WELCOME to WINCHESTER Undergraduate Welcome Pack 2022
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Welcome to Winchester A very warm welcome to the University of Winchester! I am delighted that you have chosen to study with us and to become part of our University community. It is a great place to be a student, with passionate and dedicated staff, a beautiful campus and a huge amount going on to support your success as a student and beyond. You are taking a big step starting your Higher Education journey. We hope this Welcome Pack will help you to plan the first few weeks and set yourself up to make the most of being a student with us. It will give you all the information you need to get started, help you find your feet and make sure you know who to contact should you need to get support and advice as you start your journey at the University. Everybody at Winchester wants to help you to do your very best. We want you to enjoy your studies, and to love exploring the subject that you have
We, at Winchester Student Union, are very pleased to be welcoming you to the University of Winchester. Your Student Union is here to support and represent you every step of the way. Whether that be through academic and welfare support through our Advice Centre, or if you just need someone to talk to, our office door is always open. We will be out and about for the whole of Freshers Week with your Executive Officers and Freshers Crew (in orange), ensuring that you settle in with some friendly faces. Freshers Fayre will be one of your first opportunities to meet all our activity groups (sports teams, societies and representational networks) and see all the extracurricular activities we have on offer, such as becoming a Student Academic Representative (StAR) for your course. There really is something for everyone.
chosen to study. Our job is to develop you into becoming an independent learner – curious to ask and answer interesting questions about your subject, keen to hear other points of view and able to defend your own in an environment that encourages respectful discussion and appreciation of different perspectives. There is also plenty to discover outside your academic work. We have so many opportunities for you to try out new activities, make new friends and give back to the community, for example, by volunteering. If you have any questions, this Welcome Pack should help to find the right person to speak to but please do ask any member of staff for advice.
Professor Sarah Greer, Vice-Chancellor
If you are passionate, just like us, about making change and ensuring the best possible experience for yourself and your peers, the opportunity to become one of the most important change makers starts from the moment your university experience begins. Head over to the Student Union section of this Welcome Pack to find out more about what we have to offer. We look forward to welcoming you.
Charlotte Baker, President, Winchester Student Union
UniversityofWinchester _UoW UniWinchester uniwinchester @_UoWStudentlife
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You’re coming to Winchester! Here’s what you need to check off your list as you become a Winchester student. BEFORE YOU ARRIVE
for student finance (see pages 23-24 • Apply for more information on fees and finance). See winchester.ac.uk/accommodation-andwinchester-life/students-and-money/ undergraduate-financial-information
• paying your own fees, arrange payment • Ifinyou’re line with our Regulations for Payment of Contact your own country’s government website if you are an international student.
University Fees winchester.ac.uk/feeregulations by 12 September. If a sponsor (like an employer) is going to pay your fees, make sure to get written confirmation from them. You’ll need to email this to credit.control@winchester.ac.uk by 12 September
online registration and enrolment • Complete by no later than Monday 12 September. See
pages 5-8 for information on what you need to do. If your programme is due to start between 22 August and 12 September, then you must complete online registration and enrolment at least 48 hours before your programme’s start date
you’ll be living in University Managed • IfAccommodation: once you receive your
accommodation offer later this summer, accept your room offer online by the date in your accommodation offer email
you accept your accommodation offer, • Once arrange accommodation payment in line with
the Regulations for Payment of University Fees winchester.ac.uk/feeregulations The online payment page for accommodation is payments.winchester.ac.uk/payments The Housing team will give you more information on your arrival
with a local doctor (GP) • Register you have disclosed a disability, complete the • Ifadditional requirements form which has been emailed to you. If you haven’t received this, email disability@winchester.ac.uk (see page 17 for more information on student support)
the Covid vaccines when you are eligible • Have as well as the MMR and Meningitis ACWY vaccines.
a UK full-time student, check out • Iftheyou’re NHS HC1 form to be assessed for free or reduced health costs like NHS prescriptions
a student bank account • Open you are a mature student, or you have been • Ifaway from education for a while, look out
for more information on our ‘Back to Study’ day for undergraduate students on Tuesday 6 September. This is a great opportunity to get tips and tools for success, meet fellow students and familiarise yourself with the higher education environment
along to summer sessions, designed • Come to help you transition to university life. With sessions covering moving into university accommodation, study skills, support and
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more, they are great way to be part of the community before you have arrived. Head to winchester.ac.uk/september for more information and to join the online summer sessions ONCE YOU ARRIVE IN WINCHESTER
you are living in University Managed • IfAccommodation, move in and get to know your housemates
any faculty or programme-specific • Attend sessions during Welcome Week (Saturday 10 to Sunday 18 September). Visit winchester.ac.uk/myrecord for your personal Welcome Week schedule
in with any Headstart sessions or Student • Join Union activities happening across Welcome Week and beyond
students: take your passport • International to a UKVI Visa Confirmation session during Welcome Week
your classes – standard teaching • Start begins on 19 September 2022 (Week 1 of the
semester) but your course may have a different schedule. See page 21 for more information on when you’ll get your teaching timetable.
ARE YOU AN INTERNATIONAL STUDENT? If so, make sure you refer to the International Student Handbook and any additional information you receive from our international team.
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Complete online registration and enrolment from 1-12 September* *Some programmes have enrolment deadlines falling outside of these dates - you will be emailed with instructions on when and how to begin online registration and enrolment. Whether you’re studying on campus or on a distance learning course, before you begin your studies you must complete online registration and enrolment. This is a combined process where you verify the data we hold for you and upload proof of ID so that we can confirm your status. This will take between 10 and 15 minutes and you’ll need the following things to hand: FOR ONLINE REGISTRATION
username and password. You can • Your find these in your offer letter from us and
•
any confirmation correspondence. Can’t find them? Don’t worry, get in touch with us at servicedesk@winchester.ac.uk Please include your seven-digit student number in the email Your contact address details for the semester if you’re not going to be living in University housing. (If you’re living in University Managed Accommodation, we already have these details)
Unique Learner Number – you may have • Your this from your school or college. It is also printed on GCSE and A-level results slips. Don’t worry if you don’t have it, just leave the field blank
FOR ONLINE ENROLMENT (ID UPLOAD) You will need to take a photo or a scan of an official form of ID before starting this process. The picture of your ID must clearly show your full name and date of birth (and full photo if using a driving licence or passport). For UK students, please upload ALL documents from ONE of the following categories: A. Passport B. Driving licence or provisional driving licence C. Birth certificate and photo ID (such as a NUS card, PASS card, library card) D. Adoption certificate and photo ID (such as a NUS card, PASS card, library card) E. Marriage certificate and photo ID (such as a NUS card, PASS card, library card) F. Divorce certificate and photo ID (such as a NUS card, PASS card, library card) G. Deed poll and photo ID (such as a NUS card, PASS card, library card)
For students from outside the UK, please view ALL of the on-screen guidance presented in Step 1 of the enrolment process for details of the required ID. These may include the following, as applicable: (International Students only) • BRP Identity Card • EU/EEA Family Permit/Residence Card • Passport • Digital authentication ‘share’ code • Proof of Citizenship • Short term study vignette • Travel ticket/Boarding Pass • (Student Visa students only) Status Letter • UKVI Vignette/entry clearance sticker • Other valid immigration document •
You must save the photo/scan as one of the following file types, and it must be no bigger than 10mb: BMP, DOC, DOCX, GIF, JPEG, JPG, MSG, PDF, PNG, TIF, TIFF. HAVE EVERYTHING YOU NEED TO REGISTER AND ENROL? Go to winchester.ac.uk/register to complete this process. Read all of the details on each screen and complete each section as fully as possible (mandatory questions will be highlighted). The system will log you out after long periods of inactivity so we’d recommend you try and complete the registration in one go if possible. ANY ISSUES COMPLETING ONLINE REGISTRATION AND ENROLMENT? Email us on admissions@winchester.ac.uk quoting your seven-digit student number and a summary of your query, and we’ll get back to you as soon as we can. If you have queried your programme or fee details then we will get back to you within a few working days with details on how to proceed. For more information on completing the enrolment (ID upload) part of this process, please see details on pages 6-7.
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ENROLMENT (ID UPLOAD) YOUR NAME
Step 1: check which documents to upload
For every student, we record your official name (given names and last name) and a ‘known as’ (preferred) first name on your student record. Your ‘known as’ name tells us how you would like to be addressed at University and you can update this name yourself during Online Registration, or by emailing registry.enquiries@winchester.ac.uk from your University email any time throughout the year. Your ‘known as’ name will be the name staff use when they speak to or contact you and will normally be used on all internal informal communications generated via the student records system. If you do not enter a ‘known as’ name, we will use your official first name as your preferred name. Formal communications or documentation will normally use your official name.
Click on the ‘view guidance’ button. Please note, you will not be able to proceed to the next step until you have viewed this guidance.
STUDENTS WITHOUT A LAST NAME
International and EU students: you will be required to enter your identification details on the next screen before uploading ID.
We recognise that naming customs across the world vary. If you do not have a last name/family name listed in your passport your first name/given name will also be stored as both your ‘known as’ name (what is used by staff to address communication sent to you) and your surname. This means that for a small amount of communications your name may appear twice if both the known as and last name/family name (surname) fields are used. If this does occur, we apologise in advance for any confusion this causes. Prior to graduation you will be able to amend your official name so that your degree certificate matches the name held on your passport. If you wish to change your official name, please email registry.enquiries@winchester.ac.uk from your University email for advice on how to do this. STUDENT ID CARD If you haven’t already done so, you will need to upload a digital passport-style photo in My Record for your student ID card. It needs to be a recent colour photo of you, showing your head and shoulders facing the camera. No one else can be in the picture, no sunglasses and no filters Your ID card will show your ‘known as’ name and surname.
Step 2: upload your identification document Click on the ‘start’ button – it will only appear once you have completed step 1. Before you can upload your ID documents you must carefully read the declaration and tick to confirm that you are complying with this. Once agreed, click ‘next’, You will progress to the document upload screen. You will be asked to enter the identification number of the ID you are submitting – this could be the passport number or the issue number depending on the type of ID. Please read the on-screen instructions to select the appropriate identification number.
For Nationality and Country of Birth, start typing the answers and then select the appropriate response from the drop-down list. In the document upload screen, please read the information given to ensure that your documentation meets the specified criteria. Then click on ‘browse my computer’ and select the file you wish to upload. Once the file has been successfully uploaded, please click ‘submit’. On the next screen you will be able to view the document/s you have uploaded. Please review these to ensure that you have uploaded the correct file/s. If you have uploaded the wrong file then click on ‘return to document upload’ to go back to the previous screen where you can delete the incorrect document and upload the correct document. Once you are satisfied with your uploaded document, click ‘submit’ and then click on ‘next’ in the following screen. You will now see a message confirming that your documents have been received and are being reviewed. Click on ‘exit’ to go back to the My Record homepage.
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HOW TO UPLOAD YOUR DOCUMENTS 1.
Step 1: Check that you have a copy of the document you need to upload on the device you are using
2.
Step 2: Check that each document is less than 5mb (5000kb)
3.
Step 3: Check that the file names contain only Latin alpha-numeric type characters. The upload may not work if your file name includes non-Latin characters and/or punctuation and symbols, for example letters such as Ø, á, ü. If your file name contains any disallowed characters please rename your file before uploading
4.
Step 4: Click/Tap Browse My Computer to select your file(s) OR Drag your file onto the popup area (anywhere within the dotted outline)
5.
Step 5: Check the file shows as ‘Successfully Uploaded’
6.
Step 6: Click/Tap Submit to continue.
Step 3: upload additional documents International and EU students may be required to upload additional documents via step 3. Follow the on-screen instructions to add another document.
FINAL DEADLINE TO COMPLETE REGISTRATION AND ENROLMENT PROGRAMME/FACULTY
FINAL DEADLINE
BN Nursing programmes
8 September 2022
Primary Education with QTS
8 September 2022
Digital & Technology Solutions Professional Degree Apprenticeship Data Science Degree Apprenticeship
8 September 2022
Chartered Manager Degree Apprenticeship (all levels) All other programmes
12 September 2022
Query: I have a question about my University accommodation Contact: Housing@winchester.ac.uk Query: I am having difficulty registering Contact: Admissions@winchester.ac.uk
Once you have submitted all required forms of ID, we will verify your documentation. This process will take us approximately two working days and you will receive an email notification once this has been completed.
Query: I want to change to a different course Contact: Admissions@winchester.ac.uk
IMPORTANT INFORMATION
Query: I have a query about my accommodation invoice Contact: Credit.control@winchester.ac.uk
You must complete online registration and enrolment (ID upload) before you can join any Welcome Week activities or inductions and begin your studies. Please check the table which lists the final deadline for completing both registration and enrolment. We recommend completing these elements at least 48 hours in advance of the published date. It’s really important you complete this process by the deadline. If you do it late, your first loan payment (if applicable) may be delayed and you may not be able to access your teaching for the start of semester.
Query: How/when do I pay my fees? Contact: Studentpayments@winchester.ac.uk
Query: I have a query about my tuition fee amount Contact: Credit.control@winchester.ac.uk
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Online Summer Induction Sessions Starting university is an exciting time but can also be a little daunting. We recognise what a big step this is so we have set up these online induction sessions. To access sessions go to winchester.ac.uk/september
Getting set to be a Winchester student
A Microsoft Live Event for all students to attend and learn more about what to expect about studying at Winchester. The session will provide an overview of the University of Winchester, the support available and key processes for your first few weeks.
Friday 22 July 2-3pm, online
International students – getting set to move to the UK
A Microsoft Live Event for international students to attend and learn more about what to expect in your first few weeks at Winchester. The session will cover preparing to leave home, arriving and getting settled.
Wednesday 27 July 2-3pm, online
Support and Halls – ask us anything
Come along and ask any questions you have about support for starting at Winchester, this could be anything from arriving in accommodation, through to getting settled in, meeting new people and making the most of university life. We are here to answer any questions, however big or small. winchester.ac.uk/accommodation-and-winchester-life/ student-life/student-support
Tuesday 23 August 10-10.30am, online Friday 2 September 1-1.30pm, online
IT – getting started
Sessions to find out about accessing University IT systems, on and off campus
Wednesday 24 August 5.15-6pm, online Friday 26 August 10-10:45am, online Tuesday 30 August 2-2.45pm, online
Accommodation – getting set to move in to University halls
A Microsoft Live Event for students to attend and learn more about what to expect when moving into halls. The session will cover preparing to leave home, things to pack, arriving and getting settled
Thursday 25 August 2-3pm, online
Travel and Transport – welcome
Come and find out more about travelling to Winchester including Park and Ride, train and bus travel, cycling, parking and much more
Tuesday 30 August 12.45-1.30pm, online Wednesday 31 August 5.30-6.15pm, online Thursday 1 September 11-11.45am, online
Getting set to study at university
A Microsoft Live Event for all students to attend and learn more about what to expect when studying at University. The session will cover important information about the different ways of studying at University, how to be prepared to engage with lectures and seminars, and what is expected of you when completing assignments
Wednesday 31 August 2-3pm, online
Registering and enrolling online
Guidance on completing the online registration and enrolment processes
Wednesday 31 August 3-4pm, online Thursday 1 September 5-6pm, online Friday 2 September 10-11am, online
The Winchester Welcome
Join our Pro-Vice Chancellor Sam Jones who will be welcoming all new students set to join us in September 2022. The session will provide final details about what to expect during arrivals and welcome week with members of staff from across the University and Student Union.
Monday 5 September 3-4pm, online
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Arrivals and Welcome Week Saturday 10 to Sunday 18 September Whether or not you’re living on campus, there’s a lot to get involved in across Arrivals and Welcome Week (Saturday 10 to Sunday 18 September). If you’re living in University Managed Accommodation, Arrivals Weekend is Saturday 10 to Sunday 11 September. Our Housing team will send you information on booking an arrival slot. We’re getting everything ready for you to arrive at the time you choose, so please come at your designated time. If you’re living in Cathedral Point or Riverside Way, you’ll arrange your arrival time directly with staff there. We’ll have Winchester student helpers on both sites across the weekend as well to help you settle in. Are you an international student? We run a free airport pickup from London Heathrow airport for international students on Saturday 10 September. To book a place complete the form on the PreDeparture page: winchester.ac.uk/accommodation-andwinchester-life/student-life/student-support/ international-student-support WELCOME WEEK Welcome Week is for all students, no matter where you live! Please do engage with the activities that are available during Arrivals Weekend and Welcome Week, including your faculty Welcome Week sessions and the Headstart sessions which are in person and online. WHAT’S ON DURING ARRIVALS AND WELCOME WEEK? As well as moving into your accommodation, we are with you all the way as you start your student journey. Across Welcome Week you can:
information, advice and guidance in our • Get Information Hub: located in the Learning Cafe
on the King Alfred Quarter across Arrivals Weekend (10am-4pm) and Welcome Week (9am-5pm). Speak to Student Support and Success, Admissions and Registry over the weekend and these departments plus Finance during the week. Our Students and Money Team can provide advice in the Hub on Monday, Wednesday and Friday 10am-2pm and on Tuesday and Thursday 10am-4pm
with your faculty: once you enrol online, • Engage check My Record for your faculty welcome activities where you can meet your lecturers and classmates.
a Student Helper any questions: friendly • Ask Student Helpers in brightly coloured shirts
will be on hand to help you during Arrivals Weekend and Welcome Week. They are here to give you a warm Winchester welcome and answer any questions you have
to Student Union events: check out • Go winchesterstudents.co.uk for all that’s happening across the week
our Headstart sessions: a varied • Check programme of live and virtual sessions
all designed to introduce you to life as a Winchester student. See the full programme on pages 11 to 14
your Student Card from halls if you are in • Get University Managed Accommodation. If you are not in halls, collect your card during Welcome Week from the front of the Martial Rose Library
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Headstart We are offering these sessions online and in person and you can attend as many as you like. To access sessions go to winchester.ac.uk/september Come to chapel and enjoy a cup of tea and let yourself create something beautiful
Tuesday 13 September 10am-12noon, Chapel
Academic Skills – ten top tips for Higher Education study
The Academic Skills Team explore what to expect when studying in Higher Education, how you can plan and prepare for your assignments and how we can support you as you progress through your studies
Monday 12 September 11am-12noon, SAB301 Tuesday 13 September 1-2pm, online Wednesday 14 September 2-3pm, SAB301 Thursday 15 September 12.30-1.30pm, online Friday 16 September 11-12 noon, SAB301
Canvas – introduction
Canvas is a digital, web-based platform that allows you to access information and curriculum content relevant to your degree. It also provides a range of communication and collaboration tools to support your learning. This session introduces you to the system and some resources that you can start to engage with straightaway
Monday 12 September 2-2.30pm, online Tuesday 13 September 12.30-1pm, SAB301 Wednesday 14 September 11-11.30am, SAB301 Friday 16 September 2-2.30pm, online
Careers Service – finding part–time work
The majority of students look for part-time work while they are at University, to add to their skills and earn some money. There are lots of opportunities available, some on campus employed by the University and some in town. Find out about these roles, where to look and how to be the first to hear of them.
Wednesday 14 September 1.15-1.45pm, SAB301 Thursday 15 September 3.30-4pm, online
Channel Islands students – welcome
Are you joining us from the Channel Islands? If so, join Alison our Channel Islands Liaison, to say hello and have a catch up. Feel free to come to more than one session if you want to
Tuesday 13 September 11.45am-12.15pm, SAB301 Wednesday 14 September 1.15-1.45pm, online Thursday 15 September 3.30-4pm, SAB301 Friday 16 September 11-11.30am, online
Chapel Labyrinth
Come and walk the Labyrinth
Tuesday 13 September 1-2pm, Chapel
Chapel tea and biscuits
Drop by the Chapel. Sit, relax and chat
10am-12noon in the Chapel on these days: Monday 12 September Wednesday 14 September Thursday 15 September Friday 16 September and also Tuesday 13 September 2-4pm
Chaplaincy – welcome
Meet members of the Chaplaincy Community
Monday 12 September 3-4pm, Chapel or online
Art cafe
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Compact Scheme applicants – welcome
This is an optional drop-in session for students who applied via the Compact Scheme. Our Compact Scheme coordinator, Alix, will be on hand to answer any questions either relating to the scheme or more generally about starting at the University
Monday 12 September 12.30-1pm, SAB301 Thursday 15 September 2.45-3.15pm, SAB301
Extra curricular activities – making the most of these opportunities
You've got the place on the course you love, but did you know that there is so much more available to you? Come along to this session to hear about the 'Get Involved' site. It's your go-to place to find out about sports teams, societies, representational networks, academic engagement schemes, volunteering and on-campus employment opportunities provided by the University and the Student Union. With over 150 opportunities ready and waiting for you, make the most of your university experience
Tuesday 13 September 1.15-1.45pm, online Friday 16 September 10.15-10.45am, SAB301
Get involved with YOUR Student Union
Student Led, Student Delivered. Students Empowered. Come and meet YOUR Student Union. With over 100 sports, societies and representational networks, and over 50 other engagement opportunities on offer, there’s something for everyone at Winchester Student Union. Find out about everything we have going on across our Education, Welfare, Activities and Services Zones, including the support available to you through our Advice Centre, how to become a Student Academic Representative (StAR), our venue and retail job opportunities, the campaigns we run to enhance your student experience, and so much more winchesterstudents.co.uk/freshers
Monday 12 September 1.15-1.45pm, SAB301 Tuesday 13 September 11-11.30am, online Wednesday 14 September 10.15-10.45am, SAB301 Thursday 15 September 2-2.30pm, online Friday 16 September 4.15-4.45pm, SAB301
Interested in exploring your spirituality?
Come to the chapel or join us online to talk further with refreshments afterwards
Thursday 15 September 12-2pm, Chapel
Knowledge & Digital Services (Digital Skills) – getting started
Five IT tips to get you started at Winchester. An opportunity to talk with our Digital Skills Team to help you get set up for your studies
Tuesday 13 September 3.30-4pm, SAB301
Knowledge & Digital Services (Library Services for Distance Learners) – getting started
Find out how to engage with your library materials including e-books, articles and databases
Wednesday 14 September 10.15-10.45am, online
Knowledge & Digital Services (Library Services) – getting started
Find out how to engage with your library materials including e-books, articles and databases
Thursday 15 September 10.15-10.45am, SAB301
Mental Wellbeing Service
The Mental Wellbeing Service is part of Student Support & Success, and provides information, support and advice about mental health and wellbeing. Come along and find out about the different kinds of support on offer including mental health advice, counselling, workshops, groups and self-help resources
Monday 12 September 3.30-4pm, SAB301 Wednesday 14 September 3.30-4pm, SAB301 Friday 16 September 3.30-4pm, SAB301
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Headstart continued... Mental wellbeing toolbox
Some skills and tips for settling in to university and making your mental wellbeing a priority
Tuesday 13 September 2-3pm, SAB301 Thursday 15 September 12.30-1.30pm, SAB301
Mindfulness and meditation – introduction
Join us in the Anchorage (at the side of the Chapel) for some quiet contemplation time
Monday 12 September 1-2pm, Chapel
Music Centre drop-in information point
We are the extra curricular music department - come and hear some great music during Welcome Week outside the SU Terrace Bar and find out how you can join us at our drop-in information point in Welcome Week
Monday 12 SeptemberThursday 15 September 11am-3pm, St Edburga Music Hub Level 1
Music Centre Music Fayre
Stalls and information about all music-making activities available on campus and beyond. Take part in some drop-in workshops or listen to some amazing performances. Your one-stop shop for music on campus
Friday 16 September 11am-3pm, SU Terrace Bar
Music Festival – your music, your campus
Live performances from members of the Music Centre, Music Production and Performance and Musical Theatre and open mic opportunities
Monday 12-Thursday 15 September 11am-3pm, SU Terrace Bar
Peer mentoring – learning from experience
Meet some of our Academic Skills Student Mentors and find out how joining the mentoring scheme can give you a headstart in reaching your academic potential
Tuesday 13 September 11-11.30am, SAB301 Wednesday 14 September 11.45am-12.15pm, online Thursday 15 September 2-2.30pm, SAB301
Soundscape
Come, bring some lunch and chill while listening to the sounds of nature
Friday 16 September 1-2pm, Contemplation Space at West Downs Centre
Student Christian Movement (SCM) – welcome
Come and find out about the SCM and see if you’d like to get involved
Thursday 15 September 6-8pm, Chapel
Find out how Student Support & Success can support you to succeed in your studies. This session will give you an overview of all the services and opportunities offered, from general support and guidance, through enhancing your academic writing, disability support, extra curricular music activities and more. The team can support you in your student journey!
Monday 12 September 10.15-10.45am, SAB301 Monday 12 September 3.30-4pm, online Tuesday 13 September 10.15-10.45am, SAB301 Tuesday 13 September 3.30-4pm, online Wednesday 14 September 11.45-12.15, SAB301 Wednesday 14 September 2.45-3.15pm, online Thursday 15 September 10.15-10.45am, online Thursday 15 September 4.15-4.45pm, SAB301 Friday 16 September 12.30-1pm, SAB301 Friday 16 September 3.30-4pm, online
Student Support & Success
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University Eucharist
An Anglican service where all are welcome. Please stay for a simple, informal free lunch
Wednesday 14 September 1-2pm, Chapel
Volunteering and placements
Find out how you can develop your skills, enhance your employability, enrich your experience and make a difference. Meet the friendly volunteering and placement staff, discover the range of organisations offering opportunities, find out how you can volunteer alongside your studies and how placements fit into your studies
Tuesday 13 September 9.30-10am, SAB301 Thursday 15 September 11-11.30am, online
Waterside walk
Join Chaplaincy for a beautiful 60-minute walk in Winchester. Stay on afterwards for something simple to drink or eat in Winchester if you like
Wednesday 14 September 6-7pm, Chapel
Wellbeing Zone
The Wellbeing Zone is open throughout Welcome Week. Take part in some great wellbeing activities as well as meeting members of the mental wellbeing team. Do pop by if you’d like to ask for advice, seek some reassurance or need a place to relax and recharge. All welcome!
Monday 12-Thursday 16 September 10am-3.30pm, WB6
Winchester Cathedral Evensong
Meet outside King Alfred Centre Reception at 4.50pm to walk down to Winchester Cathedral together or meet us outside Winchester Cathedral at 5.20pm
Tuesday 13 September 5.30-6.30pm, Winchester Cathedral
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Your campus FOOD ON CAMPUS Food on Campus operates a number of coffee bars and restaurants on the King Alfred and West Downs Quarters so you are never too far away from a hot meal or a quick snack! As a department our ethos is “we cater for LIFE” – Local, Independent, Fair and Ethical and we aim to deliver value for money, excellent service and great food and drink. Our outlets are open to everyone with food available for all tastes and dietary requirements. The Pantry, on Level 1 of the West Downs Centre, is new in 2022. It stocks freshly baked goods, freerange eggs, milk, juices and fruit and vegetables from local suppliers. The Pantry is fitted with free-flow dispensers, filled with all the essentials including cereals, herbs and spices, grains and pasta and baking ingredients, as well as a selection of cleaning and hygiene products including washing-up liquid and household cleaners. The perfect place for everything you need and to help you shop sustainably. For more information on our outlets, opening times and our services, visit winchester.ac.uk/about-us/venue-hireand-facilities/food-on-campus email us at foodoncampus@winchester.ac.uk or follow us on social media. MUSIC CENTRE If you would like to make music at the University of Winchester, the Music Centre is here to make that happen. We are the extra curricular music department and open to everyone. Come and find out during Welcome Week what you could get involved in. Facebook.com/WinchesterMusicCentre @musiccentreuow @MusicCentreUoW musiccentreuow Winchester.ac.uk/Music Music.Centre@Winchester.ac.uk 01962 827466 ONLINE BOOKSHOP P&G Wells, booksellers to the University, are able to provide all the books you need for your course at competitive prices with no unexpected ordering or delivery charges. Please email us with your enquiries or order at university@pgwells.co.uk and we will respond as quickly as possible. Alternatively visit our online bookshop at pgwells.co.uk/university-bookshop
If you visit our historic bookshop (probably the oldest in Britain) at 11 College Street, Winchester SO23 9LZ, we can offer you a 10% discount on non-academic titles. SECURITY To ensure your security and welfare we have a team of Site Stewards who are on hand 24 hours a day, 365 days a year. The team offers a positive and reassuring presence on campus and is responsible for delivering a safe environment where you can live, study, work and socialise. The team regularly patrols the campus and accommodation as well as acting as an emergency response to any issues that arise on campus. To contact the Site Stewards please call 01962 827666 or 01962 827667 SPIRITUAL WELLBEING AND CHAPLAINCY The University has a rich spiritual heritage and Christian foundation. In the Chaplaincy we gladly welcome people of all faiths and none, to begin the adventure of discovering your spiritual self during your time at Winchester. There are Buddhist, Christian and Muslim Chaplains to offer a warm welcome, hospitality, a listening ear, friendship, worship and community online or on campus. The Chapel, Anchorage, Contemplation Space and Muslim Prayer Room host organised events and activities as well as being places for private reflection and meditation winchester.ac.uk/accommodation-andwinchester-life/student-life/spirituality SPORTS FACILITIES Our University gym is in Burma Road Student Village. Work out with state-of-the-art technology spread over two floors under the guidance of our qualified Health and Fitness instructors or take part in our wide variety of health and fitness classes, exercise workshops and gym challenges. We offer various discounted rates for affordable membership which all include free fitness classes. If you have any questions about gym memberships, please call our team on 01962 827650 (Option1). Also in the King Alfred Quarter, we have an all-weather multi-use Games Area and Sports Hall used to accommodate a vast range of the SU Sports team training and fixtures. The Bar End Quarter is home to the University Sports Stadium, which offers a competition standard 8-lane athletics track and full-size all-weather hockey/football pitch. This facility is also home to the SU Sports teams for training and fixtures. For more information on the Sports Stadium please call 01962 827650 (Option 2).
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See our sports facilities pages winchester.ac.uk/sport or email us at sportsenquiries@winchester.ac.uk The University is proud to be a partner in the Winchester Sports & Leisure Park, situated next to the Sports Stadium, which has a 50m pool, sports hall, squash courts, climbing facilities and more. Some of our SU Sports teams enjoy Wednesday afternoon use of this new facility for training and fixtures. The University offers a Physio Clinic, housed at the Winchester Sport & Leisure Park, which provides discounted rates for students on physiotherapy sessions winchester-health.co.uk SUSTAINABILITY We are passionate about sustainability and the environment in everything we do here at Winchester and have set ambitious targets to achieve net zero carbon by 2030, with the aspiration to get there sooner. We are committed to reducing our environmental impact and improve sustainability across our campuses. In 2021 we were delighted to be awarded a First Class award by People & Planet University League which ranks
UK universities by environmental and ethical performance. There are many opportunities to get involved in initiatives and activities taking place on campus. Follow the Energy & Environment team on social media @Environment_UoW and see how you can get involved by checking out winchester.ac.uk/environment We generate around 4% of our campus-wide electricity demand per year through solar panels which makes us one of the largest solar generating sites in Winchester. We have achieved great strides in reducing our energy on campus, but we want to do even better. You can help us by switching off lights when you leave a room, shutting windows when the heating is on and switching off all your equipment when not in use. These small individual switch-off actions really do add up and collectively make a big difference. Our award-winning green spaces in and around the University are the perfect place to take a break from your studies. Discover the student and staff-run allotments, the butterfly garden on West Downs campus and the wooded copse tucked behind Alwyn Hall.
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Student Support and Success (SSAS) Our dedicated Student Support and Success team provides information, advice, support and guidance on many aspects of student life and we are available online and on campus during Arrivals Weekend, Welcome Week and throughout the semester. Please see our website and web portal and get in touch at any stage. winchester.ac.uk/accommodation-andwinchester-life/student-life/student-support STUDENT ACADEMIC SUPPORT Our Student Academic Support team are here to support all students in reaching their potential. The Academic Skills team offer academic skills workshops and one-to-one appointments, and coordinate the University’s SMART Buddy and PAL (peer-led learning) schemes. Whether you are coming straight to university from previous education, or returning to study after a break, the team can help you to refresh your existing skills and learn the new ones required for your studies. Our specialist tutors are also here to provide study skills support for students who are in receipt of Disabled Students Allowance. Find out more about all the ways Student Academic Support can help you by emailing academicskills@winchester.ac.uk MENTAL WELLBEING There may be times when it is helpful to seek support for your mental wellbeing or talk with someone trained to help. Our mental wellbeing service, consisting of a team of professional and approachable counsellors and mental health advisers, can provide you with a confidential space to listen and to help explore issues with you. Sessions can be provided face-to-face or online. There are also workshops and groups available throughout the year focusing on a range of topics and ways to promote your mental wellbeing. DISABILITY AND LEARNING DIVERSITY SUPPORT Our Disabilities and Learning Diversity team within SSAS supports students with disabilities, long term medical needs and learning differences. The Disability team can support students to set up exam arrangements. If you have disclosed a disability or a learning difference on your UCAS form or by other means, please meet with the team during your first couple of weeks and set up support with one of our Disability Advisers.
STUDENT SUPPORT AND SUCCESS ADVISERS (SSSAS) The SSSAs are based in each faculty and work closely with academic and programme administration colleagues to support retention, progression and student success. Their purpose is to provide guidance and supportive interventions where students experience challenges to study, engagement or wellbeing. Students might reach out or be signposted to their SSSA for academic support, wellbeing support or queries around extenuating circumstances, academic misconduct or fitness to practice. INTERNATIONAL STUDENTS The International Student Adviser is available to help with any non-academic issues you may face whilst at University, including welfare and visarelated enquiries. Email the International Student Adviser on student.advice@winchester.ac.uk REGISTER WITH A DOCTOR (GP) IN WINCHESTER If you will be living in Winchester, we ask you to register with a Winchester GP before you complete your online enrolment at the start of September. You will continue to be able to see your family GP at home during the holidays as a temporary resident. See the Checklist on pages 3 and 4. We recommend you continue to see your current dentist regularly and have a check-up before you come to University. However, should you need an emergency appointment, contact the NHS Dental Helpline on 111. GET VACCINATED MMR vaccinations: For lifelong protection from measles, mumps and rubella, two MMR vaccinations are necessary. Your medical records, held by your GP, will confirm your vaccination status – please check with your local surgery. If you have only had one MMR vaccination, please ensure you have the second before coming to University. Meningitis ACWY vaccine: Meningitis is a serious and potentially life-threatening disease and all new students coming to University should have received the meningitis ACWY vaccine. Check with your GP and if you have not had this vaccine please do so before coming to Winchester. Covid vaccinations: We encourage you to get your Covid vaccinations or boosters as soon as they are available to you.
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Your Health and Wellbeing As well as our department of Student Support and Success, there are many other University sources of support to improve your health and wellbeing while you are at Winchester. GREEN SPACES Get outdoors and enjoy the green spaces around our campuses. We have a mosaic of different habitats, including grassland, hedgerows, ponds and woodland which are havens for wildlife. You’ll spot everything from nesting swifts and mining bees outside St Grimbalds, to the rare white helleborine orchid by St Elizabeth’s. These green spaces in and around the University are the perfect place to take a break from your studies. REPORT AND SUPPORT Equality, diversity and inclusion are paramount to us at the University of Winchester. Whatever your background, culture or outlook, you are a welcomed and valued member of our community. As an institution, we are always working to advance our processes and practices to support all our students and staff. You may like to read our anti-
racist statement for one example of the focused work we are prioritising. Despite University being a positive experience for most students, we know that there are regrettably occasions where students may face bullying, harassment or other inappropriate behaviour. This is never okay and is why we have a ‘Report and Support’ page on our intranet which allows any student to easily and quickly report to us any unacceptable behaviour so we can act where necessary, including through making systematic changes where appropriate. STUDENT UNION ADVICE CENTRE (SUAC) SUAC offers free, independent and impartial support and guidance for students, specialising in supporting students through the academic processes of appeals, misconduct or complaints. They can also provide support on issues covering wellbeing, money, and housing. Visit winchesterstudents.co.uk/advice for toolkits and to find out more.
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Knowledge and Digital Services The University has a variety of study spaces including two libraries and our multimedia area, many of the spaces are open 24/7. The Libraries - Martial Rose Library (on the King Alfred Quarter) and West Downs Library (in the West Downs Centre), provide a huge range of digital and physical content to help you get the most from your studies. These include e-books, articles, streaming film, physical books, the School Resources Collection and more. Most of our resources can be found using OneSearch. You will also have access to online resource lists to help guide you in your studies and we provide online and in person training in accessing our resources. We have a wide range of group and individual study spaces. We are also able to facilitate access to other University Libraries via the Sconul scheme. Our Multimedia Centre (in the Fred Wheeler building) has dedicated design and production computers and you can borrow equipment to make your own movies, music and other creative outputs. GET CONNECTED Before you arrive, please download the GetEduroam and Microsoft Authenticator apps which will assist with getting onto our secure Wi-Fi network and authentication to our systems once you are here. Both are on the Google and Apple stores and are free. It is also important to download the free University of Winchester app (UoW mobile), this has an electronic version of your Student Card and is what you will use to register attendance at timetabled sessions. This feeds into your Academic Engagement Dashboard and it will really help you to have this ready before your first class. It can be downloaded from the Android or Apple app stores or accessed from any browser. It also gives you access to a range of features to help you with University life. You will still receive a physical card which gives you access to printing, laptop loans, catering, accommodation (if you are in University Managed Accommodation), and access to controlled rooms, including library spaces out of staffed hours. Many of our study spaces have PCs you can use or you can borrow one of our loan laptops from cabinets around the campus. The University also has secure Wi-Fi and charging points across campus if you prefer to bring your own mobile device.
If you are moving into University halls there is a wired data point in each bedroom as well as WiFi, allowing for the connection of various devices including games consoles (check with us which ones can be used with our network). Some devices including wireless printers, are not compatible with the Wi-Fi as they are designed exclusively for home networks. CANVAS AND MICROSOFT TEAMS Canvas is our Virtual Learning Environment. As a Winchester student you will use it to access your course information and curriculum materials. It’s also where you will submit your assignments. If you are a distance learning student, Canvas will be the central hub of activity for your course. At Winchester, we use Microsoft Teams as a way to collaborate. Your programme will let you know how you can expect to use Teams but most students will be in a Team for each module. GETTING HELP We have team members ready to help you in the Martial Rose Library and the Multimedia Centre. We provide online help and in person training to help you use our services, find the right type of resource for your research, and support with software and media equipment. Our support times are on the intranet. For all IT and Library queries you can drop an email to servicedesk@winchester.ac.uk and the team will get back to you as soon as we can. Alf is our online chat tool which is a great way to get answers for any non-subject questions. Alf is available to help you on Teams, the ntranet and, if Alf can’t help we have our other Enquiries points. Don’t forget to follow us UniWinLibrary on Twitter, Facebook or Instagram for all the latest news and information.
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Welcome to your Faculty To welcome you to your academic community there will be opportunities to meet Faculty staff and your fellow students during Welcome Week. There will be a number of introductory academic and social activities scheduled by your faculty during Welcome Week. Later in the summer, you will find your faculty Welcome Week schedule on My Record on the intranet. These events are being run specifically for you and your course mates so please do come along to help you settle into your course community. Once you have enrolled, your faculty will communicate with you using your University unimail email so remember to regularly check your email and Canvas, the virtual learning environment, for information. You can use the contacts below if you would like to contact your faculty ahead of Welcome Week. FACULTY CONTACTS Business and Digital Technologies (BDT) Dean: TBC If you have any questions about your programme, contact: BDTenquiries@winchester.ac.uk Education and the Arts (EA) Dean: Dr Janice de Sousa If you have any questions about your programme, contact: ea.enquiries@winchester.ac.uk Health and Wellbeing (HWB) Dean: Professor Simon Jobson If you have any questions about your programme, contact: HWBenquiries@winchester.ac.uk Humanities and Social Sciences (HSS) Acting Dean: Dr Gary Jones If you have any questions about your programme, contact: HSSenquiries@winchester.ac.uk Law, Crime and Justice (LCJ) Dean: Bill Davies If you have any questions about your programme, contact: LCJEnquiries@winchester.ac.uk Top tip: Not sure which faculty you are in? This will be on the My Record screen when you start registration and enrolment.
OUR TIMETABLE We’re working hard to prepare your academic timetable. Undergraduate students should have access to their Semester 1 teaching timetable by 9 September (the Friday before Welcome Week). When timetables become available, you will be given access to My Timetable on the academic information tab on My Record. You will be contacted by your programme directly if it has a different method of communicating your timetable. There may be a delay in processing timetables for late entrants. For most programmes, teaching begins the week of 19 September, which is the first week of Semester 1, although some programmes may have mandatory sessions earlier. If you have any questions about your timetable, please contact your faculty using the relevant enquiries email address on this page. SEMESTER DATES* Welcome Week Monday 12 September to Friday 16 September 2022 Semester 1 – Part 1** Monday 19 September to Friday 21 October 2022 Semester 1 – Reading Week** Monday 24 October to Friday 28 October 2022 Semester 1 – Part 2** Monday 31 October to Friday 16 December 2022 Christmas break*** Monday 19 December to Friday 6 January 2023 Semester 1 – Assessment Weeks** Monday 9 January to Friday 20 January 2023 Semester 2 – Part 1 Monday 23 January to Friday 10 February 2023 Semester 2 – Reading Week Monday 13 February to Friday 17 February 2023 Semester 2 – Part 2 Monday 20 February to Friday 31 March 2023 Spring break Monday 3 April to Friday 21 April 2023 Easter Sunday 9 April 2023 Semester 2 – Part 3 Monday 24 April to Friday 12 May 2023 Semester 2 – Assessment weeks Monday 15 May to Friday 2 June 2023 *Some courses require attendance outside of these dates. These are standard dates and not all courses follow them **There is a Welcome Week for all new campus-based students on taught courses prior to the start of semester 1 ***Some courses with PSRB requirements have exams during the final week of the Christmas break Dates may be subject to change - for example if the academic year structure is amended
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Degree Apprenticeship Students As a degree apprentice you are likely to be working for your employer for most of the week and coming on to campus to study one or two days a week. Remember that all of the University services are available to you, such as membership of the Student Union and access to our department of Student Support and Success, our sports facilities and 24-hour library facilities. Why not join the Commuting Students Network to get to know others who commute to the University? It is a student-led group under Winchester Student Union which links commuters with other students who may share similar circumstances and who don’t always find it easy to immerse themselves in University life because of their outside commitments. They have regular meetups and a dedicated lounge on campus so you have a home-from-home on your University days. To join visit winchesterstudents.co.uk/ groups/commuting-students-network
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Fees and Finance Our Finance Team are here to help with any queries about fees or finance. Get in touch at credit.control@winchester.ac.uk or +44 (0) 1962 827536. You may also find the answer you need in our full Regulations for Payment of University Fees winchester.ac.uk/feeregulations BURSARIES AND SCHOLARSHIPS Have you checked if you’re eligible for any of our scholarships and bursaries? We have a range available for full-time undergraduates, including income-based bursaries and Academic Achievement Awards. Find out more at winchester.ac.uk/studentsandmoney FEES University fees enable us to provide a high-quality student experience both on campus and online. As a charity, all our income is used to fulfil our principal objectives – to provide higher education and conduct research. The fees you pay depend on whether you are a full-time or part-time student. Full information on fee amounts is available at winchester.ac.uk/studentsandmoney If you are a UK student, please apply to the relevant Student Finance organisation as soon as possible for a tuition fee loan. They will send you a Financial Notification letter to confirm your loan. If you apply for a partial tuition fee loan, the letter will tell you how much you will need to pay. If you have applied for Student Finance support, we will receive notification electronically from Student Finance. If we have not received notification of your funding, we will contact you from mid-September to request further information. If you are experiencing delays with your funding application, please let us know on +44( 0) 1962 827265 or credit.control@winchester.ac.uk If you do not have your Financial Notification letter by enrolment, you will be regarded as a self-financing student liable for the full tuition fee and will need to make appropriate payment arrangements at enrolment. We will reimburse you, where appropriate, as soon as you give us a copy of your Financial Notification letter. If you need help with your Student Finance application or the evidence required, please call +44 (0) 1962 827008 or email studentsandmoney@winchester.ac.uk If a sponsor (like your employer) is paying some or all of your tuition fees, we will invoice them directly for the appropriate amount. Your sponsor will need to contact us on credit.control@winchester.ac.uk to inform us they will be paying your fees, attaching
a letter containing the following information: their full billing address, your name, the name, address and contact details (including email) of the sponsor, the date of the letter and the amount the financial sponsor will pay towards your course fees, or a statement that all of the tuition fees will be covered. If you do not have a tuition fee loan, you will need to pay your own tuition fees in accordance with the Regulations for Payment of University Fees: winchester.ac.uk/feeregulations MAINTENANCE LOAN If you’re a full-time UK student, you may be eligible to apply for a Government maintenance loan through Student Finance. If you choose to apply, the first of three instalments should reach your bank account as per your Student Finance payment schedule provided you have:
for and received approval from Student • Applied Finance to the Terms and Conditions of • Agreed your loan through Student Finance’s online declaration
registered online and enrolled at the • Fully University Please note your maintenance loan won’t arrive in time for Welcome Week, so please budget for sufficient funds for expenses during this time before your loan comes in. Your second and third instalments will arrive in your account as per your Student Finance payment schedule. ACCOMMODATION RESIDENCE FEES If you are living in any University accommodation you will need to pay residence fees. Details of fees are in your room offer and when you accept the offer online you will need to enter payment details. You can pay your residence fee in full or in three equal instalments by recurring card payment on 7 October 2022, 13 January 2023 and 28 April 2023. To pay in instalments, please register your card on our payment portal by 12 September at payments.winchester.ac.uk/payments If you pay in full by 7 October 2022, you will receive a £100 discount per room (please deduct the discount from your payment). Please note if you leave the room before the end of your contract, the discount will be reclaimed.
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UNABLE TO PAY ON TIME? If you struggle to pay any of your fees by the required dates, please contact us as soon as possible by emailing credit.control@winchester.ac.uk or calling +44 (0) 1962 827265. We can usually arrange a payment plan with you to avoid further actions like charges or sanctions. It is important fees are paid on time; if all or a portion of fees or charges remain unpaid after the relevant due date, charges and/or sanctions may affect your studies. Please see the Regulations at winchester.ac.uk/feeregulations WITHDRAWING FROM OR INTERRUPTING YOUR STUDIES If you consider withdrawing from or interrupting your studies once you are here, it may be helpful to speak to a Student Life Adviser to explore your options and implications of doing so – email the team on student.advice@winchester.ac.uk or call on +44 (0)1962 827341. If you do withdraw from or interrupt your studies once you’ve enrolled, you should contact Registry on registry.enquiries@winchester.ac.uk or +44 (0) 1962 827210. You may be liable to pay a proportion of your tuition fees. Once you have spoken to Registry, you should also inform Student Finance if you have a loan.
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Winchester Student Union Student Led – Student Delivered – Student Empowered Winchester Student Union is run for students, by students. We are an independent organisation from the University itself, and we are dedicated to representing and supporting you as students, as well as providing a wide range of opportunities, activities and events for all students. This includes a huge range of sports as well as special interest activity groups, and as a student at the University of Winchester you automatically become a member of Winchester Student Union*. Once enrolled, you can also apply for your TOTUM (NUS) student card, giving you access to plenty of student discounts totum.com WELFARE Your welfare is a priority for all of us at Winchester Student Union and we understand the range of pressures students have on their plate. Look out for different welfare support services and activities run by the Student Union, including: Student Union Advice Centre. • Winchester We offer free, independent and impartial
support and guidance on a range of issues that may impact your university experience. We specialise in supporting you through the processes of academic appeals, misconduct allegations or if you need to make a complaint, as well as topics like wellbeing, money and housing winchesterstudents.co.uk/advice to find out more and view our online resources
Listeners. A peer support scheme run • Student for you by students who have been trained in listening and support schemes. From homesickness or difficulties with housemates, sometimes we all need a listening ear
From University Mental Health • Campaigns. Day to Let’s Talk About Sex week, your Student Union is regularly involved in campaigns focused on supporting all elements of your wellbeing
days. The Union hosts several events • Recharge during the year aimed at providing you with an opportunity to unwind, relax and reflect on how best to take care of yourself alongside the rigours of life and study
SU Facebook
SU Twitter
SU Instagram
ACTIVITIES AND SERVICES Winchester Student Union provides a vast array of extracurricular activities and social events with the purpose of rounding out your student experience and providing opportunities to bond with fellow students. The Vault, The Terrace Bar and The • Events. Lounge, all located within the King Alfred
Centre, host a huge range of events across the academic year winchesterstudents.co.uk/events
teams. Over 50 different teams are • Sports available, so whether you’ve played for years
or just fancy trying something new, we’ve got a team for you winchesterstudents.co.uk/sport
Over 40 different groups are • Societies. available, representing a huge variety of
interests. Our student-led societies are a perfect way to explore your passions and be part of a community winchesterstudents.co.uk/societies
networks. With a focus on • Representational advocating equality, diversity and accessibility within specific under-represented student groups, each representational network is directly supported by the Student Union to improve the experience of students from the background they represent winchesterstudents.co.uk/networks
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EDUCATIONAL REPRESENTATION AND SUPPORT
YOUR STUDENT UNION
We believe students can be powerful change agents in shaping their own academic experience at University and we encourage you to get involved with activities and programmes we run through our Education Zone, including our Student Academic Representative Scheme (StARs). Be the voice of your cohort and represent your course mates at Student Staff Liaison Committees.
The President, Vice President Education & Welfare, and Vice President Activities & Services, along with five Student Officers have all been elected by students to lead your Student Union and to help ensure your University experience is as great as it can be. All students at the University of Winchester are automatically members of Winchester Student Union when they enrol, meaning you can access all of our opportunities, seek support and vote in our elections.
FRESHERS WEEK Winchester Student Union’s Freshers Week is designed to give you a wonderful welcome to Winchester, and runs throughout Welcome Week (10-18 September). With over 75 events across the week, we’re confident you’ll find something of interest within the programme of events and welcome sessions to help you settle into university life. Activities range from large evening entertainments in the Vault (the Union’s purpose-built venue), to wellbeing and relaxation workshops, to tours of Winchester and a Roller Disco! Visit the Student Union website for the latest Freshers information throughout the Summer. winchesterstudents.co.uk/freshers Be aware that the Student Union website is the only place to book onto official Student Union events, so be wary of other sites or social media accounts claiming to provide Freshers events. FRESHERS FAYRE – SATURDAY 17 SEPTEMBER Don’t miss this! Freshers Fayre gives you a great opportunity to discover extracurricular activities and groups, local businesses and employment opportunities. Find out more at winchesterstudents.co.uk/freshers and see you there.
*If for any reason you do not wish to be a member, or at any point you wish to opt out of membership, please email SU_pres@winchester.ac.uk
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Careers and Opportunities Hub From day one, there is a huge range of ways to get involved and make the most of your time at University with a range of activities to enhance your employability. There are also many ways to get support during your time as a Winchester student (and for life!) to help explore all your options and launch you into a great graduate job. Our Careers and Opportunities Hub offers you: easy way to browse the range of extra• An curricular opportunities provided to you by your University and the Student Union through the Get Involved button
employability support and advice for • First-rate life, including one-to-one advice with a Careers
Adviser, workshops, support with finding and applying for part-time and graduate jobs, and finding a volunteering opportunity or placement
to CareerConnect • Access winchester.jobteaser.com, your careers and
opportunities platform where you can find and apply for part-time jobs, volunteering opportunities, placements and graduate-level jobs. You can also register to attend employer, recruitment and careers events and access resources
Careers staff linked to your course • Professional teams, helping you to understand your options after your course and the range of skills and experiences you are gaining
Higher Education Achievement Report • A(HEAR): your online, University-verified record of your academic transcript
Winchester Employability Fund to support • The you to volunteer or complete unpaid work experience or an internship
Abroad opportunities as many of our • Study courses give you the chance to study in America, Canada or Europe
We know your future matters, so from day one we are here to help support you. Follow us on social media at uowcareers or pop into St Alphege 303, the Careers and Opportunities Hub, when you are on campus. Feel free to email us on careers@winchester.ac.uk with any questions, we’d love to hear from you.
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Travel and Transport Where possible, we ask students to travel to the University as sustainably as possible. To support this, we work with local transport providers to arrange a variety of discounts and concessions. For full details of how to travel to campus and the transport offers available visit winchester.ac.uk/traveltransport If you have any questions that aren’t answered on the website please email environment@winchester.ac.uk and we’ll be happy to help. Please note, the following transport provisions are subject to the travel companies’ offers and their terms and conditions. WALKING The University is located within walking distance of key public transport links. Winchester rail station is approximately 0.7 miles (15 minutes) from the King Alfred Quarter and 1 mile (20 minutes) from the West Downs Quarter. CYCLING We have extensive cycle storage facilities on campus including cycle hoops, covered shelters and cycle lockers. We also have showers available for cycle commuters. During the semester we run a regular Bike Doctor on campus – bring along your cycle for a FREE basic safety check and minor repairs. Discounts on cycles and accessories are also available at bike stores in Winchester when you present your student card. BUS Bluestar – The nearest Bluestar bus stop is on Southgate Street, a 10-minute walk from campus. Discounts have previously been available on 30and 90-day network tickets, providing unlimited travel within the Bluestar operating area, including Unilink buses in Southampton (excludes night buses). Stagecoach – The city centre is well served by Stagecoach bus services and several routes also have stops close to the University. Stagecoach StudentRider tickets are available for the Winchester, South Hants or South Hants Gold zones and are valid for travel on any Stagecoach bus all day, 7 days a week. See stagecoachbus.com Stagecoach and Bluestar bus services all stop within a 5 to 20-minute walk from the University. TRAIN Season tickets – we currently sell South Western Railway season tickets, which could save on train
travel to Winchester each semester depending on how many days per week you are on campus. The ticket can be used for unlimited journeys between your starting station and Winchester both peak and off-peak, including evenings and weekends. Railcards – A Railcard railcard.co.uk could help you save on train travel and may be more cost effective if you are only on campus a couple of days each week (terms and conditions and minimum fares may apply). Over 31? If you are a full-time student, you can still apply for a 1625 railcard; you’ll just need to complete the mature student form and ask Registry to provide a stamp to confirm that your course meets the requirements. PARK & RIDE (P&R) If you are looking to drive to Winchester, we recommend you use the P&R service and we currently offer student discounts. There are four P&R sites on the outskirts of the city and the University is well-served by the bus service. The nearest P&R bus stop is outside the Royal Hampshire County Hospital on Romsey Road, less than a 5-minute walk to both King Alfred and West Downs Quarters. Up to six passengers can travel on each daily P&R ticket, so it is perfect if you are car sharing. You can also use the Park and Stride from Pitt Park and Ride, which is approximately 1.3 miles (20-25 minutes) from campus. Email parkandride@winchester.ac.uk with queries. CAMPUS PARKING We encourage students to use public transport wherever possible and students will only be able to apply for a permit to park on campus for accessibility and care-related reasons. Please discuss this with Student Support and Success in the first instance. For full information please read the Parking Regulations, which are published shortly before the start of the academic year and available on the intranet once you have enrolled. COMMUTING STUDENTS NETWORK The Commuting Students Network is a studentled group under Winchester Student Union which links commuters with other students who may share similar circumstances and who don’t always find it easy to immerse themselves in University life because of their outside commitments. With regular meetups and a dedicated lounge on campus, the Network creates a home-from-home for commuting students. To join visit winchesterstudents.co.uk/groups/commutingstudents-network
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Find your way around your campus
28
30 ROM SE
27
Y R OA D
(B 30 40
WINCHESTER STATION CITY CENTRE HIGH STREET 10mins walk
WEST DOWNS QUARTER
)
10 14
N S T JA M E S' LA
E
23 SPARKFORD ROAD
ROYAL HAMPSHIRE COUNTY HOSPITAL
21 22
4
QU
EE
R N'S
OA
24
D
BURMA ROAD
7
9
18
8 26
3 17 MILN
PE L A
20 19
13
12
ER SK IN E RO AD
25
KING ALFRED QUARTER
5 THOR
MAIN RECEPTION
29
6
11 1
WEST HILL CEMETERY
MEDECROFT QUARTER
NE
2 15
1.
Alwyn Hall (AH)
11. Kenneth Kettle Building (KKB)
21. St Elizabeth’s Hall
2.
Beech Glade
12. King Alfred Centre
22. St Grimbalds Court (SGC)
3.
Bowers Building (BB)
13. Martial Rose Library
23. St James’ Hall
4.
Burma Road Student Village
14. Masters Lodge
24. St Swithun’s Lodge (SSL)
5.
Centre for Sport (CFS)
15. Medecroft (MC)
25. The Stripe (SA, SS, SLR, SMR)
6.
Chapel
16. Medecroft Annexe (MA)
26. Tom Atkinson Building (TAB)
7.
Cottage
17. Paul Chamberlain Building (PCB)
27. UoW Business School (UWBS)
8.
Fred Wheeler Building (FWB)
18. Queen’s Road Student Village
28. West Downs Student Village
9.
Herbert Jarman Building (HJB)
19. St Alphege (SAB)
29. Winton Building (WB)
20. St Edburga (SEB)
30. West Downs Centre
10. Holm Lodge (HL)
16
31 | Undergraduate Welcome Pack 2022
Useful Contacts ACADEMIC SKILLS academicskills@winchester.ac.uk ENGLISH LANGUAGE TEACHING AND SUPPORT UNIT eltsu@winchester.ac.uk CAREERS & OPPORTUNITIES HUB
HEALTH AND WELLBEING Counselling mentalwellbeing@winchester.ac.uk GP surgeries Friarsgate +44 (0) 1962 871730
+44 (0) 1962 827310 careers@winchester.ac.uk
St Clements +44 (0) 1962 852211
Winchester Careers Service uowcareers
St Paul’s +44 (0) 1962 853599
_UoWcareers FACULTIES
Learning Agreements
Business and Digital Technologies BDTenquiries@winchester.ac.uk
disability@winchester.ac.uk Mental health team
Education and the Arts ea.enquiries@winchester.ac.uk
mentalwellbeing@winchester.ac.uk NHS
Health and Wellbeing HWBenquiries@winchester.ac.uk
nhs.uk or call 111 STUDENT ADVICE student.advice@winchester.ac.uk
Humanities and Social Sciences HSSenquiries@winchester.ac.uk
Student services +44 (0) 1962 827341
Law, Crime and Justice
studentservices@winchester.ac.uk
LCJEnquiries@winchester.ac.uk FINANCE
HOUSING +44 (0) 1962 827533
Finance team Payment queries: +44 (0) 1962 827257
housing@winchester.ac.uk
studentpayments@winchester.ac.uk
University of Winchester Housing
Other queries: +44 (0) 1962 827536/827265
UniversityofWinchesterHousing
credit.control@winchester.ac.uk
UOWStuHousing
STUDENTS AND MONEY TEAM +44 (0) 1962 827008 studentsandmoney@winchester.ac.uk
IT IT services +44 (0) 1962 827654 servicedesk@winchester.ac.uk
Undergraduate Welcome Pack 2022 | 32
INTERNATIONAL International recruitment +44 (0) 1962 826427 international@winchester.ac.uk International Student Adviser student.advice@winchester.ac.uk Study Abroad (exchange and visiting)
Winchester Sport and Leisure Park +44 (0) 1962 848700 everyoneactive.com STUDENT UNION +44 (0) 1962 827418 SU_comms@winchester.ac.uk winchesterstudents.co.uk
+44 (0) 1962 624930/827582
Winchester Student Union
studyabroad@winchester.ac.uk
winch_su
LIBRARY +44 (0) 1962 827306
winchsu TOURIST INFORMATION
library@winchester.ac.uk
+44 (0) 1962 840500
University of Winchester Library
visitwinchester.co.uk
UniWinLibrary uniwinlibrary OTHER UNIVERSITY DEPARTMENTS Main reception +44 (0) 1962 841515 reception@winchester.ac.uk Registry +44 (0) 1962 827210 registry.enquiries@winchester.ac.uk Security +44 (0) 1962 827666 security@winchester.ac.uk _UoWSecurity SPIRITUALITY Chaplaincy +44 (0) 1962 827063/827544 chaplaincy@winchester.ac.uk SPORTS University sports facilities +44 (0) 1962 827650 sportsenquiries@winchester.ac.uk The University of Winchester Sports Facilities UoWsports _UoWSports
TRAVEL Travel and Transport office +44 (0) 1962 841515 environment@winchester.ac.uk
33 | Undergraduate Welcome Pack 2022
Terms & Conditions The following is a summary of the key terms in the University’s Terms and Conditions. The full Terms and Conditions are available at: www. winchester.ac.uk/TermsandConditions Please ensure you read the full Terms and Conditions and relevant University Regulations (as stated in the full Terms and Conditions) before enrolling at the University. ENROLMENT CONTRACT When you Enrol, an Enrolment Contract including the terms of the Contract Information is formed between you and the University. Your liability to pay Tuition Fees arises at Enrolment. When you enrol (please note this is distinct to Registration, which all prospective Students are required to do - please see clause 3.5 of the full Terms and Conditions for further information) you have a further statutory right to cancel your Enrolment Contract (this is in addition to the statutory right to cancel your Pre-Enrolment Contract as mentioned in clause 2.2.3). The additional cancellation period will expire at the end of 14 calendar days after the day you enrol at the University. In these circumstances, please notify the Academic Registrar in writing (including by email) of your decision to cancel your Enrolment Contract or use the facility available on our Website to do so. Subject to clause 2.4, the University will refund to you any monies that you have paid to the University under the Enrolment Contract within 14 calendar days after the day on which we receive your notification. (Details of cancellation rights outside of statutory periods can be found in clause 6.4). Your Enrolment Contract expires in accordance with clause 2.5. TUITION FEES The University charges Tuition Fees for the delivery of its Courses and you will have primary responsibility for payment. Please see full Terms and Conditions for details. If you do not pay your Tuition Fees when they fall due, the University reserves the right at any time during the Academic Year to withdraw you from your Course and to withhold all Services until all outstanding Tuition Fees are paid and/or terminate the Enrolment Contract between you and the University.
ADDITIONAL COURSE COST Additional costs are the mandatory or optional expenses, additional to tuition fees, that need to be paid for by students to fully participate and complete their studies. This covers such things as equipment, trips, placements and DBS checks. Each Course has different additional costs involved and these are listed on the relevant Course website. INTELLECTUAL PROPERTY The University recognises that each student is the owner of the intellectual property they create during their Course. However, there are exceptions to this as detailed in the Intellectual Property Policy. LIABILITY The University expressly excludes liability to the fullest extent permissible by law for all damage to your property and for personal injuries or death, unless caused by the negligence of the University or its staff. Unless it is liable in negligence for personal injury or death, the University limits its liability to the value of tuition fees paid by you or on your behalf, or, if greater, any relevant amount received from its insurers. STUDENT REGULATIONS Students are required to abide by the University’s Regulations and associated Policies*. CODE OF CONDUCT Students are required to abide by the Student Conduct Policy. Some courses also have professional conduct requirements. BREACH OF REGULATIONS The University will investigate allegations of misconduct in accordance with its own procedures and students found in breach of these may be subject to disciplinary sanctions. These can range from an informal verbal warning to expulsion from the University. Please see section 12 of the full Terms and Conditions. If you do not meet the assessment requirements for your University level and/or course, you may not be permitted to progress to the next stage of your Course. You may have to repeat assessments or modules or you may have to withdraw from your Course and may not be awarded the qualification for which you are studying. Students found in breach of the Academic Misconduct Regulations may have sanctions imposed which can range from a formal warning to expulsion from the University.
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APPEALS If you wish to appeal as an applicant, please follow the Appeals by Student Applicants Policy*. If you are an enrolled student, please follow the Academic Appeals Regulations. COMPLAINTS The University has one Complaints Policy* for both applicants and enrolled students. CONTACT US The University address is: The University of Winchester, Sparkford Road, Winchester, Hampshire SO22 4NR Telephone Number: +44(0)1962 841515 Fax Number: +44(0)1962 842280 *Policies can be found on our website: winchester.ac.uk/publicdocuments
UniversityofWinchester UniofWinchester
@_UoW
UniWinchester
UniofWinchester