BUTTERFIELD GOLD GROUP OF COMPANIES POSITIONS AVAILABLE

GOLD BROKERAGE & DHL COURIER SERVICES

Two (2) Customer Service Rep

Customer Service Representative

• Answering the phone

• Code Packages

• Opening & Closing flights

• Prepare daily deposits

• CALMS Report

• The applicant must be a team player with excellent people skills.

• Must be able to multitask in a very busy office

• In addition to performing the essential functions, employees may be required to perform different supportive functions, which the supervisor will determine.

Salary: Commensurate with qualifications and experience

One (1) Invoicing Clerk

• Liaise with customers (Receive and dispense packages, answer queries, and respond to complaints)

• Generate customer invoices for inbound dutiable items

• Assist with the clearing and checking of the manifest for DHL

• Process Customs Entries

• Facilitate the proper and efficient running of the office frontend

• Answer phone calls and emails

• Process packages-inbound & outbound

• Track packages

• Input data shipments

• Closeout the daily sales transactions

Salary: Commensurate with qualifications and experience

BUTTERFIELD GOLD

One (1) Receptionist/Account Clerk

We are looking for an experienced Receptionist with abilities that is variable for the proper function of the company

THE ACCOUNTS CLERK DUTIES

• Accept and issue receipts for Received on Account [ROA] payments for ALL companies

• Post ROA payments to Customer Accounts in respective QuickBooks [QB]; apply the payment to invoices as advised by customers;

• Post and reconcile daily reports.

• Post and reconcile daily reports

• Post ROA for Daily reports

• Post DHL Daily Billing Batch

• Split and reconcile invoices/reports

• Prepare end-of-day deposits for all payments received and Daily Reports reconciled.

• Prepare Night Bag Deposit, and record for Security to sign on collection

• Prepare vendor cheques for all companies as instructed by management.

• File cheque stubs for all companies

• Prepare forms for wire transfers and international drafts.

The Receptionist Duties

• The applicant will be answering incoming calls to be direct where appropriate.

• Greet, meet, and attend to customers or direct to staff where appropriate

• Manage Petty Cash; reconciliation to replenish float,

• Distribution of signed cheques for the group. Contact vendors/payees to collect or arrange to have it delivered, where appropriate

• Issue Purchase Orders & Receipt books to Inter Companies

• Arrange the printing of Purchase Orders & Invoice books locally

• Liaise with Office Manager and check night deposit bags in inventory Salary: Commensurate with qualifications and experience

One (1) Assistant to Human Resources/Accounts Clerk

• Process Imprest fortnightly payroll

• Prepare and submit monthly NHIB & NIB reports for Imprest payroll

• Complete and submit Work Permit Applications and renewals for nonmanagerial staff

• Follow up with Immigration on work permit applications & collect approvals/ cards

• Update non-managerial employee files and records

• send out a notice for work permit renewals monthly

• Assist staff with completing forms for work permits, work permit renewal, NIB/NHIP, etc.

• Prepare employment confirmation letters for banks and other institutions as requested by non-managerial staff for the manager’s signature

• File Imprest account cheque stubs

• When processing monthly payments, reconcile Imprest Payroll for NHIP and NIB accounts.

• Reconcile Imprest General Ledger Accounts.

• Reconcile Bank Statement for Island Pride Management Imprest payroll account

• Assist with preparation of new NHIP and NIB registrations

• Assist with preparation of payroll cheques by company and deposit to the respective Payroll bank account.

• Collect cheques for ALL companies from the bank

DUTIES: ACCOUNTS CLERK

• Recheck Payments/Received on Accounts for all Received on Account payments; Reconcile and Post Bank Deposits Daily.

• Prepare monthly Fuel statement for Fortis TCI Ltd., as at 25th monthly

• Prepare monthly statements for Gold Fuel Services Ltd.; verify copies of invoices to statement.

• Prepare monthly statements for Gold Brokerage & Courier Services Ltd.

• prepare monthly statements for all active accounts for gold fuel services and gold brokerage accounts via email

• accounts receivables for gold brokerage and gold fuel

DUTIES: OTHER

• Collect mail once weekly from Company Post Box 32

• Share support for Front Desk when designated staff is not at work

• Any other duties assigned by management for the efficient functioning of the Butterfield Gold Group of Companies.

• Please note duties are subject to change

Only Belongers apply for these positions. Application forms are available from Butterfield Gold Human Resource Department. Only applicants selected for an interview will be notified.

We urgently need to fill the above positions; please submit your application to the Butterfield Gold Corporate Office and state what position you are applying for, and address your application to the following address: