Staying in hotels • Consider asking for a room close to the front desk. • If you are going out alone, leave contact numbers with the reception desk in the event something happens to you. • Ask the concierge or desk clerk about safe areas and areas to avoid. • Become familiar with emergency and evacuation procedures. • If parked in an underground lot, ask an attendant to escort you to your car.
Information to Help Fill out Your Expense Voucher Please read these notes BEFORE filling out your expense voucher. 1. Identification Please include your local number and your BCTF member number in the appropriate spaces at the top of the form. To expedite your expense voucher, please indicate in what role you attended the conference, e.g., TTOC Contact, SJ Contact, WLC/Bargaining Chair, etc. 2. Transportation By automobile Travelling by automobile
BCTF Policy 10.I.04 (Special Regulations Governing Use of Automobiles): Persons travelling by automobile instead of public transportation, but claiming expenses on the basis of public transportation, may claim only for the accommodation, meals, and other expenses that would have been claimable if public transportation had actually been used. Driving reimbursement chart for summer conference, August 2022 Summer Conference (SC) will be held on August 23–26 at UBC in Vancouver. Reimbursement is based on fares for flights departing from your home city on either August 22 or 23. Reimbursement is also based on fares for flights returning from Vancouver on August 26 or 27 after SC ends. BCTF policy states that you are to take the least expensive mode of transportation. Please refer to this chart to see which is less expensive, flying or driving (shown in bold). The cost of flying includes driving kilometres to/from your home city to the nearest airport. The air fares shown on this chart are those fares in effect as of June 3, 2022. Your actual fare may vary from this amount depending on when you book, but this is the amount upon which the reimbursement is based. If flying would be MORE expensive than driving, you may claim the total for the driving kms shown on this chart (ferry costs included). Receipts are required for ferries. If flying would be LESS expensive, and you choose to drive, you will be reimbursed for the total air fare and fees shown on this chart. BCTF Summer Leadership Conference 2022 58
