BMF Transport Plus by Builders Merchants Federation

BMF

Transport Plus

✚ Full Operators’ Licence Compliance Audit, Report and Follow up ✚ BMF Drivers’ Handbook for all your Drivers ✚ Telephone Support ✚ Mobile Plant Procedures and Control ✚ Cost effective Tachograph Analysis

BMF Transport Plus

Why is BMF Transport Plus good for you?

What does BMF Transport Plus contain?

BMF Transport Plus is designed to help you manage one of your biggest company cost centres – your vehicle fleet. Not only are vehicle operations a major area of expenditure but they are also one of the most heavily regulated areas of your business.

There are two options:

It is mandatory for a VOSA (Vehicle and Operator Services Agency) enforcement team to assess an operator’s licence every five years or if their licence is new or they have issued a fixed penalty notice to the operator at the roadside. If VOSA inspect a site and find the operator is not adhering to their undertakings, VOSA will inform the Traffic Commissioner. The Traffic Commissioner will likely call the operator to a public inquiry to find out why and has the power to revoke, curtail or suspend the operator’s licence. BMF Transport Plus will help ensure your company’s vehicle operations comply with the ever more onerous road transport regulations, drivers’ employment legislation and health & safety requirements. The service is operated by Prompt Services, who are the BMF Transport Advisors. Their team of advisors are industry qualified and vastly experienced within the transport industry; many are ex VOSA officials. They work closely with leading transport lawyers throughout the UK. With their guidance, advice and recommendations, they will help you become compliant, remain compliant and protect your operator licence.

Option 1 is an annual subscription service that includes: • Minimum of two visits each year • A comprehensive transport operations and regulatory compliance audit undertaken at each of your outlets, from which a detailed written report with action plans is prepared • Unlimited telephone support • Access to ad hoc services at special rates • Copies of the BMF Drivers’ and Mobile Plant Operators’ Handbooks Where you have multiple operating centres additional days can be agreed as necessary. Option 2 offers a range of one-off advisory services covering ‘O’ Licence compliance, vehicle and mobile plant operational advisory services and enforcement visit support advice, all arranged as required. The Options in more detail: Option 1 Once you sign up to BMF Transport Plus we arrange an initial visit to undertake a Physical Survey of your principal premises and each of your other outlets as specified. The findings are then used to prepare a detailed audit report. Typical areas reviewed include: • Operators’ Licence Compliance • Vehicle Maintenance Policy • Vehicle Maintenance Documentation • Drivers’ Vehicle Checks and Defect Reporting

BMF Transport Plus

• Tachographs • Drivers’ Hours • Working Time Directive • Vehicle Utilisation • Vehicle Specification • Driving Licences • Loading Vehicles Mobile Plant • Maintenance Policy • Inspection Reports • Operator Checks • Operator Permits Of course this is just the beginning as the service aims to ensure you and your staff are fully equipped and advised on how to manage and resolve any issues that might arise.

they have the skills to guard your business and develop their potential to the full. From the second year the number of subscribed days work will be as agreed but at least one visit will be for a short update to enable any operational changes to be incorporated. Option 2 Services Advice and help on transport, vehicle operations and regulatory compliance advice can be arranged on a day to day basis if required. Typical areas might be: • Operators’ Licence Compliance concerns • A one off Audit and Report with comments and recommendations documenting the legal and practical obligations and outstanding requirements for your vehicle(s) • Setting up a Vehicle Maintenance Policy and Documentation • Drivers’ Hours and employment

Support After you have had time to consider your Audit Report, we will contact you to discuss how the recommendations in the Report are to be progressed and to identify what optional work requirements are required, e.g. to set up systems, remedy weaknesses, provide action plans and provide on-going support as necessary.

Tachograph Analysis Service

A Second Follow Up Visit This will be undertaken to your site – or sites as agreed – at a time or times requested by you, for monitoring progress, undertaking agreed additional work, maintenance and liaison. Multi-site companies may wish to aggregate some or all of their second visit days for the undertaking of additional work.

The service is internet based and the software used can be downloaded or it can be set up for you. Full training and support is also provided. Tachograph digital data is uploaded and reports are sent back to you instantly. All common drivers’ hours and Working Time Directive legislation infringements are covered. Reports are supplied in Adobe PDF format, and can be automatically emailed directly to you.

Telephone Helpline We will aim to provide a maximum of eight hours or next day response to any queries received. Handbooks In addition to the initial detailed audit report and recommendations, BMF Transport Plus Subscribers are also given a copy of the BMF Drivers’ Handbook for each of your drivers. Training As a BMF Transport Plus Subscriber, you can enjoy preferential and discounted rates for BMF in-house training courses for your employees. This will ensure

BMF Members can take advantage of Prompt Services’ tachograph analysis service. All aspects of tachograph analysis are covered, from merchants with just a few lorries, to those with larger fleets in multiple branches. The service can analyse both digital and analogue tachographs.

There are no upfront costs to use the system – it is operated on a ‘pay-as-you-go’ basis. And there are no significant investments in IT hardware or software. The charge is only £1.00 per week per driver, invoiced on a monthly basis.

The next step If you would like to find out more about how BMF Transport Plus could benefit your business, or for further information on other BMF Plus Services, simply complete the Enquiry Form overleaf.

BMF Transport Plus

Enquiry Form Do you have any further questions or would you like to join BMF Transport Plus now?

Complete the application form below and send back to us: Fax

02476 854981

Post BMF, 1180 Elliott Court, Coventry Business Park, Herald Avenue, Coventry CV5 6UB Email info@bmf.org.uk Your details Name: ____________________________________________________________________________________________ Company: _________________________________________________________________________________________ Address: __________________________________________________________________________________________ __________________________________________________________________________________________________ ____________________________________________________ Postcode: _____________________________________ Telephone: ________________________________________________ Fax: _____________________________________ Email: _____________________________________________________________________________________________

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