1. It is crucial to prepare for the “nth” degree. Something will always test your plans, but the better one prepares and has backup plans, the less tension there is.
2. Event organizers must ensure they comprehensively understand the needs, wants, and requirements of the organizers, the organization, and the attendees. A planner should thoroughly discuss and exchange ideas with the event before “taking on” the event. To avoid misunderstandings or the infamous “He said, she said,” event planners should put these wants and wishes in the paper.
3. Tyler Matkowski says having a well-organized committee structure with members who know their “charge” and what is expected of them is crucial. Thus, there is significantly less uncertainty and unnecessary tension. To ensure that all areas are appropriately covered, the planner should also organize regular meetings or talks with the committees (or, at the very least, the chairs of the committees).
4. A planner must be sufficiently educated and have done his research on the venue, the event, the expected and actual attendance, etc.
5. A budget with specific boundaries should be developed and approved from the beginning. On the revenue side, projections should be highly conservative, and worst-case scenarios on the spending side.
6. The planner must include “me time” in his calendar so that he can unwind, unwind, and de-stress. Burnout is always a possibility if not.
These are merely the “tip of the iceberg,” but they must serve as the beginning point to guarantee a successful event and an event planner who is both sane and healthy. It may sound overly simple, but it’s surprising how infrequently these factors are taken into account as part of the procedure.
