2011
Meetings & Incentive Travel
* Guaranteed: a refreshing point of view
City of Kelowna: www.tourismkelowna.com/Photography West
EASY TO GET HERE • Daily non-stop flights from Toronto, Calgary, Edmonton, Vancouver, Seattle and Victoria, along with a new daily direct flight from Ottawa. • Only four hours by air from Toronto – depart at breakfast and meet in Kelowna for lunch
MEMORABLE MEETINGS • Over 4,500 guest rooms and over 110,000 square feet of meeting space • Unique facilities, professional support services and abundant activity options
Manteo Resort
Harvest Golf Vineyard: www.tourismkelowna.com/Brian Sprout
GRAPE EXPERIENCES • Twenty-one wineries in Kelowna’s immediate vicinity • Turn your ordinary dinner or reception into an unforgettable highlight
EXCEPTIONAL GOLF • Eighteen golf courses providing exceptional golfing experiences • Host a tournament, take group lessons or plan a dinner or reception
The Club at Tower Ranch: www.tourismkelowna.com
1310 Water Street, Kelowna, BC V1Y 9P3 Tel: 250.763.4500 Toll Free: 1.800.465.4651 www.deltagrandokanagan.com dgo.sales.sm@deltahotels.com
Room
Sq. Ft
Banquet
Theatre
Boardroom
Grand Ballroom
15,652
1160
1530
n/a
2/3 Ballroom
10,283
700
1000
n/a
1/3 Ballroom
3,440
180
300
n/a
Grand Terrace
4,600
350
n/a
n/a
Grand Foyer
3,872
n/a
n/a
n/a
Okanagan
4,950
320
500
64
Columbia
1,224
100
120
40
Vaseaux
1,224
90
120
34
Pennask
1,224
90
120
34
Shuswap
1,040
70
90
30
Skaha
1,040
70
90
30
Kootenay
1,040
60
80
30
Skeena
1,040
60
80
30
Cassiar
528
40
36
16
Chilcotin
610
40
70
22
Selkirk
380
40
45
22
Cascade
551
30
45
22
Monashee
540
30
40
16
Cariboo
360
20
24
12
Cypress Mountain
260
n/a
n/a
12
Knox Mountain
180
n/a
n/a
10
Summit
259
n/a
n/a
12
Hotel Highlights business centre • newly renovated conference centre full-service spa • pools • hot tubs • sauna • casino • fitness facility boutique shopping • coffee bar • lounge • wine, beer & liquor store
QUICK FACTS Number of guest rooms Number of meeting rooms Maximum capacity for banquet seating Total square footage of meeting space On-site restaurant Internet
390 15 1,160 30,000 sq ft yes high-speed wireless
1171 Harvey Avenue, Kelowna, BC V1Y 6E8 Tel: 250.860.6060 Toll Free: 1.877.203.1640 www.coastcaprihotel.com
Room
Theatre Banquet Boardroom Sq. Ft.
Ballroom
450
350
-
4,160
Salon A
160
150
-
1,664
Salon B
250
200
-
2,496
Vineyard
220
160
-
2,520
Section 1
20
20
-
360
Section 2
50
48
26
720
Section 3
50
48
26
720
Section 4
50
48
26
720
Okanagan Room
60
50
30
1,100
Horizon Room
270
250
-
3,774
Horizon South
150
120
24
1,745
Horizon North
180
140
60
1,993
Executive Boardroom 1
-
-
10
270
Executive Boardroom 2
-
-
10
270
Executive Boardroom 3
-
-
12
350
The Capri Room
60
40
30
895
Hotel Highlights business centre • full-service spa • pool • hot tub • fitness facility coffee bar • hotel shuttle • free local calls • free parking
QUICK FACTS Number of guest rooms Number of meeting rooms Maximum capacity for banquet seating Total square footage of meeting space On-site restaurant Internet
185 13 350 15,000 sq ft yes complimentary high-speed wireless
500 Cook Road, Kelowna, BC V1W 3G9 Tel: 250.763.7500 Toll Free: 1.866.608.7500 www.eldoradokelowna.com info@eldoradokelowna.com Room
Sq. Ft.
Banquet
Theatre
Boardroom
Lakeview Great Room and Terrace Bar
1,877
150
200
50
Lake with Terrace Bar
750
40
50
35
Boardroom
450
20
30
20
Mountain
600
25
35
25
Sunroom with Lakeside Terrace
1,920
110
100
40
Southern Exposure
256
20
20
15
Hotel Highlights
New Meeting and Conference Space Opening May, 2011! lakeside dining • bar • specialty wine & liquor store • pool fitness facility • steam room • hot tub • spa • marina
QUICK FACTS Number of Guestrooms
53
Number of Meeting Rooms
6
Maximum Capcity for Banquet
150
Total Square Footage of Meeting Space
4,047 sq ft
On-Site Restaurant
yes
Internet
High Speed and High Speed Wireless
2402 Highway 97 North Kelowna, BC V1X 4J1 Tel: 250.860.1212 Toll Free: 1.888.860.1212 bestwesterninnkelowna.com bwsales@discoverkelowna.com
3762 Lakeshore Road, Kelowna, BC V1W 3L4 Tel: 250.860.1031 Toll Free: 1.800.445.5255 www.manteo.com refresh@manteo.com
Room
Sq. Ft.
Banquet
Theatre Boardroom
Room
Sq. Ft.
Banquet
Theatre
Boardroom
Waterfront Ballroom 2,700
180
240
n/a
Rooftop
2,000
160
230
n/a
Waterfront I
640
32
40
16
S. Ballroom 1,890
160
200
100
Waterfront II
896
48
60
28
N. Ballroom 1425
80
150
40
Waterfront III
1,152
72
80
40
Okanagan
585
40
50
22
Upper Lounge
869
80
60
28
Thompson
585
40
50
22
Library
700
48
60
24
Boardroom 594
24
30
18
Theatre
700
24
25
16
Harvest
475
24
28
22
Boardroom
400
n/a
n/a
10
Ponderosa
475
24
35
24
Hotel Highlights
Quail
475
24
28
22
boat moorage • private beach • boat rentals • business services water sports • pool • hot tub • sauna • steam rooms • fitness room • library private movie-theatre • recreation lounge • waterslide • tennis courts
Nicola
360
20
25
16
Shuswap
360
20
25
16
QUICK FACTS
QUICK FACTS Number of guest rooms
101
Number of meeting rooms
7
Maximum capacity for banquet seating
180
Total square footage of meeting space
4,896 sq ft
On-site restaurant
yes
Internet
complimentary high-speed wireless
Number of guest rooms - 175 Number of meeting rooms - 10 Maximum capacity for banquet seating - 160 Total square footage of meeting space - 5,910 SQ FT On-site restaurant - yes Internet - complimentary wireless and hardwire
Hotel Highlights • 4 Green Key • free hot breakfast • pub • spa • fitness facility • business centre
2170 Harvey Ave Kelowna, BC V1Y 6G8 Tel: 250.860.9711 Toll Free: 1.800.665.2518 www.rpbhotels.com ramadalodge@rpbhotels.com
2130 Harvey Ave Kelowna, BC V1Y 6G8 www.sandmanhotels.com Group Sales | Tel: 250.980.3151 sales_kelowna@sandman.ca Catering & | Tel: 250.980.3153 Conferences kelownacatering@sandman.ca
Room
Sq. Ft.
Banquet
Theatre Boardroom
Room
Sq. Ft.
Banquet
Theatre Boardroom
Oak Ballroom
2,428
200
250
80
Kelowna
630
40
80
25
Oak
943
60
80
35
Westbank
808
40
100
30
Teak
738
50
65
30
Okanagan
2880
250
300
50
Maple
738
50
65
30
Okanagan Foyer 800
N/A
N/A
N/A
Redwood Bllrm
2,839
270
350
90
Redwood
1,007
60
80
35
Hotel Highlights
Aspen
911
60
80
35
Birch
470
30
40
20
Walnut
446
30
40
20
Cedar
1,012
70
90
35
• guest room options include executive tower suites & rooms or atrium rooms • complimentary parking • complimentary local calls • business centre • fitness facility • guest coin laundry • indoor pool & hot tub • Bar One Urban Lounge • Denny’s 24 hour restaurant • Chop! steak /fish/ bar
Executive Bdrm
470
15
N/A
15
QUICK FACTS Number of guest rooms - 135 Number of meeting rooms - 9 Maximum capacity for banquet seating - 270 Total square footage of meeting space - 6,749 SQ FT On-site restaurant - yes Internet - complimentary high-speed wireless
Hotel Highlights free parking • free local calls • pool • hot tub • fitness centre • business centre • pub • drive thru liquor, cold beer & wine store
QUICK FACTS Number of guest rooms & suites
220
Number of meeting rooms
3
Maximum capacity of meeting space
480
Total square footage of meeting space
5,118 SQ FT
On-site restaurants
2
On-site bar
1
Internet
complimentary wireless & hard wired
1655 Powick Road, Kelowna, BC V1X 4L1 Tel: 250.763.2800 Toll free: 1.800.228.8200 www.marriott.com/ylwfi reserve@prhotels.ca
2429 Highway 97 North Kelowna, BC V1X 4J2 Tel: 250.763.0500 Toll Free: 1.800.465.0200 www.hiexpress.com/kelownabc bettismith@fortisproperties.com
Room
Sq. Ft.
Banquet Theatre Boardroom
Room
Sq. Ft.
Banquet Theatre
Boardroom
Black Mountain*
1,708
112
180
n/a
Ogopogo
1,000
48
60
28
Aberdeen
1,008
64
110
25
Ogopogo A
500
24
30
14
Pandosy
700
48
77
20
Ogopogo B
500
24
30
14
Dilworth**
1,450
80
144
34
Okanagan
1,840
100
150
50
Simpson
775
48
80
20
Knox
675
32
72
18
Sutherland
525
32
50
14
Parkinson
600
n/a
50
14
140
n/a
n/a
Outdoor Patio*** 2,000
* Black Mountain room is a combination of Aberdeen and Pandosy. ** Dilworth room is a combination of Simpson and Knox. *** Outdoor Patio can be used in conjunction with Black Mountain room.
QUICK FACTS Number of guest rooms - 190 Number of meeting rooms - 6 Maximum capacity for banquet seating - 112 Total square footage of meeting space - 4,500 SQ FT On-site restaurant - yes Internet - complimentary high-speed wireless
Hotel Highlights • high speed internet • free local calls • fitness centre • 2 waterslides • indoor pool & Jacuzzi • laundry facilities • free parking
Hotel Highlights • four storey waterslide, outdoor pool and hot tub open all year round • 24 hour exercise room • coin laundry on site • centrally located to great shopping, restaurants, wineries and golf courses • complimentary deluxe hot/cold continental breakfast • complimentary parking • complimentary wired and wireless internet • complimentary business library with printers and computers for guest use QUICK FACTS Number of guest rooms
160
Number of meeting rooms
4
Maximum capacity for banquet seating
100
Total square footage of meeting space
2,840 SQ FT
On-site restaurant
no
Internet
complimentary wired and wireless
4205 Gellatly Road West Kelowna, BC V4T 2K2 Tel: 250.707.1800 Toll Free: 1.877.762.2683 www.covelakeside.com sales@covelakeside.com
1675 Abbott Street Kelowna, BC V1Y 8S3 Tel: 250.860.7900 Toll Free: 1.877.737.8443 PrestigeHotelsAndResorts.com Kelowna@PrestigeHotels.ca
Room
Sq. Ft.
Banquet
Theatre Boardroom
Room
Sq. Ft.
Banquet
Theatre Boardroom
Grand Reserve
1,500
100
175
40
Regatta
1,170
100
125
50
Library
700
50
80
20
Lakeview Salon
505
25
30
20
Exec. Suites (7) 360
20
n/a
12
Okanagan Salon
225
10
15
12
Hotel Highlights
Hotel Highlights
• ECO rating program - 4 of 5 HAC Green Keys awarded • business centre • pools hot tubs • fitness centre • private marina • spa • yoga studio • restaurant & bar
• fitness centre • pool • hot tub • restaurant & bar • 100% smoke free • designer suites
QUICK FACTS
QUICK FACTS
Number of guest rooms
150
Number of guest rooms
67
Number of meeting rooms
9
Number of meeting rooms
3
Maximum capacity for banquet seating
100
Maximum capacity for banquet seating
100
Total square footage of meeting space
4,720 sq ft
Total square footage of meeting space
1,900 sq ft
On-site restaurant
yes
On-site restaurant
yes
Internet
complimentary high-speed wireless
Internet
complimentary high-speed wireless
1290 International Mews Kelowna, BC V1V 1V8 Tel: 250.807.8050 Toll Free: 1.888.318.8666 www.okanagan.ubcconferences.com conferences.ubco@ubc.ca
Room
Sq. Ft.
Banquet Theatre Boardroom
Ballroom
2,000
160
Classrooms (40+)
700 - 1,850
25 - 100
Sun Room
5,400
350
Lecture Theatres
1500 - 4,000
200
Kelowna Banquet & Conference Centre 1685 Pandosy Street Kelowna, BC V1V 1R1 Tel: 250.863.4809 www.kbcckelowna.ca momi@kbcckelowna.ca
Room
Sq. Ft.
Banquet Theatre Boardroom
Grand Ball Room
4300
368
470
North Room
900
45
70
Middle Room
875
40
60
26
Highlights
Pacific Room
1775
100
170
40
• meeting rooms from small seminar rooms to large lecture theatres • beautiful reception and banquet venues • conference planning and registration services • a range of accommodation styles including 1 and 4 bedroom suites • accommodation May to August with 24 hour front desk
Pandosy Room
3200
230
350
N/A
South Room
2600
168
230
N/A
300
30
90 - 300
N/A 28
Our Expertise • all kinds of business events • multi cuisine (eastern or western) • private functions • lunch or dinner meetings
QUICK FACTS Number of guest rooms Number of meeting rooms Maximum capacity for banquet seating Total square footage of meeting space On-site restaurant Internet
500 50 300 35,000 SQ FT yes complimentary high-speed wireless
QUICK FACTS Total square footage of meeting space Maximum capacity for banquet seating Number of meeting rooms On site Restaurant Internet
4300 SQ FT 368 6 yes high-speed wireless
152-654 Cook Rd Kelowna, BC V1W 3G7 Tel: 250.808.9959 www.shopthevalley.ca info@shopthevalley.ca
Tel: 250.979.1211 Toll Free: 1.866.979.1211 www.distinctlykelownatours.ca info@distinctlykelownatours.ca
Our Services Include: Our services include Winery Tours
Airport Meet & Greet
What Our Clients Say
Culinary Events
“THE SAYING IS ‘YOU CAN’T PLEASE ALL THE PEOPLE ALL THE TIME! ’, WELL, YOU’VE JUST PROVED THAT STATEMENT VERY WRONG. EVERYONE HAD THE BEST TIME.”
Step-On Guide Service
- Delphi Energy Corp, Alberta
Custom Tours Hiking, Biking, ATV Tours Shuttle Services Golf Shuttles
Incentive Travel Packages
Exclusive Tours Ground Transportation Off-site Venues On-site Registration Decor Customized Team Building Lighting Professional Speakers Entertainment Catering
OUR EXPERTISE
What Our Clients Say “Shop the Valley provides excellent customer service with hard work and dedication to each program. Their attention to detail is outstanding and they handle requests with a friendly smile and quick response. It’s a pleasure to work with Shop the Valley DMC and I look forward to working with them again in the near future.”
- Lana Liotta Events Planner/Program Manager ALCON Canada Inc.
OUR EXPERTISE
The Okanagan Valley’s premier wine touring company We have extensive local knowledge
Member of Society of Incentive & Travel Executives (SITE)
Experts in wine tours and special interest tours
Member of Association of Destination Management Executives (ADME)
World class customer service
Intimate knowledge of the Okanagan Valley
Winners of the Business Excellence Award
Established relationships with key suppliers 20 Years experience in the Meetings & Incentive Travel Industry
Tel: 250.769.3123 Toll Free: 1.888.887.5467 www.UncorkedOkanagan.com jim@UncorkedOkanagan.com
Flawless. Professional. Memorable.
3320 Richter St, Suite 203 Kelowna, BC V1W 4V5 Tel: 250.763.9009 www.synergyevents.ca lspiegel@synergyevents.ca
Our services include: Corporate Meetings Conferences Boutique Incentive Reward Escapes Receptions Social Celebrations Destination Management
Our Services Include: Wine, Scenic & Adventure Tours Wine & Dine Culinary Encounters Shuttle Services and Excursions Okanagan, BC & Alberta Step-On Guide Service Customized Tours Special Group Incentive Travel
What Our Clients Say “ What a stellar job you did! The decor was superb. The flow and ease with which each part of the evening progressed, was seamless and the night was extremely enjoyable. I noticed the thousand and one little details you introduced and in my mind it was a spectacular Evergreen event” - Gayle and Steve Faigan, Attendees at Evergreen 2008.
What Our Clients Say “Uncorked Okanagan made our first visit to the Okanagan unforgettable. They made it exciting with lots of laughs, entertaining us in a very professional way” - Lana from Calgary
OUR EXPERTISE
OUR EXPERTISE
Education includes a Tourism Degree with over 20 years in Tourism related Businesses
Member of ISES
Member of Board of Directors for West Kelowna Chamber Tourism Committee
More than two decades of high level international and National event planning experience
We go where locals travel, finding hidden gems
Event planning credentials from George Washington University
Member of CSES
3303 Boucherie Road, Kelowna, BC V1Z 2H3 Tel: 250.769.2514 Toll Free: 1.800.420.9463 www.quailsgate.com info@quailsgate.com
4870 Chute Lake Road Kelowna, BC V1W 4MS Tel: 250.764.8000 Toll Free: 1.800.667.3538 ext. 131 www.summerhill.bc.ca emily@summerhill.bc.ca
Stewart Family Room, Quails’ Gate Winery, West Kelowna, BC
Room
Pre-Dinner Reception Dinner
Room
Pre-dinner reception
Dinner
Stewart family dining room
60-80
12-32
Old vines restaurant
120
90
Sunset Glass Room
60
60
Special Events
Sunset Veranda (indoor banquet room)
260
230
Pyramid
100
n/a for sit down
• innovative wine & food pairing events, vineyard tours & tastings • tasting room receptions
Vineyard Terrace (outdoor grassed site)
250
250
Winery Wide Event (gourmet chef stations)
350
350 stand up meal
Winery Highlights • Canada’s most visited winery • 2009 Canadian Wine Producer of the Year Award • stunning panoramic lake views
Special Events • gourmet wine paired dinners • winery wide reception dinners • champagne sabering and wine tour meal packages • pyramid events • interactive winemaker dinners • dinner and dance • lunches / meetings
Winery Highlights • private dining rooms • theatre kitchen • integrated a/v and digital projection • tasting room • wine shop • corporate meeting room • all rooms with panoramic lake & vineyard views
QUICK FACTS Maximum capacity for banquet seating Stewart family private dining room : Old vines Restaurant :
32 90
Square footage of venues Stewart family private dining room : Old vines Restaurant :
590 sq ft 5,504 sq ft
1730 Mission Hill Road, West Kelowna, BC V4T 2E4 Tel: 250.768.6461 www.missionhillwinery.com catering@missionhillwinery.com
Room
Pre-dinner Reception
Dinner
Winery Exclusive
N/A
150-300
Courtyard (Marquee)
N/A
69-300
Chagall
140
68
Theatre
60
30
Culinary Workshop (theatre) N/A
14-24
Outdoor Dining Terrace
N/A
16-20
Chef’s Table (theatre)
N/A
6-13
Special Events educational seminars • wine & food paired dinners • chef’s table • culinary workshops
Winery Highlights escorted tours of Bordeaux inspired cellars followed by tastings of award-winning wines • state-of-the-art culinary theatre • timeless architecture • rated as one of the top five winery restaurants in the world by Travel + Leisure Magazine February 2008
QUICK FACTS Maximum capacity for banquet seating October - April : May - September :
68 300
Square footage of venues Theatre : Chagall room : Outdoor marquee :
738 sq ft 1,391 sq ft 3,069 sq ft
2725 K.L.O Road Kelowna, BC V1W 4S1 Tel: 250.862.3103 Toll Free: 1.800.257.8577 www.harvestgolf.com tgraham@harvestgolf.com
www.kelownaartgallery.com www.kelownamuseums.ca www.rotarycentreforthearts.com www.kelowna.ca/theatre www.orl.bc.ca/branches/kelowna
Rotary Centre for the Arts: Wendy McAlpine
Cultural District
Venue
Banquet Boardroom
Theatre Reception
Kelowna Art Gallery 115
4 rooms | 15/45
140
155
Historic Laurel Packinghouse
N/A
300
300
Rotary Centre 152 for the Arts Kelowna Community 150* Theatre
4 rooms | 45/60
326
652
1 room | 110
869
*
Kelowna Library Main Branch
3 rooms | 80/40/10 100
250
80
*requires theatre rental
QUICK FACTS Flexible, unique downtown meeting and reception space Delegate and spousal programs Unique delegate and incentive gifts Entertainment options including wine tastings and art classes Wheelchair accessible A variety of dining and shopping choices at your doorstep
130
Room
Banquet
Harvest Gazebo
12
Harvest Dining Room
160
Harvest Outdoor Patio
60
Half Harvest Dining Room
40-60
Lawn & Garden Area
250
Golf Course Highlights • stunning views of Kelowna and Okanagan Lake with spectacular orchard setting • 18 holes of magnificent golf • renowned golf academy and practice facility • years of experience in hosting corporate events • reputation for award-winning service and attention to detail
EXTRAORDINARY EVENTS • Take your event off-site to one of the many unique venues in Kelowna • Arrange experiential classes or workshops for delegates or spousal programs
SUSTAINABLE MEETINGS • Many hotel venues participate in the Hotel Association of Canada’s Green Key Program • Reduce your carbon footprint in Kelowna – paperless meetings, one-hundred mile diet or participate in a community charity event
Hotel Eldorado: www.tourismkelowna.com
Ned Bell: Cabana Grille
value-added services Tourism Kelowna provides meeting planner tools to simplify your planning process: • Familiarization tour and site inspection coordination • Registration shells • Customizable electronic postcards • Sample itineraries / spousal programs • Delegate package information
Okanagan Regional Library – Kelowna Branch: www.tourismkelowna.com CedarCreek Winery: www.tourismkelowna.com
Gray Monk Winery: www.tourismkelowna.com/Brian Sprout
TRAVEL – HOW TO GET HERE • •
Daily non-stop flights from Toronto, Calgary, Edmonton, Vancouver, Seattle and Victoria, along with a new daily direct flight from Ottawa. Accessible via highways 1, 3 or 5
Approximate distances by road: • Vancouver 400 kms / 240 miles • Calgary 600 kms / 360 miles • Seattle 512 kms / 318 miles
WEATHER Average seasonal temperatures: • Spring: High 15°C (59°F) Low 1°C (34°F) • Summer: High 28°C (82°F) Low 10°C (50°F) • Fall: High 14°C (57°F) Low 1°C (34°F) • Winter: High 0°C (32°F) Low -6°C (21°F)
Skier: Big White Ski Resort
Suite 214 – Richter Place 1626 Richter St Kelowna BC V1Y 2M3 tf 1.800.663.4345
tel 250.861.1515
email meetings@tourismkelowna.com