Unilever employee welcome pack EN by Toy Toies

Welcome Message from Supattra

Welcome to

our new home the

Unilever House Welcome to our new home, the Unilever House. Iâ&#x20AC;&#x2122;m proud that our new office is beautiful, modern and located in Bangkokâ&#x20AC;&#x2122;s new CBD, with an easy access to the MRT, which will help us reduce energy consumption, cut Co2 emissions as well as save us both time and money in terms of transportation. More importantly, new building has been designed around our new way of working - an agile working concept, with state-of-the-art technology, which will provide greater flexibility for our different working styles throughout the day, and also provide us environmentally sustainable work spaces. Unilever House Welcome Pack

Our new office will allow us to work happily and increase team collaboration and connectivity. In addition, our agile way of working will support the growth of the Thailand business and enable us to be ready for the competition in the future. The Employee Welcome Pack will guide you through the ways of working in our new office as well as providing other information that may be helpful as you get to know your way around Rama 9.

Lastly, I would like to encourage everyone to take a small action to use the MRT to reduce our overall environmental impact. I look forward to welcoming all of you to our new Unilever home and so please get ready to take part in our successful journey together.

Supattra Paopiamsap Chairman A Group of Unilever Thai Companies Unilever House Welcome Pack

Contents

Contents 01

Welcome Message

Introduction to Agile Working

What is Agile Working

Unilever House Welcome PACK

Agile Working A Culture of Sharing

Agile Workstyles

Agile Workspaces

Agile Workspaces Special Spaces

Meeting Places

Agile Technologies

Our Green Office

Safety and Security

Meeting Places

Know where You are Located

Location & Transport

New Exciting Places and Services

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Introduction to Agile Working

Introduction to Agile Working ENABLERS

UTS

OUTP

TECHNOLOGY

Virtual Collaboration; Advanced Mobility

ENVIRONMENT Less CO2, Energy Waste

SAVING WORKING PRACTICES Greater Flexibility; Accountability for Results

Agile

Working

Less Travel & Real Estate

VITALITY

Increased Balance & Empowerment

TALENT

WORKPLACES

Increased Utilisation; Collaborative Focus

Attract/ Retain the Best; Strong EVP; Increased Diversity Greater Effectiveness in Big Jobs& Virtual Teams

CAPABILITY

The core idea behind Agile Working at Unilever is: All employees may work flexibly – anytime and anywhere in the designated areas – as long as the needs of the business are being met. To support Agile Working, Unilever is implementing new working practices, redesigning office facilities, and investing in new technologies to make our new office such a great place to work. These are the enablers of Agile Working.

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There are also five key areas in which Agile Working creates value: • • • • •

Capability Saving Environment Vitality Talent.

การทำ�งานแบบคล่องตัวและรูปแบบการทำ�งานแบบคล่องตัว Agile Working and Agile Work Styles

What is Agile Working? Agile Working is an approach to getting work done with maximum flexibility and minimal constraints. It puts each of us in greater control over how, when and where we work, and supports individual vitality. There are several benefits of Agile Working: • Improved work effectiveness in our office • Enables “anytime, anywhere” working in the office • Increases capability to manage demands of bigger, broader roles. • Support vitality and diversity • Increases personal empowerment and balance. • Enhances diversity by accommodating people with different needs.

Significant savings • Real estate and travel costs. • Environmental impact (energy, CO2, waste). • Travel time

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New Agile Working

New Agile Working A Culture of

Sharing Everyone owns a shared desk. It doesn’t matter if you’re a fixed resident or an agile worker. We share our desk space with one another in our new office. Clear your desk at the end of the day and put your personal things in your locker, keep your area clean and neat for others to use comfortably. Everyone is responsible for keeping our spaces neat and clean. Now, there’s no need to rush to book meeting rooms. Connect Zones and Vitality areas provide us more than adequate spaces to work and meet with each other.

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Agile Workstyles Workstyles help define the way we really work and allow us to use the right facilities and technology to become more effective in our daily work, based on the needs of the job and personal circumstances. This is how we define the way we work:

Flexible seater

Fixed

resident

of total employees

Those that work form a variety of location such as other Unilever offices (Minburi or Gateway), customer locations, meeting goers or frequent travelers or move around workplace depending on the working activities. Majority of employees will be assigned the Flex seats. These types of staff will also desk share with other team members when they are in the Unilever office or they may typically move to several different zones (Connect Zone) throughout a day to find areas most appropriate for your activities. Spaces are allocated on a first come first serve basis. Of the 65% flexible residents, there are seats available for 90% of the people in their own neighborhood as it is proven that during the majority of the days, not everyone is in-house. They will receive a locker, not personal pedestal.

of total employees

Those that work at the office most of the time and rarely leave their desks during the working week. Fixed resident also include WL3+ and secretaries. These types of staff will receive an assigned desk with personal pedestal.

External Contractors and Visitors Those that work within the office but are no-permanent staff and on a short term contract (less than one month). These types of staff will also desk share with other team members when they are in the Unilever office.

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Agile Workspaces

3 Zones

Agile Wor

Agile Workplaces contain 3 different zones designed to support your different types of work. You may typically move to several different zones throughout a day to find areas most appropriate for your activities.

Connect zone

“Meeting” Areas

• • • •

These are areas designed for communicating and collaborating with colleagues, both within the facility and across facilities. These include formal conference rooms, formal & informal meeting rooms, breakout space, phone booths and Videopresence. All the floors are scattered with cosy and informal spaces where you can meet and catch up with colleagues and hold team get-togethers. Phone booths are available for confidential calls and phone conferences 61 bookable and adhoc meeting rooms 50 phone booths Total capacity of the above areas includes 960+ seats in enclosed meeting rooms and 790+ seats in collaboration areas. Plenty of other informal discussion areas like U café, U canteen and Connect zone, Vitality zone.

Vitality Zone

Focus Zone

These are designed primarily for solo working and contain individual workstations. All workstations are based in the open plan and are allocated by team, based on space available in the facility.

Vitality Zone

Focus Zone

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Areas for revitalisation, socialising, and for convenience amenities. These spaces help create a great place to work. Vitality zones include coffee corners, U Cafe, U Canteen, and Company shops.

rkspaces Agile Workspaces How our workspaces support Agile Working

7 8 9 10 11 12 Floor

Floor

• U Cafe (08.00 – 21.30) • Food Solutions Kitchen • Company Shop (10.30 - 17.30) • Clinic (07.30 - 16.30) • Prayer Rooms

• Shower Rooms • Mother’s Room

(refrigerator provided for nursing mother’s convenience).

Company shop

Kitchen

• Unilever Network Center

• U Canteen (07.00 – 14.00) • Forum • Customer Collaboration Center (CCC) • Conference Center • Mail Room (10.30 - 17.30)

u net Center

conference room

U Canteen

CCC Center Forum

• Townhall • Buddha Shrine • Video Presence Rooms

• Bangkok Pod • Phuket Pod

Pod

Pod Pod Bangkok Phuket

Floor

• Business Support Center (BSC) • Sukhothai Pod • Khonkaen Pod

Pod Khonkean Pod BSC services

Sukhothai

Floor

• Exit to Roof Garden • Chiang Mai Pod

Pod

Chiang Mai

Floor

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Agile Technologies

Agile Technologies Infrastructure and New Technology • Ubiquitous wireless LAN – Complete coverage at desks and all agile workspace zones, work from anywhere in the office without any impact to your network access. LAN cable will no longer be available. • High performance WiFi speed reaches maximum up to 866 Mbps at Unilever House as compared to 54 Mbps at SCB Office. Also the number of client connection at Unilever House is 20 clients per access point as compared to 80 clients per access at SCB Office. • Shared files, folders and backup data available as before without any impact.

WIFI Connection There will be 3 types of WiFi available i.e. Unilever WiFi, Agile WiFi and AIS WiFi • Use Unilever WiFi from your laptop to connect to Unilever environment similar to connecting via LAN cable • Use Agile WiFi from your laptop or mobile phone to the public Internet such as Artwork or Ads video clip. You can use Agile WiFi from your laptop with Aventail for authentication to access applications and websites within Unilever network • Use AIS WiFi from your mobile phone to access the public Internet

Video Presence 2 Video Presence rooms and 2 video conference units in VC and Board Meeting room.

Meeting Room Reservation New booking system and resource booking and able to reserve the room in other countries. Video Presence room booking is also in the system.

Full Equipped Meeting Room In the new office, LCD projector provided for medium and big meeting room while LCD screen for small meeting rooms with HDMI connector. Sound Station is available in all meeting rooms.

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Our Green Office

Our

Green Offi Unilever’s vision Unilever’s vision is to reduce our environmental impact whilst we double the size of our business. Various environmental initiatives and practices are in place to ensure that we stay true to our vision. Following the “Unilever Sustainable Living Plan” which aims to achieve sustainability and energy saving, Unilever has applied for Leadership in Energy and Environmental Design (LEED) certification which consists of a suite of rating systems for the design, construction and operation of high performance green buildings.

Sustainable sites

Water efficiency

• Reflective roofing material and curtain wall made from high efficiency glass with ceramic frit and louvers on all office floors to minimize heat transfer into the building and reduce air-conditioning usage • Exterior lighting will not impact the night sky • Located near MRT, bicycle storage, showers and locker room will be provided

• Irrigation from rain and reclaimed water used for air conditioning system and landscaping • High efficiency toilet, urinals and lavatories help reduce water usage

Waste Management • Recycling bins for paper, plastic and metal are provided at convenient locations within the office to encourage everyone to make a big difference with each small action.

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Energy and atmosphere • High performance HVAC (heat, ventilation and air conditioning) system • Internal stairs on all floor instead of elevators

ice

Materials and Resources • A goal to reduce construction waste by approximately 75% through waste separation and recycle • A goal to source recycled materials that make-up at least 20% of the entire building, such as recycled glass • A goal to source materials from within the region that make-up at least 20% of the entire building, e.g. bamboo floor surface

Indoor environmental quality • Protect all air supply mechanical systems during and after occupancy • The interiors project will utilize low-emitting materials • The interior space planning and design will provide daylight and views to approximately 90% of employees • Smoking is prohibited in the building

System Variable Air Volume (VAV) Variable Air Volume system adjusts air conditioning temperature to actual temperature at a specific area.

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Meeting Places

Meeting Places Inside The Office Whether you need a space for an informal group discussion on for large meeting, the new office provides you with ample options that cater to your requirement. Bookable Rooms • 61 bookable rooms available for meetings. • Room space can accommodate from 6 to 24 people. • Reservation will be done via the Resource booking system

Ad Hoc Meeting Rooms • 152 seats for informal discussions. • Located directly within the various workspaces.

Phone Booths and Quiet Areas • 50 non-bookable phone booth areas fit for 1-3 persons for your confidential telecommunication needs. • Facilities include built-in power and data infrastructure. • Located directly within the workspaces and in convenient view from the workstations.

Other Informal Discussion and Meeting Areas There are plenty of other spaces for your to choose from for your meeting needs, such as the Magnum Café, Knorr Bistro and Connect Zone.

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The total capacity of all these areas amounts to 960+ seats in enclosed meeting rooms and 790+ seats in collaboration areasâ&#x20AC;Ś more than enough space to accommodate everyoneâ&#x20AC;&#x2122;s meeting requirements.

Unilever House Welcome Pack

New Exciting Places and Services

U Canteen

Floor

U Canteen

You can find delicious food and refreshments at U Canteen. It’s a great place to get your breakfast and lunch, from simple Thai foods to special dishes of the day. U Canteen is expected to be in operation between 7.00-14.00 hours. We have 250 seats, which can be used for large meeting after 14.00 hours.

Forum Colosseum-style amphitheatre that can accommodate up to 150 people. The Forum is large enough to host Sales meeting or company events. Circular seats will increase level of interactions in meetings.

Floor

U Cafe’

Need a break from work? Just head to the U Cafe where delicious light snacks and refreshments are available for you. The Cafe is expected to be in operation from 8.00 to 21.30 hours during work days.

U Cafe’

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New Exciting Places &

Floor

Town hall

Large and spacious atrium where we will have Town Hall meetings and company events during normal days, itâ&#x20AC;&#x2122;s a space where you can have a large group meeting.

Services

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Safety and Security

Safety and

Security

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within Unilever Thailand Staff Security

• Wear your ID tag at all times. Doing your part will keep our workplace safe and secure for all.

• Our visitors are our responsibility. Make sure they are duly registered at the reception. Inform them of the most convenient emergency exit routes once you welcome them in the new office.

• Remember that guests will need to trade in their ID at Level 2 reception. • Get to know your Safety Champions! Names and contacts will be posted on notice boards. Fire Wardens are there to facilities our safe evacuation from the building in actual emergency cases.

Emergency Assembly Area In case of emergencies, please use the designated exit points and assemble at the appointed safety area.

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Where You are Located

Where

You are Located

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Customer Service

Supply Chain Development

Procurement Operations

Regional Customer Service

MBS +QA + SHE

Regulatory Affairs

Third Party Operations – Personal Care

BB: HC/ IC

Legal

Comms

Customer & Market Insights

MCL

MSO – HC/IC/FR

General Trade Ice-cream

Finance

BB: PC/FR

Media

Operations

Visibility & Promotion Deployment / ERGO

MSO – PC Town Hall area

Chairman

Modern Trade

Activation & In-store Management

CD Operations

General Trade

Channel Marketing & Investment

Food Solutions

U Canteen

Unilever Network

U Cafe’

Clinic

Pray Room

Food Solutions Kitchen

Shower Room

Company Shop

Category Development & Innovation

Human Resources & Workplaces Services

Parking allocated to Unilever Retail Shops (run by landlord)

Unilever Reception

Retail Shops (run by landlord)

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Location & Transport

Location

Unilever Group of Companies.

161 Rama 9 Road, Huai Khwang, Huai Khwang,161Bangkok 10310 Rama 9 Road, Huai Khwang, Huai Khwang, Bangkok 10310

From MCOT

From Rama 9

The 9 Tower th

Unilever House Rama 9 Soi 3

Rama 9 Road

Super Tower

Rama 9

Ratchadapisek Road

Rama 9

Fortune Tower

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Rama 9

Victory Monument

From Ratchada

Transport Train Rama 9 MRT station Bus

Bus services along Ratchadapisek Road: 73, 136, 137, 158, 163, 172, 179, 185, 206, 514, 517, 528, 529 Bus services along Rama 9 Road: 137, 158, 163, 168, 171, 179, 517, 528, 551

Public Van

• • • •

Central Rama 9 - The Mall Ngamwongwan Sapan Mai - MCOT Ngamwongwan - MCOT Minburi - Victory Momument

Parking Parking areas are available at Unilever House and Central Plaza Rama 9

Bicycles Bicycles docks are provided at Unilever House

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NEW OFFICE NEW YOU