Worksheet 1 – Word Basics When you see this symbol,
follow the instructions on the computer
Starting Word 1.
From the windows desktop screen, double click on the word
icon.
The Document Window
Ribbon
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Document name
Worksheet 1 – Word Basics
Full screen
Close
Minimise
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Quick Access bar
Scroll bar – used to move the page up and down
Insertion point – shows where the text will appear when typed
Page view
Status bar
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Your window may not be exactly the same; for example, your document name may be Document 1 All the commands are accessed from the ribbon. There is usually more than one way to do an action; use whichever one you feel comfortable with.
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Entering Text Text is entered into Word simply by typing in what is required on to the document screen. There is no need to use the return at the end of a line - Word automatically moves the text to the next line when a line is full. This function is called word-wrap. Don’t correct mistakes as you go - you will find it quicker to use the editing functions later. The mouse pointer will change shape depending on its’ position on the page. Over the blank document it will appear as an I, but over the toolbars it will appear as an arrow head.
Punctuation There should be one space after each punctuation mark. Follow the copy exactly - it has been prepared in open-punctuated style (there are no full stops after standard abbreviations e.g. Mr).
Paragraphs Always leave one clear line space below paragraphs (press the enter key twice).
Exercise 1.
Type in the following text. Don’t press enter at the end of the line; it doesn’t matter if your line length does not match the length here.
Word Processing In the early 1980s, “dedicated” word processors—computers designed solely for preparing documents—became common. These featured many editorial functions, including insertion and deletion of selected areas of text, search facilities, and access to a variety of fonts. The user could make multiple changes to a document without extensive retyping and could check it before printing. This ability to design and lay out a printed page has come to be known as desktop publishing. Text produced on a word processor could also be stored electronically, for later use.
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Saving Documents for the First Time Now that text has been entered, you need to save your work. Exercise – Saving work 1.
Click on the File tab (highlighted in blue at the top left of the screen)
2.
Select Save. A pop up box appears:
Using the Computer selection, choose where you want to save the document
Enter the name of the document (for this exercise Word Processing) here Finally, click Save
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The computer has various ways of electronically storing information: •
On the computer’s own hard drive (often called the C drive). This is inside the base unit (the case on the desk).
•
On a USB stick. This is easy to carry around, but make copies of the documents on them as they are also easy to lose and can sometimes stop working.
•
If the computer is networked (joined to many other computers and a larger computer elsewhere), there is often a space allocated to all users.
At College, you are using a networked computer and have storage space allocated to you. Only your user-id can access this space, and it is available to you whenever you log on to a College machine (including those in the study centre and library). All your practice exercises can be saved to this area. Notice that when you save a document for the first time, the Save As dialogue pops up. When you save a document again, you will not need to select the disk and the name: Word will automatically over write the previous version. You can also select the save option from the quick access tool bar.
Closing a document Click on File—Close Word will ask if document requires saving if the document has been changed. Yes will automatically save and close the document. If the file has not been saved before, Save will bring up the Save As dialogue box. The filename can be entered and the document saved.
Don’t save will close the document, with any changes made lost.
Opening a document Click on File—Open A list of the current Word documents saved to your network area is displayed. Double click on the document you wish to open Word 2010 TLW
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