TABLE OF CONTENTS Why get involved
............................................................................ 3
Conference Objectives ................................................................................................. 3 The Location ............................................................................................................. 3 Partnerships ............................................................................................................. 3 What to do next ......................................................................................................... 3
Exhibition Lounge ...................................................................................... 4 Exhibitor Package
. ........................................................................................................ 4
Schedule* ................................................................................................................ 4
Sponsorship Options .................................................................................. 5 Platinum Sponsor) ........................................................................................................... 5 Diamond sponsor............................................................................................................. 5 Gold sponsor .................................................................................................................. 5 Welcome Reception Sponsor Lunch Sponsor
....................................................................................................... 6
Topic Presentation Sponsors Coffee Break Sponsors Student Grants
...................................................................................... 5
...................................................................................... 6
.............................................................................................. 7
....................................................................................................... 7
Goodwill Sponsors & Donors (not limited) ........................................................................ 7
Advertising Opportunities .......................................................................... 8 Conference Handbook Advertising .................................................................................. 8 Website Advertising ................................................................................................... 9
Sponsorship Application & Agreement Form .............................................. 10 Advertising Contract – Website ................................................................. 12 Exhibition Registration & Agreement Form ................................................ 13
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Why get involved
_____________________________________________________________________________________________ The 4th annual conference on Nephrology and Hypertension in January 2012 will provide an opportunity to connect with key industry partners and opinion leaders responsible for the research and medical care of children and adults with kidney disease. Conference Objectives The Caribbean Institute of Nephrology (CIN), organizers of the conference are committed to making this event a better success than previous years, not only in its objective of educating, but also in making key linkages between the researchers and practitioners in the field of kidney disease and hypertension, and various ways of reducing the cardiovascular risk factors related; creating the avenue for the sharing of ideas, key research findings, specific regional experiences and the visions that exist for advancement of the treatment of Kidney diseases and hypertension, across developed and developing nations. For this reason invitations will be extended to personnel across the Caribbean region, North and South America, Europe, India, Asia, the Pacific and Africa. The Location Jamaica provides an idyllic setting to host the conference as it offers not only first world conference facilities, and accommodation, but its natural beauty will provide an exceptional backdrop for a variety of recreational and social activities. Countryside excursions, cultural entertainment, exotic gastronomic delights, and the unique and friendly hospitality for Jamaica is internationally known, will all form a part of the overall experience. Partnerships The success of the previous conferences and their achievements has been fruitful because of our audience and our committed sponsors. The on-going educational objectives will depend on our abilities to form stronger partnerships with various organizations, new and old. Our partnership options revolve around exhibition space, sponsorship of the main conference event or part thereof, as well as individual activities within the event. These are outlined in the following pages. What to do next Once you have decided in partnering with us, there are three (3) simple steps to follow: I.
Pick a partnering sponsorship that best suites your company’s objectives.
II.
Fill out the booking form, or electronically, at the end of the document
III. Mail to the address outlined or send via email. We will be in touch with you to discuss the next steps as well as any additional information that you might require.
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Exhibition Lounge ____________________________________________________________________________________________ Exhibitor Package
US$1,500.00
The Exhibition Lounge will be easily accessible and highly visible to all delegates throughout the Conference. The exhibition will run concurrently to the conference and will provide an important facility for delegates to view the most up to date products and equipment. Strategically placed in the reception area of the conference hall, the exhibitor lounge will become the central hub for networking and the exchange of and information. It will also accommodate the internet cafe and coffee break stations ensuring that maximum exposure to your key audience is facilitated. The Exhibition Lounge Package will include:
One 8' X 8' space with 110 volt electrical outlet, 6’X3’ skirted trestle table, 2 chairs
2 exhibitor registration passes giving access to refreshment breaks (additional passes available for purchase at a rate of US$150.00)
Company logo, contact details and a 50-word profile within the Conference Handbook
Listing on Exhibition lounge floor-plan which will be published on website and in conference handbook
Additional booths can be purchased in multiple blocks with a 5% discount each additional booth
Use of conference logo on promotional material to be used at conference
Opportunity to send on one pre-conference flier to database inviting clients to visit booth and one post conference follow up message
Schedule* Set up time Exhibition Times
Break down time
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January 25 – January 26 January 27 January 28 January 29 January 29
12 midday to 12MN 8:00 am – 5:00 pm 8:00 am – 6:00 pm 8:00 am – 5:00 pm 8:00 pm – 12:00 pm 12:30pm - 7:00 pm
Sponsorship Options _____________________________________________________________________________________________ Platinum Sponsor US$35,000 + GCT (one company only) Diamond sponsor US$17,500 + GCT each (two companies) Gold sponsor US$12,500 + GCT each (three companies) These are the principal sponsors of the conference and will receive the highest level of benefits. Exposure for these levels of sponsorship will be extensive and will be negotiated based on the actual level. Basic benefits will include:
Prime exhibition space featuring a double booth space
Opportunity to deliver remarks at the Welcome and opening Reception
Conference Registrations giving access to all conference lectures, a set of conference materials and refreshment breaks ( numbers to be negotiated)
Company logo on all promotional material relating to the conference
Company message and logo in conference handbook
Full page ad in conference handbook
Company logo on all stationary used for official conference documents
Company logo on conference website with 100 word description, in addition to hyperlink to company website
Opportunity to use conference delegate list for two post conference mailings, within six months after event
Insert in delegate package
Welcome Reception Sponsor
US$2,500 + GCT (maximum of 6 companies)
A very important aspect of the conference is the network opportunities that the social activities within the program will provide. This will offer the sponsor exceptional promotional opportunities at the start of the conference. The benefits to be derived from this include: 5
Company logo on the signage relating to the welcome reception Company Branding and décor at the welcome reception area Company logo will appear in the Conference Handbook as a credit alongside the opening session listing Half page advert in the Conference Handbook Two conference registration package giving access to all conference lectures, a set of conference materials and refreshment breaks Four tickets to the Gala dinner
Company logo on conference website with 100 word description, in addition to hyperlink to company website Opportunity to provide souvenirs for guests attending the Welcome reception Acknowledgement by emcee at Welcome reception
Lunch Sponsor
US$6,000 + GCT (one company only per luncheon)
Companies are afforded the opportunity to sponsor and as such will be able to highlight the company’s corporate identity through branding as well as promotion of products. The benefits of this package include:
Invitation of selected speaker by the company on a topic area relevant to the conference theme and objectives of the Caribbean Institute of Nephrology Company logo on the signage relating to the welcome reception Opportunity to decorate and brand the lunch area using corporate images and colours. Opportunity to distribute promotional material to the delegates Company logo to be placed on lunch menus with 50 word message on inside front of menu Company logo will appear in the Conference Handbook as a credit alongside the lunch listing Quarter page advert in the Conference Handbook One conference registration package giving access to all conference lectures, a set of conference materials and refreshment breaks Company logo on conference website with 100 word description, in addition to hyperlink to company website Opportunity to provide souvenirs for delegates during lunch
Associate Sponsors Topic Presentation Sponsors US$ 800.00 + GCT Various Topics will be presented under each daily theme. Opportunities are available to become sponsors of the individual presentations. The offer is to financially support the topics that are of the most interest to the sponsor. The benefits will include: One registration package for the day on which the sponsored presentation is being done, giving access to all conference lectures, a set of conference materials and refreshment breaks Insert in Delegate Bag Use of delegate list for one post conference mailing within six months after conference. Companies who sponsor three or more topics will be additionally given a half page ad in the conference magazine. Company allowed to set up display area with promotional material inside the cafe Full page ad for internet café in conference handbook including sponsor logo
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Coffee Break Sponsors
US$1,200 + GCT (one company per break)
Delegates will get additional opportunities to network and share ideas during the coffee breaks throughout the day. Six breaks are available for sponsorship, which will afford companies the chance for additional exposure for your company. This package includes:
Company Branding in break area during the sponsored coffee break Company logo will appear in the Conference Handbook as a credit alongside the coffee break listing along with a 50 word listing on company One registration package giving access to all conference lectures, a set of conference materials and refreshment breaks. Company branding on tables which will host refreshments as well as on tables in break area ONLY Opportunity for company reps to network with delegates during coffee break Insert in delegate bag Innovative idea from company to advertise during the coffee break ONLY
Student Grants
US$750 + GCT per student
The Caribbean Institute of Nephrology would like to make sure that as many young upcoming medical, nursing and pharmaceutical students and clinicians will be able to attend the conference, and as such will solicit funding that will accommodate persons who will not otherwise be able to attend the conference. The benefits of this package will include:
Company logo in the conference handbook announcing the names of the awardees of the grants and with a 50 word description of company
Company logo on special web page on conference website, outlining the guidelines for applications for the grants
One registration package, giving access to all conference lectures, a set of conference materials and refreshment breaks on the day.
Goodwill Sponsors & Donors (not limited) Companies willing to support the conference in some way for amounts less than shown above, or in kind are welcome. The conference will need support for the provision of Stationary Gifts for presenters Advertising and promotions Secretariat and message center Companies may contact touchstonenet@gmail.com for more information on the above.
The conference organisors reserve the right to remove any of the services listed previously in this document in the event that sufficient sponsorship is not received to cover the relevant costs. 7
Advertising Opportunities _____________________________________________________________________________________________ Conference Handbook Advertising All delegates will receive a Conference Handbook which will contain all the information about the conference. This will include speakers, program of activity and so on. Advertising opportunities will be available which will afford companies high visibility throughout the conference as well after the event. The handbook will be 8 1/2' X 11" piece. Distribution will be as follows:  copies to all delegates at the conference  electronic copy of the manual will be uploaded on the conference website Advertising rates are as follows: Colour
Black & White
Full Page (8 1/2" X 11") US$300.00
-
Full Page (8 1/2" X 11") US$250.00
Half Page (8 1/2 " X 5 1/2") US$180.00
-
Half Page (8 1/2 " X 5 1/2") US$150.00
One Third page (3" X 11.5") US$100.00
-
One Third page (3" X 11.5") US$90.00
Quarter Page (4 1/4" X 51/2 ") US$65.00
-
Quarter Page (4 1/4" X 51/2 ") US$55.00
The above prices do not include GCT. 17.5% will be added to all invoices. Finalized camera-ready artwork is required. Deadline for submission of artwork is December 31, 2011. All artwork must be submitted by email to touchstonenet@gmail.com
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Website Advertising The Conference website will be heavily visited over a period of four months before the conference with additional visits up to six months after the conference. We will be dedicating space for advertising of related products and equipment. The audiences of course will all be persons interested in the care of nephrology and hypertension, giving advertisers a much-targeted market. These visitors will log on for registration and general information and will of course be interested in any new products related to the field. Your products and services will be given a very a high profile in this dedicated target market based on the following:
Your advertising will be featured on several pages of the site
You can choose from different sizes and prices to suit your needs.
While positioning will be on a first-come, first-serve basis, the number of advertisements accepted will be limited in order to prevent clutter.
Advert Details Adverts should not include audio
An active URL link must be supplied in the text of your advert.
All web-ready graphics are to be supplied by you; however design services are available for an additional fee.
Web Advertising Rates Graphic only Ad Types Rotating Banner Large Box Medium Box Small Box Video Commercial Rates per rotation
1 Month
2Months
3 Months 6 Months
US$300 US$150 US$80 US$50
$US540 $US270 US$145 US$90
US$720 US$360 US$200 US$120
US$1200 US$630 US$330 US$210
US$400
US$720
US$960
US$1600
The above prices do not include GCT. 17.5% will be added to all invoices. Booking information: Advertisements can be booked on line or by email. For further details contact email advertising@caribbeaninstituteofnephrology.com. All advertising must be pre-paid on booking.
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Sponsorship Application & Agreement Form CARIBBEAN INSTITUTE OF NEPHROLOGY, DEPARTMENT OF M EDICINE, UNIVERSITY OF THE WEST INDIES 2012 ANNUAL CONFERENCE ON NEPHROLOGY AND HYPERTENSION Please complete the following information and submit by email to admin@caribbeaninstituteofnephrology.com We the undersigned agree to sponsor the 4th Annual Conference on Nephrology and Hypertension, January 26-29, 2012 with the following conditions: Name of Company *: ____________________________________________________________________ Address:
____________________________________________________________________
Contact Name
________________________________________Position:______________________
Office Phone:
________________________Mobile:___________________Fax:________________
Email Address:
__________________________________website:____________________________
We would like to sponsor the following: Item Price
Please tick all applicable below
Platinum Sponsor US$35,000 Diamond Sponsor US$17,500 Gold Sponsor US$12,500 Welcome Reception US$ 2,500 Lunch US$ 6,000 Topic Presentation Sponsor US$ 800 Student Grants US 750 per student # of Students Goodwill sponsors & Donor To be discussed Please note that prices above do not include GCT. 17.5% tax will be added to all invoices. For those items for which the number of sponsors is limited, allocations will be made on a first come first served basis Submission Deadlines: Friday, December 16, 2011 Payment Guidelines 50% due on signing of agreement (non refundable after November 30, 2011) 25% due by December 31, 2011 Balance due by January 9, 2012 Name of Authorizing Officer:___________________________________
Position:________________________
Signature:
Date:____________________________
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____________________________________________________
Advertising Contract - Handbook _____________________________________________________________________________________________ CARIBBEAN INSTITUTE OF NEPHROLOGY, DEPARTMENT OF M EDICINE, UNIVERSITY OF THE WEST INDIES 2012 ANNUAL CONFERENCE ON NEPHROLOGY AND HYPERTENSION Name of Advertiser_______________________________________________________________ Address of Advertiser______________________________________________________________ Telephone Number__________________________Email_________________________________ I agree to purchase advertising in the 2012 conference on Nephrology and Hypertension as follows: (Please tick appropriate size) Colour
Black & White
Full Page (8 1/2" X 11")
- US$300.00
Full Page (8 1/2" X 11") - US$250.00
Half Page (8 1/2 " X 5 1/2")
- US$180.00
Half Page (8 1/2 " X 5 1/2") - US$150.00
One Third page (3" X 11.5")
- US$100.00
One Third page (3" X 11.5") - US$90.00
Quarter Page (4 1/4" X 51/2 ")
- US$65.00
Quarter Page(4 1/4" X 51/2 ") - US$55.00
GCT of 17.5% must be added to all prices shown above.
Product or Company to be advertised _______________________________
Value of Contract_____________________
Authorised By: _________________________________________________________
Signature:______________________________
Position:_________________________________________________________________
Date:___________________________________
Terms of Payment 50% deposit is required with return of signed contract in the amount of $_________plus GCT. Cheques should be made payable to Caribbean Institute of Nephrology. The remaining 50% will be due on receipt of invoice along with a copy of the handbook. All payments should be issued to Caribbean Institute of Nephrology (CIN). Conditions:
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All copy is subject to the approval of the publisher (CIN and Touchstone Productions) Advertisers assume the responsibility of all claims against the publisher arising from any claims resulting from the printed content of the advertisement. Caribbean institute of Nephrology and Touchstone Productions shall not accept any responsibility, financial or otherwise, for any errors in the advertisements or defects in printing. Closing date for advertising December 31, 2011. Deadline for submission of artwork is final. If artwork is received after the closing deadline, the Publisher reserves the right to produce the advertisement contracted in whatever manner they think suitable. No cancellations will be accepted Artwork must be submitted in camera-ready artwork in PDF, TIFF or JPEG format, and emailed to advertising@caribbeaninstituteofnephrology.com
Advertising Contract – Website _____________________________________________________________________________________________ CARIBBEAN INSTITUTE OF NEPHROLOGY, DEPARTMENT OF M EDICINE, UNIVERSITY OF THE WEST INDIES 2012 CONFERENCE ON NEPHROLOGY AND HYPERTENSION Name of Advertiser_______________________________________________________________ Address of Advertiser______________________________________________________________ Telephone Number__________________________Email_________________________________ Advertising Agency________________________________________________________________ I agree to purchase advertising in the 2012 conference on Nephrology and Hypertension as follows: (Please tick appropriate size) GCT of 17.5% must be added to all prices shown above. Product or Company to be advertised _______________________________
Value of Contract_____________________
Authorised By:_________________________________________________________
Signature:______________________________
Position:________________________________________________________________
Date:_________________________________
Please circle appropriate box below. Graphic only Ad Types
1 Month
2Months
3 Months
6 Months
Rotating Banner
US$300
$US540
US$720
US$1200
Large Box
US$150
$US270
US$360
US$630
Medium Box
US$80
US$145
US$200
US$330
Small Box
US$50
US$90
US$120
US$210
US$400
US$720
US$960
US$1600
Video Commercial Rates per rotation
Terms of Payment 50% deposit is required with return of signed contract in the amount of $_________plus GCT. Cheques should be made payable to Caribbean Institute of Nephrology. The remaining 50% will be due on receipt of invoice along with a copy of the handbook. All payments should be issued to Caribbean Institute of Nephrology. Conditions:
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All copy is subject to the approval of the publisher (CIN and Touchstone Productions) Advertisers assume the responsibility of all claims against the publisher arising from any claims resulting from the printed content of the advertisement. CIN and Touchstone Productions shall not accept any responsibility, financial or otherwise, for any errors in the advertisements or defects in printing. Closing date for advertising is December 31, 2011. Deadline for submission of artwork is final. If artwork is received after the closing deadline, the Publisher reserves the right to produce the advertisement contracted in whatever manner they think suitable. No cancellations will be accepted Artwork must be submitted in camera-ready artwork in PDF, TIFF or JPEG format, and emailed to advertising@caribbeaninstituteonephrology.com
Exhibition Registration & Agreement Form CARIBBEAN INSTITUTE OF NEPHROLOGY, DEPARTMENT OF M EDICINE, UNIVERSITY OF THE WEST INDIES 2012 ANNUAL CONFERENCE ON NEPHROLOGY AND HYPERTENSION Please complete the following information and submit by email to admin@caribbeaninstituteofnephrology.com We the undersigned agree to exhibit at the 4th Annual Conference on Nephrology and Hypertension, January 26-29, 2012 with the following conditions: Name of Company *:
________________________________________________________________________________________________________
Address:
________________________________________________________________________________________________________
Contact Name
______________________________________________ Position:______________________________________________
Office Phone:
_________________________________________
Mobile:_______________________Fax:____________________
Email Address: ___________________________________________________
Website:_______________________________________________
Space Booking: Number of Booths:
__________________________
Cost: _____________________
Special Requests___________________________________________________________________________________________________________________ *Company name should be written, as it should be published in all conference material and signage
Terms and Conditions
50% deposit due with agreement in order to reserve booth space. This deposit is non-refundable
Deadline for registration and final payment is Friday, November 25, 2011
No cancellations will be allowed after Friday, December 9, 2011
Name of Authorising Officer:
____________________________________
Position:______________________________________________
Signature:
____________________________________
Date:__________________________________________________
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