Reference Number: IAR-004147 Response provided under: Freedom of Information Act 2000 Request and Response: 1.
How much council staff can claim per mile for using their vehicle? Please provide the rate for each of the financial years; 2008-9, 2009-10, 2010-11. If applicable please break this down by type of user or use, and please provide the rates for different types of transportation.
2.
Please also provide the different rates if a threshold exists, for example, if the rates are different for the first 10,000 miles and thereafter.
The Council has numerous travel rates which largely reflect historic agreements that pre-date the creation of Cornwall Council on 1 April 2009. For the majority of Council staff the allowances are those set out in the Inland Revenue Scheme which is 40p a mile for the first 10,000 miles and 25p a mile thereafter. Following negotiations with the trade unions a new mileage allowance will be implemented for the majority of staff from 1 April which will be 40p a mile for the first 3000 miles and 20p a mile thereafter. The various mileage allowances payable for the years identified in your question are set out below: National Joint Council for Local Government Services Casual User Mileage Rates for 2008/2009 Engine Size 451 – 999 1000 – 1999 1200 plus
Miles Claimed Up to 8499 Thereafter Up to 8499 Thereafter Up to 8499 Thereafter
Pence per Mile 42.90 13.30 46.90 13.60 58.70 15.80
National Joint Council for Local Government Services Casual User Mileage Rates for 2009/2010 Engine Size 451 – 999 1000 – 1999 1200 plus
Miles Claimed Up to 8499 Thereafter Up to 8499 Thereafter Up to 8499 Thereafter
Pence per Mile 42.90 11.70 47.70 12.20 60.10 14.20
National Joint Council for Local Government Services Casual User Mileage Rates for 2010/2011 Engine Size 451 – 999 1000 – 1999 1200 plus
Miles Claimed Up to 8499 Thereafter Up to 8499 Thereafter Up to 8499 Thereafter
Pence per Mile 46.90 13.70 52.20 14.40 65.00 16.40
National Joint Council for Local Government Services Essential User Mileage Rates for 2008/2009 Engine Size 451 – 999 1000 – 1999 1200 plus
Miles Claimed Up to 8499 Thereafter Up to 8499 Thereafter Up to 8499 Thereafter
Pence per Mile 34.00 13.30 36.90 13.60 45.80 15.80
Lump Sum for Year 753.00 849.00 1095.00
National Joint Council for Local Government Services Essential User Mileage Rates for 2009/2010 Engine Size 451 – 999 1000 – 1999 1200 plus
Miles Claimed Up to 8499 Thereafter Up to 8499 Thereafter Up to 8499 Thereafter
Pence per Mile 33.60 11.70 37.10 12.20 46.40 14.20
Lump Sum for Year 795.00 906.00 1170.00
National Joint Council for Local Government Services Essential User Mileage Rates for 2010/2011 Engine Size 451 – 999 1000 – 1999 1200 plus
Miles Claimed Up to 8499 There after Up to 8499 There after Up to 8499 There after
Pence per Mile 36.90 13.70 40.90 14.40 50.50 16.40
Lump Sum for Year 846.00 963.00 1239.00
Former Carrick District Council Essential User Mileage Rates (All years) Engine Size
Miles Claimed
Pence per Mile
Lump Sum for Year
451 – 999 1000 – 1999 1200 plus
Up to 8499 There after Up to 8499 There after Up to 8499 There after
31.40 12.10 33.80 12.00 42.40 14.30
702.00 792.00 1023.00
TUPE rates (NOTE up to 01.01.2010 the only rate was 43p regardless of engine size) Engine Size 500 – 1000 1001 – 1500 1501 plus
Miles Claimed All All All
Pence per Mile 34p 43p 53p
Regular User (From NHS) up to 30.06.2008 Engine Size 501 – 1000 1001 – 1500 1501 plus
Miles Claimed Up to 8999 There after Up to 8999 There after Up to 8499 There after
Pence per Mile 27.00 16.20 33.50 18.30 40.00 20.50
Lump Sum for Year 508.00 626.00 760.00
Regular User (From NHS) from 01.07.2008 Engine Size 501 – 1000 1001 – 1500 1501 plus
Miles Claimed Up to 8999 There after Up to 8999 There after Up to 8499 There after
Pence per Mile 29.70 17.80 36.90 20.10 44.00 22.60
GWC Rates up to 30.06.2008 Engine Size 501 – 1000 1001 – 1500 1501 plus
Miles Claimed Up to 3499 There after Up to 3499 There after Up to 3499 There after
Pence per Mile 34.00 16.20 43.00 18.30 53.00 20.50
GWC Rates from 01.07.2008 Engine Size 501 – 1000 1001 – 1500
Miles Claimed Up to 3499 There after Up to 3499
Pence per Mile 37.40 17.80 47.30
Lump Sum for Year 508.00 626.00 760.00
1501 plus
There after Up to 3499 There after
20.10 58.30 22.60
Motor Cycle Rate all years Engine Size All All
Miles Claimed Up to 4000 There after
Pence per Mile 24.00 20.00
Motor Cycles Essential Kerrier lump sum = £528.00 2007/2008 and £547.50 since 01.04.2008
3. The total amount paid out in mileage allowance payment for “casual users” broken down by financial years, 2009-9, 2009-10 and 2010-11 to date? 4. The total amount paid out in mileage allowance payments for “essential users”, broken down by financial years, 2008-9, 2009-10 and 2010-11 to date. Please also break these totals down into lump sum payments and claim reimbursements. The total amount paid in mileage to employees for the years in question is set out below: 2008/2009 Type * All mileage Essential Grand Total
Duty Miles
Lump Sum
3435074.94 346396.82 4197909.17
254235.26 254235.26
Taxable Miles 197601.20 28045.58 250772.03
Grand Total 3632676.14 628677.66 4258353.80
2009/2010 Type * All mileage Essential Grand Total
Duty Miles 4258347.29 750440.03 5528021.50
Lump Sum
554827.77 554945.37
Taxable Miles 268141.91 9398.32 295152.61
Grand Total 4526489.20 1314666.12 5841155.32
2010/2011 (April to Jan) Type * All mileage Essential Grand Total
Duty Miles 3648441.99 638516.33 4770970.7
Lump Sum
469804.67 469804.67
Taxable Miles 302081.50 26881.61 343553.19
Grand Total 3950523.49 1135202.61 5085726.3
*All mileage – (The former Cornwall County Council and now Cornwall Council standard mileage rates for the majority of employees did not differentiate between casual and essential users. For the purpose of answering the question the mileage incurred and associated costs have
been conflated and only essential user mileage and expenditure separated out)) Information provided by: Human Resources, Chief Executive’s Department