edmonton T5J 4C5 T: 780-428-1566 Total Meeting Space: 10,271 sq. ft. Delta Hotels Edmonton South Conference Centre 4404 Gateway Blvd. Edmonton T6H 5C2 T: 780-434-6415 Total Meeting Space: 25,820 sq. ft. DoubleTree by Hilton Hotel West Edmonton 16615-109 Ave. Edmonton T5P 4K8 T: 780-484-0821 Total Meeting Space: 38,000 sq. ft. 2017 Event Award Winner
Coast Edmonton Plaza Hotel by APA 10155-105 St. Edmonton T5J 1E2 T: 780-423-4811 Total Meeting Space: 14,000 sq. ft.
Edmonton Inn & Conference Centre 11834 Kingsway Edmonton T5G 3J5 T: 780-454-5454 W: edmontoninn.ca Contact: Tina Tobin General Manager Total Meeting Space: 30,000 sq. ft.
Coast West Edmonton Hotel & Conference Centre 18035 Stony Plain Rd. Edmonton T5S 1B2 T: 780-483-7770 Total Meeting Space: 11,000 sq. ft.
Executive Royal Hotel West Edmonton 10010-178 St. Edmonton T5S 1T3 T: 780-484-6000 Total Meeting Space: 5,500 sq. ft.
Comfort Inn & Suites Downtown Edmonton 10425-100 Ave. Edmonton T5J 0A3 T: 780-423-5611 Total Meeting Space: 1,200 sq. ft.
Fairmont Hotel Macdonald 10065-100 St. Edmonton T5J 0N6 T: 780-424-5181 Total Meeting Space: 13,000 sq. ft.
Courtyard by Marriott Edmonton Downtown One Thornton Court 99 St. & Jasper Ave. Edmonton T5J 2E7 T: 780-423-9999 Total Meeting Space: 2,788 sq. ft. Courtyard by Marriott Edmonton West 10011-184 St. Edmonton T5S 0C7 T: 780-628-6070 Total Meeting Space: 4,631 sq. ft.
EDMONTON
Fantasyland Hotel 17700-87 Ave. Edmonton T5T 4V4 T: 780-444-3000 Total Meeting Space: 25,000 sq. ft. Four Points by Sheraton Edmonton Gateway 10010-12 Ave. SW Edmonton T6X 0P9 T: 780-801-4000 Total Meeting Space: 4,900 sq. ft. Four Points by Sheraton Edmonton South 7230 Argyll Rd. Edmonton T6C 4A6 T: 780-465-7931 Total Meeting Space: 10,274 sq. ft.
TELUS World of Science – Edmonton At TELUS World of Science – Edmonton inspiration is guaranteed for your event. Every occasion is memorable and engaging. The science offers offers multi-level, floor-to-sky windows and has the ideal atmosphere for cocktail functions, luncheons or dinners. A beautifully renovated reception area with on-site catering from the Purple Pear restaurant brings convenience and decadence to any event, while themed galleries and an IMAX® Theatre provide unique team building opportunities and dramatic presentation settings. With a variety of amenities, interactive displays and entertaining spaces, the science centre provides exclusive after-hours rentals of the entire facility, or of specific spaces during operating hours. Enjoy free on-site parking and customized packages to suit any style and size of event, including Corporate Family events and Holiday parties.
11211-142 Street, Edmonton, AB T5M 4A1 T 780-451-3344 W twose.ca
EDMONTON
Union Bank Inn Edmonton's Premier 4 Star Boutique Hotel located in the Heart of Edmonton's Business, Arts and Ice District. 40 Designer Guest Rooms with Fireplaces Included Free: À la Carte Breakfast, Daily Delivery Wine & Cheese, In-Room Coffee, Wi-Fi • Madison’s Grill • Meeting Facilities Room
AREA Sq. Ft.
Madison's Grill
1,500
–
–
70
100
Devonshire Room
1,000
60
30
60
60
300
14
14
14
14
Vintage Room
CAPACITY Theatre Classroom Banquet
Reception
10053 Jasper Avenue, Edmonton, AB T5J 1S5 T 780-401-2214 E sales@unionbankinn.com W unionbankinn.com
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EDMONTON
AT BRIDGES GOOD FOOD MEANS BUSINESS. Whether it’s a start-up pitch or an exit celebration we bring the meal to the deal. From cheese and veggie platters to multi-course dinners with full beverage service, Bridges is the top-floor corner office of catering.
Four Points by Sheraton Sherwood Park 1005 Provincial Ave. Sherwood Park T8H 0Y7 T: 780-705-3552 Total Meeting Space: 3,000 sq. ft. Hilton Garden Inn West Edmonton 17610 Stony Plain Rd. Edmonton T5S 1A2 T: 780-443-2233 Total Meeting Space: 3,270 sq. ft. Holiday Inn Conference Centre Edmonton South 4485 Gateway Blvd. Edmonton T6H 5C3 T: 780-431-1100 Total Meeting Space: 7,235 sq. ft. Holiday Inn Express Edmonton Downtown 10010-104 St. Edmonton T5J 0Z1 T: 780-423-2450 Total Meeting Space: 7,100 sq. ft.
se accommodates 20-400 9203-111 Avenue Edmonton, AB T5G 0A2 g corporate functions. T 780-425-0173 W bridgescatering.ca
EDMONTON
EDMONTON
Hyatt Place Edmonton Downtown 9576 Jasper Ave. Edmonton T5H 4H7 T: 587-525-1234 Total Meeting Space: 11,000 sq. ft. Hyatt Place Edmonton West 18004-100 Ave. Edmonton T5S 2T6 T: 780-244-4900 Total Meeting Space: 2,750 sq. ft.
efacility.ca
Matrix Hotel 10640-100 Ave. Edmonton T5J 3N8 T: 780-429-2861 Total Meeting Space: 8,000 sq. ft.
London Villas
Woodvale Facility
We are Edmonton’s newest and most unique & elegant multipurpose event venue. From high-end events to business meetings, we can cater to all your needs!
Woodvale Facility located on The Millwoods Golf Course accommodates 20 - 400 people and is suitable for a variety of events, including corporate functions.
9620-109 Avenue, Edmonton, AB, T5H 1C8 T 780-970-2106 E info@LondonVillasHub.com W londonvillashub.com
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4540 50 St, Edmonton, AB, T6L 6B6 T 780-462-2101 E woodvalecommunityfacility@ shaw.ca W woodvalefacility.ca
ALBERTA MEETING & EVENT GUIDE • Fall/Winter 2017/2018
Metterra Hotel on Whyte 10454-82 Ave. Edmonton T6E 4Z7 T: 780-465-8150 Radisson Hotel Edmonton South 4440 Gateway Blvd. Edmonton T6H 5C2 T: 780-437-6010 Total Meeting Space: 30,000 sq. ft. Ramada Inn & Suites Stony Plain 3301-43 Ave. Stony Plain T7Z 1L1 T: 780-963-0222
Renaissance Edmonton Airport Hotel 4236-36 St. East, Edmonton International Airport Edmonton T9E 0V4 T: 780-488-7159 Total Meeting Space: 9,844 sq. ft. 2016 Event Award Winner River Cree Resort & Casino 300 East Lapotac Blvd. Enoch T7X 3Y3 T: 780-484-2121 Total Meeting Space: 58,303 sq. ft. Sandman Signature Edmonton South Hotel 10111 Ellerslie Rd. SW Edmonton T6X 0J3 T: 780-430-7263 Sawridge Inn Edmonton South 4235 Gateway Blvd. Edmonton T6J 5H2 T: 780-438-1222 W: sawridgeedmonton.com Total Meeting Space: 9,000 sq. ft. Sutton Place Hotel Edmonton 10235-101 St. Edmonton T5J 3E9 T: 780-428-7111 Union Bank Inn 10053 Jasper Ave. Edmonton T5J 1S5 T: 780-401-2214 Total Meeting Space: 2,650 sq. ft. Varscona Hotel on Whyte 8208-106 St. Edmonton T6E 6R9 T: 780-434-6111 Total Meeting Space: 4,000 sq. ft. Westin Edmonton, The 10135-100 St. Edmonton T5J 0N7 T: 780-493-8909 Total Meeting Space: 24,000 sq. ft. Wingate by Wyndham Edmonton West 18220-100 Ave. Edmonton T5S 2V2 T: 780-443-1000 Total Meeting Space: 2,944 sq. ft. PHOTO BOOTHS Flashworks Photobooth 14604-117A St. Edmonton T5X 1K2 T: 780-886-1230
Mojo Photo Booth 9203-62 St. Edmonton T6B 1N7 T: 780-952-3965
KKP Edmonton West 10607-170 St. Edmonton T5P 4W2 T: 780-486-4320
Ready, Set, Booth 8714-79 Ave. Edmonton T6C 0R6 T: 780-993-9582
The Burke Group 17407-106 Ave. Edmonton T5S 1E7 T: 780-482-6026
PHOTOGRAPHERS & VIDEOGRAPHERS
TRADE SHOW SERVICES
Curtis Comeau Photography 10832-61 Ave. Edmonton T6H 1M1 T: 780-907-8678
GES Exposition Services (Canada) Ltd. 7730-34 St. Edmonton T6B 3J6 T: 780-469-7767
Epic Photography 11528-107 Ave. Edmonton T5H 4K7 T: 780-432-3742
Goodkey Show Services Ltd. 9519-49 St. Edmonton T6B 2L8 T: 780-426-2211
Grant Cree Event Media #475, 11007 Jasper Ave. Edmonton T5K OK6 T: 780-940-3228
Production Lighting Ltd. 14709-123 Ave. Edmonton T5L 2Y6 T: 780-448-7298
J. Alleyne Photography #2, 11011-124 St. Edmonton T5M 0J5 T: 780-479-2831
Samko Party Services & Events 1456-42 St. NE Calgary T2A 3L4 T: 403-250-2212 W: samkopartyservices.com Contact: John Norrish Samko is Canada’s largest toy wholesaler providing discounted toys and crafts to groups, schools and charities for all kinds of events and functions.
Moments in Digital Photography #203, 10301-109 St. Edmonton T: 780-940-1288 2018 Event Award Winner Special Events Digital Photo 10458-174 St. Edmonton T5S 2G9 T: 780-489-3992 2017 Event Award Winner PROMOTIONAL & PRINTING SERVICES Capital Colour Press 4904-89 St. Edmonton T6E 5K1 T: 780-465-8080 Display Design Systems 17306-106 Ave. Edmonton T5S 1H9 T: 780-483-6355 Echo Promotions 11606-149 St. Edmonton T5M 3R3 T: 800-769-6469 Edge Promotional Group Inc. 10819-182 St. Edmonton T5S 1J5 T: 780-443-6577 High Speed Printing 5531-99 St. Edmonton T6E 3N8 T: 780-434-7431
EDMONTON
ZINC Restaurant & Catering @ Art Gallery of Alberta ZINC is a full-service catering and event management operation that oversees all events within the Art Gallery of Alberta. Our exceptional venue offers diversity, contemporary edge with the right amount of elegance. Our goal is to ensure that our clients and their guests, leave our establishment knowing they received the best in customer service and an incomparable culinary experience. Creation of our menu is inspired by local food products, culinary trends, and of course, the desires and expectations from our clientele. We pride ourselves on providing forward-thinking food and beverage service.
Art Gallery of Alberta, 2 Sir Winston Churchill Square, Edmonton, AB T5J 2C1 T 780-392-2505 E zinc.events@compass-canada.com W zincrestaurant.ca
NISKU
EDMONTON
Nisku Recreation Centre
#SuperiorTents
Showtech Power & Lighting #111, 9797 Jasper Ave. Edmonton T5J 1N9 T: 780-429-1162 Superior Show Service Inc. 8599-111 St. Fort Saskatchewan T8L 4S1 T: 780-992-0404 E: info@superiorshow.com W: superiorshow.com TRANSPORTATION SERVICES Edmonton Taxi Service Group 10135-31 Ave. Edmonton T6N 1C2 T: 780-462-3456 Park Lane Executive Transportation Edmonton T: 780-448-1666 Prestige Limousine & Sedan Edmonton T: 780-463-5000
The NRC is the perfect venue to host a variety of events, including training sessions, workshops, meetings, corporate retreats and staff appreciation events. Staff at the NRC will work with you to plan a successful function for up to 200 people.
Specializing in Tent Rentals, Festivals, Trade Shows, Corporate & Community Events. Serving communities through Superior Events.
606 18 Avenue, Nisku, AB T9E 7V8 T 780-955-7533 W leduc-county.com/nrc
8599 111 Street, Fort Saskatchewan, AB T8L 4S1 T 780-992-0404 E info@superiorshow.com W superiorshow.com
WEDDING PLANNERS Aisle Plan Your Day Edmonton T: 780-868-4279 2017 Event Award Winner
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ST. ALBERT
Cocktails & Details Edmonton T: 780-232-6723 2017 Event Award Winner Jennifer Bergman Weddings Edmonton T: 780-298-8244 2018 Event Award Winner Story Weddings & Events Edmonton T: 780-221-9436 2016 Event Award Winner
Century Casino St. Albert • Banquet Room, Private Dining & Meeting Spaces Available • Over 400 Slot Machines, 20 VLT’s • 11 Table Games • Restaurant & Lounge • Free Live Music Friday & Saturday Nights • Plenty of Free Parking • Located at the Campbell Rd. Exit off the Anthony Henday
24 Boudreau Rd, St. Albert, AB T8N 6K3 T 780-460-8092 W cnty.com/stalbert
ST. ALBERT
Leduc / Nisku EVENT VENUES Edmonton Gun Club 50301, Range Rd. 254 Leduc County T0C 0V0 T: 780-945-1413 Leduc West Antique Society 49541 Range Rd. 260 Leduc T9G 0K2 T: 780-446-7652 Maclab Centre for the Performing Arts 4308-50 St. Leduc T9E 6K8 T: 780-980-1866 Nisku Recreation Centre 606-18 Ave. Nisku T9E 7V8 T: 780-955-7533 HOTELS Best Western Premier Denham Inn & Suites 5207-50 Ave. Leduc T9E 6V3 T: 780-986-2241
St. Albert Inn & Suites • Conference, Banquet, and Board Rooms (over 11,000 sq. ft. available) • On-site catering and restaurant services • Accommodations available • Group bookings • Free parking and Wi-Fi • 15 minutes from West Edmonton Mall Contact us to learn how to host your next event at The St. Albert Inn & Suites.
#156 – St. Albert Trail, St. Albert, AB T8N 0P5 T 780-459-5551 TF 1-800-450-8612 W stab-inn-suites.ca
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ALBERTA MEETING & EVENT GUIDE • Fall/Winter 2017/2018
Days Inn & Suites Edmonton Airport 8116 Sparrow Cres. Leduc T9E 8B7 T: 780-986-1760 Executive Royal Hotel Edmonton Airport 8450 Sparrow Dr. Leduc T9E 7G4 T: 888-202-3770 Holiday Inn & Suites Edmonton International Airport – Conference Centre 1100-4 St. Nisku T9E 8E2 T: 780-979-0839 Total Meeting Space: 5,000 sq. ft.
Wingate by Wyndham Edmonton Airport 7120 Sparrow Dr. Leduc T9E 8A5 T: 780-900-8047 Total Meeting Space: 2,400 sq. ft.
St. Albert EVENT VENUES Century Casino St. Albert 24 Boudreau Rd. St. Albert T8N 6K3 T: 780-460-8092 Total Meeting Space: 2,375 sq. ft. Hole's Greenhouses at the Enjoy Centre 101 Riel Dr. St. Albert T8N 3X4 T: 780-419-6800 Total Meeting Space: 20,000 sq. ft. The Arden Theatre 5 St. Anne St. St. Albert T8N 3Z9 T: 780-459-1524 Total Meeting Space: 1,200 sq. ft. FLORAL DESIGN The Wheelbarrow Florist #220, 6 Renault Cres. St. Albert T8N 4B8 T: 780-458-0785 HOTELS St. Albert Inn & Suites #156 St. Albert Tr. St. Albert T8N 0P5 T: 780-459-5551 Total Meeting Space: 11,000 sq. ft.
Northern Alberta Drayton Valley EVENT VENUES Clean Energy Technology Centre 5400-24 Ave. Drayton Valley T7A 1A1 T: 780-514-2200 Total Meeting Space: 28,500 sq. ft. MacKenzie Conference Centre 5745-45 Ave. Drayton Valley T0E 1Z0 T: 780-514-2233 Total Meeting Space: 6,700 sq. ft.
Max Centre, The 4801-43 St. Drayton Valley T7A 1P4 T: 780-898-1707 Omniplex 5737-45 Ave. Drayton Valley T7A 0B6 T: 780-514-2233 Total Meeting Space: 17,000 sq. ft. HOTELS Lakeview Inn & Suites - Drayton Valley 4302-50 St. Drayton Valley T7A 1M4 T: 780-542-3200 Ramada Drayton Valley 2051-50 St. Drayton Valley T7A 1S5 T: 780-514-7861 Total Meeting Space: 1,100 sq. ft.
Fort McMurray EVENT DÉCOR & RENTALS
EVENT VENUES MacDonald Island Park 1 C.A. Knight Way Fort McMurray T9H 5C5 T: 780-791-0070 Total Meeting Space: 12,743 sq. ft. Shell Place & Suncor Community Leisure Centre 1 C.A. Knight Way Fort McMurray T9H 5C5 T: 780-792-5156 Total Meeting Space: 98,000 sq. ft. HOTELS Merit Hotel & Suites 8200 Franklin Ave. Fort McMurray T9H 2H9 T: 780-714-9444 Quality Hotel & Conference Centre 424 Gregoire Dr. Fort McMurray T9H 3R2 T: 780-791-7200 Total Meeting Space: 12,000 sq. ft.
Arsenal FX 8124 Fraser Ave. Fort McMurray T9H 1W6 T: 780-742-9712
Radisson Hotel & Suites Fort McMurray 435 Gregoire Dr. Fort McMurray T9H 4K7 T: 780-743-2400 Total Meeting Space: 8,107 sq. ft. Stonebridge Hotel Fort McMurray 9713 Hardin St. Fort McMurray T: 855-243-3301 Vantage Inn & Suites 200 Parent Way Fort McMurray T9H 5E6 T: 780-713-4111 Total Meeting Space: 742 sq. ft.
Grande Prairie AUDIO VISUAL & TECHNOLOGY SERVICES Heartbeat Productions #111, 10530-117 Ave. Grande Prairie T8V 7N7 T: 780-831-6480
CATERING Crystal Catering 10017-99 Ave. Grande Prairie T8V 0R7 T: 780-539-4009 Jeffrey's Cafe 9909-102 St. Grande Prairie T8V 2V4 T: 780-539-3131 EVENT DÉCOR & RENTALS Affordable Elegance Wedding & Event Rentals 9830-100 Ave. Grande Prairie T8V 0T8 T: 780-532-0801 Western Event Rentals #105, 10014-102 St. Grande Prairie T8V 2V6 T: 780-814-8320 EVENT VENUES Centre for Creative Arts 9904-101 Ave. Grande Prairie T: 780-814-6080 Total Meeting Space: 4,600 sq. ft.
ST. ALBERT
The Arden Theatre Discover a unique venue for your next event! The Arden Theatre offers: • accommodation for both large and small groups • state-of-the-art technology • close proximity to Edmonton • box office and licensed concession services • free parking and wheelchair accessible To watch our video visit ardentheatre.com 5 St. Anne Street, St. Albert, AB, T8N 3Z9 T 780-459-1524 F 780-458-5417 E ttralnberg@stalbert.ca W ardentheatre.com
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Coca-Cola Centre #6 Knowledge Way Grande Prairie T8W 2V9 T: 780-513-5252 Total Meeting Space: 4,800 sq. ft. Eastlink Centre #10 Knowledge Way Grande Prairie T8W 2V9 T: 780-830-5000 Total Meeting Space: 1,580 sq. ft. ENTREC Centre at Evergreen Park Box 370 Grande Prairie T8V 3A5 T: 780-532-3279 Total Meeting Space: 115,000 sq. ft. Golden Age Centre 10222-101 Ave. Grande Prairie T8V 0Y5 T: 780-532-5818 Total Meeting Space: 5,080 sq. ft. Grande Prairie Museum & Heritage Village 10329-101 Ave. Muskoseepi Park Grande Prairie T8V 3A8 T: 780-830-7090 Total Meeting Space: 1,940 sq. ft. Montrose Cultrual Centre 9893-103 Ave. Grande Prairie T8V 6M7 T: 780-357-4987 Total Meeting Space: 5,000 sq. ft. Muskoseepi Park Pavilion 10326-102 Ave. Grande Prairie T8V 6V3 T: 780-538-0451 Total Meeting Space: 1,840 sq. ft. Philip J. Currie Dinosaur Museum 9301-112 Ave. Wembley T0H 3S0 T: 587-771-0662 Total Meeting Space: 41,000 sq. ft. Revolution Place 10017-99 Ave. Grande Prairie T8V 0R7 T: 780-538-0387 Total Meeting Space: 17,000 sq. ft.
HOTELS Best Western Grande Prairie Hotel & Suites 10745-117 Ave. Grande Prairie T8V 7N6 T: 780-402-2378 Total Meeting Space: 5,124 sq. ft. Holiday Inn & Suites Grande Prairie-Conference Centre 9816-107 St. Grande Prairie T8V 8E7 T: 780-402-6886 Total Meeting Space: 12,000 sq. ft. Paradise Inn & Conference Centre Grande Prairie 11201-100 Ave. Grande Prairie T8V 5M6 T: 780-532-1961 Total Meeting Space: 8,000 sq. ft. Podollan Inn & Spa 10612-99 Ave. Grande Prairie T8V 8E8 T: 780-320-2000 Total Meeting Space: 4,034 sq. ft. Pomeroy Hotel & Conference Centre Grande Prairie 11633-100 St. Grande Prairie T8V 3Y4 T: 780-532-5221 Total Meeting Space: 11,000 sq. ft. Stonebridge Hotel Grande Prairie 12102-100 St. Grande Prairie T8V 5P1 T: 780-539-5561 Total Meeting Space: 5,466 sq. ft.
Southern Alberta Lethbridge CATERING Chef Stella 525-4 Ave. South Lethbridge T1J 0N3 T: 403-359-8704 Country Kitchen Catering 1715 Mayor Magrath Dr. South Lethbridge T1K 2R7 T: 403-328-7756 LA Chefs Lethbridge T: 403-320-7702
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ALBERTA MEETING & EVENT GUIDE • Fall/Winter 2017/2018
Prime Catering 421 Mayor Magrath Dr. Lethbridge T1J 3L8 T: 403-331-6921 The Rustic Chef Lethbridge T: 403-393-0772 EVENT VENUES Dr. Foster James Penny Building 324-5 St. South Lethbridge T1J 2B5 T: 403-329-2244 Total Meeting Space: 6,000 sq. ft. ENMAX Centre 2510 Scenic Dr. S Lethbridge T1K 1N2 T: 403-320-4040 Total Meeting Space: 21,780 sq. ft. Exhibition Park 3401 Parkside Dr. S Lethbridge T1J 4R3 T: 403-328-4491 Total Meeting Space: 120,000 sq. ft. Fort Whoop-Up 200 Indian Battle Rd. S Lethbridge T1J 5B3 T: 403-320-3777 Total Meeting Space: 650 sq. ft. Galt Museum & Archives 502-1 St. S Lethbridge T1J 1Y4 T: 403-320-3898 Total Meeting Space: 3,437 sq. ft. Helen Schuler Nature Centre 1 Indian Battle Rd. South Lethbridge T1J 0P6 T: 403-320-3064 Total Meeting Space: 1,645 sq. ft. Lethbridge College 3000 College Dr. South Lethbridge T1K 1L6 T: 403-320-3286 Total Meeting Space: 25,000 sq. ft. Paradise Canyon Golf Resort 185 Canyon Blvd. W, Lethbridge T1K 6V1 T: 403- 381-4653 Total Meeting Space: 3,200 sq. ft.
Rocky Mountain Turf Club 3401 Parkside Dr. S Lethbridge T1J 4R3 T: 403-380-1905 Total Meeting Space: 22,000 sq. ft. Southern Alberta Art Gallery 601-3 Ave. South Lethbridge T1J 0H4 T: 403-327-8770 Total Meeting Space: 2,607 sq. ft. University of Lethbridge 4401 University Dr. Lethbridge T1K 3M4 T: 403-329-2244 Total Meeting Space: 60,000 sq. ft. HOTELS Coast Lethbridge Hotel & Conference Centre 526 Mayor Magrath Dr. South Lethbridge T1J 3M2 T: 403-327-5701 Total Meeting Space: 13,490 sq. ft. Holiday Inn Lethbridge 2375 Mayor Magrath Dr. South Lethbridge T1K 7M1 T: 403-380-5050 Total Meeting Space: 4,275 sq. ft. Lethbridge Lodge Hotel & Conference Centre 320 Scenic Dr. Lethbridge T1J 4B4 T: 403-328-1123 Total Meeting Space: 12,346 sq. ft. Sandman Hotel Lethbridge 421 Mayor Magrath Dr. Lethbridge T1J 3L8 T: 403-328-1111 Total Meeting Space: 11,140 sq. ft.
Get Listed! If you are interested in having your company listed in our Resource Guide, call 780-465-3362
GRANDE PRAIRIE
The City of Grande Prairie
Bowes Event Centre
Ernie Radbourne Pavilion
ME E T IN G FACILIT IE S Grande Prairie is the community of choice to host a wide variety of events from conferences, weddings, concerts, trade-shows and meetings to high-calibre sport and recreation events. With world-class facilities, major airline and public transportation services and more than 3,400 hotel rooms, Grande Prairie is a premier destination for many events. Grande Prairie is the vibrant regional hub of the Peace Country with a population of over 63,000 people and encompasses a trading area of more than 281,000 people. From boardrooms to concerts, you’ll find the perfect place for your next meeting or event in the beautiful Peace Country. Come see what Grande Prairie has to offer. Visit cityofgp.com/eventguide to check out the City of Grande Prairie’s Meeting and Event Guide and Sports Facilities Guide before planning your next Grande Prairie event!
Room
Montrose Cultural Centre
Norbord Room
AREA
CAPACITY
Sq. Ft.
Theatre
Banquet
Reception
18,000 17,000 880 360 462
1,400 4,605 60 30 40
700 — 32 15 24
1,400 — 60 30 40
5,000
300
250
900 Standing
1,318 1,561 1,932
40 100 115
— 80 64
— 100 115
1,400 540
90 40
64 —
100 —
REVOLUTION PLACE
Bowes Event Centre Revolution Arena Rock 97.7 Room Terry Lock Room Auto Dealers Room MONTROSE CULTURAL CENTRE
Teresa Sargent Hall COCA-COLA CENTRE
Norbord Room KMSC Law Meeting Room A & B Hockey Legends Lounge GRANDE PRAIRIE MUSEUM
Community Room McQueen Presbyterian Church
ERNIE RADBOURNE PAVILION AT MUSKOSEEPI PARK
Meeting Room Auditorium
880 964
50 50
30 30
50 50
480 1,100
— —
25 40
— —
EASTLINK CENTRE
Large Board Room Cooking Classroom
Grande Prairie Citizen Contact Centre P.O. Bag 4000, Grande Prairie, AB T8V 6V3 T 780-538-0300 E citizencontactcentre@cityofgp.com W cityofgp.com MEETINGSALBERTA.COM
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PARKING (FREE/PAID)
ACCESSIBILITY
AIR CONDITIONING
WIFI (FREE/PAID/NONE)
IN-HOUSE CATERING AVAIL.
IN-HOUSE A/V AVAIL.
RECEPTION
BANQUET
CAPACITY OF LARGEST ROOM
THEATRE
LARGEST ROOM (SQ. FT.)
TOTAL MEETING SPACE (SQ. FT.)
NO. OF MEETING ROOMS
TYPE (INDOOR/OUTDOOR)
Meeting & Event Venues
Banff & Area Banff Centre for Arts and Creativity 107 Tunnel Mountain Dr., Banff AB T1L 1H5 Tel 403-763-6712 Web banffcentre.ca
I/O 60 72,000 5,920 959
490
617
• • F 1 F
Calgary & Area The Glenmore Inn & Convention Centre 1000 Glenmore Crt. SE, Calgary AB T2C 2E6 Tel 403-279-8611 Web glenmoreinn.com
I 14 15,000 9,742 1,200 750 1,000 • • F • 1 F
Heritage Park 1900 Heritage Dr. SW, Calgary AB T2V 2X3 Tel 403-268-8500 Web heritagepark.ca
I 10 23,100 4,200 420 400 1,000 • • F • 1 P
TELUS Spark 220 St. George’s Drive NE, Calgary AB T2E 5T2 Tel 403-817-6887 Web sparkscience.ca
I/O 9 17,295 10,000 245 400 900 • • F • 1 P
Edmonton & Area Alfred H. Savage Centre 13204 Fox Dr. NW, Edmonton AB T6H 4P3 Tel 780-496-2601 Web edmonton.ca/facilityrentals
I 1 1,300 1,300 175 109 109 • • F • 1 F
The Arden Theatre 5 St. Anne St., St. Albert AB T8N 3Z9 Tel 780-459-1542 Web ardentheatre.com
I 1 1,200 1,200 509 80-120 250 • F • 1 F
Century Casino Edmonton 13103 Fort Rd., Edmonton AB T5A 1C3 Tel 780-643-4000 Web cnty.com/edmonton
I 2 12,300 10,700 500 500 500 • • F • 1 F
Century Casino St. Albert 24 Boudreau Rd., St. Albert AB T8N 6K3 Tel 780-460-8092 Web cnty.com/stalbert
I 2 2,610 2,315 200 150 175 • • F • 1 F
Edmonton EXPO Centre 7515-118 Ave., Edmonton AB T5B 0J2 Tel 780-471-7377 Web edmontonexpocentre.com
I 34 462,286 104,610 4,000 4,300 3,500 • P • 1 P
Edmonton Gun Club 50301 Range Rd., Leduc County AB T0C 0V0 Tel 780-945-1413 Web edmontongunclub.com
I/O 1 3,600 3,600 2,000 2,000 2,000 • F 1 F
Edmonton Valley Zoo 13315 Buena Vista Rd., Edmonton AB T5J 2R7 Tel 780-496-2601 Web edmonton.ca/facilityrentals
I/O 4 4,200 2,060 120 100 120 • • F • 1 F
1 F
Hole’s Greenhouses at the Enjoy Centre 101 Riel Dr., St. Albert AB T8N 3X4 Tel 780-419-6800 Web eventsatholes.com
I
The Lodge at Snow Valley 13204 Rainbow Valley Rd., Edmonton AB T6H 4Y9 Tel 780-434-3991 Web thelodgeatsnowvalley.ca
I 4 N/A N/A 225 200 225 • • F • 1 F
London Villas 9620-109 Ave., Edmonton AB T5H 1C8 Tel 780-970-2106 Web londonvillashub.com
I 3 8,900 3,000 N/A 213 N/A • • F F
Muttart Conservatory 9626-96A St., Edmonton AB T6C 4L8 Tel 780-496-8355 Web edmonton.ca/facilityrentals
I 2 3,910 2,530 N/A 150 150 • F • 1 F
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ALBERTA MEETING & EVENT GUIDE • Fall/Winter 2017/2018
4 20,000+ 15,000+ 800
650
1000
•
•
P
PARKING (FREE/PAID)
ACCESSIBILITY
AIR CONDITIONING
WIFI (FREE/PAID/NONE)
IN-HOUSE CATERING AVAIL.
IN-HOUSE A/V AVAIL.
RECEPTION
BANQUET
CAPACITY OF LARGEST ROOM
THEATRE
LARGEST ROOM (SQ. FT.)
TOTAL MEETING SPACE (SQ. FT.)
NO. OF MEETING ROOMS
TYPE (INDOOR/OUTDOOR)
Meeting & Event Venues
• F • 1 F
Nisku Recreation Centre 606-18 Ave., Nisku AB T9E 7V8 Tel 780-955-7533 Web leduccounty.com/nrc
I/O 2 4,000 3,000 300 220 300 •
Old Timers Cabin 9430-99 St., Edmonton AB T6E 3W4 Tel 780-465-2139 Web oldtimerscabin.net
I/O 2 3,600 3,600 250 250 250 • F • 1 F
Prince of Wales Armouries Heritage Centre 10440-108 Ave., Edmonton AB T5H 3Z9 Tel 780-496-8355 Web edmonton.ca/facilityrentals Shaw Conference Centre 9797 Jasper Ave., Edmonton AB T5J 1N9 Tel 780-421-9797 Web shawconferencecentre.com
I 4 17,500 5,600 200 100
130 F • 1 F
I/O 20 150,000 80,000 6,600 4,000 5,500 • • F/P • 1 P
TELUS World of Science—Edmonton 11211–142 St., Edmonton AB T5M 4A1 Tel 780-451-3344 Web twose.ca
I 5 N/A N/A 160-190 50-100 50-500 • • F • 1 F
Victoria Golf Course Clubhouse 12130 River Valley Rd., Edmonton AB T5N 0E0 Tel 780-496-8355 Web edmonton.ca/facilityrentals
I 1 888 888 80 80 80 • F • F
Woodvale Facility 4540-50 St., Edmonton AB T6L 6B6 Tel 780-462-2101 Web woodvalefacility.ca
I 3 N/A 4,000 400 350 350 • • F • 1 F
ZINC Restaurant and Catering @ Art Gallery of Alberta 2 Sir Winston Churchill Sq., Edmonton AB T5J 2C1 Tel 780-392-2505 Web zincrestaurant.ca
I/O 7 12,500 5,400 167 200 300-500 • • P • 1 P
Grande Prairie & Area Pomeroy Hotel & Conference Centre 11633-100 St., Grande Prairie AB T8V 3Y4 Tel 780-532-5221 Web pomeroyhotel.com/grande-prairie
I 5 11,000 7,500 800 350 500 • • F • 1 F
Red Deer & Area Pomeroy Inn & Suites at Olds College 4601-46 Ave., Olds AB T4H 1P5 Tel 403-556-8815 Web pomeroyinnandsuites.com/hotels-olds-alberta Westerner Park 4847A-19 St., Red Deer AB T4R 2N7 Tel 403-343-7800 Web westernerpark.ca
I 2 6,200 5,700 720 350 720 • • F • 1 F
I/O 16 42,000 2,200 2,500 4,000 • F • 1 F/P
Associations You Should Know Canadian Society of Professional Event Planners (CanSPEP)
canspep.ca
Canadian Association of Professional Speakers (CAPS)
capscalgary.ca • capsedmonton.ca
International Live Events Association (ILEA)
ileacanada.com/calgary • ileacanada.com/edmonton
Meeting Professionals International (MPI)
mpiedmonton.org • mpi-gcc.org
Professional Convention Management Association (PCMA)
canadawest.pcma.org
Wedding Planners Institute of Canada (WPIC)
wpic.ca
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AIRPORT SHUTTLE (FREE/PAID)
PARKING (FREE/PAID)
ACCESSIBILITY
MUST USE IN-HOUSE CATERING
WIFI (FREE/PAID/NONE)
IN-HOUSE A/V AVAIL.
RECEPTION
BANQUET
CAPACITY OF LARGEST ROOM
THEATRE
LARGEST ROOM (SQ. FT.)
TOTAL MEETING SPACE (SQ. FT.)
NO. OF MEETING ROOMS
SPA/FITNESS/EXERCISE ROOM
POOL (INDOOR/OUTDOOR)
AIR CONDITIONING
RESTAURANT ON-SITE
MAX NO. GUEST ROOM BLOCK
RATE RANGE
$—up to 119, $$—120-169, $$$—170-209, $$$$—over 210
NO. OF SUITES
RATE RANGES:
NO. OF ROOMS
Hotels
Banff & Area Blackstone Mountain Lodge 170 Kananaskis Way, Canmore AB T1W 0A8 Tel 403-609-8098 Web blackstonelodge.ca
28 104 $$$- 40 • O F/E 1 $$$$
905 905 60 48 60 • F • F
Falcon Crest Lodge 190 Kananaskis Way, Canmore AB T1W 3K5 Tel 403-678-6150 Web falconcrestlodge.ca
70 85 $$- 10 • • F/E 1 $$$$
540 540
45 30
30 • F • 1 F
830
58
36
Stoneridge Mountain Resort 30 Lincoln Park, Canmore AB T1W 3E9 Tel 403-675-5000 Web stoneridgeresort.ca Stoney Nakoda Resort & Casino 888 Nakoda Way, Kananaskis AB T0L 1N0 Tel 403-881-2830 Web stoneynakodaresort.com
N/A 100 $$$$ 40 • • O F/E
1
1,100
36
• F F
111 19 $- 75 • • I E $$$$
5 8,500 6,000 300 248 400 • F • 1 F
151 6 $$- 157 • • O F $$$$
13 16,000 5,000 500 420 600 • F • 1 F
Calgary & Area Carriage House Inn 9030 Macleod Trail S, Calgary AB T2H 0M4 Tel 403-253-1101 Web carriagehouse.net
Holiday Inn & Suites Calgary South Conference Centre 153 42 $$$ 65 • • I F/E 6 7,469 5,243 400 290 400 • F • 1 P P 8360 Blackfoot Trail SE Calgary AB T2J 7E1 Tel 403-475-8561 Web holidayinncalgary.com Hotel Clique Calgary Airport & Applause Hotel Calgary Airport 24 Aero Cres. NE, Calgary AB T2E 7Y5 Tel 403-460-9588 Web hotelclique.ca & applausehotel.ca
200 5 $$ 40 • • F/E 4 8,940 2,230 200 160 180 • F • 1 F F
Edmonton & Area Fantasyland Hotel 17700-87 Ave., Edmonton AB T5T 4V4 Tel 1-800-RESERVE Web flh.ca
355 1 $$$- • • S/F/E 11 25,000 9,100 1,100 580 1,200 • F • 1 F P $$$$
River Cree Resort & Casino 300 E Lapotac Blvd., Enoch AB T7X 3Y3 Tel 780-484-2121 Web rivercreeresort.com
249 11 $$ 225 • • I F
14 13,900 7,926 720 320 730 • F • 1 F P
St. Albert Inn & Suites 156 St. Albert Tr., St. Albert AB T8N 0P5 Tel 780-459-5551 Web stab-inn-suites.ca
144 20 $$ 60 • • I E
9 11,000 5,479 450 400 300 • F • 1 F P
Union Bank Inn 10053 Jasper Ave., Edmonton AB T5J 1S5 Tel 780-423-3600 Web unionbankinn.com
40 40 $$$- 36 • • $$$$
3 2,800 1,500 60 70 100 • F • 1 P P
F
Grande Prairie & Area 2 3,200 3,000 350 200 375 • F • 1 F
Four Points by Sheraton Grande Prairie 6702-106 St., Grande Prairie AB T8W 0K8 Tel +1-587-771-1300 Web fourpointsgrandeprairie.com
128 53 $$ 80 • • I F
Stonebridge Hotel Grande Prairie 12102-100 St., Grande Prairie AB T8V 5P1 Tel 780-539-5561 / 1-888-419-4657 Web stonebridgehotel.ca/contact-grande-prairie
125 1 $$ 60 • • F/E 5 5,000 5,000 300 250 300 • F • 1 F
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ALBERTA MEETING & EVENT GUIDE • Fall/Winter 2017/2018
BANQUET
RECEPTION
5 13,500 8,557 800 600 800 • F • 1 F
Holiday Inn Express & Suites 120 Stafford Dr. S, Lethbridge AB T1J 4W4 Tel 403-394-9292 Web ihg.com/holidayinnexpress/ hotels/us/en/lethbridge/yqlca/hoteldetail
102 43 $$ 50 • I
F
1
Lux Hotel 4401 University Dr. W, Lethbridge AB T1J 5H9 Tel 403-329-2244 Web uleth.ca/conference
N/A 99 $-$$$ N/A
E
–
PARKING (FREE/PAID)
WIFI (FREE/PAID/NONE)
IN-HOUSE A/V AVAIL.
AIRPORT SHUTTLE (FREE/PAID)
THEATRE
103 10 $-$$ 70 • • I F
ACCESSIBILITY
LARGEST ROOM (SQ. FT.)
Coast Lethbridge Hotel & Conference Centre 526 Mayor Magrath Dr. S, Lethbridge AB T1J 3M2 Tel 403-327-5701 Web coasthotels.com
CAPACITY OF LARGEST ROOM
MUST USE IN-HOUSE CATERING
TOTAL MEETING SPACE (SQ. FT.)
40 • F 1 F
SPA/FITNESS/EXERCISE ROOM
25
POOL (INDOOR/OUTDOOR)
65
AIR CONDITIONING
700
RESTAURANT ON-SITE
700
MAX NO. GUEST ROOM BLOCK
2
RATE RANGE
113 42 $$- 50 • I F/E $$$
$—up to 119, $$—120-169, $$$—170-209, $$$$—over 210
NO. OF SUITES
Best Western Plus Service Inn & Suites 209-41 Street S, Lethbridge AB T1J 1Z3 Tel 403-329-6844 Web bestwesternlethbridge.ca
RATE RANGES:
NO. OF ROOMS
NO. OF MEETING ROOMS
Hotels
Lethbridge & Area
600 600
35
–
– • F 1 F F
– 5,800 500 500 500 • F • 1 P
Red Deer & Area 25 F 1 F
Best Western Plus Red Deer Inn & Suites 6839-66 St., Red Deer AB T4P 3T5 Tel 403-346-3555 Web bestwesternreddeer.com
92 32 $$ 40 • I F
Radisson Red Deer 6500-67 St., Red Deer AB T4P 1A2 Tel 403-342-6567 Web radisson.com/red-deer
142 33 $$$ 100 • • I S/F 9 19,369 5,280 200 300 300 • F • 1 F
Sandman Hotel Red Deer 2818 Gaetz Ave., Red Deer AB T4R 1M4 Tel 403-343-7400 Web sandmanhotels.ca
142 72 $$$ 80 • • I F
1
Sheraton Hotel Red Deer 3310 Gaetz Ave., Red Deer AB T4N 3X9 Tel 403-346-2091 Web sheratonhotelreddeer.ca
241 13 $$$ 180 • • I F
16 53,000 25,668 1,560 2,208 2,200 • F • 1 F P
TownePlace Suites by Marriott 6822-66 St., Red Deer AB T4P 3T5 Tel 403-341-3589 Web tpsreddeer.com
92 8 $$ 40 • I F
2
2 704 466 15
700 700
600 300
–
25 32
20 20
45 • F • 1 F
20 • F 1 F
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Setting the Stage
Developing a Signature Cocktail
O
ffering a signature cocktail at your event is a great way to add a unique and customized experience without adding a lot to your already limited time and budget! Signature cocktails also give event attendees something to talk about, making them a great tool to help your guests connect. Here are a few ideas to get you started:
Match your theme
Keep it simple
Your cocktail should fit into the theme of your event. If your décor is based around a particular colour scheme, incorporate that into your drink. If there is a guest of honour at your event (i.e., a wedding) consider their interests and likes when developing the drink. Farm-to-table can also be applied to your drinks — source out local ingredients for the fruits, vegetables, and garnishes. And finally, as the finishing touch, make sure the name of your cocktail communicates your theme.
If your cocktail is elaborate and takes a long time to make, you’ll have a line at the bar all night and unhappy guests. Keep it simple so the bartenders can keep the line moving swiftly. If possible, batch your drinks in advance for optimum efficiency.
Choosing your liquor
Just as important as what is in your signature cocktail is the presentation of it. Make sure the glassware chosen, napkins, and garnishes all fit your theme and bring a visual ‘wow’ factor!
But I’m not a mixologist... A signature drink doesn’t have to be completely custom and unique. You can take a classic drink and make it your own by matching the presentation to your theme and giving it a name that is custom to your event.
Don’t forget! Not everyone at your event will want a drink — consider making a non-alcoholic version of the drink for minors and those who are not drinking. If you are serving liquor at an event in Alberta, you require a liquor license. Make sure you have all the Alberta Gaming & Liquor Commission requirements in place before you serve! n
ILLUSTRATION CREATED BY FREEPIK
Keep in mind the diversity of tastes that everyone in the room will have. Some liquors like Scotch or Sambuca have a stronger taste, which are not as universally liked. White spirits (vodka, gin, and rum) are a better choice for creating a drink that won’t have an overwhelming, alcohol-forward taste.
Presentation is key
62
ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2018
MAKE THE RIGHT MOVE
FOR YOUR GUESTS
EDMONTON’S FIRST CHOICE FOR EVENT TRANSPORTATION We under stand that as an event organizer one of the many challenges you face with your corporate event, conference or trade show is how to move your delegates around the city. Whether it’s from the airpor t to the hotel, from the hotel to your venue, or where ever you need them to be it can be an overwhelming challenge.
PRESTIGE has the experience and exper tise to coordinate a comprehensive transpor tation solution that wor ks seamlessly for your event. For ever y size of event we have Edmonton’s largest selection of coaches, sedans, vans and limousines.
LET US PUT A TRANSPORTATION SOLUTION TOGETHER FOR YOUR EVENT. Call us today at 780.463.5000 (24 hours) or visit us online at goprestige.ca.
MEETINGSALBERTA.COM
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ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2018