24 November 2013
Coffee Shop/Cafe Dear Mr. Anderson
Thank you for meeting and choosing Hoy P Loy Interiors on Sunday 24 November 2013 to discuss upgrading and re-decorating your existing Coffee Shop. Using our knowledge and expertise, we thoroughly evaluate the room, discuss the client’s preferred design ideas, and then provide detailed schematics and graphics so you can visualise your dream room before we start the renovation. Our prices are very competitive, our service par excellence – you can rest assured that once hired, we are always there for you! We will help you create the most beautiful Coffee Shop as well as taking care of all the details for you. We hope our design suits your dream design. If you find the foregoing proposal satisfactory, a written agreement can then be signed between Hoy P Loy Interiors and yourself as an acceptance of the offer and we can then proceed accordingly. We would very much enjoy working with you to realise the potential of your project. Everything in our power will be done to satisfy your requirements, and to make the project enjoyable for you as well. If you have any questions, please do not hesitate to contact us.
Sincerely, Trudi Kramer
Hoy P Loy Interiors
CLIENT REPORT The Client Mark Anderson is a minister from a church in Auckland and has been with the church for over 20 years. He is a family man with a wife and three daughters and is also famous for his artistic side of photography and poetry. About the Church & Cafe The church is multi-cultural, multi-generational and regional; not a building, an event or a proposition, but a community for the people. They have a permanent staff of 11 people, about 50 volunteers and over 400 members. There are two Sunday services during the morning and one evening service. The Cafe is equipped with an Industrial Coffee Machine, a basin, storage cabinet for cutlery, a Granite Kitchen Island and a fridge. The Main Kitchen is nearby which holds the Industrial dishwasher and basins for washing up the dishes Cake or food made by members of the church will sometimes be served but never made in the cafe. The cafe will only be serving coffee and tea. The coffee/tea is for free and is subsidised by the church. However there is a donation box on the table if you wish to contribute. Purpose of the Project: To meet the demand and challenges of Ministry in the 21st Century. “Christian fellowship where people meet people” to be the gathering place for young and old after Services and Functions. Concept Modernise the existing coffee shop/cafe and also create the right ambiance, a distinct and vibey atmosphere. Church Building and Cafe Space The church was designed and built 11 years ago by a well-known architect. The cafe is located in the church building with a lovely open plan space. The design of the cafe is modern and contemporary with high ceilings, steel beams and a cement floor, with lots of natural light that flows through the bi-fold doors. Currently, the space feels blunt and dated with raspberry coloured couches, chairs and a feature wall in maroon. There is a lack of “cafe feel and style” to it.
The Solution A wow factor can be achieved within a realistic and down to earth budget; the space only needs a revamp with no major structural changes. Placement of furniture in “zones” will instantly set the tone and the original features add character, we keep the cement floor, ceiling and steel beams. Industrial pendants to be placed over the kitchen island and attached a galvanised iron sheet to the island, also install Mason Jars lightning for the right atmosphere. Benjamin Moore Paint – “Vanilla Milkshake” for walls, white is the perfectly balanced colour, clear and natural in its influence and endlessly versatile. “Iced Slate” for the steel beams and Black Board Paint for the back wall for the “Industrial Style” look. Add rugs to anchor the two zones with the couches, chairs and coffee table. Slipcovers can be an easy way to change the look of a room without incurring the expense of buying new furniture. Retro wall clocks will be used as wall art. These will display the time in major cities worldwide, representing the multi-cultural diversity of the members. Furniture to keep I would suggest that all existing furniture to be kept as it is in very good condition, almost new. Existing furniture as follows: • • • • • • • •
2 x Standard arm chairs 2 x Two seater couches 3 x Solid Wooden Tables (160 x 120cm) 7 x Tolix Replica Tables (120 x 80cm) 7 x Tolix Replica Tables (80 x 80cm) 3 x Round Silver Tables (80 x 64cm) 2 x Round Coffee Tables (100 x 100cm) 72 x Ola Chairs – Anthracite (49(W) x 54(D) x 82 (H)
Items and furniture required • • • • • • • •
2 x Coffee tables Benjamin Moore Paint 10 x Tub chairs 2 x Rugs 3 x Industrial Style Pendants Mason Jar Pendant Lights 4 x Scatter Cushions Slip covers for couches and chairs
SCHEDULE & BUDGET Company Name: St. Kentigen Church Client Name:
Mark Anderson
Project Address:
16 Moore Street
Location:
Howick
SAMPLE BOARD 1
Items Recommendation
Supplier
1
Mitre10 Paint Wood
Dulux Black Board Paint – painted 2 x 2m on the back wall add a wooden border around the Black Board Paint to complete the look.
Costing (Incl. GST) $33.50 $24.50 $58.00 total
2
Install 3 x “Limited Edition Anson LightingPlus Industrial Pendants” - kinetic silver hanging from the ceiling over Kitchen Island
$299 each $897 total Labour not incl
3
Install “Mason Jar Lights” with “Vintage Edison Tear Drop Filament Bulbs”, install 6 groups of 5 Mason Jars Pendants.
30 x Jam Jars Trademe 30 x Vintage Bulbs / Light in the Box (online)
$3.50 each $105 total Labour not incl $11,99 each $359,70 total
4
Benjamin Moore Paint - “Vanilla Milkshake” for main walls
Paint & Décor 20 Litres
$190
5
Benjamin Moore Paint - “Almost Black” Moldings around the door frames
Paint & Décor 5 Litres
$55
6
Benjamin Moore Paint - “Iced Slate” for the steel beams
Paint & Décor 5 Litres
$55
7
Install a galvanised sheet metal Mitre10 3 x 1.5m in front of the Kitchen Island for a “Industrial Style” look.
8
Tolix replica tables various sizes
Clients
9
3 x Solid WoodenTables seating 6 people each for added character
Clients
10
Wall Decal - “A cup of coffee shared with a friend is happiness tasted & time well spent” 80cm wide.
Grafix Wall Art (online)
$45.00 incl shipping
11
Wall Art – turquoise and red toned cross, loaded with vintage jewellery and beads 70 x 50cm
Etsy (Online)
$60.00
12
4 x Retro Silent Wall Clocks 35 x Trademe 35cm – each clock will be for different (online) they have in time zones. stock
13
Ola chairs red – made for indoor as well as outdoor use, UV treated and stackable.
14
Keep existing Cement Floor.
$101.45
$25,99 each $103,96 total
Clients
Total
$ 2,030.11
SCHEDULE & BUDGET Company Name: St. Kentigen Church Client Name:
Mark Anderson
Project Address:
16 Moore Street
Location:
Howick
SAMPLE BOARD 2
Items
Recommendation
Supplier
Costing (Incl. GST)
1
2 x Slip covers to be made for existing two seater couches
Simon Upholsters
$600 each couch Labour $1,200 total
2
2 x Slip covers to be made for existing Standard armchairs
Simon Upholsters
$400 each chair Labour $800 total
3
The slip covers will be made in “100% Cotton Twirl Indigo Striped Denim”
Design Fabric
$19,99 p/m we need 25m $499.75 total
4
Magazine Stand handmade from palette
Client
5
2 x Hand woven Kilim Rugs 3 x 2m in Trademe (online) in red stock
$599 each $1,198 total
6
4 x Scatter Cushions
Autumn Bloom
$30 each $120 total
7
10 x “Faux leather Red Tub Chair” they are easy to wipe clean and extremely hard wearing.
Freedom
$499 each $4,990 total
8
2 x “Stockholm Coffee table” in walnut veneer 85 x 85cm
Autumn Bloom
$350 each $700 total
9
2 x “Marshall Coffee Tables” 143 x 61 x 49cm the table is very versatile and can also be used for displaying magazines
Autumn Bloom
$699 each $1,398 total
Total
$10,905.75
Total Expenses (excluding design fee) Contingency (if required)
$12,935.86 $1,000.00
FLOOR PLAN
FURNITURE LAYOUT
3D PERSPECTIVE DRAWING
Client & Designer Agreement This agreement is made on 24 November 2013 between St. Kentigen Church Represented by Mark Anderson (The Client) and Hoy P Loy Interiors Represented by Trudi Kramer (The Designer) DESIGNER RESPONSIBILITY The Client agrees that the Designer will provide the following services: 1. Selection and specifications of all furniture, light fittings, floor rugs & wall colours. 2. Prepare and present a selection of sample boards, floor plans with furniture layout and budget of works and costing. We will invoice this project at 4 stages through the course of work. 1. 2. 3. 4.
$150 + GST upon commencement of design work. $150 + GST at completion and signing off design work. $400 + GST at commencement of practical works (10% project management fee) $400 + GST practical completion of project $1254.00 Total
CLIENTS RESPONSIBILITY It will be the responsibility of the Client to: 1. Meet with the Designer to review, approve and sign off sample boards, floor plans and budget. 2. Client is responsible to arrange painters to paint the café as well as tradesmen to install the light fixtures. DISCLAIMER Hoy P Loy Interiors shall not be responsible for, nor guarantee the quality, workmanship, appearance or warranty of any goods that you have purchased, or services that you have chosen from recommended sources. Hoy P Loy Interiors will endeavour to complete your Project by the agreed timeline – however, will not be held responsible for any unforeseen delays due to circumstances beyond our control. To compensate for any such delays, the completion date shall be reasonably extended accordingly. CONFIRMATION OF AGREEMENT Approval of this agreement is authorised by the Client(s) signatures as below Client 1:
Full Name: …...................................................
Date: …................
Signature: ….................................................