Your WEDDING TrinityChurch . . . . .
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Thank you
for considering Trinity Church as part of your special day.
It is our desire to make your wedding a beautiful and meaningful experience. Our church staff will do everything possible to assist couples in planning their wedding. The guidelines in this process are used as a tool to uphold the sanctity of marriage, preserve the dignity of the wedding ceremony, and protect church facilities. We look forward to making the first day of your marriage a memory you will cherish for years to come. Please contact our Worship & Creative Arts department at 806-792-3363 to set up an appointment or answer any questions you may have.
CEREMONY LOCATIONS AVAILABLE FOR RENTAL SANCTUARY – accommodations suitable for larger weddings $2,000
CHAPEL – accommodations for intimate to moderate size weddings $1,500
RECEPTION/CEREMONY LOCATIONS AVAILABLE FOR RENTAL TRINITY CENTRAL - this spacious area is located on the main campus and is ideal for large receptions or weddings. $1,500
LOWER FLOOR – this area is located on the main campus and can
accommodate moderate size receptions or weddings.
$750
GREAT ROOM (University Campus) - come one come all, this area is a large open area that is ideal for large weddings or receptions. $1,000
STAGE II (University Campus) – this area will allow for small to mid size weddings or receptions. $1,000
ADDITIONAL ACCOMMODATIONS FOR THE WEDDING PARTY
BRIDE’S & GROOM’S ROOM - These rooms will be made available to the
wedding party in coordination with the Wedding Coordinator (WC).
WHAT’S INCLUDED •
A Wedding Coordinator (WC)
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An Audio Technician
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Bride’s and Groom’s Rooms (for Chapel or Sanctuary Weddings)
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Additional changing rooms for Bridal Party
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A Pre-Marriage Coaching and Planning Meeting with a Trinity Staff Pastor
DEPOSIT/FEE •
Upon confirmation of availability, a deposit of $250 will be collected. $100 of that deposit is to hold the date on the calendar (is non refundable, but will be subtracted from the total rental fee).
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$150 of that deposit is an additional fee that is fully refundable one week after the wedding if the contract/agreement has been met. This includes ensuring all decorations and any rentals are removed within an hour after pictures are completed and the facility, including the Bride/Groom rooms, are left in the condition they were found.
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The remaining balance is due 30 days prior to the wedding date.
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To avoid misunderstandings, it is important to not announce your wedding date and time until it is officially booked on the church calendar.
CANCELLATION POLICY Should it become necessary to cancel or postpone your wedding ceremony, please contact the Wedding Coordinator (WC) or Trinity’s Worship and Creative Arts Department as soon as possible. A refund of rental fees already paid (except for the $100 non refundable deposit) will be given for cancellations made more than 30 days prior to the ceremony date. No refund will be given for cancellations made 30 days or less from the wedding date.
DECORATION AND FLORAL GUIDELINES We offer a limited amount of decorations for use. It is the wedding party’s responsibility to set up and remove all decorations. Tables, chairs, and table cloths are available for rental. The Wedding Coordinator should be notified in advance of all intended decorations including sketches of set up. Decorating and floral restrictions for wedding and reception include, but are not limited to: • The rented facilities will typically be available for decorating 24 hours in advance of the ceremony and reception start times. 2 hours will be allotted for decorating. •
Stage equipment will not be moved, and the relocation of any Trinity Church furnishings requires special permission.
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Fresh flowers may not be strewn on the aisles.
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Tacks, pins, nails, glue or any other adhesive materials are not permitted for use on church furniture, pews, pillars, or walls.
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In accordance with safety standards, no wax candles are permitted in the aisles and no lit candles will be permitted within close proximity to flowers or greenery.
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For safety reasons, seating may not be blocked by swaths of tulle or other materials.
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Protective, fireproof materials must be placed under candelabras to protect carpet and furniture.
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The bride and groom are responsible for ensuring that all decorations and any rentals are removed within an hour after pictures are completed and the facility, including the Bride/ Groom rooms are left in the condition they were found.
Please provide a copy of these guidelines to the appropriate parties assisting with decorating and floral set up.
PHOTOGRAPHY The Wedding Coordinator will create a timeline with the bride that includes photography arrangements. •
Our audio visual staff will be happy to adjust the lighting to accommodate photography for your wedding.
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The ceremony space will be available prior to the start of the wedding for photography; time allotted will be approved by the WC.
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Photographs will not be taken in any part of the facility that is not scheduled for the wedding event, unless otherwise approved by the WC.
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The photographer will not be allowed to stand on the pews or other furniture or place equipment on pews or any furniture. The photographer will be held responsible for any damage done to the building or furniture that results from his/her actions.
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If the wedding party poses for pictures following the ceremony, it is advised that pictures be completed within 30 minutes.
Please provide a copy of these guidelines to the appropriate parties assisting with photography.
REHEARSAL The rehearsal will begin promptly at the agreed upon time. It is important to understand the following guidelines for the rehearsal: •
The WC and minister will direct the rehearsal.
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The rehearsal will last approximately 45 minutes.
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If possible, all grandparents and parents should be present for the rehearsal.
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All members of the wedding party, including the ushers should be present for the rehearsal.
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The marriage license should be given to the minister at the rehearsal.
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Rehearsal times are as early as 6:00pm and no later than 7:30pm on Thursday or Friday.
AUDIO ASSISTANCE We offer audio support for weddings at any of the available locations. Additional costs may be incurred, depending on the circumstances, only our trained audio technician will provide support for these services. •
A program of the wedding ceremony will be provided to the audio technician in advance by the Wedding Coordinator. The cost is included in the rental fee. This will include music selections, musicians, and/or CDs needed for the ceremony.
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An audio technician will be present at the rehearsal to achieve proper sound and lighting for the ceremony.
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An audio technician will be available before the wedding ceremony to set up microphones and conduct sound checks.
One audio technician is included in the rental fee. Additional audio/video technicians may be available at an additional rate of $30/hour/person and should be scheduled in advance to ensure availability. (Three hours would be required to record and edit a basic DVD of the ceremony.) Staff organist and pianist are available to play instruments for the ceremony, at an additional cost to the wedding party. Other musicians require prior approval by the Wedding Coordinator.
CATERING Trinity Church does not offer any kind of catering services but will happily accommodate the caterer of your choice. All catering needs for your reception and rehearsal dinner will need to be coordinated with the Café manager. All caterers are required to complete an orientation with the Café manager prior to use of the warming center.
TRINITY RENTAL GUIDELINES A core value at Trinity Church is “Engaging in Community�, and we believe that helping facilitate your event here at Trinity is a very important responsibility in achieving that goal. We want to make sure that your event is as enjoyable and successful as possible. In order to insure that this is consistent, we have put in place the following guidelines:
PASTORAL REQUIREMENTS The WC, as the designee of Trinity Church, will provide approval of the minister performing the wedding ceremony based on continuity of spiritual beliefs. If needed, a list of pastors who are proficient in conducting marriage ceremonies will be provided.
BIBLICAL DEFINITION OF MARRIAGE Trinity will only allow ceremonies meeting the biblical definition of marriage as set forth in the bylaws of the organization. Trinity believes that biblical marriage is limited to a covenant relationship between one man and one woman.
PRE-MARITAL COUNSELING REQUIREMENTS All persons wishing to be married at Trinity Church are highly encouraged to complete an approved course of pre-marital counseling. A Marriage Preparation Class is offered frequently through Trinity Church Life Groups. The Bride and Groom will also be required to attend at least two meetings with the officiating pastor for planning and counseling purposes.
MARRIAGE LICENSE REQUIREMENTS According to Texas law, a marriage license must be obtained a minimum of 72 hours prior to your ceremony. The license should be given to the officiating pastor at the rehearsal.
GENERAL •
All events are subject to our approval process and may require prior approval by our Executive Team. Proper approval must be obtained prior to any event and Trinity reserves the right to refuse any event.
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These facilities may not be used by any individual, group, or organization that advocate, endorse, or promote homosexuality as an alternative or acceptable lifestyle. This policy also applies to birthday parties, reunions, anniversaries, weddings, baby showers, etc. and is consistent with the bylaws, beliefs and values of Trinity Church of Lubbock, Inc. See Church bylaws for a full explanation.
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The integrity of Trinity Church, members and staff must be maintained at all times during any event. Any believed deference from this may result in an immediate termination of any event.
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At no time is alcohol or smoking allowed in any Trinity facility, nor is alcohol allowed on any Trinity Property.
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All furniture, material, equipment, supplies, and facilities are to be used in proper form and with respect. Any damages to any of the above mentioned are the responsibility of the renter and fee’s will be assessed and billed accordingly.
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All facilities available for rental are subject to an as-is standard, i.e., displays, furniture, fixtures, ministry advertisement/material etc., will not be moved or removed for any event.
REVISED OCTOBER 2014