TDA Governance

OFFICIAL CALL TO THE 2021

TEXAS DENTAL ASSOCIATION HOUSE OF DELEGATES

HOUSE OF DELEGATES:

In accordance with Chapter IV, Section 70, paragraph A-1 of the Texas Dental Association (TDA) Bylaws, this is the official call for the 151st Annual Session of the Texas Dental Association House of Delegates. All sessions of the House will be in the Lonestar Ballroom of the Grand Hyatt Hotel in San Antonio, Texas. The opening session of the House will convene at 8:00 a.m. on Thursday, May 6, 2021. The second meeting of the House will be at 1:30 p.m. on Friday, May 7, 2021. The third meeting of the House will be at 8:00 a.m. on Saturday, May 8, 2021, followed by the fourth meeting at 1:30 p.m. until close of business.

Registration is required for certified delegation members to attend the 2021 Annual Session of the House of Delegates (please see the meeting mobile app or the TDA website for additional information on how to register). Attendees must register before April 14, 2021, to receive a badge at no cost.

There are conditions required of TDA to hold in-person meetings at the hotel at this time, including physical distancing and wearing masks. Therefore, meeting rooms will be set up with physical distancing in mind with only certified seated members of each delegation participating on the Floor of the House in this Annual Session of the House of Delegates.

Component Societies are urged to certify an accurate list of Delegates and Alternates to fill each of their seats on the floor of the TDA House of Delegates as only members who are on the floor of the House may enter the room. Substituting alternates for delegates while the House is in session is allowed but must be orchestrated while keeping restrictions in place.

REFERENCE COMMITTEE HEARINGS:

Reference Committee hearings will be facilitated through electronic virtual means on Thursday, May 6, 2021 (please see the meeting mobile app or TDA website for additional information on how to participate and for any changes to committee start times which will also be announced to the House of Delegates at the first meeting of the House of Delegates):

10:00 AM

REFERENCE COMMITTEES A & B (COMBINED)

COMMITTEE A:

Administration, Budget, Building, House of Delegates, Membership Processing

COMMITTEE B: President’s Address, Miscellaneous Matters, Component Societies, Subsidiaries, Strategic Planning, Annual Session

1:00 PM

REFERENCE COMMITTEES C & D (COMBINED)

COMMITTEE C: Dental Education, Dental Economics, Health and Dental Care Programs

Committee D:

Legislative, Legal and Governmental Affairs

3:30 PM

REFERENCE COMMITTEE

E: Constitution, Bylaws, Ethics & Peer Review

The agendas for these committee meetings will be included in the Reference Committee section of the Delegate materials and sent to the Delegates and Alternate Delegates at least 30 days in advance of the meetings.

REFERENCE COMMITTEE REPORTS:

Reference Committee Reports will be posted on the TDA website and emailed in PDF format to the members of the House of Delegates (reports may be downloaded from any location with Internet access). Printed copies will not be provided.

FINANCIAL FORUM:

The TDA SecretaryTreasurer will facilitate a one-hour questions and answer financial forum at 9:30 a.m. in the Lonestar Ballroom of the Grand Hyatt hotel on Friday, May 7, 2021 open to all members who are present in San Antonio—please see meeting mobile app or TDA website for scheduled time, additional information, and room assignment.

CANDIDATES FORUM:

As a reminder, the ADA & TDA Candidates Forums will be held in the Lonestar Ballroom of the San Antonio Grand Hyatt hotel on Friday, May 7, 2021, from 10:30 a.m. to 12:00 p.m. In the event there are no contested TDA statewide elections, the TDA Candidates Forum will not be held.

Registration is required to attend the Candidates Forum—please see the meeting mobile app or TDA Meeting website for additional information.

DIVISIONAL CAUCUSES:

Divisional Caucuses (Northwest, Northeast, Southwest, Southeast) will be facilitated entirely through electronic virtual means at 6:00 p.m. CDT on Monday and Tuesday, April 26 and 27, 2021. Registration is required and open to all current members—please see the meeting mobile app for schedules, additional information.

DELEGATE MATERIALS:

In accordance with TDA Bylaws, the House documents will be sent electronically at least 30 days prior to the Annual Session. The supplements to the House Documents, containing the agenda and subsequent reports, will be sent after the March 2021 TDA Board of Directors meeting. The minutes of the TDA Board shall be posted on the members’ side of the TDA website and made available to the general TDA membership once the minutes are approved by the TDA Board of Directors, in accordance with Policy 26-2018-H. Delegates and alternates will receive all House Documents in PDF format. Printed copies of the House Documents will not be provided.

Wireless internet access will not be provided in the House of Delegates meeting room— please download all House materials on a fully charged laptop or device prior to attendance (charging stations will be centrally located in the meeting rooms).