Information to help fill out your expense voucher for FIT Please read these notes BEFORE filling out your expense voucher. 1. Identification Please include your local number and your BCTF member number in the appropriate spaces at the top of the form. To expedite your expense voucher, please indicate in which role you attended the conference, e.g., Health and Safety facilitator, French facilitator, etc. 2. Transportation By automobile • BCTF Policy 10.I.04 (Special Regulations Governing Use of Automobiles): Persons travelling by automobile instead of public transportation, but claiming expenses on the basis of public transportation, may claim only for the accommodation, meals, and other expenses that would have been claimable if public transportation had actually been used. • BCTF Policy 10.I.04 (2): Persons travelling on BCTF business are expected to pool the use of cars whenever possible. • If you are driving to the venue, and your point of origin is not listed below, please calculate the distance from where your journey began. The following link drivebc.ca/directions.html provides an easy distance calculator for most cities and towns in the province. Please note: If you are driving instead of flying to the FIT, reimbursement rates are shown below. Reimbursement will be based upon the lesser of the actual return kilometres at the prescribed rate of $0.54 per kilometre or the most economical airfare currently available. Ferry fares are reimbursed at cost provided one-way receipts are submitted.
Driving Reimbursement Chart for FIT and SLC August 2022 Facilitator's Institute Training (FIT) will be held on August 20–22 and Summer Conference (SC) will be held on August 23–26 at UBC in Vancouver. Reimbursement is based on fares for flights departing from your home city on August 19. Although, if you are attending SC only, you will likely be travelling on August 22. Reimbursement is also based on fares for flights returning from Vancouver on August 26 or 27 after SC ends. However, if you are attending FIT only, you will be returning home on August 22 or 23, depending on flight availability to your home city. BCTF policy states that you are to take the least expensive mode of transportation. Please refer to this chart to see which is less expensive, flying or driving (shown in red). The cost of flying includes driving kilometres to/from your home city to the nearest airport. The air fares shown on this chart are those fares in effect as of June 3, 2022. Your actual fare may vary from this amount depending on when you book, but this is the amount upon which the reimbursement is based. If flying would be MORE expensive than driving, you may claim the total for the driving kms shown on this chart (ferry costs included). Receipts are required for ferries. If flying would be LESS expensive, and you choose to drive, you will be reimbursed for the total air fare and fees shown on the chart below. Facilitators’ Institute Training 2022
95
