https://www.facebook.com/What-if-Training-in-Romania-2016 Project co –financed by Erasmus +
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CONTENTS : page 3 : Description of the project page 4 : Sharing is caring...Sharing is scaring page 7 : World coffee : Risks in a youth project page 13 : Land Art page 15 : Risks and solutions : theater plays page 17 : Risk management and risk assesment page 20 : Laszlo Team : Selfish - how deep ? page 32 : Goran Team : Don't be shy...to try ! page 44 : Liga Team : Run for Sun page 55 : Jose Antonio Team : Open your mouth,open your life page 70 : Bruno Team : Feel ! Accept ! Embrace ! page 82 : Andrzej Team : Green up your life ! page 96 : We are the others !
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" WHAT IF ? " was a training course in frame of Erasmus + programme that gathered 40 participants from 16 european countries .The activities week took place in Busteni between 7-15 december 2016. The context of the project was linked with the large interest of organizations for a better quality in youth projects and with the fight for financing in new Erasmus + programme that brings together with new regulations also new risks unconsidered by managers,youth workers ,associations,youngsters. The aim of the project was to enforce the risk management capacity for youth workers and projects managers in order to increase quality of youth projects
Main activities were preparation,introduction,getting to know eachother,presentation of organizations and participants,introduction of Erasmus + programme and youthpass certificate,thematic workshops,outdoor activities,intercultural evenings,cultural visits.There were 4 thematic session based on preparatory phase research ,a session with 4 workshops to create and develop 6 ideas of projects and a main session with 4 large workshops to analize the risk that can occur during each phase of the project and to edit a risk assessment for each risk .. Methodology was based on nonformal education and consisted of games,presentations,debates,role plays,simulations , world coffee etc Tolea Postovei - project coordinator
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SHARING IS CARING ...SHARING IS SCARING ! We were working one afternoon in two sessions on this nice topic and we shared our experiences from previous projects about good practices and bad practises,how we avoided some risks and also how we encountered others.Some of us were really experienced with tens of projects in their luggages ,someothers with not so many ...but here was the advantage :the information was transfered in a good way and everybody learnt from everybody... 1. topic : exchange about environment event encountered : one participant got drunk,disturbed the colleagues and vomited in the room effect : bad model ,mess in the room ,group dynamics affected actions taken :participant cleaned and became more responsible after discussion with group leader
2. topic : outdoor survival exchange event encountered : one participant without insurance get hurt effect :bad mood,difficulties of transporting to hospital ,money paid for treatment ,change plan of activities action taken : safety measures meeting with group leaders, warning about infopack and partener's agreement 3.topic:interculturality project event encountered:conflict between two participants because of historical relations between their countries effects: bad mood of participants,less group dynamics,amplification of stereotypes ,separation actions : meeting with leaders to set up the right communication ,participants forced to shake hands and excuse to eachother and in front of all group 4.topic : eco exchange event encountered : information was misunderstood or was used in a bad way effects : bad preparation because of lack of information ,tasks not fulfilled actions : check info pack,verify the information,research and communication
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5. topic : exchange about unemployment event encoutered : participants cancellation and delayed effects : incomplete group,losing eligibility of teams and money from budget,impact on activities actions: work with trustful partners;waiting list;plan B, agreement to be signed before 6.topic : exchange about media event encoutered:stolen money and losing documents effects : bad atmosphere in group, time lost for recovering documents,loosing involvment actions :clear rules and informations ,responsibilizing participants and group leaders,security measures repeated 7.topic : exchange about labour market event encoutered:food alergies effects :illness,bad mood,lack of trust in food actions : reminding about special needs to be specified,spread information,checking the kitchen facilities,cooperation
8.topic :exchange about gastronomy event encoutered : one participant discovered to be "tourist" effects : bad atmosphere in group,lack of involvment transferred to others,conflicts with organizers actions:group leaders meeting,message to partner coordinator,discussions with participant,awareness about european money and aim of the project
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9.topic : cultural awareness event encoutered:bad communication,participants didn't know the activities effects : bad timing,lack of motivation,conflicts between parteners actions :providing the correct infopack,communication with leaders,rearranging activities,group dynamics exercises 10.topic :youth exchange in Turkey event encoutered: fear of terrorism effects :lack of confidence,lack of involment,bad communication,stereotypes,participants left the project actions:emotional support,communication in national teams,better understanding of real situation
11.topic : exchange about european citizenship event encoutered:language barriers :participants with bad english effects:confusions,misunderstanding of cultural differences,different ways of thinking,stereotypes,bad results actions :rearranging working groups,stimulate respect and avoid isolation,more activities with body language or based on graphics,games,sports,better communication with partners for next projects More important than our conclusions were our discussions ,first in our teams and then in plennary when we shared our examples.
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RISKS IN DIFFERENT PHASES OF A YOUTH EXCHANGE "WORLD COFFEE " METHOD The World CafĂŠ method is designed to create a safe, welcoming environment in which to intentionally connect multiple ideas and perspectives on a topic by engaging participants in several rounds of small-group conversation.
The World CafĂŠ method is particularly useful when you want to be sure to explore a topic from multiple perspectives, to ensure that everyone in a room contributes in a conversation, and/or when you want to encourage participants to make new connections. The method can also be useful for gathering information from grantees and beneficiaries at the community level
This is one definition...and that's what we did in our workshop.We explored different risks in different stages of a youth exchange and we managed not only to visit all the 5 stations but also to contribute ...and thanks to our moderators Liga ,Goran,Andrzey,Laszlo and Jose Antonio and to Big Brothers Tolea and Bogdan we really did a good job...learning a lot and enjoying every moment.Ah ,and not to forget the nice coffee,hot tea and wonderful sweets we had during the exercise.
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RISKS BEFORE APPLICATION
-logistic issues -visibility in the local communities -programme of activities is not well prepared -bad communication and conflicts
-over estimation of skills -bad time management - application is not finished in time -consistence and coherence of project -lack of involvment of sending organizations in helping writing application
-errors in following the guide and in filling the application
-ideas don't match with NA priorities -submission with delay -insufficient research and needs analysis -timing -misunderstanding of cultures -lack of resources -hard to find enough trustable partenrs -mandates are not coming in time or the format is wrong
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RISKS IN PREPARATORY PHASE
-venue and accomodation - not corresponding -transport problems -visa difficulties -money -budget - not enough,not specified -hosting organization failure
-quiting of partners or sending incomplete teams -info pack and agenda unavaiable or not corresponding with reality -advertising and visibility - insufficient -partner organization - lack of interest -stakeholders and collaborators - hard to find -shortage of time-delays -misunderstanding with partners-conflicts -human resources - not enough,not competitive -lack of communication between partners,between participants etc
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APV RISKS
-plane delayed ,bad connection of transport -unappropiate accomodation and food -APV representatives are not coming as leaders in exchange -lost of money - nothing real happpen,is not fruitful -misunderstandings between partners -conflicts - resigning of partners -not enough budget as planned -participants don't like place and facilities -"silent parteners" - they do not communicate the problems encountered -not connection in national groups -leaders are "tourists" -cultural differences and barriers -organizers buy tickets and participants are not coming -abandon from different reasons: fear of terrorism ,major force ,economic situation -personals issues and injuries -lack of inputs from partners
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RISKS DURING YOUTH EXCHANGE
-participants are not on time -lack of respect -difficulties in dealing with participants with special needs or fewer opportunities -handle the confort zone -cancellation before exchange -changing minds because of budget -early departures or late arrivals -missing reflection or bad reflection -home sick
-stereotypes and cultural barriers -injuries,food alergies ,accidents -bad weather -very abusive consumption of alcohol or using drugs -lack of involvment of participants and group leaders -relationship problems or lack of interaction
-language barriers and communication breakdown -political problems -bad methods and activities -bad management of organizers -irelevant results
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RISKS AFTER EXCHANGE
-missing documents for reimbursment :losing tickets,boarding passes etc missing flights -extra costs -problems with budget for organizers after the project -final results are not disseminated properly -lack of feedback from participants,partners,organizers -bad experience for some participants -bad rating in mobility tools and bad publicity on line -no contact with partners after project -not using the results to create a follow up -no youthpass given to participants
-no new knowledge,nothing to share after the project -bad learning process,more "tourism" -losing partners because of bad results -Erasmus babies -dissapointment lead to lack of self confidence -expectations not reached and objectives not achieved -emotions when leaving the place -bad reports
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LAND ART Land art, earthworks (coined by Robert Smithson), or Earth art is an art movement in which landscape and the work of art are inextricably linked. It is also an art form that is created in nature, using natural materials such as soil, rock (bed rock, boulders, stones), organic media (logs, branches, leaves), and water with introduced materials such as concrete, metal, asphalt, or mineral pigments. The works frequently exist in the open, located well away from civilization, left to change and erode under natural conditions. Many of the first works, created in the deserts of Nevada, New Mexico, Utah or Arizona were ephemeral in nature and now only exist as video recordings or photographic documents. They also pioneered a category of art called site-specific sculpture, designed for a particular outdoor location.
Our organization worked with land art since 2009 and we did a lot of projects and exhibitions with land art products during the years.Every project we organize we challenge the participants to create pieces of art on the topic of the project . Doing land art in this training in snow was a great experience for participants and results were remarkable,the work from the cover being the best product we ever faced. The works remain in the nature and only photos and videos are witnesses of group work.It is a very good tool in nonformal education for develop creativity and team work.
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RISKS ENCOUNTERED IN YOUTH EXCHANGES AND SOLUTIONS Yes ,we loved to play theater..very much...we were serious but also have fun.Every group got one problem that can happen in a youth exchange and they had the task to avoid the risk and create a happy end....and we did it ! Here are the cases and some photos ! About the solutions ,feel free to find the ones you like ...
A group of youngsters are playing drinking games in a youth exchange.MARCO ( 17 years) ,JOSE (21 years) and KAROLINA (24 years) decided in secret to cheat to make DANIEL ( 19 years ) drunk.They managed, but on the way to his room helped by his group leader CRISTINA( 26 years ) ,DANIEL felt on the stairs and broke his leg.The others were laughing.
RAMONA ( 19 years ) is a young romanian gypsy in an exchange.Even if she is motivated the others don't interract with her and even there are 2 guys ,KARL ( 21 years ) and MARTIN ( 22 years) that are bullying her .One evening,she complained to her group leader ,RAUL ( 24 years) and to the organizer IVONA ( 38 years ) .They promised the situation will be clarified ,but they don't take any clear measure.Bullying continues next day in the bus and in the visit at a castle.After visit RAMONA didn't show up to the meeting point.Her group leader received a short sms from her.
One group of youngsters have a party in a room during a youth exchange drinking alcohol and also smoking joints.BRUNO (25 years) and ELIZA ( 21 years ) feel attracted one by eachother and spend some time together having a short romance during the night.Next day ,BRUNO confess to his room mate ALEX ( 24 years ) that he has pain in genital region.ALEX insult and slap ELIZA in front of the group during lunch time.Nobody takes any action .ELIZA runs crying in her room ,packs luggage and dissapears.
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MARTA ( 23 years ) is a participant in a exchange.She is late in every activity and shows no interest to the workshops.One day she skip a very important session, so main organizer ,ENRICO ( 32 years ) complain to her group leader ,OLGA ( 46 years ) who actually is MARTA's mother.OLGA tries to protect her daughter ,but next day MARTA decided to leave the project to spend last 2 days with some friends from the region.
BEATRICE ( 35 years) and ANGELA ( 33 years) are coordinators of a youth exchange in Malaga,Spain with 5 countries.They proposed to group leaders instead of activities to have last 2 days of free time on the beach and to have lunch and dinner on their own. LINDA ( 27 years) refuses as in her group are poor youngsters. She is supported by ANNA ( 41 years) ,teacher ,who says that her group is there for learning. The others leaders accepted organizator proposal and leave the meeting together with them.ANNA and LINDA are not decided what to do.
MARIA ( 21 years) from Greece is a participant in a sport youth exchange in Italy.She doesn't like physical exercises but wants to enjoy the outdoor activities.Due to unproper shoes and lack of concentration during the energizer MARIA has a terrible accident and needs to go to the hospital.Organizer ,STEFANO ( 40 years) and MARIA's group leader DESPINA ( 39 years ) are arguing who is responsible for the accident.As STEFANO said is occupied with continuing the sport session with the others ,DESPINA call a taxi to go to the hospital.
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OUR PROJECTS AND RISK MANAGEMENT First we had a "fish market ".that means that we created a fish-project helped by the 5 W method : what,why,who,where,when and also how was added.Then we worked on a templete to identify the main risks that can occur during our projects in all phases and the probability and risk rating...and of course some methods to attenuate and avoid them...It was the core of the project ;all groups worked hard,enjoyed the process and had a lot of fun also.The ways the trainers choose for presentations were very creative : we used interviews,drawing,theater,videos etc. If Tolea and Bogdan said that we did a great job,that means that WE REALLY DID ! So , Santa came with gifts and music for everyone ...
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RISK MATRIX
Likelyhood (probability) Probability
Colors code
1. 2. 3. 4. (0-20%) (21-40%) (41-60%) (61-80%) Rare
Unlikely Possible
Likely
5. (81-100%) Almost certain Unacceptably high risk
Impact
Trivial
1.
1
3
5
8
9
Impact (consequences)
High risk Minor
2.
2
6
10
14
17
Moderate 3.
4
11
15
19
21 Moderate risk
Major
4.
7
13
18
22
23 Low risk
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Levels of probability
1. (0-20%), Rare – exceptional risks with less than 20% of occurrence. Almost impossible to be forseen. 2. (21-40%), Unlikely – Risks with a low probability of occurrence which cannot be ruled out completely. 3. (41-60%), Possible – Risks with occasional (around 50%) possibility of occurrence 4. (61-80%), Likely – Risks with a great possibility of occurrence 5. (81-100%), Almost certain – a risk that is, practically, unavoidable.
Levels of impact (consequences)
1. Trivial (insignificant) – risks that causes a near negligible amount of damage to the overall progress of the project 2. Minor – the consequences of the risk involve some damage, but its extent is not too serious and is not likely to make much of a difference to the overall progress of the project. 3. Moderate – risks which do not impose a great threat, but can still result in considerable damage. 4. Major – risks with serious consequences which can lead significant lossses. 5. Severe – risks that can make the project completely unproductive and unfruitful and must be treated as top priority during risk management.
Levels of risk rating (combination between impact and probability)
Low risks – Those risks can be ignored, since they usually do not pose significant problem. However, if some reasonable steps can help prevent their occurrence, such steps should be taken in order to improve the overall performance of the project.
Moderate (medium) risks – it is best to take reasonable steps and develop risk management strategies in time. Such risks do not require extensive resources as they can be dealt with smart planning and anticipating different situations.
High risks – this kind of risks calls immediate action and risk management strategies. It is better to solve those risks before interfering with your progress.
Unacceptable high risks – those are the most critical and they have to be addressed with top priority. The project team should eliminate those risks completely.
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SELFISH - HOW DEEP ? Type of activity Introduction
Venue Nova role
Energizers Lectures
Practice
Tasks in the town
Cultural visit
On Participants Proper introduction with info pack Full Documentation Respecting the schedule Be present during the activities Be active during the activities To gain key competences
Planned dates 2017-07-20-201707-29
1. BASIC ELEMENTS Working methods Group rules; Personal item; fear and hopes contribution; show the figure; Fruit salad Key competences (one competence for one lecture) Trust games, role games, debates, coffee table with key competences, art games, Digital skills: working with movie maker and photo editor. Interaction with locals, exploration of the city history. To Karlovy Vary
2.What is the expected impact On participating organizations Info packs spread Spreading the correct info Being in touch with host organization Provide feedback
Role of the partners Partners send 2 participants per country. Partners have to be brifed with info packs. Partners: Germany, Norway, Lithuania, Latvia, Estonia, Slovenia, Slovakia, Greece, Romania, Spain, Portugal, Czech Respublic, Croatia, Polands, Turkey, Macedonia. (17) 34 Participants
Target Group Be able to communicate in English. Active participation Respect other cultures, trainers, participants. Tolerance Environmentally friendly
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3.What are the expected results: Final products: Competences acquired by participants youngsters know key competences, they found and Cultural awereness and expression, improved the skills, gained self-confidence while being Sense of initiative and enterpreneruship out of the comfort zone. Social and civic competeneces, Career Counseling Advice: Learning how to learn; “Don’t ask kids what they want to be when they grow Communication in the mother tongue up but what problems do they want to solve. This Communication in foreign language changes the conversation from who do I want to work Digital competences for, to what do I need to learn to be able to do that.” Math competences - Jaime Casap, Google Global Education Evangelist. Basic competences in science of technology. Self awereness The aim of the project is to increase employability of Self-confidense youngsters from Europe and to reduce unemployment by offering of new and modern instruments, efficient and attractive of personal and professional promotion.
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4. Dissemination of project products: • • • • • •
Participants create videos about TC and share them on Facebook and official websites of project Partcipants write the discriptions about the activities and post it in a common groups and websites. Participants do some digital brosures and share it on project websites. Organizators write a review about the project for local news and medias. Sharing digital info between all the partners on purpose.
5. Evaluation and follow up Evaluation: -
making questionnaires by participants for all (participants and leaders) theatre or circus game movies, sculptures, paintings, advertisements, newspapers, self-development plans
Follow up: -
keeping in touch in the next 6 months asking about life-processing in the net, facebook supervising each other’s selfevaluation plans planning and applying common projects
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RISK ASSESMENT Risk acceptable ? Risk (yes/ no) rating
Acceptabili ty of residual controls
Probability
Mailing list, Eurodesk, 1 Social Medias, Contacts, good communication and cooperation
4
8
yes
Keep in touch with our Start current partners, asking concrete information, sending trainers and volunteers to seminars, collaboration with other NGOs.
Yes
We can’t find venue and accommodation.
Collaboration with the 2 locals, personally checking the surroundings, collecting information from previous visitors, collecting feedback from social media.
2
6
yes
Personal touristic visit, pre-contract with the accommodation, good experience from previous projects
start
Yes
Difficulty to find the right dates.
Check the national dates and holidays of our partners-countries, check the school and college holidays
3
1
4
yes
Ask our partners when youngsters from their country are available
start
Yes
We have cancellation of participants
Make our partners 4 check their participants, arrange a date when all participants should have their tickets booked
3
18
yes
Personal contact directly with the participants
start
Yes
Getting lost during outdoor activities
Provide a local as a 3 guide to the participant, give them a good map of the town, having often meeting points
2
11
Yes
Provide them with a personal contact for a case of an emergency
The day of Yes the outdoor activities
Special diet and allergies
Ask the participants if 2 they have a special diet, provide them with food of not good quality, have special medication in the accommodation in case of an allergy
2
6
yes
Contact a local health center so as to have an easier access in case of an emergency
start
Natural Disaster
Ask the participants to have 4 with them their necessary medication and id documents, have the national number of emergency
1
7
yes Collect things of special needs in case of an emergency
start
Yes
Cancellation of the trainers
Have connections that can 4 help you find another trainer, prepare activities to cover the hole in the schedule
2
13
yes Ask the experienced start participants to create their own activities
Yes
Hazards controls identified
Existing hazard
We can’t find partners in countries that we want to include in our TC.
Activity / element What can go wrong?
Additional control measures required
Date measures to be applied
Yes
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Injuries
Give proper information in 2 the Infopack about the clothing and the shoes needed and the activities included in the project, prepare extra equipment, ask the participants to have a European health insurance in case of an emergency
1
2
yes Inform the about From the Yes emergency numbers and beginning of the national health system the project
Time management
Respect and stick to schedule, 4 have methods for participant’s awareness of time management, flexible time management
3
18
yes Motivate them with free time or creative activities
From the Yes beginning of the project
Conflicts between the Brainstorming and other 3 participants activities about cultural awareness and tolerance, dealing with the problem in group with other participants
2
11
yes Create a platform where participants can meet before the project
From the beginning
Run out of the supplies and technology problems
Contact local suppliers to 3 provide you immediately with the necessary things, ask the participants for flexibility and creativity in unpredictable situations
2
11
yes Have in advance During the alternative energy material project suppliers, being in contact with a local IT expert
Yes
Low english skills
Not understanding the trainers and other participants, train other participants to help the ones who need extra help with translation
2
2
6
yes Provide little extra guides with main things on each participants mother tongue
During the project
Yes
Being arrested because you don’t know the laws of the country
Inform them about the country’s laws and culture
1
1
1
yes Being able to contact the During the authorities and explain the project situation
Yes
Lack of interest in some activities by certain participants
Try to motivate them first, if 4 they don’t change their mind they should leave the project
2
13
yes Ask the other participants to involve them somehow to the activities
During the project
Yes
Possibility of getting robbed
The organization should 1 inform the participants about the places which are crowded and they may get robbed, give them tips on how to watch their staff
1
1
yes Have the safe to keep the travel documents and money
During the project
Yes
Not getting the reimbursement
Clear regulation between the 2 organizators and the participants, the participants must send all the travel documentation in order to get the reimbursement, collect the right contact details and bank accounts of the participants
1
2
yes Communicate with EU After the authorities to be sure they project will get the money for reimbursement
Yes
Lack of feedback
Participants should fill the survey on the last day of the project, the trainers should
2
6
yes Threat the participants that they will not receive the reimbursement unless
Yes
2
After the project
Yes
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provide the participants with feedback and some advices
they fill the survey
Not achieving the main goal of the project
Participant should be 3 concentrated on the project and participate in all activities, the trainers with the collaboration of the participants will do the evaluation of the current day
4
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yes Remind to the participants After the their initial goal and what project they’ll gain from the project
Yes
Not receiving Youthpass certificate
Organizators should prepare 4 Youthpass certificate for each participants as official document for proving their participation in project
2
13
no Communication with EU authorities
Yes
After the project
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LASZLO - Hungary
The name of the training was „What if…” which totally testified framely the aims and objectives of this event connecting to the problems during a whole youth projects (from the beginning to the end) could be happened and might be solved. The three points (…) mean a big system and risk-matrix which elemenary determinates the results and other outputs of a given project (values and profits).We – the group of the participants – added and created the content to the points in a nice place with nice people. As a hungarian teacher and school-intendant and private person i gained absolutely excellent experiences in this project empowering the friendship between romanians and hungarians. During the daily sessions we worked hardly in different creative ways, and we applied training methods and excercises for achieving those results which could be useable and reasonable in any youth-meetings. I personaly learned how to collect and deal informations at different levels which could be connects to risks and riskmanagement specifically. The trips and accomodation was very good., and the realisation of the project was excellent!!! The participants were very very cooperative and collaborating. I am very grateful for Tolea Postovei for beeing in his event, because i am getting more skilled, emphatic and considerate by this training! Thanks, thanks, thanks! Long effective learning happened due to the real life!
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MARKELLA - Greece
Τhe participation in this particular TC in Romania was one of the best decisions I have ever made, and let me pass 10 exciting days with so many great people from all around Europe! Concerning the project itself, it was very interesting and I strongly believe that it helped everyone ameliorate himself in his way of thinking and maybe future career, regardless if he works in this specific field or not! Moreover, this Erasmus experience, thanks to our amazing leaders, let me see the civilisation, the nature and the culture of Romania from a better insight than the typical tourist, and actually helped me enjoy the freezing cold, that otherwise I couldn't stand! Really, some moments, especially during our sightseeing day, were like taken from a fairytale! Last but not least, I am grateful for the different, interesting and rare people I met there, that I honestly hope I will meet them again in the future!
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VILTE - Lithuania
What if - project where i found few soul mates. Project where i found the beauty of Romania. Project where i understood how important is communication among all european people and that we are not that different actually. Also, it was a place where i could realized that i am going in a right life path... also i found out that romanians have damn good sense of humour.
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GABRIEL - Slovakia
It was my first project like this. I'm so glad I didn't hesitate and took the chance to be a part of the life changing experience this project has been for me. Crazy good people and beautiful scenery gave the content the right setting and mood. And although freezing cold on the outside, we were filled with the welcoming warm feeling inside throughout and even long after we left. Thanks a lot.
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SARA - Croatia
Project "What if" was not only educational in a way that I got insight in problems that can occure on projects and how to deal with them, but also a great experience, non-formal way of learning about others and myself. Group energy and cooperation between participants was on high level. The best part are people that we have met on this project and hope that we will see each other again
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FILIP - Romania
Great experience- I joined this training course being curious if there is any difference between a youth exchange and a training. I've got my answer since the first day. How? I saw that, this time, almost all the participants are more experienced and more mature, all of the with same willing-improving themselves somehow. Because of this, for me, it was very challenging working with this persons in different activities, but I also gain a lot of knowledge, memories and quality friends. Is kind of difficult and nostalgic to write about this, even if there are just a few words, but that's enough to make you remember. Anyway, I'm looking forward for another training course, hoping to find at least one as good as this one
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DON`T BE SHY…TO TRY! - youth exchange
Organizer: The best group ever Coordinator: Veronika Rajnisova Place: Krakow, Poland Accommodation: pension near Old Town in Krakow. Participants: Turkey, Cyprus, Czech Republic, Macedonia, Poland, Lithuania
“Don’t be shy…to try” is the youth exchange that will gather 30 participants (4 participants+1 group leader) from 6 countries from Europe. The activity week will take place in Krakow in Poland in the period between 18th– th 26 August 2017. The context of the project is linked with the overall demand on the labor market for new competences and soft skills; trained youngsters that can reply the demand and accept the challenge.
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Target group are youngsters over 18 entering job markets and want to strengthen their competencies. The aim of the youth exchange is developing soft skills of the youngsters and their preparation for the job market. The aim of the youth exchange will be achieved through these objectives: -
To strengthen their communication and language skills To develop self-confidence and new creative ways of expression To prepare the youngsters how to write their own CV and present it on a job interview To encourage them how to choose proper job, apply and present the best their competences To trigger their entrepreneurial spirit and strengthen their team work capacities
Methods of the youth exchange will be: name games, energizers, brainstorming, team building, workshop, world coffee, theatre, media presentations, debates, simulations and other non-formal activities. We expect from each partner to prepare participants to bring actual statistics of unemployment of young people in their countries, research of job market (most wanted areas) and share good and bad practices in this areas. Partners are obligated to research on possible risks during activities and communicate this to organizer. Also partners are obligated to insure the gender balance of the participants. Youth exchange will have 4 sessions to implement: exploring skills and competences, preparation of individual CV, job interview and creation of final product (brochure, videos, and blog). We see the main impacts on participant’s self-confidence, better express of opinion, knowledge about how to make research about the right job, skill of public speaking, body language control, how to work in team, how to discover risks during job interview. Another skill is to know how to control the stress and to know better yourself, making new conflict. We will spread information and poster about the youth exchange on social media {Facebook, Twitter and Instagram}, websites of the partner organizations and Erasmus+ website. To make quality evaluation we agreed with partner organizations to perform daily, midterm and final evaluation.
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RISK ASSESMENT - DON'T BE SHY...TO TRY !
Cannot find partners
Go for proven partners Ask for recommendation of your previous partners
1
1
1
yes
Sign a contract Start Check their reliability Talk to the partners often to check their attitudes
yes
Project rejection
Respect the deadline 4 Check the project application few times
3
18
yes
Let other Start collaborators do a revision of the project Ask for additional advices
yes
Choice of proper venue
Go for proven venue Negotiate with the decision makers
1
1
1
yes
Check the local issues Start
yes
Lack of communication with the partners
Agree the channels of 2 communications Agree the frequency of communication
2
6
yes
Be the first to call or send emails
yes
Cannot find participants
Ask for local volunteers in the organization
1
4
yes
Try to include After approval possible participants in issues related with the topic and the
3
Start
Acceptability of residual controls
Risk acceptable? (yes/ no)
Date measures to be applied
Risk rating
Additional control measures required
Probability
Hazards controls identified Existing hazard
Activity / element What can go wrong?
yes
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Additional control measures required
Date measures to be applied
Acceptability of residual controls
Risk rating
Probability
Risk acceptable? (yes/ no)
Hazards controls identified Existing hazard
Activity / element What can go wrong?
project
Natural disasters
Get informed
2
1
2
yes
Political crisis
Stay up to date with the news
2
1
2
yes
Transport problems Make info pack that 1 includes all the aspects of the travel Get informed on possible problems with the connections to the venue
3
5
yes
Ask the organizations After approval to book the tickets and send you copies
yes
Participants quit before start of the project
Deadlines of sending flight tickets, other transport info, registration form
2
3
10
Yes
Trying to find new After approval participants, being in touch with people who were rejected
yes
Partners quit before start of the project
To ask all partners for 2 good recommendation; to read profile and review of the partners
3
10
Yes
To put application in Euro desk or open call {last option of solution]
After approval
yes
Visa
Remind the partners on deadline
2
1
2
Yes
Send invitation letters if can help
After approval
yes
Delay of the budget by the Nation. agency
After the deadline for 4 the display of results contact NA if no response
1
7
Yes
Try to explain that After approval the process had started and you have to start the logistic
yes
Untrustworthy lecturer
To check CV and background of lecturers; skype call; meeting with them; agreement
4
1
7
Yes
Try to find lecturer After approval who is experienced, having great knowledge. Try to find recommendation from someone trustworthy
yes
Participants quit the project after beginning
Right communication 3 with participants who have complaints
1
4
Yes
Discussing, motivation, integration, searching for compromise
Serious problems with technical staff, food and accommodation
To prevent it, we have to check everything before; being in touch with stakeholders
3
15
Yes
To write proper During yes information about implementation accommodation and food in info pack; call for carefully reading and ask for special
3
yes
During yes implementation
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Additional control measures required
Date measures to be applied
Acceptability of residual controls
Risk rating
Probability
Risk acceptable? (yes/ no)
Hazards controls identified Existing hazard
Activity / element What can go wrong?
needs Activities are not attractive for participants
Ask for daily and midterm evaluation
3
3
15
Yes
Be prepared for During yes proceeding change in implementation agenda; ask for immediate feedback
Criminal problems with residents
To make sure that participants are aware of level of the criminality
4
1
7
Yes
Minimize contact with dangerous places and people
Lack of knowledge about local rules and culture
Include in infopack local customs, written and unwritten rules
3
1
4
Yes
To make sure that During yes participants read info implementation pack with information about culture and local rules {better to say it again‌two thousand times]
Getting lost of participants in the city
To include in info pack important phone numbers, address of the hotel, city map
2
4
14
Yes
To provide the During yes participants map of implementation the city and important info about transportation and provide explanation
Conflicts among participants
To introduce house rules
3
1
4
Yes
To make friendly atmosphere during activities
Medical problems
To ask for and check participants’ special needs, allergies, to introduce house rules; to provide information about hospitals
4
1
7
Yes
To fill the application During yes form and say about implementation special needs
Language problems Questionnaire about of participants language level
4
1
7
Yes
Try to give more explanation, and someone try to translate (the group leader) when necessary
During yes implementation
No participants’ cooperation
Include everyone in team works
4
3
18
Yes
More team building activities
During yes implementation
Participants have no insurance
Include in info pack about European insurance card
2
1
2
Yes
Trying to avoid risky situations and increase safety measures
During yes implementation
Overconsumption
Proper info pack
1
4
8
Yes
House rules and
During
During yes implementation
During yes implementation
yes
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Proper info pack information about activities
Additional control measures required
Date measures to be applied
increasing participants responsibility
implementation
Acceptability of residual controls
Not meeting the expectations
Risk rating
informations
Probability
and drugs
Risk acceptable? (yes/ no)
Hazards controls identified Existing hazard
Activity / element What can go wrong?
3
2
11
yes
Evaluation and daily feedback
After project
yes
1
2
3
Yes
Highlight possibility of not getting reimbursed
After project
yes
Some participants didn’t send the tickets
Proper infopack, 1 remind participants to preserve and send tickets back
2
3
Yes
Collect tickets during After project activity week; stay in touch with partners & participants Remind the participants of the importance to scan and send the tickets
yes
Final report to NA rejected
Collecting documentation
5
2
16
Yes
Prepare proper After project documentation, make photos to show activities
yes
Bad budget management
Prepare documentation and collecting tickets Calculate each cost and exclude extra charges
4
2
13
Yes
Make schedule for the cost from the start till the end
Before, during and after project
yes
Part of the budget has to be returned to the NA
To make sure that all 2 partners sent participants
3
10
Yes
Make sure to fulfill all Before, during the planned activities and after included in project application
yes
Some participants Include appropriate stayed 2+ days info in the infopack before going home {reimbursement]
37
GORAN - Macedonia
Like a new Shakespeare, Tolea put ahead of us an epic question: What if ?... A question that was powerful enough to motivate the participants to deliver such great results. And I think everybody was aware that has been a part of something big, something that has changed our perception and attitude. That`s how some people change the world: simply by changing themselves and spreading the word.
38
RADEK - Poland
"What If " happend in Romania and this was the best what could be. I received much more knowledge than I expected – about risk management, cultures, nonformal education methods and‌ me. Best recomendation will be, if I just say, that I hope for meeting with same trainers again. Who knows WHAT IF?
39
CHRYSI a.k.a. RAMONA - Cyprus
Life is too complicate...full of risks; but who said that you can't solve this or to find solutions? The aim of the program that we did in Busteni using the example of the youth exchanges it was about to see the risks that we will have before, during and after the program and how you will solve this. The knowledge we got from the program personally i can say that i am using this in my every day life because our life is full of risks. And after this project i have one phrase that i am telling to my self in the difficult moments that: ' All the problems have solutions!'. Moreover, another thing that i want to say about the project that i did is that i meet a lot of people that now are my friends and as strange it is we are in touch until today, and for sure we will be for ever. But i really want to organize again another project with the same participants because is the only way to meet again!!! Thank you for the opportunity to gave me to took part in this program!
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DANIEL - Lithuania
"What if " project was my first door, first experience in nonformal education trainings and first great experience. I achieved all my goals and aims, I find a lot of new friends, new knowledge, new information, new methods. I hope we will meet again in Tolea's new projects. Thank you
41
VERONIKA - Czech Republic
Going to the project in Romanian Busteni was an amazing experience. I came there with no expectation and I left full of positive feelings. That was due to many open minded and nice people who participated, then due to our "teachers" Tolea and Bogdan who are very friendly persons and also they are able to create authority in natural way (that is not correct probably but I think you know what I mean. Let´s test our connection. ). Before I came to Romania I thought that informal education is only for kids but I felt that I kept in my minds more valuable information in informal way than in classic academic boring way. Majority of activities were interesting and useful. Also accomodation and food was absolutely perfect (and I am VEGETARIAN!) Romanian beautiful nature is some kind of bonus when you participate in a project in Romania. I can recommend host organization for sure
42
SELIN - Turkey
43
“RUN for SUN” - EVS (European Voluntary Service)
1.
The short term EVS will happen from 1st of September till 15th of October in Pafos (Cyprus). There are 8 partners: Cyprus, Italy, Latvia, Romania, Spain, Hungary, Bulgaria, Poland. The main responsibilities of the sending partner organizations are the selection of the volunteers and their provision with all the useful information they need to know before going to the project venue. The project’s aim is the promotion of the healthy lifestyle and running culture among the citizens of Cyprus. This is planned to happen through the organizations of many events,marathons,festivals,”jogging on the beach” event which will be exclusively prepared by the foreign volunteers.
2. Volunteers will develop their knowledge about running cultures in different countries, organisational skills by organizing event, their entrepreneurship and initiative, cultural awareness, communication and other different competences. Participants, organisations and target group will increase their running culture and healthy lifestyle. Organisations will have experience in cooperation with 7 different organisations what presents different countries and also cultures, will have new contacts and gain new skills in implementation of Short term EVS. Target groups will get to know other cultures from representatives from 8 countries by communicating with them and participating in their organized events. Will have new knowledge about healthy habits and running, for example, how to run, how to manage trainings in healthy and good way, will become more active in their daily life. Also they will improve technical background in digital tools that can be used in running process or app’s with healthy lifestyle hints.
3.This short-term EVS is aimed to not only promote the healthy and sports-friendly kind of living among the locals but also among the volunteers themselves. After taking part in so many sports events their perceptions and way of thinking would be surely influenced and they could gain new knowledge and ideas which they could take home.Thus,the impact of the events that occurred in Cyprus would be disseminated on a much larger scale
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4.After returning in their home countries the volunteers would organize a series of events in which they will introduce the local youngsters to the volunteer work, its aims, and gains for the volunteers and for the society as well. They will also organize a video evening in which they will present a movie they have recorded during their volunteering work in Cyprus.Thus, they will present some concrete events and happenings to the local young people and they will provoke their interest.They will also organize a Sunday marathon using their knowledge gained during their EVS and in this way they will spread out not only theoretically but also practically their cause .Finally they will publish an article about their volunteering experience in the local newspaper and give a free edition of it to all the local schools and colleges. Of course,they will upload some articles about their EVS experiences on the Facebook page of their organizations so that the youngsters who do not follow the local press could be also contacted.
5. In project preparation, implementation and dissemination phases will be evaluation with all partners countries, partners will spread information and things what they did and about volunteers selection process, in implementation phase hosting organisation will informe about actualities and partners will support volunteers, in dissemination phase will be provide all project evaluation in a meeting and also by filing evaluation forms. Meeting will be provided in Skype or other webinar program. Evaluation in project time will be with volunteers by using different non-formal methods, (for example, group works, 5 finger method) to evaluate - food, accommodation, mentor work, coordinating process, volunteers feelings, achieved learning moments and other actualities. Volunteers will evaluate developed competences by feeling EVS learning guide individually and with support from mentor and hosting and sending organisations.
6. After the successful implementation of this project, we would like to keep in touch with the partner organizations and work with them also in the future. We plan to organize such kind of events also in other parts of Europe in which we will try to awake the interest of the local people in healthy living.
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RISK ASSESMENT - RUN FOR SUN
Risk rating
Probability
Existing hazard
Additional control measures required
Date measures to be applied
Acceptability of residual controls
Hazards controls identified
Risk acceptable? (yes/ no)
Activity / element What can go wrong?
6.1. 1.Partner does not Partner or organizer can 2 have an check in database for accreditation to send the availabilities volunteers or the accreditation is terminated.
3
10
yes
At the first Start contact to ask the partners if they have an accreditation and if not, how long it would take to make it
yes
2.One partner doesn’t send the mandate to the project organizer before deadline
Active and regular 3 communication with the partners in the preparatory phase; to choose trustful partners; to put deadlines to the partners with a buffer period before the project’s application deadline
4
19
yes
A friendship on Start Facebook; an additional list of partners;
yes
3.To be bad at time management and to fulfill the application process in the last minute(some seconds could be fatal)
-not do it in the last minute because the application period is long
5
5
25
no
Cooperation with partners on time management; agreement it would be applied on time; team work
Start
yes
4.A project is not approved
-to attend trainings on writing projects before writing an own project; -to assist
5
4
23
no
Improve the Start project’s content and apply with it at the next deadline
yes
5.Partners can not find volunteers/voluntee rs cancel participation
-proper promotion 5 -enough find to enhance the chances of finding a volunteer -before submission they must have made a clear profile of the needed volunteer
4
23
yes
-contact with Start other organizations from the same country -make an open call -eliminate the partner’s
yes
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Risk rating
Probability
Existing hazard
Additional control measures required
Date measures to be applied
Acceptability of residual controls
Hazards controls identified
Risk acceptable? (yes/ no)
Activity / element What can go wrong?
participation -proper terms and conditions 6.Partners do not -tasks provide the -contact with the volunteers with a volunteers themselves, proper preparation/ not only with the preparation at all partners
7.Volunteer misses the flight/ flight is cancelled/ force major -
8.The project coordinator is changed/he can not attend
-
4
3
18
yes
-regular Before the communicatio start of the n and contact activities with the partners;
To remind the 1 volunteer he must be punctual at the airport Send a sms when he is at the airport/keep permanent contact
4
8
yes
-volunteers could have travel insurances; -extra money
Cooperation with other colleagues within the hosting organization
3
15
yes
-two project Start coordinators -cooperation -more cooperation : )
3
Before the start of the activities
6.2. and 6.3. 9.Problems with the -the state of the 3 accommodation of accommodation must the volunteers be monitored in advance -contact with the owner of the accommodation -check twice, choose once
4
19
yes
-offer housing Immediately to the after volunteers in discovered an own apartments/by friends/in families/ book a hotel
10.Animal attack
5
2
16
Yes/no
-provide the Before/durin participants g the with spray activities against mosquitoes/ medicines -lead activities in a safe place
3
4
19
yes
-first aid box -proper shoes
-ask information about allergies/ special needs -provide information about the possible risks
11.Injuries
-
Enough and proper information
Before/durin g the
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Risk rating
Probability
Existing hazard
Additional control measures required
Date measures to be applied
-
Safe place
-
Plan activities 2 in the cooler parts of the day(not between 11.am.-3 a.m.) Sun protection
5
17
yes
-first aid service -brief course on self protection
13.Conflicts
-get to know each other before the activities; -gender balance in the selection phase/ make love,not war ;D
5
4
24
yes
-private -as soon as consultation/ the problem talks so that arises; the conflict is solved; -proper conflict solving strategy;
14.Meet the woman/man of your life
-single-gender 5 rooms(mixedgender rooms); -no alcohol(alcohol ); -babies
4
24
Yes yes yeeeeeeeee s
12.Sun fever/dehydrate
-
Acceptability of residual controls
Hazards controls identified
Risk acceptable? (yes/ no)
Activity / element What can go wrong?
activities Before/durin g the activities
I do!
6.4. 15.Volunteers do not -explaining to 5 fill in the chapters them the for the 8 youth pass importance of competences/ the youth pass evaluation form -evaluation form in mobility tool -active and regular communication after the project -they could fill in their youth passes in the last day of the EVS
4
24
No.
-provide -during and trainings and after the information project - during the project they can fill an EVS learning guide(special learning tool in which they can write down new knowledge/ competences they are acquiring);
16. volunteer is stealing something that belongs to the
2
11
yes
-check twice During all -a good the project organization of
-remind the volunteers of the ethic
3
48
Risk rating
Probability
Existing hazard
Additional control measures required
Date measures to be applied
organization or to the other volunteers or using their stuff without a permission
norms and the God’s 10 commandment s -to put rules - to take care of their valuables
17.Lack of follow-up events due to the reluctance/bad discipline of the volunteers
-regular 4 communication -reminding the volunteers that it is part of the agreement to disseminate what they have learnt
3
18
yes
-some After the activities can project be planned during the project where they can exchange thoughts and also simulate follow-up events; -no reimbursemen t until the implementatio n of some follow-up events;
18. Not provided/lost original travel documents
-check-in online and print out double -buy return tickets -scan the tickets before sending them by post
4
24
No.
- require invoices from the flight companies
Acceptability of residual controls
Hazards controls identified
Risk acceptable? (yes/ no)
Activity / element What can go wrong?
the own belongings -provide safe boxes -if necessary, as a last resort calling the police
5
After
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LIGA - Latvia
Training course "WHAT IF" was exiting experience, each day was full of creative and analytical tasks. Each task gave us possibility corporate in new group, find our place there and to give investment on a result of the project.After these 8 days in many of us burn new ideas, inspiration and energy to move on in projects world. Real fairy tale cannot be without real surprise. This ERASMUS + project surprise was fantastic people that we met and “wow moments� they gifted us each day.
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IONEL - Romania
I was pleased to take part in the project "What if" in Busteni. The site chosen for the project development had an important contribution along with the many activities and good humour of those who attended. Bogdan and Tolea were also very friendly hosts. If I had to describe what happened in the project in a few words, those would be : intelligence, empathy, communication, creativity
51
SANAN - Hungary/Azerbaidjan
MARIA - Cyprus
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KLAUDIA - Poland
I was one of participants from Poland in project which took a place in Busteni in Romania. This project has opened my eyes for risks which I can expect during projects and look at my life with small reserve of risk predict. During a project I took a part in a great deal of interesting activities which by non-formal way left a lot of useful things in my mind. This project was great opportunity to improve my English skills, visit gorgeous places and what's the most important - meet awesome people from a lot of countries. Some of them became my true friends and we are still in touch. Thank you for this time
53
KRASEN - Bulgaria
I feel like every project I work on is a dream project, so long as I am learning. And I did learn a lot and enjoyed the experience hugely in this project. Definitelly a well-invested time!
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OPEN YOUR MOUTH,OPEN YOUR LIFE - training course
1. Basic elements of project´s activities
Type of activity: Training Course Venues: Jerez Planned dates: 1.-9.06.2018 (including travel days) Working methods: getting to know each other activities, welcome evening, team building, energizers, theoretical frame, workshops, theater improvisation, case analysis, sessions with external experts in communication, cultural visits, activities in the city, word coffee, Role of each project partner:
selection and preparation of participants, redistribution of
reimbursement, contribution to the workshops, preparation of intercultural evening(s), dissemination of results
2. Expected impact on the participants, participating organization(s) and target groups
Participants: Improving their communication skills, social skills, working on diminishing their social anxiety Participating organization(s): motivation, improving their next activities, to be more aware of importance of participation 55
3. Expected results
People will know how to deal better with others in their future, improved social skills, using learning to learn skills in participant´s future life, video brochure
4. Project product dissemination Organize activities based on learnt things in a local high school. Disseminate video brochure. Sharing photos and articles of participants via social media. Organize exhibition in national organizations
5.Evaluation and follow up multiplying effectsWe will carry out reflection groups with debrief the next morning. Midterm evaluation and final evaluation
56
Hazards controls identified
Additional control measures required
Date measures to be applied
Need of communication between organizer and partners for any reason.
Example: one 4 participant get sick and partners don´ t answer to messages.
0.20
7
yes
Using more Start directly communication like telephones. Regular trying of connection. To create an agenda of timing for tasks.
The participants are not use to the warm weather of Spain in June.
Provide a clear 2 infopack with all the precaution to take in case of hot days.
0,3
6
yes
Clear Infopack
The participants not inform the organization about their medical condition.
Provide an 4 application form module with question regarding allergies, medical condition.
0,15
7
yes
Participants are misbehaving and they don t understand the importance to respect the common rule. To participate, being quite, being on time. They don t follow the program.
The hosting 3 organization set up clear and explicit rules in advance. Provide a contract in order to be more sure. The trainers have skills and experience to deal with misbehaving.
0,5
15
no
The trainers have skills and experience to deal with conflicts. To underlie the importance of the common
0,3
11
yes
There are conflict among participants. Ethnical, political, emotional
3
Acceptability of residual controls
Risk acceptable? (yes/ no)
Risk rating
Probability
Existing hazard
Activity / element What can go wrong?
yes
To make preparational activites to prepare people about cultural difference.
57
Hazards controls identified
Additional control measures required
Date measures to be applied
Acceptability of residual controls
Risk acceptable? (yes/ no)
Risk rating
Probability
Existing hazard
Activity / element What can go wrong?
work to reach the purpose of the project. Take in consideration to contact the national agency. The program is not followed by the hosting organization.
The hosting 5 organization prepare other reserve activities concerning the program in order to deal in case of problems.
0,2
12
no
The trainers are not skilled or responsible in order to get the participant committed to the training.
Some of the 4 participant should be skilled.
0,3
13
no
In outdoor activities there could be problems. Accidents, conflicts with locals, misleading.
Put a local 3 member in each groups. Write an infopack about the sensible point of the city.
0,05
4
yes
The participants use drugs or abuse of alcohol during the project.
Provide a contract to regulate the relation. Establish house rules in the beginning of activities. Put information to infopack.
0,55
10
yes
2
Some participants have selected, because they have skills about the topic. And they can take over the activity if needed.
58
Hazards controls identified
Provide a contract to regulate the relation. To be accepted, you need to have insurance.
13
Activity / element What can go wrong?
Hazards controls Existing Probability Risk Risk Additional identified hazard rating acceptable? control (yes/ no) measures required
Date measures to be applied
Acceptability of residual controls
Risk acceptable? (yes/ no)
0,3
Additional control measures required
In case of medical problems the participant are not covered with insurance.
Partners are not Doing things in doing their part advance and of a task keep in touch because of lack of motivation
4
Risk rating
Probability
Existing hazard
Activity / element What can go wrong?
no
Date Acceptability measures of residual to be controls applied
5
0.3
16
yes
Know your partner, check if they are reliable. If not, change them.
2 months yes before the deadline
Organizers underrate the research
Take things 4 serious, look for more reliable resources, check more than one website, make an objective evaluation and opinion
0.3
13
yes
Consulting things with experts
Min. 2 months before the deadline
Preparation phase
Distribution of tasks between the partners cannot fail
0.27
11
yes
We have to clearly distribute the tasks among the partners and survey if they are doing it
2 months yes before the deadline
3
yes
59
Hazards controls identified
Additional control measures required
Date measures to be applied
Acceptability of residual controls
Risk acceptable? (yes/ no)
Risk rating
Probability
Existing hazard
Activity / element What can go wrong?
Selection of participants. It may happen that participant will not be suitable for TC
There has to be 4 an application form, and also skype interview with participant to check, if he/she fits given criteria
0.47
18
yes
We will explain to our partners our conditions of what kind of participants, because of our aim and our objectives, give them info about social skills of youngsters we are looking for
2 months yes before the deadline
Not suitable accomodation
The probability 3 to book accommodation is higher in rural area than in urban area. We have to look first on internet for pensions or hotels in villages near Jerez. It is also cheaper and maybe in better conditions
0.35
11
yes
We have to see the place to make sure it fulfills our criteria of accommodation
More than 2 months before the deadline
yes
Reimbursement Participants have 4 to give us their travelling documents to get their reimbursement money
0.3
13
yes
Provide clear infopack with all the information in order to get the reimbursement. There has to be an accessible way to get the infopact
1 month before the deadline
yes
Transportation – arriving to the venue. Participants can get lost while travelling to their destination
0.6
18
yes
Clear infopack
Participants are not properly informed about public transport (e.g. need of coins to use the bus)
4
yes
60
Additional control measures required
Hazards controls Existing Probability Risk Risk Additional identified hazard rating acceptable? control (yes/ no) measures required
Inform, Not filling online supervise, survey remember the survey.
2
0,8
13
no
Not making, reporting the national evaluation
2
0,7
14
no
4
0,3
13
no
Regular contacts 3 with the partners.
0,7
19
no
To make promotion of dissimination during the activity.
Remember the participants to fill the youth pass. Have an agenda to give the youth pass.
0,3
6
yes
Have a specifical workshop about youth pass during the activities
Inform, supervise, remember in during and the end of the project.
Remember participants to Reimbrucement bring the difficulties documents for reimbrucement.
Lack of dissimination
Youth pass not properly done
2
Date measures to be applied
Acceptability of residual controls
Risk acceptable? (yes/ no)
Risk rating
Probability
Activity / element What can go wrong?
Hazards controls identified Existing hazard
Activity / element What can go wrong?
Date Acceptability measures of residual to be controls applied
61
0,75
19
no
Additional control measures required
Date measures to be applied
Acceptability of residual controls
3
Risk acceptable? (yes/ no)
Regular contact with the partners. Set an agenda of follow-up.
Risk rating
Probability
Unsufficient follow-up
Hazards controls identified Existing hazard
Activity / element What can go wrong?
Establish clear objectives on follow-up. And supervise the actions of follow-up.
62
JOSE ANTONIO - Spain
The project has a quite good emotional connection from the participants to the activities and all the people involved. Then the spirit of collaboration between the participants and trainers was higher than usual. I think we spent good moments and lived nice experiences all toghether.
63
MASSIMO - Italy
Normally I like warm weather and sea landscape, but thanks to Busteni project now I can say to have beautiful memory linked to the winter as well... Tolea and Bogdan were friends and chiefs at the same time...they were the first ones to start the activity in the morning and the last ones to end the party at night... I also have met friends from my country and from other country...people with a lot of cultural and personal difference but with an importatn thing in common: be opened and willing to find beauty and good things in life.
64
STEFAN - Romania
For me, this project was a special project. It was the first training course i had taken, by Erasmus +. I didnt know how a TC look like. My work collegue, Lonia Popescu recommended me to participate in this project and i accepted. I never regret my decission. Here is why. I will keep explaining my reasons to why this project was a really good for me . -New people from different countries: i never met that many people from that many countrie before, so this was for me pretty exciting to know eachother and to find out about their culture and their personality. All the people who participated in this project was really kind and welcoming, with a good vibe, a lot of enthusiasm and positive energy -New activities: in this project there were many activities which was really new for me. I liked every activity.They were prepared and organized in a proffesional way, but also in a open and relaxed way, which encourages participants to be active and to help making these activities better -Funny or memorable moments: Beside activities, there were many funny moments. Every day was special, because of these people, who makes something unique, something funny, or something memorable. Like Radek whos wim in that watterfall (i dont remember the name of that waterfall) only in his underwear, in that fricking cold water. That was really crazy, in a good way. Or when we (i and my team) made a snowman (or snow-woman) who was transsexual and called Conchita, from that singer Conchita Wurst. That was funny for me and a inedite experience. Everyone was making somenthing pretty normal, but us, something weird Organizers: I felt that organizers was really close to participants, filling their request and making sure everything is allright. Activities was organized in a proffesional way. My hat off to Tolea and Bogdan Chiriacescu and to others who contributed in organizing activities
65
KRISTINA - Croatia
I was a representative of Croatia in „What if“ project in Busteni, along with my friend Sara. I can say for sure that it was my best project by far. There was around 40 of us participants, and we created a very fun and easygoing group. The atmosphere was impeccable, it couldn't have been better. Besides learning about risks which are possible during the whole project-making process, we also had to create a little brochure containing all the risks we could think of. We really learned a lot from each other, and about each other. We learned how to make a good business environment and fulfill our tasks on time. We learned how to be kind to one another, and patient with one another. We learned how to work with people who have certain disabilities and how to fully accept them. We also learned how to be sad together, because in the end that was all there was – sadness for saying goodbye. We learned how to love each other despite our differences. Tolea and Bogdan really made an amazing job, and for that I am eternally grateful. I miss all of you, my dear friends!
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JURAJ - Slovakia
Hello my secret friend, these are my lines about the project WHAT IF: On December 2016 I participated in the project called WHAT IF? in Romania. These nine days were great combination of work and fun and I can truly say that it was the best project I have ever been to. Our trainers did an excellent job, joined and united people from different nations, of a different age and also two people with disability into one great and friendly group with very opened atmosphere inside. Every evening we were all sitting together playing games or just talking not because of a scheduled program, but because we wanted to spend our free time together. After this project I applied for a language course of Romanian language and during the summer I am going for three weeks to the country that gave me motivation, many information and new friends.
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KAIRE - Estonia
„What if“ gave me great opportunity to meet wonderful people. I really enjoyed that Tolea put a big effort in mixing groups and teambuilding. I got some new knowledge, contacts, friends and positive experience.
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MAJA - Macedonia
I got really interested in participating at the 'What If' project as soon as my friend Goran told me about it. Luckily, i was chosen to participate in it and the project exceeded my expectations. High quality project that brought me new skills, awesome memories and great friendships.
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FEEL ! ACCEPT ! EMBRACE ! - training course
Our idea is to work out tools and methods to youth workers and youth leaders for better results in work with youngsters to better understanding and tolerance for differences. Situations and backround of countries are very different, especially in attitude to discrimination (gender, sexual orientation, ethnic, culture), people with different abilities, migrants. General description of social, economic in the involved countries. Description of the work situation of the participants.
Motivation of the participants. Activities Day 1 – introduction day / get know each other / short presentation of the represented organisations/ work fields Day 2– Presentation of the program and objectives. team-building activities 70
Day 3 – Interactive exercise for to introduce the daily themes: discussions, different methods to work out (world café). Workshop: tools and methods – discrimination, inclusion Day 4 - methods for different abilities, simulation games. Middle evaluation. Day 5 – outdoor activities Day 6 – creative – art activities Day 7 – Parallel visits to different local organisation.Evaluation of the visit: transfer of the themes from local to international level. Day 8 – improve tools and methods for youth workers Day 9 – creating toolbox. Final evaluation.
Expected impact: The exchange of good practices and methods by the participating youth workers will enhance their knowledge and experience on the field of interest (discrimination, refugees, people with different abilities)The above-mentioned knowledge and tools will help the youth workers to provide more efficient workshops and interesting activities to youngsters aimed to raise awareness to youngsters on the fields of interest. The result will be tool box with different methods for youth leader and youth workers. It will be in electronic form. Also in tool box we will add new games wich we create in a project. The project will improve competences like - professional competences, communication in foreign language, social and communication competences, culture competences and entrepreneurship. / video documentation with process steps and final results. The dissemination of the project products will be done through Facebook, report to the national agency, publications in the local press of the hosting organisation, by short presentations in local schools etc. We evaluate project in each stage of the project. We use different evaluation methods. Each participant who will be back at home country prepare one training for youth and organize it and inform us about results. Participants will write new projects, youth exchanges about topics which we discover in our training course.
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RISK ASSESMENT – FEEL ! ACCEPT ! EMBRACE !
Additional control measures required
Date measures to be applied
Acceptability of residual controls
Risk rating
Probability
Risk acceptable? (yes/ no)
Hazards controls identified Existing hazard
Activity / element What can go wrong?
We don’t have enough partners
We have contacts from different partners. We have regular contact with our partners. We try to expand our circle of partners.
1
0, 1 20
Yes
We use team Preliminary process members contacts Can use open call and OTLAS platform.
Yes
Pre-financing delays
Get submission from our organizations to finance cost if needed Sign contract at right time
2
0, 4
Yes
Contact to the Preparational period organizations and companies who we need to payed and ask them permission to pay bills later. Make contract if needed.
Yes
Yes
6
Preparation of our Regular report 2 participants will be from partners not applied Communication plan – explain the process of project
0, 10 50
Yes
Ask feedback from partners about participants Stimulation of participants giving them enough information about project – try to use them experiences in program planning period
Cancellation from hotel
0, 7 10
Yes
Use our local Preparational period contacts to find new hotel/quest house
Have a proper booking to hotel We have back-up plan and contacts from the other hotels if we need to change it
4
Preparational process
Yes
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Additional control measures required
Date measures to be applied
Acceptability of residual controls
Risk rating
Probability
Risk acceptable? (yes/ no)
Hazards controls identified Existing hazard
Activity / element What can go wrong?
Partners cancel the participation
Keep contact with 5 partners all the time and ask them to let us know any possible changes We want receives from partners after buying tickets We ask registration forms at least 1 month before training course starts
0, 12 20
Yes
In case we have Preparational period to take new partner: Check new partners background and experiences (ask in different groups and from other contacts, if necessary also from National Agency)
Yes
Trainer(s) cancel their participation (before training course)
Keep contact 5 during all preparation period with trainers Have a list of all trainers, who is also suitable for this project (also from other counties)
0, 12 10
Yes
Get contact with Preparational period trainers and try to find new. Check background of trainer.
Yes
Miscommunicatio n with the other organizing partners and no clearly specified roles and responsibilities
Self-choosing depending from own competences/wor k experiences and responsible attitude from all parts
3
0, 15 50
Yes
Direct and upfront communication between the partners
Preparational period
yes
Possible program changes (availability of the local organizations to receive our participant group)
Create flexible agenda and have agreement with partners and organizations to change agenda in the case of emergency or special needs (caused by weather, traffic, study-visit organizations etc)
4
0, 11 30
yes
Have a list with Preparational/progra all possible B m period plans for each occasion (bad weather, alternative study visit places etc)
yes
Team building failing
Have interesting team building games and see
4
0, 2
yes
More time to do Program period team building games. Backup
Yes
7
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what the result is.
Lost luggage
Suggest to participants to make travel insurance. Take some important things with your handluggage
Involvement of the participant in the activities / some participant has difficulties to be involved
Additional control measures required
Date measures to be applied
Acceptability of residual controls
Risk rating
Probability
Risk acceptable? (yes/ no)
Hazards controls identified Existing hazard
Activity / element What can go wrong?
plan with visible team building activities. 1
0, 1 20
Yes
Give time to go Program shopping (if participant need it). Get contact with airport
Yes
To be sure than all 4 participants are interested on topic, they know what will happens.
0, 3
11
yes
Evaluation, Program period individual talk with participants who are not motivated. Change methods regarding on interest of participants.
Yes
Accidents during outdoor activities
Prepare safe 5 environment for participants. Clear information in info pack. Information about environment.
0, 1
12
Yes
First AID, backup persons in organization to organize injured persons to hospital
Program
Yes
Conflicts between participants or national teams, with trainers and organizers
Prepare 2 participants before training, to give them information about participating countries and stereotypes. Prepare methods and games to turn conflicts to stereotypes or discrimination learning process.
0,2
6
Yes
Solve them as Program soon as possible. Use games to turn this to learning process
Yes
Yes
Be flexible. Take off some activities. Set priorities to activities and remove not
yes
Time management Well planned time- 3 planning for the activities. Realistic planning. Flexible times on a program.
0,45 15
Program
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Enough free time to have a rest and eat. Clear rules at the first day. One of organizers will be moderator and checking time. Alcohol – participants lose control
Date measures to be applied
important activities.
4
0,62 22
Yes
Communications Program , talk, discussions
Yes
We don’t get Participants have 4 results (toolbox) very clear what we expected overview about results and objectives. Time management is well planned. Trainers have very good plan.
0,40 13
Yes
Remind every day result and objectives
Yes
Stress the 3 importance of providing feedback to the participants during the training course and provide them with feedback form for them to fill in
0,21 11
Yes
Involve also the Dissemination, sending evaluation organizations of the participants so that they also get feedback
Yes
Organizers didn’t gave YouthPass
Save enough time in agenda to fill and sign them.
3
0,30 11
Yes
Fill, sign and send them later by post. Participants should show interest about YouthPass after training course.
Dissemination, evaluation
Yes
No connection with social actors of the local area for the dissemination of the project product
Involvement of the 3 social actors in the processes of the project
0,45 15
Yes
Ask feedback Dissemination, after 2 months evaluation and remind with this to use new methods. Promote by ourselves Toolbox (workshops at
Yes
No feedback from the participants
Rules and limits are strictly and enforced.
Additional control measures required
Acceptability of residual controls
Risk rating
Probability
Risk acceptable? (yes/ no)
Hazards controls identified Existing hazard
Activity / element What can go wrong?
Program
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Additional control measures required
Date measures to be applied
Acceptability of residual controls
Risk rating
Probability
Risk acceptable? (yes/ no)
Hazards controls identified Existing hazard
Activity / element What can go wrong?
schools, youth centres etc) . Not enough dissemination of the project’s products
Encouragement of 4 the participants to disseminate through social platforms etc and planning of making a brochure
0,21 13
Yes
Stressing the Dissemination, importance of evaluation dissemination to the participants
Yes
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BRUNO - Italy
BEYZA - Turkey
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LONIA - Romania
“What if‌ Busteni, 2017â€? was one of the best project I was involved in. I met wonderful people: smart, creative and full of enthusiasm. Although I contributed to this project as facilitator I learned many interesting and useful things which lead to my personal development. My congratulations to the trainers for designing and implementing this project.
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RADU - Romania
The project was very good for me. It was my second project I participated that was organized by Tolea Postovei. The first one was 3 years ago. I liked the idea to participate at another project. I said yes when Lonia Popescu and Stefan Manole selected me to be there. About the location, it was good for me. I knew pretty well the pension, from that project with Tolea (my first one, with my wife). But now, it was different for me to be there in winter. Last time I’ve been there, was summer. The food was well made, as usually. I’m glad that i was served with vegetarian food, just like i required in the formular. The participants were nice people, who i liked to talk with them. They always laughed when i spoke to them by sign language and doing mime. I was happy to see again Liga from Riga, who i met in the last project, 3 years ago. She recognized me immediately. I talked with her more. Activities were really good, well thought and made. I liked how participants reacted to these activities. Some activities were creative. Lonia and Stefan helped me a lot to understand most of those activities, to understand what other participants were saying and to realize the objectives of those activities. I learned a lot about project writing, at european level. I’ d like in the future to make a local project, destinated to deaf people. That’s why i came here,and it was a really good experience, with a lot of information and educative activities. I’ve met professional and experienced people in writing projects. So my thanks goes to Tolea, who gave me this opportunity.
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ANNIKA - Estonia
"What if " was my first Erasmus + training course and I understood that there is lot of reasons why people take part from these kind of projects. For me it was very eyes-opened-experience. Also made me think and realize why I like to do and partcipate Erasmus+ projects. I carry on the idea about Erasmus+ babies and Erasmusland!
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SERGEJS - Latvia
The training for me was poosibility to look at poosible risk in different project realisation phases and think about solutions how to solve them. The knowledge what I learn in training I can use for future projects.
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GREEN UP YOUR LIFE ! - youth exchange Venues: Horst (5 days) and Venlo Dates: 15-24.07.2017 Total time of project: 8 months Hosting country: Netherland Partner countries: Czech Republic, Bulgaria, Finland, Spain, Albania Target groups: 18-26 Profile of participants: It is open to any youngster, giving priority to disadvantaged, unemployed, handicapped, rural, gypsies.
Main Objectives: -Explore connection between psychical in activity and health. -Change the daily routine to more healthy life and keep it further (teaching youth healthy habits). -Developing healthy life exercises for daily life. -Acknowledge the risk of alcohol and tabacco. -Sharing healthy EU food eating habits.
Activities: Ice-breaking Energizers Team building activities Outdoor and indoor activities (cyclingswimming-jogging) World Coffee sections Gymkhana games Erasmus+ presentations Workshops Cooking International dinner workshops Movie night
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Role of Each Project Partner in the Activity: Finland: Brochures Spain: Youthpass Albania: Energizers Bulgaria: Movie night workshop Czech Republic : cycling outdoor activities
Impact on Participants: -To make them more active in their daily life -To show them way of healthy eating -Increase their self esteem -To make them know more about Erasmus +, Youthpass and its advantages.
Impact on Partner NGOs : -They can use project results in their own organization
Expected Results: -Increase the awareness about healthy life style -To create common European health cook book -Creation of campaign in social media -Improve foreign language skills
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Dissemination: -We will share the cook book with our all partners. -We will put our video on youtube and make our participants to share it on their social media. -We will share the project results in Salto-Youth. -Share the results with municipality. -Meeting with other local NGOs -Visiting Youth house’s and share the project materials with others -Share the video blog with other international NGOs
Evaluation and follow up : -Daily Evaluations: everyday before dinner, group leaders will meet with their group members and later they will share the evaluation results with hosting organisations -Morning Feedback: sharing the results of the prevÄąous day in a big group -Middle Evaluation: we will have 2 evaluations. First will be learning tree and the other will be questionnaire (accommodations, food, friendship,etc..) -Final Evaluation: continue the learning tree. -Evaluation in national groups -Cooperate in new project and plan new projects -Sharing their activities through newsletter -To have Skype meetings
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RISK ASSESMENT : GREEN UP YUR LIFE ! 6.1 BEFORE SUBMISSION:
Acceptability of residual controls
Risk rating
Probability
Date measures to be applied
No
Setting Reminder on your electronical device, better organized team work, motivate workers for more efficient work, thinking that application date is a week before (not to wait until last time)
Start
yes
Not to send your 1 application on time, not to have efficient contact with partners, not to have enough info for project, missing last news about your project
0.15 1
No
Changing internet company, Start have a private modem, work in public places
yes
Your computer can be broken or stolen, virus can effect your computer working
4
0.22 13
No
Save your project in another Start place(google drive, ‘’clouds’’,etc), using of virus programs
yes
Not happy workers 3 with money issues, too many things to do in organization (burden of work), inexperienced team members, writing part might be not the ‘funny’ part.
0.41 15
No
Writing team can have some Start pocket money or gifts (tickets to concerts ect.), after project sending workers can have cinema night or nice dinner
yes
Mistakes in project 3 5. Lack of form filling, wrong knowledge and information, too experience dreamy and not realistic while filling the form, first time you are trying to write a project
0,20 4
Yes
Ask help from experienced Start people, research more about creating project.
yes
6. Using wrong Not to be careful application
0.05 1
No
Download the last form and be sure it is the last one
yes
2. Poor internet connection
3. Risk of loosing your data device
4. Lack of interest and motivation while you are writing project with your team
5
Additional control measures required
0.10 12
1. Missing the deadline, not to be on time while sending your project
Not to have motivated workers for more efficient work, postpone project writing, personal issues(like lost of family, divorce,etc), simply forgotten the date
Risk acceptable? (yes/ no)
Hazards controls identified Existing hazard
Activity / element What can go wrong?
1
Start
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form
7. Someone can steal your idea
8. Having problems on finding good proper partners
9. Forget to add visa cost on project application
Don’t share all 3 information deeply with other organizations; don’t share projects with not trustable partners.
0.15 4
No
Don’t talk about your ideas before sending your project or only share it with trustable partners.
Start
yes
You might be new as a 4 NGO in Erasmus+ projects, not to belongs to a network
0.40 13
Yes
You should make advertising Start of your NGO and ask recommendations from other NGOs
yes
You might be not aware 3 about visa issues because you are new in this job or simply you were not care about it.
0.20 11
No
Asking review of your project Start to expert person or experienced people around you.
yes
AFTER RESULTS:
Last time cancelation, not interested of your project topic anymore, not responsible of advertising and find participants, not responding your emails
Risk rating
2- Problem with partners
Finding in last time(not trustable partner), personal issues(to be pregnant, etc), not to find correct trainer for project
Probability
Existing hazard
1-Problems with trainers
Additional control measures required
Date measures to be applied
Acceptability of residual controls
Hazards controls identified
Risk acceptable? (yes/ no)
Activity / element What can go wrong?
3
0,24 11
No
Making agreement or After contract before applying project, asking for recommendations for trainers from other NGOs
yes
3
0,45 15
Yes
Friendship After communication and Skype meetings often, changing partners if possible and needed, try to call from mobile and reach the partner.
yes
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5- Problem with arranging (transportation,hotel)
6- Money doesn’t arrive on correct time 7- Visa problem with non EU countries
Risk rating
4- Not enough time to prepare project
Not good prepared info-pack, might be not experienced NGO
Probability
Existing hazard
3- Not sufficient information
Additional control measures required
Date measures to be applied
Acceptability of residual controls
Hazards controls identified
Risk acceptable? (yes/ no)
Activity / element What can go wrong?
4
0,35 13
Yes
We can ask help from experienced NGOs in our city
After
yes
Not good 3 coordinated team, bad time management, problem with venue (cancelation of reservation), NA explain the results very late
0.44 15
No
Making plans for future possible projects, if NA explain very late the results you can think to change project time
After
yes
Cancelation of participants, last minute bookings, accidents on the way
2
0.15 2
No
Searching for accommodation places on correct time, demanding insurance from participants
After
yes
Issues with NA (national issues)
4
0.25 13
No
Asking money from town hall or from bank
After
yes
Participants can be not able to come to project
3
0.18 4
No
Be on time to send their After invitation letters and be good coordinated with country who need visa
yes
6.3 RISKS IN THE ACTIVITY Additional control measures required
Risk rating
Probability
Existing hazard
Date measures to be applied
Acceptability of residual controls
Hazards controls identified
Risk acceptable? (yes/ no)
Activity / element What can go wrong?
1-Health problems
Bad weather, not clean 3 environment, not safety sex
0.35 11
Yes
To have first aid kit, to During give free condoms for participants and give education about sex, to ask insurance or EU health card
yes
2-Alergies and food habits or cultural food habits (no
Out of date foods, 4 different religions, not to ask participants what
0.50 18
Yes
To ask it in participation form and write it again in
yes
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pork,etc..)
are their specific needs
3-Motivation problems of some participants
Lack of interest, need of 4 sleep, personal problems, not to know wh she/he is in the project
0.35 11
No
We can select the Before participants according to their participation forms, give them enough information about project, we might suggest flexible activities.
yes
4-Cultural differences and misunderstanding
Different historical and political background
4
0.30 13
Yes
They can live together During during the project time, group activities like team building
yes
They might think about 3 have fun, they think it is a fun time, young people might feel themselves free and do crazy things that they don’t do in their home towns
0.30 11
No
Rules can be set up in the beginning and make sure everybody understand it
During
yes
0.30 13
Yes
Better to write about weather conditions in info-pack and also in Facebook groups
Before
yes
5-Drugs and alcohol
infopack.
Participants might feel 6-Not to have proper cold, hot, etc.., they clothes might get cold or sun burn
4
6.4 RISKS AFTER THE ACTIVITY WEEK
Additional control measures required
Risk rating
Probability
Existing hazard
Date measures to be applied
1-Lack of interests to You might have dissemination results problem in after the project dissemination part, your project might not be successful because it doesn’t reach people
4
0.50 15
No
You can make agreement that all partners and participants are responsible to share project results
2-Reimbursement problem
4
0.20 7
YesNo
If you have After reimbursement problem you should explain it good to others
Loosing trust, angry participants and partners
Before
Acceptability of residual controls
Hazards controls identified
Risk acceptable? (yes/ no)
Activity / element What can go wrong?
yes
yes
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3-Problems with travel documents
They can be lost, threw away, damaged. Passport can be out of date
4-Organizators didn’t Participants did not get feedback from fill the form from EU participants survey or they are reluctant to share it with their organizations
4
0.25 13
No
Copy of your tickets, buy After online tickets, to be sure that your travelling documents are okay
yes
3
0.44 15
No
E-mail to each After participants about EU Survey, mention about it during project and write about it in FB group.
yes
No
We should scanned all documents in case problem
5-Hosting country might loose all bills and necessary documents
They cant finished 5 the report for NA, They cant send money for travel cost
0.5
6-Partner NGO might send e-mail that their participants were satisfied or dissatisfied
It can be not quality project or opposite it can be very good project
0.10
7-Final products of project can be not finished
Hosting organization might not finish the products during project time
4
0.20 13
No
Most of the jobs should finished during project time and we should collect all products during project
8-Some participants might have accidents on the way or might lost their flight
Participants might loose their connection flights or bus, they might die
4
0.10 7
No
Hosting organization can After book the bus and they can provide important contact details in case needed
yes
They might broke 3 something from room or simply harm but not to say anything to hosting country
0.15 4
No
Hosting country write a After rule in info-pack if they broke something it will be take out the amount from reimbursement.
yes
9-Some participants might harm the hotel rooms and recognized later by hotel workers
12
It can strengthen or effect badly to future relationship
Hosting organization 10- Participants does not have might not have Youth experience on Youth Pass pass and they might not know or they are lazy
4
0.45 18
No
Participants should be aware of Youthpass right and ask about it.
After
yes
Participants wont 11- Project might not have any healthy life have any influence style, they will not on participants share it with others
3
0.45 15
No
NGOs should make follow ups and give some tasks to participants
After
yes
0.25 6
Yes
You might start to live in During another country, marry and get to know more about the other culture, become more open minded
12-You might find love of your life
Long distance 2 relationships, cultural differences, language barriers, you might travel more and learn new language
yes
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ANDRZEJ - Poland
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MARIA - Greece
My What if experience!! This winter in Busteni I had the opportunity to participate in a training course called "What if ? "approaching and trying to resolve all factors that can affect and jeopardize an Erasmus+ project. Using tools and methods such as theater but also through project writing and risk analyzing we approached the subject of risk management and gained very useful information and knowledge on how to deal with risk in our own projects.
Apart from learning we also had a lot of fun!!! Surrounded by the beautiful mountains and landscape of the Carpathians we enjoyed a frozen pre Christmas week full of fun and exciting new people and experiences! The trainers were fantastic and very experienced but most importantly very.. Cool guys and helped us relax and have a great experience!! The selection of the participants was top notch! Inteligent fun people who I really enjoyed being with. We enjoyed the nature and the food of the area and had the opportunity to visit interesting places such as the Dracula castle and the town of Brasov. Thank you for the experience and I hope to do it all over again!!
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BOGDAN M - Romania
Since "What If" was the first training experience for me with Erasmus + I can tell you that Tolea and Co. did an amazing work teaching us a lot of good things,we had a lot of good time with all the members of the program but the most important thing is the fact that I made friends from almost all Europe. Hopefully I will have another chance to work with him on a future Erasmus+ program.
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HANDE - Spain/Turkey
I am happy to meet with different people, understand that we are sharing a lot of common things and discover the nature of Busteni .All together was a great experience also we learned risk management with using different artistic methods. Thank you for all
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SAMUEL - Czech Republic/Slovakia
Romania, Romania, Romania. The country with lots of prejudices. This project was one of that experience which could destroy or strengthen prejudices about Romania. While we were traveling across Bucharest, no one was smiling in train station. People looked pretty depressed. You could see lower life standard there. After few hours, we finally arrived in Busteni (2 hours away by train from Bucharest) and my prejudices were destroyed. Not because of luxurious accommodation or high standard of lifestyle in Busteni, but because of the mindset of organizers - Romanians. Taxis were waiting for us in front of train station and dinner was waiting for us too. Everything was well prepared and organized. Moreover, I didn’t have any problem in communication with organizers before my departure. From the first common dinner with my new friends from 16 countries I felt that these people will be interesting. We played many different games together, from name games to games which helped us understand risks which can occur during youth projects. Risk management was also the main topic of the project. Furthermore, we had opportunity to speak about youth projects with experienced people from different countries. It was truly outstanding experience. Beside that experiences, we played different teambuilding games, which created great spirit in the group. We visited Dracula castle, tasted national cousine and danced national dances. In the end, everyone was so sad that the project is in its end.
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NINA - Bulgaria
For me "What if" project was absolutely full of knowledge, beautiful emotions and creative ideas. I am so glad of that my first participation in training course to be exactly "What if". I had the chance to visit that cosy place Busteni in the winter, where we get so much comfort and relaxed (Thank you organizators!). It was unbelieveble how close the participants get just from the first meet. There was so good harmony to share our time together and even better during the workshops. I became so much interesting about the ideas of youngsters nowadays. This project for me was just amazing start of my " Erasmus life" in projects. The main thing which is still in my head is that "Sharing is caring" . I can finish with so big "Thank you" for all good memories which we created there and for the big experience during the course
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ILZE - Latvia
One week full of knowledge friendship and fun. We talk about risks, we took risks and we experience risks. I am happy that I had opportunity to be there and meet this people. Every day was different. Every personality had some amazing shade. And we shared our inspirations and just done funny things together. It is realy something how fast we get to know others and how close we can become. And when people feel free they can be themselves. And they can give the best of them to others. So we gave the best of us to others! The most real moments hide in small things. After eight days, filled with small detail and magical moments, it seems this project was magic. Thanks for it
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BOGDAN "Santa Claus " - Romania
What if I would have not been part of the “What If?” training course? - I would have not met so amazingly kind, motivated, wise people - I would have not had a great time - I would have not enriched my life and professional experience For all those reasons, and many more, I'm happy that “What If?” was a real thing! 97
TOLEA "Dracula "- Romania
A project is important when it happens. "What If ? " has a wonderful story: 2 times rejected,then on the waiting list and then in reality when the stars decided is the right time.What if was optimism,involvment,,walking in snow and cold,hot wine,dancing and playing games,Santa Claus and Dracula,learning with smile on our faces and enjoying every second ...and the power of DIXIT.Now ,the biggest RISK is to meet again eachother and spend again wonderful moments together. WHAT IF ? SomeotherplaceSomewhereSomeothertime...
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...special thanks to : FABI - Romania Participating ĂŽn a project is always interesting, but the TC "What If " was unforgetabe. I have met a wonderful group of participants: enthusiastic, sociable, eager to learn and share their previous experiences, involved and active. The activities were challenging, diverse, attractive, but also we had a very balanced program. Some impressions about the organizing team: always present, ready to solve all the problems and to make everyone comfortable and cheerful. The last but not least, I will give my impressions about the location :mountains, snow, great food, comfortable rooms, Santa Claus, what else can one wish for? The secret of a succesful project is about all these things. I find it truly difficult to be more content about a training after participating in What If.
"VILA CRISTINA" TEAM: ANDREEA :I like the weeks when we can host Erasmus + projects because you feel interconnected with the an entire world.Even if it looks more tired for us, after the groups are leaving we feel a big empty space not only in the location but also in our hearts.This group brought a totally different atmosphere and i prefer this kind of happenings as we discover new ways of thinking and new traditions.
OANA :
I was very happy to be part of this project where i met wonderful people.As usual,Tolea managed
to bring together persons from which you have what to learn and whom you want to meet again
BORIS -happy dog Haaammm ! Haaammm ! Nice participants !
"... just play the game,play the game..." 99
‘This project has been funded with support from the European Commission. This publication [communication] reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein.’
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