Project initiation Report - Promoting Community Dialogue and Partnership
Reporting period 1st July 2009 to 30th June 2010
Project Initiation Report
Promoting Community Dialogue and Partnership Facilitating Inter-community understanding and acceptance through Community Dialogue Project La Tegola Deftones 7/31/2010
Project initiation Report - Promoting Community Dialogue and Partnership
Executive Summary This document summarizes the project meetings held for the project (Promoting Community Dialogue and Partnership) from the Initiation period (1st July 2009) through to the midway point (30th June 2010). These meetings were conducted by the project team. The project initiation was executed with the following meetings & workshops.
Meeting Number 1 - Project Kick Off Date Meeting Objective /
11th July 2009 -
To communicate to the foundations members about the project, Understand the expectations, Determine the overall objectives. Participants
1 2 3 4 5 6
Toni La Tegola 7 Ska Ngwenya Fezekile Kuzwayo 8 Alex Van Os Carol Gathoni 9 William soi Ruud Klein 10 Shimada soekhram Isaac Okoye 11 Paul Muthengi Edna Nogueira 12 Alex Mbololo 13 Annie Muchai Agenda 1.
14 15 16 17 18 19
Josephine Okumu Isaiah Onyango Ruth Nthenya Rose Nyambura Kanyi Mukoma Chantal BAZIRUWISABIYE
20 21 22 23 24 25
Michael Shibira rossana Kathi Riviett Wachira Rocky Seda Wayne Stocker Jacob Penninga
Introduce the project
2. Identify needs to be discussed in the next meeting. Conclusions / Actions
3. Stakeholders asked to provide ideas for the next meeting when a project charter will be determined.
Project initiation Report - Promoting Community Dialogue and Partnership
Meeting 2 - Initiation Date Meeting Objective
29 Aug 2009 To begin to define the overall parameters of a project and establish the appropriate project management and quality environment required to complete the project.
Participants 1 2 3 4 5 6 7
Alex Mbololo Alex Van Os Carol Gathoni Fezekile Kuzwayo Isaac Okoye Jacob Penninga Paul Muthengi
8 Rocky Seda 9 Rose Nyambura 10 Ruud Klein 11 Ska Ngwenya 12 Toni La Tegola 13 Wayne Stocker 14 William soi Agenda
As Team Leader
As a Team
Develop a project plan
Discuss and set up logistics
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Break work streams into manageable components
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Reporting mechanisms
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Create collaboration space
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Estimate workloads & timing
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File sharing
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Highlight key milestones
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Technology setups eg mail accounts, eRooms
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Clarify authority and decision rights,
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Empower teams with decision authorities as appropriate
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Understand authority boundaries and escalation processes
Define and assign roles while considering the following:-
Location
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Diversity
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Skills / experiences
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Time availability
Conclusions / Actions
-
Project charter Project team roles defined resources needed identified Project Repository established
Project initiation Report - Promoting Community Dialogue and Partnership
Meeting Number 3 - Needs Assessment Planning 26th Sep 2009 Plan a risk identification / Needs assessment plan
Date Meeting Objective / Participants 1 2 3 4 5 6 7
Alex Van Os Carol Gathoni Edna Nogueira Fezekile Kuzwayo Isaac Okoye Paul Muthengi Ruud Klein
Agenda
8 9 10 11 12 13 14
Shimada soekhram Ska Ngwenya Toni La Tegola William soi Alex Mbololo Annie Muchai Jacob Penninga
15 16 17 18 19
Josephine Okumu Michael Shibira Riviett Wachira Rocky Seda Wayne Stocker
Project scope High level Schedule Needs assessment Planning - Identified focus group Project Communication Preliminary Budget Estimate
Conclusions / Actions
Identify needs to be discussed in the next meeting. Focus group to begin needs analysis as soon as possible. Needs assessment form to be found on our website, http://www.africangay.eu/web/index.php/projects and also on http://agyf.wufoo.com/forms/need-assessment-questionnaire
Project initiation Report - Promoting Community Dialogue and Partnership
Meeting Number 4 - Needs Assessment Focus group Date
28th Nov 2009
Meeting Objective /
Needs assessment focus group analysis
Participants 1 2 3 4 5 6 7 8 9 10 Agenda
Toni La Tegola Fezekile Kuzwayo Carol Gathoni Ruud Klein Isaac Okoye William soi Wayne Stocker Alex Van Os Ska Ngwenya Jacob Penninga Risks Historical information Quality Standards Brainstorm on Stakeholders’ Involvement Initial Project Plan
Identify needs to be discussed in the next meeting. Conclusions / Actions
Needs assessment analysis done Project plan initiated
Meeting Number 5 - Project Tasks review Date Meeting Objective /
13 Feb. 2010 Tasks & Activities review
Participants 1 2 3 4 5 6 7 8 9
Alex Mbololo Annie Muchai Edna Nogueira Fezekile Kuzwayo Isaac Okoye Isaiah Onyango Jacob Penninga Josephine Okumu Kanyi Mukoma
10 11 12 13 14 15 16 17
Rocky Seda Rose Nyambura Ruth Nthenya Ruud Klein Ska Ngwenya Toni La Tegola Wayne Stocker Riviett Wachira
Project initiation Report - Promoting Community Dialogue and Partnership Agenda Review of Tasks completed - PR materials for visibility campaign presented (flyers, YouTube video “Africa’s illegal love”, flags & website) - Africa in the Picture Africa in the Picture - 13 -14th Sep 2009 - Letter to Dutch Parliament – 7th dec 2009 - International Human rights day workshop -9 Dec 2009 - Migrants unite to fight against human rights violations -10 dec 2009 - Dialoogmiddag Opknapbeurt Homo-acceptatie, Religie, Multiculturaliteit – 10 dec 2009 - African conference on sexual health and rights which was held in Addis Ababa 9 -12 Feb 2010 - Identify needs to be discussed in the next meeting. Tasks planned for the coming months -
MDF training - Strategic orientation of your organization training in Ede Religious Leaders Conference – 24 March 2010 Workshop - Anti-discrimination in practice: -Understanding discrimination, learning about diversity and sharing ideas on taking action against sexist, racist and homophobic remarks - Berlin) -12-16 April 2010 The Hague Cultural Parade - 5 June 2010 The Hague Pride 2010 - 12 June 2010
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Meeting Number 6 - Midway project evaluation meeting Date
26 June 2010
Meeting Objective /
Internal project Evaluation
Participants
Agenda
8 Shimada soekhram 9 Alex Mbololo 10 Annie Muchai 11 Chantal BAZIRUWISABIYE 12 Jacob Penninga 13 Josephine Okumu 14 Paul Muthengi 15 Rocky Seda Internal evaluation process to be defined and by whom.
Conclusions / Actions
Project Evaluation to be conducted (both financial & activity based) Report to be
1 2 3 4 5 6 7
Toni La Tegola Ska Ngwenya Isaac Okoye Fezekile Kuzwayo Carol Gathoni Alex Van Os William soi
incorporated in final project report.